S06 - RFI responses Attachment 2.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- 36C24824R0103
About this file
This document is an RFI (Request for Information) responses matrix for a federal contract opportunity to replace the roof at Building 7 of the Miami VA Medical Center. The RFI contains questions and responses from potential offerors regarding the Statement of Work, including clarification on the scope of demolition and repairs required for the existing metal roof, the roofing warranty, roof drain replacements, and other requirements. The document also provides details on the federal contract opportunity, including the solicitation number 36C24824R0103, a description of the roof replacement project, and an amendment to change the proposal due date to April 26, 2024 at 11:00 AM. The RFI responses matrix covers a wide range of technical details and seeks to ensure all bidding contractors have a clear understanding of the project requirements.
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DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | |||
| 1 | Solicitation | Per the Statement of Work, Section 4.2.1 states to demolish "existing roof systems" while Section 4.2.2, Item #3 implies that the existing metal roof is to remain. Please clarify scope of work. | For metal roof follow section 4.2.2 | |
| 2 | Solicitation | Per the Statement of Work, Section 4.2.2, Item # 3 states that deficient areas of exisitng metal roof must be repaired and outlines the repair requirements. However, there is no quantity of repairs mentioned. To ensure equality and levelness amongst bidders, please quantify the number and size of repairs to be priced. | For metal roof, contractor is responsible to perform assessment. | |
| 3 | Solicitation | Per the Statement of Work, Section 4.2.2, Item #3, please confirm that deficient areas are defined by the following sentence of "holes due to major rust" and not any rusty locations. | For metal roof, all defective areas including holes and rusty locations need to be properly repaired. | |
| 4 | Solicitation | Per the Statement of Work, Section 4.2.2, Item #3 states "…mechanically attach it on top and three (3) course use a seam sealer and fabric." Please Clarify. Does this mean a three (3)) course mesh seam sealer? | Correct. | |
| 5 | Solicitation | Per the Statement of Work, Section 4.2.2, Item #3 requires patching of rust holes and simply states "bigger" than the hole. Please advise how much larger than the hole so as to quantify metal pricing properly. | At least 6". | |
| 6 | Solicitation | Per the Statement of Work, Section 4.2.2, Item #2, it states that the Contractor is to remove all abandoned equipment from the roof. The Contractor has no way of knowing what items are to be abandonded or being stored by otherer Contractors. Can the VA be more specific about this requirement? Will there be electrical disconnections, curb removals and/or curb modifications? | Refer to 4.2.1.1. Contractor to remove current metal roofing system installed diagonally, also old metal framing plus the stand supporting an equipment located in the NW corner of the roof. | |
| 7 | Solicitation | Per the Statement of Work, Section 4.3 states that no equipment should be abandoned in place. However the Contractor has no way of knowing what equipmetn is abandoned. Please identify any equipment that is abandoned so the Contractor will know what has to be removed. | The stand supporting an equipment located in the NW corner of the roof. | |
| 8 | General | Please provide the most recent as-built drawings of the roof areasthat will show all of the equipment and items mounted on the roof areas. | Latest roof drawing for building 7 does not show the equipments. | |
| 9 | Solicitation | Per the Statement of Work, Section 4.9 states that the Contractor is responsible for disposal of all the old "equipment." Please clarify by list and description what equipment will be removed. | The stand supporting an equipment located in the NW corner of the roof. | |
| 10 | Solicitation | Per the Statement of Work, Section 6.4 states that the Contractor should provide a 20 year roofing warranty which is in conflict with the requirements for the metal roof warranty requirement of 12 years as stated in Section 4.2.2, Item #11. Please confirm that the 20 year warranty requirement is only for the modified bitumous roofing. | Metal roof 12 years of warranty the rest of the roof 20 years of warranty. | |
| 11 | General | Please confirm that there is no curbs to be modified, capped and/or removed on this project and that only flashing will be required to be repaired. If curb modifications and/or new curbs are required in this scope of work, please advise on their count, sizes, and detailed scope of work at each location. | No new roof curb as part of this project. | |
| 12 | General | If abandoned items or other items are to be removed from the roof that would include curbs or exposing penetrations, please provide penetration patching details applicable to each item to be removed. | If this condition ever occurs, lets discuss after solicitation contractor selection is made. | |
| 13 | Solicitation | Per the Statement of Work, Section 4.2.3, Item #14, it states that the roofing warranty will be 20 years. Please advise if the 20 year roofing warranty will be a "No Dollar Limit (NDL)" or not. | 20 years warranty to cover complete repairs to the problem with the warranted roof, no matter the cost required to make the repair. | |
| 14 | General | Please advise if any of the existing roofs are currently under warranty. If so, please provide the company contact and representative that holds the current warranties along with the installer. | No. | |
| 15 | Solicitation | Per the Statement of Work, Section 4.2.2, Items #5, #9, and #10 along with Section 4.2.3, Items #4 and #8 and Section 4.2.4, Items #4, all provide coverage rate quantities for specific applications. Please clarify the accuracy of these coverage rates since they seem excessive. | Please follow SOW OEM recommendations. | |
| 16 | Solicitation | Per the Statement of Work, Section 4.2.7 it states that "All existing mechanical supports/stands shall be secured/fastened to the existing structural roof prior to roof repairs." Given that these attachments are below the existing roof systems and that there is no way to validate the condition of all attachments, please identify each location, quantify the locations and properly describe this scope of work so that all bidding Contractors can fairly price this item of work. | Contractor is responsible to perform assessment after solicitation contractor selection is made. | |
| 17 | General | Please confirm that the existing metal structure, including its supports should be demolished and removed from the roof (See picture RFI 17 - Metal Structure). | Confirmed. | |
| 18 | General | There are existing roof drains connected to a gutter system for the metal structure, that per the site walk was called to be demolished (See picture RFI 18 - Gutter Roof Drains). Please advise how we should address these condititons. | After metal structure is demolished, the (4) drains connected to the gutters are to remain (roof level). | |
| 19 | General | Please advise the purpose of the metal lean to structure on the roof? It is assumed that it was built to deflect water off the flat roof due to the fact that there is a gutter system at the base of the structure that directly diverts water to a downspout connected to a roof drain. Please confirm that if we demolish this metal structure that it will not negatively impact the existing roof drainage system. Will the existing roof drain system be able to withstand the additional rainfall on the flat roof? Please be advised that there are no overflow scuppers on the metal structure side of the roof. See picture labeled RFI 19 Metal Structure Gutter for further reference. | After metal structure is demolished, the (4) drains connected to the gutters are to remain (roof level). | |
| 20 | General | During the Site Walk, it was observed that there were four (4) locations that do not have a primary and secondary drain. Please advise how to address these locations. The scope of work requires the Contractor to replace six (6) roof drains but the ones identified at the site walk were all overflows as a majority of the primary drains were covered with caps or completely sealed with concrete. Please clarify this scope of work. Can the VA provide pictures of the roof drains that will be required to be replaced on this project?. | Replace all roof drains and overflow encountered in the roofing area that is part of the project. | |
| 21 | General | During the Site Walk, it was observed that there were four (4) locations that do not have active primary and/or secondary roof drains. Please advise if this project should include any additional roof drain replacement work and/or exploratory work. If so, please provide narrative for this scope of work. | Replace all roof drains and overflow encountered in the roofing area that is part of the project. | |
| 22 | General | The entire High Roof area does not have a parapet wall or overflow roof drains. Please confirm that this existing condition is to remain as is during the duration of this project. | Confirmed. | |
| 23 | General | The High Roof area has a metal trim/counterflashing piece on the exterior which is surface mounted to the building. Should this be replaced metal trim/counterflashing be replaced? | Yes. | |
| 24 | General | The Statement of Work does not identify that any coping cap to be replaced. Please confirm that the coping cap is to remain as existing. | Coping cap to be replaced. | |
| 25 | General | Please provide as-built drawings for the Penthouse Stairs to confirm that they are mounted to the structural deck. They currently are welded to stands (see picture labeled RFI 25 Penthouse Stairs) for further reference. If the as-built drawings are not available, please confirm there will be no work to the Penthouse Stairs. | No as-builts available. Confirmed no work to be performed to the stairs. | |
| 26 | Section 07 22 00 and Solicitation | The coverboard is called out as 1/4" Glass-Mat, Water-Resistant Gypsum board in specification section 07 22 00, D1 (Page 6) but ¼” Semi-Rigid Asphaltic coverboard in the Statement of Work, Section 4.2.3, Item #6. Please clarify material specification and thickness of the coverboard. | Please follow SOW OEM recommendations. | |
| 27 | General | Please advise if the warranty durations are based material warranties and not systems warranties. | Metal roof 12 years of warranty the rest of the roof 20 years of warranty. | |
| 28 | General | There is an existing gutter on the high roof. Please confirm it is to remain | Confirmed. | |
| 29 | General | Please confirm the existing railing on the high roof is to remain during the construction of the project (see picture labeled RFI 29 Railings) for further reference. | Confirmed. | |
| 30 | Solicitation | Per the Statement of Work, Section 4.2.3, Item #9 and Section 4.2.4, Item #9, it states that the scuppers are to receive a metal sleeve. However below the metal structures to be removed there are existing birds screen. Please advise if we should remove the bird screens and provide sleeves. | Remove bird screens. | |
| 31 | General | It appears that the existing roof is much thicker than the proposed new reroof system. This could lead to possible elevation issues with the scuppers (i.e. the scuppers bottom rim elevation will be inches higher than the new roof). Please advise how to address this condition. | Scuppers to remain and make them work. | |
| 32 | General | Please confirm that the Satellite is to be removed in its entirety as part of this project (see picture labeled RFI 32 - Satellite) for further reference. | Satellite to remain. | |
| 33 | General | Please confirm that the door sills are not part of this project | If door sills is in the outside (roofing area), yes it needs to be replaced. | |
| 34 | General | Please confirm the equipment in this picture is abandonded and should be removed (see picture labeled RFI 34 - Equipment) for further reference. | Confirmed. Remove equipment and stands including electrical conduit. For the refrigerant lines, cut and cap and leave on the wall. | |
| 35 | General | Please confirm that the pictures and highlighted areas are part of the Scope of Work for this Bid project (see pictures labeld RFI 35 - Satellite Image, RFI 35 - Back Roof, RFI 35 - Crevace, RFI 35 - Outside Air 1 and RFI 35 - Outside Air 2) for further reference. Please note there is not enough room for a person to fit in the crevace area and that there seems to be a different roof construction in this area. Please clarify the scope of work in these areas. | Confirmed. | |
| 36 | General | Please provide all available roof as-builts for all roof areas covered in the Bid Scope of Work. | No current as-builts available. | |
| 37 | General | Please confirm the steel in the attached picture is to be demolished and removed is required to be demolished and removed (see picture labeled RFI 37 Steel) for further reference. | Confirmed. | |
| 38 | General | Please confirm that the "Stair Roof" and the "Mid Roof" are within scope of work for this project (see picture labeled Site Plan in attached document) for further reference. | Confirmed. | |
| 39 | General | Please advise if the beams on the Back Roof are to be removed as part of the Scope of Work for this project (see picture labeled RFI 39 Beams) for further reference. | Beams to remain. | |
| 40 | General | Please confirm the existing penthouse gutter system is to remain as is during the construction of this project (see picture labeled RFI 40 Penthouse Gutter) for further reference. | Confirmed. | |
| 41 | General | Please confirm that the existing roof hatch is to remain and is not part of the scope of work (see picture labeled RFI 41 Roof Hatch) for further reference. | Confirmed. | |
| 42 | General | Please confirm that the metal structure in the picture is to be demolished (see picture labeled RFI 42 Metal Structure 2) for further reference. | Confirmed. | |
| 43 | Solicitation | Per the Statement of Work, Section 4.2.7, it states that "All existing mechanical supports/stands shall be secured/fastened to the existing structural roof prior to roof repairs." Please confirm that all roof top equipment is mounted to the structural deck. If this is not the case, please identify what equipment is not secured properly in order to properly price this scope of work. If this information is not available, please advise how the Contractor can identify these conditions since they are concealed below the existing roofing. | Contractor is responsible to perform assessment after solicitation contractor selection is made. | |
| 44 | Solicitation | Please advise if the Project Superintendent can serve as a double hat on the three (3) on-site positions (Superintendent, Safety Manager, QA/QC) | No. | |
| 45 | Solicitation | Please advise if the Project Superintendent can serve as a triple hat on the three (3) on-site positions (Superintendent, Safety Manager, QA/QC). | No. | |
| 46 | General | Please confirm that the bird screens below the metal structure are to remain as is. Please note the bird screens are already 6" higher than the existing roof which is thicker than the proposed new roof system. If the bird screens are not to remain, please clarify the scope of work. | Remove bird screens. | |
| 47 | General | Please clarify if a separate coating is required to achieve the SRI value on the new modified bitminous roofing or if the bright white granulated cap can be use instead. | Please follow SOW OEM recommendations. | |
| 48 | Section 07 22 00 | Per Specification Section 07 22 00, 3.5, B, 2 (Page 6)it states to use a 2 ply hot mopped vapor barrier. Will this be required at all roof areas? | Please follow SOW OEM recommendations. | |
| 49 | Specification Section 07 01 50 | Please advise if the infrared moisture survey requirement is applicable or not since all the flat roofs are being demolished. | Not required since all flat roofing in being demolished. However, infrared moisture is required after new roofing is installed to conrfirm no moisture is present. | |
| 50 | Section 07 22 00 and Solicitation | Per Specification Section 07 22 00, 2.4, Items #3 and #4 (Page 5), it states a ¼” tapered slope with a 1-1/2" starting thickness. Per the Statement of Work, Section 4.2.3, Item #5, it calls out for 1/8” tapered with a 2” starting thickness. Please clarify the correct tapered slope and starting thickness. | Please follow SOW OEM recommendations. |
&"-,Bold"&14Replace Roof (Building 7), Miami VAMC S&"-,Bold"&12olicitation No. 36C24824R0103 Project No. 546-24-119
File details come from the government source that posted it. Updated .