S06 Sources_Sought_NX_EQ_Combi_Oven.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Combi Oven

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP

CODE* 21703

SOLICITATION NUMBER* 36C10X26Q0263

RESPONSE DATE/TIME/ZONE 09/18/2026 0900 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7310

NAICS CODE* 333310

CONTRACTING OFFICE

ADDRESS

Enterprise Procurement Office - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL

ADDRESS Trevor.Mason@va.gov

EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Enterprise Procurement Office (EPO) is issuing this Sources Sought Notice in accordance with FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Rational iCombi® Pro Combi Oven.

The EPO in conjunction with VHA is seeking a qualified source to supply brand name or equal identified Rational LM100EE, LM100EG, LM100GE, and LM100GG Rational iCombi® Pro Combi Oven and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the required products to VA medical centers and facilities throughout the United States.

The period of performance is for a base of 12-months with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333310 and the associated size standard is 1,000 employees.

The FAR Provision found at 52.204-7(b)(1) requires that an offeror be registered in SAM when submitting an offer or quotation and at time of award. All respondents should have the appropriate NAICS code reflected in SAM. SDVOSB/VOSB respondents should maintain current certification in the SBA Veteran Small Business Certification program, as applicable.

Submissions for this “sources sought” shall be submitted by email no later than 09/18/2026, at 09:00am ET to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

Combi Ovens are thermally insulated chambers used in cooking for warming, cooking, and baking food, typically fueled by either natural gas or electricity. Food service ovens have thermostatic controls, which turn the oven on and off and select the temperature at which the oven will operate, and, usually, a timer.

Food service ovens may have complex, computer-based controls allowing a wide variety of operating modes. They may be freestanding or countertop units.

The following Contract Line Items (CLINs) are being considered:

Contract Line Items

Manufacturer Part Number Description

0001 Rational LM100EE RATIONAL Model No. ICP 10‐FULL E 208/240V 3 PH (LM100EE) (CE1ERRA.0000221) iCombi Pro® 10‐Full Size Combi Oven, electric, (10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or

(10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐ point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 208/240v/60Hz/3‐ph, 103.8/90.0 amps,

37.4 kW, CE, IPX5, UL, cULus, NSF, ENERGY STAR®. Includes standard warranty of 2 years parts and labor, 5 years steam generator warranty.

0002 Rational LM100EG

RATIONAL Model No. ICP 10‐FULL NG 208/240V 1 PH (LM100EG) (CE1GRRA.0000240) iCombi Pro® 10‐Full Size Combi Oven, natural gas, (10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or (10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐ point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 152,000 BTU, 208/240v/60Hz/1‐ph, 6 ft.

cord, 1.5 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR®. Includes standard warranty of 2 years parts and labor, 5 years steam generator warranty.

0003 Rational LM100GE

RATIONAL Model No. ICP 20‐FULL E 208/240V 3 PH (LM100GE) (CG1ERRA.0000227) iCombi Pro® 20‐Full Size Combi Oven, electric, (20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or

(20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants;

iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 208/240v/60Hz/3‐ph, 188.5/163.3 amps, 67.9 kW, IPX5, UL, cULus, NSF, ENERGY STAR®. Includes standard warranty of 2 years parts and labor, 5 years steam generator warranty.

0004 Rational LM100GG

RATIONAL Model No. ICP 20‐FULL NG 208/240V 1 PH (LM100GG) (CG1GRRA.0000245) iCombi Pro® 20‐Full Size Combi Oven, natural gas, (20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or (20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 303,500 BTU, 208/240v/60Hz/1‐ph, 6 ft. cord, 2.2 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR®. Includes standard warranty of 2 years parts and labor, 5 years steam generator warranty.

0005 Rational CAP Chef Assistance

Certified Chef conducts 4 hours/location specialized application training.

0006 Rational 9999.2002 Pre‑Installation Site Consultation for gas/electric/drain/water connections; one consult per four systems in one kitchen; 100 miles included. Non‑discountable, USA only.

0007 Rational 9999.2201 RCI RATIONAL Certified Installation, new certifiedinstallation for each individual electric table‐top iCombi on a stand or counter. (Do not use for Combi‐Duo)

0008 Rational 9999.2211 RCI RATIONAL Certified Installation, new certified installation for each individual gas table‐top iCombi on a stand or counter. (Do not use for Combi‐Duo)

0009 Rational 9999.2202 RCI RATIONAL Certified Installation, new certified installation for each electric floor iCombi.

0010 Rational 9999.2212 RCI RATIONAL Certified Installation, new certified installation for each gas floor iCombi.

0011 Rational 8720.2554US Install Kit for 10‑Full electric table‑top.

0012 Rational 8720.1564US Install Kit for 20‑Full electric (240/60Hz/3PH).

0013 Rational 8720.1561US Install Kit for gas iCombi/SCC/CMP (models 102G, 201G, 202G).

0014 Rational 1900.1159US Water Filtration Single Cartridge System (single head with pressure gauge, R95‑CLX filter, and filter installation kit) for any single combi, XS/half‑size Combi‑Duos, or iVario.

0015 Rational 9999.2271 Additional installation cost to add a RATIONAL Water Filter System when purchased with Certified Installation. Non‑discountable, USA only.

0016 Rational 56.01.535 Active Green Cleaner Tabs for all iCombi Pro/Classic, 150 pcs/bucket (minimum order qty: 2 unless ordered with a unit).

0017 Rational 56.00.562 Care Tabs, bucket of 150 packets for all iCombi Pro/Classic models and SCC units from 10/2008 with Care Control (Serial SG, SH, SI).

Minimum order qty: 2 unless with a unit.

0018 Rational 60.31.090 Stand I – Stationary Oven Stand, 27‑1/2''H, stainless steel, for iCombi 6‑ and 10‑full size.

0019 Rational 6010.2101 Gastronorm Grid Shelf, 2/1 size, stainless steel.

0020 Rational 60.22.490 Mobile Oven Rack, type 20‑full size Pro/Classic, (20) 24'' x 20'' pan capacity, 2‑1/2'' spacing (grid shelves sold separately).

0021 Rational 6015.1165 Gastronorm Perforated Steam Pan, 1/1 size, 12‐3/4" x 20‐7/8", 2‐ 1/2" deep, stainless steel

0022 Rational Level 1- Labor Only Annual Service

Labor‑only Planned Maintenance: 1 PM visit/year/unit; PM report after each visit; parts not included; vendor coordinates any warranty issues.

0023 Rational Level 1- Labor Only Biannual

Labor‑only Planned Maintenance: 2 PM visits/year/unit (1 annual OEM checklist + 1 intermediate); PM report after each; parts not included; vendor coordinates warranty.

0024 Rational Level 1 – Quarterly Labor‑only Planned Maintenance: 4 PM visits/year/unit (1 annual OEM checklist + 3 intermediate); PM report after each; parts not included; vendor coordinates warranty.

0025 Rational Level 2 – Annual Includes Level 1 Annual plus parts allowance NTE $3,000 per plan year for wear items (e.g., hoses, O‑rings, gaskets, door seals);

vendor coordinates warranty.

0026 Rational Level 2 – Biannual

Includes Level 1 Biannual plus parts allowance (NTE $3,000 per plan year) for parts required to complete planned maintenance and minor corrective actions identified during service (e.g., hoses, O-rings, gaskets, door seals, and other OEM-recommended wear items as applicable; Vendor will coordinate any warranty issues

0027 Rational Level 2 – Quarterly

Includes Level 1 Quarterly plus parts allowance (NTE $3,000 per plan year) for parts required to complete planned maintenance and minor corrective actions identified during service (e.g., hoses, O-rings, gaskets, door seals, and other OEM-recommended wear items as applicable; Vendor will coordinate any warranty issues

0028 Rational Level 3 – Annual

Includes Level 2 Annual, plus: Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.Corrective visits include labor and parts and draw from the Level 2 NTE parts allowance. Vendor will coordinate any warranty issues

0029 Rational Level 3 – Biannual

Includes Level 2 Biannual, plus: Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.Corrective visits include labor and parts and draw from the Level 2 NTE parts allowance. Vendor will coordinate any warranty issues

0030 Rational Level 3 – Quarterly

Includes Level 2 Quarterly, plus: Up to Two (2) corrective/unplanned maintenance visits per plan year, as requested by the VA, to address unexpected issues outside routine PM.Corrective visits include labor and parts and draw from the Level 2 NTE parts allowance. Vendor will coordinate any warranty issues

0031 Rational Filter – Annual 1 filter change per year (labor + filter) 0032 Rational Filter – Biannual 2 filter changes per year (labor + filter) 0033 Rational Filter - Quarterly 4 filter changes per year (labor + filter)

0034 Rational Unplanned Service Additional unplanned service visits during regular business hours (Annually)

0035 Rational Software Updates Software updates (Annually)

0036 Rational Emergency Service Emergency/after‑hours/weekend service visits.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Rational iCombi® Pro Combi Oven as listed above or equal commodities that meet the salient characteristics below. Vendors may provide any product solution or configuration that meets the requirement. For each offered product, the response should include descriptive literature demonstrating how the product meets or exceeds each salient characteristic.

The following salient characteristics apply to the products identified above unless otherwise noted in the Product Description:

SC # SALIENT CHARACTERISTICS METHOD OF

EVALUATION

SC 1 Must provide Multiple Cooking Modes that include Steam, Convection, and Combination Literature Review

SC 2 Must provide Programmable Touchscreen Controls Literature Review SC 3 Must provide Remote Management & Connectivity Literature Review SC 4 Must provide automatic cleaning cycle/program Literature Review SC 5 Must provide temperature tracking Literature Review SC 6 Must provide Precise Humidity Control Literature Review

SC 7

Platform Size (10 & 20 Full-Size Sheet Pan Capacity)10-20 E/G models:

Must hold minimum of (10) 18” x 26” generic full size sheet pans or (20) 12”x 20” steam pans 20-20 E/G models: Must hold minimum of (20) 18” x 26” generic full size sheet pans or (40) 12”x 20” steam pans

Literature Review

SC 8 Must provide both electric and gas configurations. Literature Review

SC 9 Must provide minimum temperature of ≤90°F and maximum temperature of ≥550°F Literature Review

SC 10 Must provide integrated recipe management system Literature Review SC 11 Must provide Automatic Grease Collection/Separation Literature Review SC 12 Must provide water filtration system. Literature Review SC 13 Must provide minimum 12-month warranty for parts and labor. Literature Review SC 14 Must provide annual service plans Literature Review SC 15 Must provide post warranty support Literature Review

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does the plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. UEI / CAGE Code / SAM registration information

4. Business Size

5. Manufacturer or Distributor

a. If distributor, provide full name, business size, and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

10. Authorized Distributor Letter certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.