S03 Intent to Sole Source 36C24125Q0454_2.docx
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- Solicitation number
- 36C24125Q0454_2
About this file
This is a Special Notice for a sole-source contract issued by the Department of Veterans Affairs (VA) Boston Healthcare System. The VA intends to procure three Heidelberg Engineering Spectralis Tracking OCT Systems for the Ophthalmology and Optometry Section at the West Roxbury Campus, with a total estimated value based on the equipment list. The specific system includes multiple modules such as HRA+OCT with OCT2-MultiColor, HEYEX2 software, OCT Angiography, Ultra-Widefield Angiography Module, Widefield Imaging Module, and Anterior Segment Module. The VA will also trade in existing equipment as part of this procurement.
The solicitation (Number 36C24125Q0454) is being conducted as a sole-source award under FAR guidelines, with responses accepted until August 6, 2025, at 4:30 PM EST. Interested parties may submit evidence of competitive advantage, though the government retains sole discretion in determining whether to proceed with competition. Delivery will be made to the VA Boston Healthcare System Warehouse, with equipment distributed between Optometry (2 units) and Ophthalmology (1 unit). The contract will be firm-fixed-price, and the primary point of contact is Contracting Officer Manases Cabrera, who can be reached at manases.cabrera@va.gov.
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| File | Type | Posted |
|---|---|---|
| SSJ 36C241-25-AP-3625 Spectralis Tracking OCT System.pdf |
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Special Notice Special Notice
| SUBJECT* |
| Intent to Sole Source Spectralis Tracking OCT System |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 01730 |
| SOLICITATION NUMBER* |
| 36C24125Q0454 |
| RESPONSE DATE/TIME/ZONE |
| 08-06-2025 16:30 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6540 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
NCO1
200 Springs Road Bedford MA 01730
POINT OF CONTACT*
Contracting Officer Manases Cabrera manases.cabrera@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| manases.cabrera@va.gov |
| EMAIL DESCRIPTION |
| POC Email |
DESCRIPTION
This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements, and brand-name descriptions.
The Department of Veterans Affairs Medical Center, VA Boston Healthcare System Surgical Department, Ophthalmology and Optometry Section, located at the West Roxbury Campus, 1400 VFW Parkway, West Roxbury, MA 02132, has a requirement for a Heidelberg Engineering Spectralis Tracking OCT System brand name only.
The Government intends to award a firm-fixed-price sole source contract.
A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. This notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis.
Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government.
Please contact Manases Cabrera, Contracting Specialist, with any responses or questions regarding this requirement at manases.cabrera@va.gov.
This notice will close on August 6, 2025, at 4:30 PM Eastern Standard Time (EST)
Statement of Work Spectralis Tracking OCT System
A. INTRODUCTION:
The VA Boston Healthcare System Surgical Department, Ophthalmology and Optometry Section, located at the West Roxbury Campus, is requesting a replacement Spectralis Tracking OCT System in the clinics. We will be trading in our current equipment for these replacement items.
This is an ophthalmic imaging platform with an upgradeable design. It allows clinicians to configure each Spectralis to the specific diagnostic workflow in the clinic. It delivers high-resolution images with lateral resolution and enables fine capillary networks to be visualized in great detail. The current equipment is at the end of its lifecycle and is no longer serviceable. We need a replacement in the operating room.
B. SUPPLIES:
Item
Part #
| Description/Part Number* |
| Est. |
Qty
| Est Price |
| Est Total Price |
| 1 |
| 0226-HRAOCT2-MC |
Spectralis Tracking OCT System - HRA+OCT w/OCT2-MultiColor
| 2 |
| HEYEX2 |
HEYEX2
| 3 |
| 88024A |
OCT Angiography
| 4 |
| 0226-UWF |
Ultra-Widefield Angiography Module
| 5 |
| 0226-WFIMAGE |
Widefield Imaging Module
| 6 |
| 0226-ASM |
Spectralis Anterior Segment Module
| 7 |
| 0260-042 |
Trade-In- HRAOCT+OCT - SN 5501-10000
| 8 |
| 0260-032 |
| Trade-In OCT + BP – SN 5501-7500 |
| 2 |
C. DELIVERY LOCATION: Deliveries will be made to:
VA Boston Healthcare System, Warehouse, 1400 VFW Parkway, West Roxbury MA 02132 (Attention: Cheryl Hayes-Montville, Cecily Belgrave and/or Thomas Whiting)
The equipment for Optometry (2) and Ophthalmology (1). Unit
See attached document: SSJ 36C241-25-AP-3625 Spectralis Tracking OCT System.
| *= Required Field |
| Special Notice |
Special Notice
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