S02 Statement of Work.pdf

STATEMENT OF WORK

Atrium Skylight Panel Replacement St. Petersburg Regional Office

9500 Bay Pines Boulevard, Bay Pines, FL 33744

I. Background

The Building 46 Atrium Skylight at the St. Petersburg, Florida, Veterans Affairs Regional Office (VARO) was most-recently renovated in 2008-2009 by Firewatch Contracting of Florida, LLC. Said exterior renovations were completed with Pentaglas 10 millimeter

(mm) glazing translucent panels and one hundred one (101) feet by one hundred one

(101) feet polycarbonate battens. Certain skylight panels have been damaged from recent hurricanes. Temporary fixes or resolutions of the damaged skylight panels have been maintained by the facility.

II. Objective

The objective of this project is to remove and replace in-kind the existing exterior glazing translucent panel system, including the polycarbonate battens, for the Building 46 Atrium Skylight at the St. Petersburg, Florida, VARO. Lightning protection is a part of the project scope. The skylight system has required minor and local modifications to the supporting structure.

The replacements will consist of a similar system, designed to exceed the South Florida Building Code (SFBC) requirement for one hundred thirty (130) mile per hour wind speeds. The Atrium Skylight Panel replacements shall withstand a Category 4 hurricane. Category 4 hurricane is classified as wind speeds between one hundred thirty-one (131) miles per hour to one hundred fifty-five (155) miles per hour. According to the record drawings, the current system is for a one hundred (100) mile per hour wind speed.

Existing interior translucent panels and structure shall remain, which are not a part of the project scope.

III. Scope of Work

This Statement of Work is intended as a guide for the successful bidder to understand the overall basic requirements of the project. Consequently, this Statement of Work is not intended to identify each specific component associated with code and construction items.

The Contractor shall provide all labor, personnel, transportation, materials, apparatus, tools, equipment, temporary protection, services, and supervision necessary for the performance of this project. Contractor shall comply with required Specifications pursuant to good construction practice and as required by the materials manufacturer for proper completion of the necessary work.

The work includes, but is not limited to, the following items:

1. Remove the existing Pentaglas 10 mm exterior translucent panels and the existing one hundred one (101) feet by one hundred one (101) feet polycarbonate battens on the eight-sided polygon skylight system.

2. Replace the existing exterior translucent panels and the existing polycarbonate battens in-kind on the eight-sided polygon skylight system.

3. Ensure the exterior translucent panels will be sixty (60) feet in length on one (1) run.

4. Establish that the exterior translucent panels and the polycarbonate battens are compatible with the existing polygon skylight system.

5. Maintain the integrity of the existing building structure and minimize modifications to the immediate surroundings (ceiling system, lighting system, etc.).

6. Limit minor modifications to only reinforcing those existing beams and beam-to-column connections shown on the Skylight Support Framing Plan.

7. Replace flashing on ridges. Existing lightning protection on flashing must be removed and replaced by others. A lightning protection system is in this scope of work.

8. Provide tarps, as needed, to secure water from penetrating the skylight during renovation.

9. Provide a dumpster on-site for the disposal of existing exterior translucent panels and polycarbonate battens. Location of the dumpster will be near Building 46 and exact layout will be provided upon contract award.

10. Clean and restore all areas daily that are affected by the work, including the project site, to the satisfaction of the Contracting Officer’s Representative (COR).

11. Obtain all permits necessary to transport and install all materials affected by the project scope.

12. Provide a ten (10) year warranty on glazing only.

13. Provide a five (5) year warranty on paint finish for the aluminum only.

14. Coordinate with the Support Services Division (SSD) to ensure that the Atrium Skylight project does not interfere with the normal activities of the VARO customers and VA employees.

Prospective bidders are highly encouraged to attend the Pre-Bid Site Visit for the only opportunity in viewing the existing salient characteristics and the current condition of the Atrium Skylight.

IV. Description of Work

1. Except as otherwise expressly provided herein, the Contractor shall provide all competent labor, adequate supervision, tools, equipment, consumable materials, services, supplies, testing devices, and warehousing to complete the Atrium Skylight Panel Replacement project.

2. The Contractor shall also handle, transport, haul, unload, receive, install, construct, assemble, evaluate, demolish, as applicable, in completing the construction-related services for the Atrium Skylight Panel Replacement project.

3. The Contractor shall supply each item of expense necessary for the application and quality assurance to complete the Atrium Skylight Panel Replacement project.

4. All security fencing that may be required around the construction site or elements of the site such as storage trailers, construction materials, buildings, equipment, etc., shall be identified and approved, in writing, by the COR. Fencing must be a construction-type chain link, a minimum of eight (8) feet high, on platforms at the joints. Joints must be secure. Opening must be padlocked and six (6) sets of keys must be provided to the COR and SSD.

5. The Contractor may provide and use an on-site storage container for construction-related materials or equipment. Location of the storage container will be near Building 46 and exact layout will be provided upon contract award.

6. The Contractor shall be responsible for repairing, at the Contractor’s expense, any damage caused by the Contractor’s failure to install, secure, and adequately maintain protection during any phase of construction for this project.

7. The Contractor shall take all necessary precautions required to minimize disruption in Building 46 regarding site occupants and users during the work hereunder.

8. Shop drawings should not be necessary for this project.

V. Schedule and Hours of Work

All work will be performed Monday through Friday, except Federal holidays, between the hours of 6:00 pm and 4:00 am Eastern Standard Time (EST). Work may be performed on Saturdays or Sundays through prior coordination with and approval by the COR. The Contractor may set-up at the project site between the hours of 4:00 pm and 6:00 pm EST; however, no work shall commence until 6:00 pm EST.

The Contractor must provide the Contracting Officer and COR with a Project Schedule as well as a Schedule of Values prior to the commencement of any work at the project site.

VI. Period of Performance

The period of performance for this project will be one hundred eighty (180) calendar days from the issuance of the Notice to Proceed (NTP) that includes the performance and completion of all services incorporated in this Statement of Work.

VII. Deliverables / Material Submittals

Material submittals shall be distributed to the COR and the Contracting Officer for review before installation and application. The Contractor shall create, update, distribute, file, maintain, reproduce, and allow VA access to documents necessary or appropriate in the performance of work under this Statement of Work. The Contractor is responsible for all submittals meeting the VA specifications and requirements. All submittals will be presumed to meet the VA specifications unless the Contractor has requested a variance in writing and approved by COR prior to providing the submittal.

The Contractor, at no expense to VA, must correct and resubmit improperly prepared records rejected by the COR.

The Contractor shall provide all applicable material submittals for this project to be reviewed by the COR and the Contracting Officer. The COR shall review and issue appropriate action (approve, disapprove, revise/resubmit) on each material submittal within five (5) business days of receipt. Material submittals shall also include a Project Superintendent Letter, Occupational Safety and Health Administration (OSHA) Certifications, and Schedule of Values/Project Schedule. Material submittals shall also include Shop Drawings, Product Data, and Samples.

The Contractor shall verify and document that all deliverables, including the Performance Verification Testing submittals of the test reports, has been received and that all requirements have been satisfied. Any nonconformance shall be just cause for rejection of the service provided and delayed payment until the supplier complies with the Statement of Work.

Contractor shall make all necessary field measurements and investigations to assure that the equipment and assemblies will meet requirements.

VIII. Performance Requirements

The following section specifies the performance objectives and performance elements for this Contract.

(a) Pre-Construction Conference

After the initial requisite post-award documentation is submitted by the Contractor, then the Contractor shall attend the Preconstruction Conference face-to-face at the St.

Petersburg VARO. At a minimum, the Project Foreman and Site Superintendent will attend.

(b) Pre-Construction Mandatory Training

Contractor will ensure all employees who will be working on this project attend the VA Information Assurance and Security Training prior to beginning any work on this project.

Refer to Section IX within this Statement of Work for further instructions.

(c) Mandatory Document Submissions

Contractor will submit the following documentation:

• Site Superintendent Letter on company letterhead within ten (10) business days from the issuance of the NTP.

• Project Schedule to the Contracting Officer and COR within ten (10) business days from the issuance of the NTP.

• Schedule of Values to the Contracting Officer and COR within ten (10) business days from the issuance of the NTP.

• Current OSHA 30 hour Safety Training Certificate for the Project Foreman and Site Superintendent. OSHA 10 hour Safety Training Certificate for all other employees should be maintained by the Contractor and provided to the Contracting Officer and COR upon request.

• Health/Safety Plan within ten (10) business days or prior to any work performed.

• Standard Form (SF) 1413 for each subcontract engaged during the project or on the work site within ten (10) business days or prior to any work performed.

• Material Submittals for any materials utilized during the performance of the project. All translucent panels and polycarbonate battens must meet the same salient characteristics of the existing panels and battens.

• Daily Logs supplied to the Contracting Officer and COR for regular compliance checks of project status and monitor performance progress.

Refer to Section IX within this Statement of Work for specific training and document submission requirements.

(d) Project Meetings

The Contractor shall attend each project meeting that will be conducted. Said project meetings will be scheduled on a biweekly basis. Meeting minutes shall be drafted, completed, and submitted by the Contractor to the Contracting Officer and COR within three (3) business days after each designated meeting.

(e) Punch List Activities

The Contractor will conduct a walkthrough with the COR to prepare a 'joint' punch list.

From any faults, omissions, or improvements identified in the ‘joint’ punch list, the Contractor will proceed to correct accordingly. Upon the Contractor correcting all faults identified on the ‘joint’ punch list, the COR and the Contractor will then conduct another walkthrough. After acceptance by the COR that all faults have been adequately corrected and the work accepted, the Contractor will then submit an executed 'Release of Claim' letter to the Contracting Officer and the COR. Final payment will not be processed or approved until an executed Release of Claims has been properly submitted by the Contractor.

IX. Security and Privacy

During normal business hours designated as 6:00 am to 6:00 pm EST, the Contractor is required to enter and exit the St. Petersburg VARO through the front entrance if access or set-up is necessary at the project site. Entering or exiting the building through any other door will require VARO approval and an escort will be required. Upon entering the building, the Contractor, employees of the Contractor, any subcontractors, or other personnel associated with the Contractor will be required to show proof of identity, by means of valid photo identification, as well as pass through a security screening.

Based upon the sensitivity and personal information processed at the VARO, applicable individuals with the Contractor, employees of the Contractor, any subcontractors, or other personnel associated with the Contractor for this project will be required to complete VA Privacy and Information Security and Rules of Behavior Training. This training will be provided by the COR to the applicable individuals with the Contractor, employees of the Contractor, any subcontractors, or other personnel associated with the Contractor for this project. The Contractor will coordinate and schedule the training with the COR. The VA Privacy and Information Security and Rules of Behavior Training must be completed within ten (10) business days from the contract award date.

Additionally, VA Form 20-0334 and VA Form 0711 must be completed by the applicable individuals with the Contractor, employees of the Contractor, any subcontractors, or other personnel associated with the Contractor for this project. Original copies of the VA Form 20-0344 and VA Form 0711 must be submitted to the COR before construction-related services commence.

Fingerprinting and background investigations will not be required on this project.

X. Protection of Facilities

The Contractor shall be responsible for the full and adequate protection of the VA facilities, personnel, equipment, products, and materials during the construction-related services. The Contractor shall also be responsible for protecting its own employees, subcontractor forces, and any equipment utilized in this project. Lawns, shrubbery, paved areas, and buildings shall be protected from damage. Repair of damages shall be performed by the Contractor at no extra cost to the VA.

XI. Quality Standards

Provide skilled, trained, experienced, and competent workers to complete the work as specified in this Statement of Work. All work shall be completed according to Federal regulations, state and local building codes, and manufacturer’s instructions.

Responsibility through all facets of construction management and the execution of the project. All financial risk throughout the project and warranty period borne by the Contractor.

A defect may be caused by either non-performance or poor performance, which each instance will constitute non-compliance with a contractual requirement.

XII. Product Criteria

(a) Standard Products

Material and equipment shall be the standard products of a manufacturer regularly engaged in the manufacture of the requisite products for a minimum of three (3) years unless otherwise stated in this Statement of Work.

(b) Defects

All items furnished shall be free from defects that would adversely affect the performance, maintainability, and appearance of individual components as well as overall assembly.

(c) Regulations, Codes, and Standards

The products and execution of work shall conform to the applicable regulations, codes, and standards, as required. Federal, state, and local regulations and codes shall be enforced. If the regulations or codes conflict, then the most stringent regulation or code shall apply. Any conflicts amongst regulations or codes shall be brought to the attention of the COR.

(d) Manufacturer's Recommendations

Where installation procedures or any part thereof are required in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the COR before installation. Installation of the item will not be allowed to proceed until the recommendations are received by the COR. All construction-related material must be reviewed and approved by the COR via a Material Submittal. Failure to furnish these recommendations can be cause for rejection of the construction-related material and/or the Material Submittal.

XIII. Environmental Requirements

This section describes the potential environment-related components for this requirement. The following subsections provide details of various considerations on this effort.

(a) Recycling and Trash Removal

Unless otherwise approved by the COR as part of the Contractor’s recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site on a daily basis. The Contractor shall dispose of recyclables, trash, and packing materials from the installation site on a daily basis. No recyclables, trash, or packing materials shall be disposed of or discarded in facility-provided recycling containers, trash containers, or dumpsters.

Contractor shall provide validation documentation of proper disposal of necessary equipment that ensures disposal of radiological equipment meets both the federal and state disposal guidelines.

(b) Non-Hazardous Waste Disposal

Demolition: The Contractor shall provide all demolition, removal, and legal disposal of materials. The Contractor shall ensure that facilities used for recycling, reuse, and disposal shall be permitted as the intended use to the extent required by local, state, and federal regulations.

Disposal: The Whole Building Design Guide website provides a Construction Waste Management Database that contains information on companies that haul, collect, and process recyclable debris from construction projects. To access this database, visit http://www.cwm.wbdg.org.

(c) Hazardous Waste Disposal

The Contractor shall survey the roof and related components pertaining to the Atrium Skylight. The Contractor shall collect samples of materials that will be impacted by the construction/demolition activities and analyze for the presence of hazardous materials, if applicable and deemed necessary. No known hazardous materials are present.

Abatement: In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the http://www.cwm.wbdg.org/

Contractor shall comply with all applicable environmentally hazardous material control and abatement as well as all applicable provisions of the Corps of Engineers Manual Number 385-1-1. Effective as of March 15, 2024, said Manual can be found as follows:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

Manifesto: The Contractor shall provide a waste manifesto for all hazardous waste disposals.

For any hazardous materials or hazardous waste removal, the Contractor shall also comply with all OSHA regulations, most notably the safety and health regulations for construction in 29 Code of Federal Regulations (C.F.R.) Part 1926 as well as 29 C.F.R.

Subpart C, Section 1926.20.

(d) Safety and Health

All work shall comply with the applicable requirements of 29 C.F.R. 1910, 29 C.F.R.

1926, and 40 C.F.R. 761. All work shall comply with applicable state and municipal safety and health requirements.

If the regulations or codes conflict, then the most stringent regulation or code shall apply. Any conflicts amongst regulations or codes shall be brought to the attention of the COR.

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of any personnel during the execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in injury, illness, or death.

The Contractor shall provide all necessary safety equipment and ensure that such equipment is being utilized properly by Contractor and/or subcontractor personnel. The Contractor shall also ensure that all necessary safety equipment and relevant safety procedures are adequate for the job being performed.

All employees of the Contractor and subcontractors shall complete the OSHA Construction Safety course and other relevant competency training as determined by the COR with input from the facility Construction Safety Committee. Employees of the Contractor or subcontractor shall have completed the ten (10) hour OSHA Construction Safety course. Superintendents shall have completed the thirty (30) hour OSHA Construction Safety course, which proof of said course completion shall be provided with the superintendent Letter.

XIV. Non-Personal Services https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

The Government shall neither supervise employees of the Contractor or subcontractor forces nor control the method by which the Contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, employees of the Contractor or subcontractor forces. The Contractor shall be responsible for managing all employees of the Contractor and subcontractor forces as well as to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, then the Contractor shall notify the Contracting Officer immediately.

XV. Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement. The Contractor shall also be responsible and accountable for subcontractor performance on this requirement. At all times during performance of this Contract as well as until the work is completed and accepted, the Contractor shall directly superintend the work. The Contractor shall have a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor on the worksite at all times.

The Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations. Contractors may add subcontractors to the team after notification to the Contracting Officer and COR with proper documentation [SF 1413].

XVI. Miscellaneous

(a) Parking

Contractor’s vehicles, including those of their employees, are to be parked as directed by the COR.

(b) Smoke-Free Environment

The Department of Veterans Affairs, including the St. Petersburg VARO, is a smoke-free environment. Smoking is not permitted at the facility. No smoking will be allowed on the premises, including within vehicles.

XVII. Facility Key Personnel

COR, St. Petersburg VARO – Loretta Lynch who can be contacted at Loretta.Lynch@va.gov.

Alternate COR, St. Petersburg VARO – Bill Reber who can be contacted at William.Reber@va.gov.

mailto:Aisha.Jones@va.gov mailto:Aisha.Jones@va.gov

Supervisor, Support Services Division, St. Petersburg VARO – Bill Perry who can be contacted at William.Perry4@va.gov.

Chief, Support Services Division, St. Petersburg VARO - Mike McCormick who can be contacted at Michael.Mccormick2@va.gov.

mailto:Michael.Mccormick2@va.gov