S03 Sources Sought Sewage Treatment.docx

Synopsis:

This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract.

The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision to provide Waste Treatment and disposal system Services for the National Cemetery of the Alleghenies (NCOTA) located at 1158 Morgan Rd, Bridgeville, PA 15017.

The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small-Businesses (VOSB), relative to the North American Industry Classification code (NAICS) 562219 – Other Nonhazardous Waste Treatment and Disposal Services with the Small Business Size Standard of $47,000,000 million. Interested vendors may submit their interest in writing along with a company capabilities statement, to the point of contact listed below.

To make an appropriate acquisition decision for this requirement, the Government may consider responses from this source sought synopsis. The type of solicitation issued, and the manner of advertisement will also depend on the response to this sources sought notice.

Description:

Scope of Work:

The National Cemetery of the Alleghenies (NCOTA) requests Waste Treatment and Disposal Services for the Cemetery located in Bridgeville, PA.

Specifications:

See attached SOW for National Cemetery of the Alleghenies (NCOTA), Waste Treatment and Disposal Services document for full details of the services being requested by the Cemetery.

Cemetery Address:

National Cemetery of the Alleghenies (NCOTA) 1158 Morgan Rd Bridgeville, PA 15017

Submission requirements for responses to this source sought synopsis:

SBVOSB/VOSB offerors interested in submitting a quote for this requirement, must be registered and be verified in the SBA Vet Cert website at Veteran Small Business Certification (sba.gov). The applicable NAICS Code must be represented on SAM (www.sam.gov) and Vet Cert profiles with the correct NAICS code to include the SAM Unique Entity ID (UEI) commercial and Government Entity (CAGE) number, name of the firm, address, phone and point of contact.

Where to send responses:

Point of Contact: Hugh O’Neil Email: Hugh.ONeil@va.gov Response Deadline: December 31, 2024, 10:00 AM (EST)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND: The Department of Veterans Affairs, National Cemetery Administration, National Cemetery of the Alleghenies (NCOTA), located in Bridgeville, Pennsylvania, lies approximately twenty-two miles southwest of the heart of downtown Pittsburgh in Cecil Township, Washington County. The cemetery operates a subsurface sewage disposal treatment system and requires the services of a certified waste treatment operator.

A.2 GENERAL REQUIREMENTS: The Department of Veterans Affairs seeks a contractor to ensure the timely maintenance and unclogging services for the sewage disposal treatment system at the National Cemetery of the Alleghenies. The contractor must meet the following requirements:

(a) System Reliability: The sewage treatment system must remain operational at all times. Any downtime could severely impact the cemetery's daily operations and potentially harm the environment.

(b) Contractor Responsibilities:

· Provide a licensed sewage disposal treatment system operator for the National Cemetery of the Alleghenies.

· Collect and test water samples to comply with the Pennsylvania Department of Environmental Protection (DEP) requirements.

· Conduct normal preventive maintenance.

· Provide services for the unclogging of grinder/transfer pump as necessary to maintain system functionality.

(c) Experience Requirements:

· Demonstrate extensive experience in maintaining similar sewage treatment systems.

· Provide services that meet the environmental and safety standards.

· Employ personnel trained and certified in wastewater management, ensuring they can perform routine maintenance, emergency repairs and system monitoring.

(d) Equipment and Compliance:

· Have access to specialized equipment necessary for testing, maintenance and repair of sewage systems.

· Ensure compliance with all DEP and EPA regulations, performing maintenance and sampling are done according to legal requirements.

· Adheres to the terms and conditions of effluent limitations outlined in

NPDES Permit No. PAG046344 and WQM Part II Permit No. WQG0161140.

(e) Regular Sampling: Conduct regular sampling by a certified individual and ensure timely submission of reports to government agencies.

(f) Regulatory Awareness: Stay informed of changes in the water quality regulations and notify the Cemetery Director or COR, National Cemetery of the Alleghenies of any updates.

(g) Operational Guidance:

· Maintain compliance with federal and state regulations.

· Advise on the proper operation and maintenance of pumps, and other mechanical components of the sewage system (if applicable).

(h) Preventative Maintenance: Assist in developing and implementing a preventative maintenance schedule as necessary.

(i) Instrumentation Oversight: Oversee the calibration of instrumentation associated with system operations, including monitoring equipment, pumping equipment, and flow meters (if applicable).

A.3 SCOPE OF SERVICES

The contractor shall conduct two (2) site visits per month to maintain the sewage treatment system. Each visit will include a thorough routine visual inspection of all system components, including but not limited to pumps, filters, and other operational equipment. Any maintenance needs or concerns observed during the inspection must be reported to the COR immediately.

The contractor shall perform a complete cleanout of the wastewater treatment system, including the removal of all debris, sludge, and waste material from the treatment tanks, twice per year (biannually). This cleanout shall ensure that all tanks and related components are free from blockages and buildup that couple impede system performance. The contractor is responsible for the proper offsite disposal of all debris in accordance with local, state, and federal regulations.

The contractor shall submit a complete and final annual maintenance report to the Pennsylvania Department of Environmental Protection (PA DEP) by the specified deadline. This report must include the result of effluent quality monitoring conducted throughout the year, with monthly sampling data, as well as a detailed summary of maintenance performed on the wastewater treatment system.

The contractor shall provide up to six occurrences of unclogging grinder/transfer pump as required during the contract period. Each occurrence will be treated as an individual service request. The cemetery shall notify the contractor of the need for unclogging services as issues arise. Contract must report within 2 hours of notification.

The contractor shall ensure the collection of all required routine samples for analysis by a Pennsylvania DEP Certified Water Laboratory. All sampling must adhere to the applicable regulations and standards, ensuring accuracy and compliance.

The contractor is responsible for completing a monthly performance report, which must include water usage data, flow readings, and sample test results. This report will ensure ongoing monitoring and compliance with operational standards.

A.4 MONITORING AND REPORTING REQUIREMENTS

The contractor is required to monitor and report on certain obligations outlined in the NPDES Permit No. PAG046344 and WQM Part II Permit No. WQG0161140, specifically:

(a) Effluent Quality Monitoring:

· The contractor must submit an Annual Maintenance Report (AMR) detailing the results of monthly effluent quality monitoring.

· This report should include monitoring results and maintenance activities performed throughout the year.

· One copy will serve as a reminder for the contractor to conduct monthly and yearly sampling, while additional copies should be retained with relevant permits.

(b) Residual Chlorine Monitoring:

· The contractor must closely adhere to the total residual chlorine monitoring requirements specified in the AMR.

· Residual chlorine monitoring must be conducted monthly during the scheduled preventative site visits.

(c) Annual Inspection:

· An annual inspection must be documented in the AMR by May 31st of each year.

· The contractor is responsible for completing the remaining sections of the AMR.

· Copies of the completed annual inspection report must be submitted to both the Cemetery Director and the Department of Environmental Protection at the address provided below.

· Contractor should retain a copy of this report for their records.

(End of Work Statement)