S02 Statement of Work .doc

STATEMENT OF WORK

689-22-102 Fire Protection Improvement VA Connecticut Healthcare System (VACHS) – West Haven & Newington Campuses This project will address several deficiencies in both West Haven and Newington Campuses and the aging fire loops in the West Haven Campus.

I. BACKGROUND

The following SKIP project entries are outstanding and must be addressed:

VHA1-689-2020-40919

West Haven Fire Pump Replacement

VHA1-189-2021-42793

West Haven Fire Loop Replacement

VHA1-689-2021-42692

West Haven Fire Pump Replacement B1 & B2

VHA1-689-2022-45513

Newington Repair Fire Pump Deficiencies The Overaged Fire Loops in West Haven Campus must be replaced.

II. SCOPE OF WORK

A. Project Objectives and Requirements: The project objectives of the VA are as follows:

1. Review existing Fire Protection Deficiencies as stated in the attached AWE Deficiency Mitigation Document.

2. Review current requirements for Facility Fire Protection System.

3. Meet with Various VA shops as needed, the project COR, and other VA stakeholders to understand the current Fire Protection System and modifications, additions, and changes required to completely meet the VA requirements.

4. Review available drawings and documents for the existing systems, architectural, electrical, structural, mechanical, plumbing, fire protection and site drawings and documents to thoroughly understand the existing conditions.

5. The new fire loop shall not run through or under an existing building. The new fire loop shall run along and/or near possible building site/s.

6. Conduct studies and testing to verify existing condition, location, and utility conflicts.

7. Provide conceptual 30% design documents, design development 60% and 90% design documents, and 100% final design documents to implement corrective actions, advisory recommendations, and correct any other deficiencies the AE uncovers in the AWE Deficiency Mitigation Document/List and the West Haven Fire Loop replacement.

8. Provide project management and will work closely with the VA Hospital to resolve commercial and technical issues, manage resources assigned to the project, and manage deliverables and timing commitments.

9. Utilize and update the VAMC SKM Power Tools software and data for any modifications to the existing electrical system.

10. Clearly indicate on all drawings new equipment to be added and existing equipment to remain.

11. Include corrections to existing VA drawings found to be inaccurate.

12. Provide detailed phasing plans for all work to prevent disruption in daily hospital operations. Provide detailed phasing plan for the demolition and construction of the Fire Loops in the West Haven Campus to prevent jeopardizing the Facility’s Fire Fighting Capability. Night works and/or weekend work should be considered to minimize impact to the Hospital Operation.

13. Provide a Commissioning Plan in accordance with the VA Whole Building Commissioning Process Manual dated May 1, 2013 and with minor revisions 11/01/2013 or the latest version.

14. Review VA documents for asbestos and lead containing materials as they relate to areas impacted by the project. Provide and utilize the services of someone who is trained to at the least the Asbestos Awareness level on this project. Immediately notify the VA if any work areas contain suspected or actual asbestos- or lead-containing materials.

15. Provide phasing to prevent disturbing and impacting daily hospital operations. The proposed Fire Prevention System shall be operational prior to shut down and demolition of the existing system to avoid the interruption of electrical service and firefighting capability.

16. Information and Information-System Security and Privacy: Comply with all VA Information and Information-System Security and Privacy requirements.

17. Estimated construction budget: $10,000,000 to $20,000,000 B. Design Scope – General: The A/E shall develop and provide a set of drawings and specifications for conceptual, design development, and final design purposes which meet the previously stated Project Scope/Objectives. The A/E shall also provide equipment arrangement recommendations. A constructability evaluation should be completed.

1. Design Scope – Architectural: The A/E shall provide design of and detailed construction drawings and specifications for any architectural modifications required to meet the previously stated scope of work objective.

2. Design Scope – Mechanical: The A/E shall provide for mechanical design, calculations and documentation as required for a Facility Fire Protection System.

3. Design Scope – Plumbing: The A/E shall provide for plumbing design, calculations and documentation as required for a Facility Fire Protection System.

4. Design Scope – Electrical: The A/E shall provide design of and detailed construction drawings and specifications for a Facility Fire Protection System, Fire Pumps, and components.

5. Design Scope – Communication and Data: The A/E shall provide necessary plans and modifications for any required communication and data needs for the replacement of the Fire Protection System and components.

6. The A/E shall work closely with the VA Project Management throughout the conceptual planning and design phases to ensure coordination with various VA staff. The drawings should contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors.

7. The design shall comply with all current governing VA regulations and specifications for Facility Fire Protection System.

C. General Requirements: The A/E shall produce designs that comply with the latest editions of all applicable VA guidelines, NFPA, Joint Commission, Federal and State codes which are pertinent to the project scope.

1. Work Conditions: The West Haven VA provides care to patients continuously, 24 hours a day. Contractor’s work shall create minimal disruption to patients and staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. In some cases, work will be required to occur after normal working hours, and on weekends. All excavation shall be planned to occur after working hours and/or weekends. All work must be coordinated with the Project COR.

2. Hazardous Materials: The A/E shall have all areas to be impacted by design or construction tested for asbestos and lead containing materials and incorporated into the plans and specifications. However, as a baseline and to not duplicate efforts, current VA hazardous material surveys shall be first reviewed by the A/E to determine what has already tested positive. This information shall be incorporated into the construction contract documents. However, all other questionable or unknown items and materials that may contain asbestos or lead shall be further sampled and tested.

3. Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA, and VA guidelines. The A/E shall specify the applicable standards and method of plan development for both the area of work and interaction of work within the facility. Infection Prevention Measures shall also be included in the Safety Plan. The A/E shall also be responsible for developing their own safety for all site investigation, which shall include asbestos awareness training and procedures when encountering asbestos.

4. Quality Control Plan: The A/E shall specify the applicable standards and method of development for a Quality Control Plan. The A/E shall not be responsible for the development, but only for identifying and specifying the appropriate standard forms for Quality Control inspections that will become part of the complete plan.

Starting at the 65% submittal a third party Fire Protection Consultant shall be chosen by the VA to review the design going forward.

5. Utility Shutdowns: The VA has a mandatory requirement to obtain approval for utility shutdowns. The A/E shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in a Construction Schedule Gant Chart. This will include, but not be limited to, electrical, mechanical, and plumbing tie-ins. Proper LOTO procedure shall be identified and enforced. The A/E shall provide estimated time of each outage and provide a narrative to the impact of the shutdown.

D. Site Visits: The A/E shall conduct on-site surveys as necessary to verify existing and as-built conditions and/or as requested by the VA Contracting Officer and Project Engineer. The AE shall follow all current COVID regulations at the time of visit.

E. Code Study: The A/E shall conduct a Code and VA Regulations study to determine compliance of the proposed design.

F. Construction Cost: The A/E shall provide a design for this project within a construction cost budget with consideration to phasing. All excavations and pipe laying should be considered as after normal hours and/or weekend work to minimize impact to the Hospital Operation.

III. ADMINISTRATIVE PROCEDURES

1. A Pre-proposal Meeting of the A/E, the VA Contracting Officer and the COR will be held prior to preparation of the A/E’s proposal. The Statement of Work and the existing conditions of the site proposed for work will be reviewed. At this time, the A/E will have the opportunity to review and obtain copies of As-Built Drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A/E.

2. The A/E shall complete a Contractor Security Control Assessment (CSCA) within 30 days of award of contract approval plus annually thereafter on pre-renewal date. Certification & Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

3. After award of a Task Order and issuance of the Notice to Proceed, the A/E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to proceed.

4. All A/E personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving in a logbook which is kept in the Engineering Design and Development Section in Building 15. Each visiting individual will be required to enter their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure. Additionally, all persons must be badged. Arrangements for after-normal-working-hour site visits must be made in advance and during normal working hours. All personnel shall comply with the current COVID regulation in place at the time of visit.

IV. MATERIAL TO BE PROVIDED TO THE A/E BY THE VA

1. The VA shall provide the A/E with copies of As-Built site plans, master floor plans, elevations, and structural plans in AutoCAD or .pdf format. Otherwise, copies of drawings will be hardcopy prints. These drawings will be provided for reference purposes only. The A/E shall be responsible for verifying all such plans for dimensional accuracy and other features and representations critical to the design prior to their use in production of final plans. The VA Engineering Department electronic drawing files copy machines and paper will be made available for use by the A/E for such document production throughout the project.

2. Specific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A/E at http://www.cfm.va.gov/TIL/

V. DELIVERABLES

The A/E shall develop and provide to the VA the following:

1. Meeting Minutes: The A/E shall take minutes of all conferences and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.

2. Drawings: The A/E shall deliver to the VA fully developed Drawings on current year AutoCAD. PDF version of the drawings shall be submitted electronically. The final drawing submittal shall be one (1) set of hard copy, one (1) AUTOCAD file, and one (1) PDF file.

3. The A/E shall deliver to the VA fully developed REVIT 3D Model Files in accordance with Appendix C.

4. Specifications: The project specifications shall be prepared in Microsoft Word by the A/E from the most current VA Master Specifications, available at: http://www.cfm.va.gov/TIL/. The general format shall include Part 1-General, Part 2-Products, and Part 3-Execution. Part 1 shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8 ½” x 11” bond paper using 12pt Times-New-Roman fonts.

The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions.

5. Construction Cost Estimates: The A/E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimates shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, 10% overhead, and 10% profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g., Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided. Construction Cost Estimates shall be submitted with each design submission and include a cost breakdown for each alternative.

6. Submittal Register: The A/E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register should include specification reference, and item to be reviewed/approved.

7. Narratives: Written narratives shall be used as part of each design submission. The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission.

8. Construction Schedule: The A/E shall also establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. The A/E shall provide a commensurate Gant chart for the construction activities to include critical path items. For example, utility shutdowns. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the new Fire Prevention System.

9. Phasing: The A/E shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The specific phasing requirements shall be established by the VA prior to the 30% design submission. The VA will notify the A/E on the availability of the entire work area or if partial areas will be required for the duration of construction.

10. For bidding purposes upon final approval by the VA of all 100% construction documents the A/E shall deliver to the VA; one (1) set of C-size Drawings and one (1) set of bound specifications.

VI. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

The following design submissions will be required:

Programming/Preliminary Schematic Design Submission – 30%

Design Development Submission – 60%

Construction Documents and Back check Design Submission – 100%

Final Design Submission The A/E shall examine the schedules set forth below and recommend to the VA any improvements in the allocations of time allowed for each phase, the net effect of which would be to either provide more time for phases needing more time or to shorten the entire design schedule.

A. First Submittal As-built Schematic Design Submission (30%)

For this submission, the A/E shall produce a clean and up to date physical schematic.

a. Narrative:

Provide a written narrative with a summary of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of the design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the schematic design submission should be documented. The schematic design narrative shall also identify each and all required systems, utilities (including preliminary electric power requirement calculations) and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impact on project construction cost.

b. Drawings:

The A/E shall provide preliminary schematic drawings.

Identify and verify existing utilities and their locations that will be impacted and propose solutions to re-route utilities or avoid utility conflicts.

Identify and verify as-built conditions in those areas that will be impacted and propose solutions to re-route existing utilities or avoid utility conflicts.

Review existing environmental reports covering the project area. Identify existing asbestos, lead based paint, and other environmental hazards locations that will be impacted and identify locations that require further testing.

C size Drawings in electronic PDF version of CAD work completed to date.

c. Specifications:

The A/E shall provide an index of all VA Master Specifications which are anticipated to be used for this project.

d. Cost Estimates:

The A/E shall provide a complete cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for design alternatives being presented for consideration as part of the schematic design.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a construction schedule and phasing plan.

f. The A/E shall provide a completed VA infection control form addressing all areas.

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 30% Review Schedule:

The 30% schematic package shall include preliminary concepts of the proposed alternatives. This shall be submitted 60 calendar days after Notice to Proceed (NTP).

The VA will provide 30% review comments to A/E no-later than 75 calendar days after NTP.

The 30% schematic review package meeting with the VA at 90 calendar days after NTP.

B. Second Submittal Design Development Submission (60%)

This submission is set up to review the first detailed plans.

a. Narrative:

Provide a written narrative that builds upon the Schematic narrative and continues to document key decisions and be used to further describe and explain important aspects of the design, especially those not yet appearing in the form of a drawing. As an element of the Design Development narrative, include an outline of work yet to be completed and included on the drawings as part of the Design Development submission (details, elevations, schedules, etc.). The A/E shall further develop constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix.

b. Drawings:

The A/E shall provide design development drawings that show detailed plans to install a new Fire Loop System for the VA West Haven, CT Facility.

The A/E shall provide design development drawings that show detailed plans to address each of the SKIP projects listed in “item I BACKGROUND.”

C size Drawings in PDF electronic version of CAD work completed to date.

c. Specifications:

The A/E shall provide Specifications based on criteria established at the initial design meeting as required for supplementing the construction drawings. The A/E shall provide a list of all proposed specification sections: General Conditions, Submittals, Demolition, and all major electrical, civil, structural, mechanical, plumbing, fire protection and communication components and hardware.

The A/E shall provide an electronic version of proposed-Specification sections.

d. Cost Estimates:

The A/E shall provide an accurate and detailed cost estimate which will show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 20% of the overall budget for construction award.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a detailed construction schedule and phasing plan to support the design.

f. The A/E shall provide a completed VA infection control form addressing all areas.

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 60% Review Schedule:

The 65% design development package shall include detailed design. This shall be submitted 120 calendar days after Notice to Proceed (NTP).

The VA will provide 60% review comments to A/E no-later than 135 calendar days after NTP.

The 60% review package meeting with the VA at 150 calendar days after NTP.

C. Third Submittal Final Submission (100%)

For this submission, the A/E shall produce detailed final drawings.

a. Narrative:

The A/E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix.

b. Drawings:

The A/E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 65% design submittal.

One (1) C size Drawing (hardcopy), a PDF, and a DWG electronic version of CAD work completed to date.

c. Specifications:

Provide all Specifications that are required for the construction package. The specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.

The A/E shall provide one electronic version and one copy of unbound proposed-Specification sections.

d. Cost Estimates:

A complete takeoff cost estimate based on the Construction Documents Submission.

e. Construction Schedule and Phasing Plans:

Provide a detailed Construction Schedule and Construction Phasing Plan. All utility shutdowns shall be included.

f. Safety Plan

Provide a list of all applicable standards, method of plan development, a VA infection control form, and address all Interim Life Safety Measures.

g. Quality Control Plan

Provide a list of all applicable standards and method of plan development of a Quality Control Plan.

h. The A/E shall provide a completed VA infection control form addressing all areas.

i. Completed A/E Review Checklist:

Provide a completed A/E Review checklist for all applicable disciplines.

j. 100% Review Schedule:

The 100% final design package shall include final detailed design. This shall be submitted 180 calendar days after Notice to Proceed (NTP).

The VA will provide 100% review comments to A/E no-later than 195 calendar days after NTP.

Final Design Review (100%) comments meeting with VA at 210 calendar days after NTP.

The A/E shall issue all final revised 100% final design documents to the VA at 225 calendar days after NTP. The A/E shall deliver to the VA the following documents:

k. Final 100% Submittal

One set of original 100% Final Design Drawings.

One set of indexed and bound Specifications.

Electronic copies of the following:

a) Final Concept Drawings in AutoCAD (to include PDF versions of each sheet),

b) REVIT Files,

c) SKM Power Tools Software file,

d) Specifications,

e) Construction Cost Estimate,

f) Construction Duration Estimate,

g) Phasing Requirements, and

h) Narrative with Engineering Calculations, Safety Plan and Quality Control Plan.

i) Equipment List

VII. CONSTRUCTION PERIOD SERVICES (To be awarded only at time of construction award.)

A. General: The Contracting officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or are not being adequately completed.

B. Response to RFIs: The A/E shall be responsible for evaluating RFIs to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFIs which result in a change to contract cost.

C. Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA contracting officer within 7 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

D. Commissioning: The A/E shall develop a Commissioning plan to activate the new Fire Protection system.

E. Site Visits: Day to day construction administration will be performed by the COR. The A/E shall make weekly site visits during construction. All current COVID regulations shall be followed.

F. Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.

G. Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.

H. Record drawings: The A/E shall verify as-built conditions from contractor- supplied marked up prints, and prepare as-built documents for the VA. One C size drawing set, PDF, and DWG electronic versions of all CAD work, File Folder containing REVIT files (see Appendix C), and updated SKM Power Tools files.

VIII. Records Management Language for Statement of Work (SOW):

A. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

B. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

C. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

D. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

E. The Government Agency owns the rights to all data/records produced as part of this contract.

F. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

G. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

H. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

I. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

END OF STATEMENT OF WORK

SUPPLEMENT A - APPENDIX A

Environmental Assessment – Scope of Work

Section I

1.1 GENERAL:

A. This Scope of Work (SOW) is applicable to renovation and/or remodeling projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the VA Industrial Hygienist (VPIH) is hired by the A/E. In this document, the term A/E may also refer to as a design-build contractor.

B. These special instructions cover the A/E and VPIH services for the Design Development and the Construction Documents stages of the VA process and the construction period services of a project. The VPIH hired by the A/E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of an A/E design team.

C.

The assessment and inspection portion of the services shall be completed by VPIH personnel who are licensed by the State of Connecticut Department of Public Health as asbestos inspectors for those performing asbestos inspection or assessment. VPIH personnel who perform lead paint inspection or assessment shall be licensed by the State of Connecticut Department of Public Health as a Lead Inspector or Lead Risk Assessor. VPIH personnel who perform microbial inspection or assessment shall show proof of expertise through experience and training in microbial and mold remediation inspection and assessment techniques.

D.

The design documents shall be produced using VA Master Specifications by the VPIH with personnel who are licensed by the State of Connecticut Department of Public Health as an Asbestos Project Designer, Lead Project Planner/Designer, have expertise, experience, and training in microbial and mold remediation techniques, and are reviewed and approved by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

E. A/E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The VPIH working for the A/E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A/E firm contract documents. Work requirements are listed in SECTION 2.2 for the VPIH.

F.

The A/E will employ an independent industrial hygienist (VPIH) consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The VPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH and their services will be borne by the VA except for any repeat of final inspection and testing during monitoring services that may be required due to unsatisfactory initial results, as specified. The VPIH during asbestos abatement oversight shall be licensed by the State of Connecticut Department of Public Health as an Asbestos Project Monitor with project oversight by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

Section 2

2.1 Project Scope of Work (SOW)

The VPIH shall perform an environmental assessment of the proposed work areas, and areas adjacent to, directly above and below work areas that will be impacted by the project and any other areas not indicated in this section determined by the A/E that may be impacted during the project. Areas that could be impacted by this project should be carefully inspected including walls, floors, shafts and above ceiling and the precise location and quantity of all hazardous materials including but not limited to asbestos, lead, polychlorinated biphenyls, and mold should be provided. The VPIH will have access to all the historical records available for the areas impacted by the project before the beginning of the inspection.

2.2 VPIH Services Scope of Work:

1. All areas that may be impacted by this project (as described in General AE Scope of Work section) shall require environmental assessment for the presence of asbestos-containing materials, lead-based paint, silica, and other environmental hazards (e.g. PCB, mercury, refrigerant, polychlorinated biphenyls, etc.).

In addition, any areas located adjacent to, above, and below these rooms will require assessment if planned project activities impact these areas. This determination of these additional locations should be made prior to initiating field portion of the environmental assessment.

VPIH Services will include:

2. Asbestos Inspection:

a. A State of Connecticut licensed Asbestos Inspector will conduct an asbestos inspection in each impacted area to meet the requirements of EPA NESHAP/AHERA inspection and State of Connecticut regulations.

b. The inspector will collect bulk samples of suspect materials using approved EPA protocol for analysis by polarized light microscopy (PLM) method in a NVLAP accredited laboratory.

c. The inspector will check above ceiling spaces, including the existing HVAC system and all access hatches leading to above ceiling equipment for presence of suspect asbestos-containing materials and/or debris that might have become dislodged from above equipment.

d. The inspector may be required to perform selective demolition to expose concealed potential asbestos containing materials in the following areas, if impacted by the project: below existing flooring, inside wall cavities and chases, and inside ceiling chases.

3. Lead Inspection:

a. A state licensed Lead Inspector/Risk Assessor will test suspect surfaces and building components that may be impacted by the project for lead-based paint or lead-containing materials.

b. An X-ray Fluorescence Analyzer (XRF) will be used to identify the presence of lead or lead-based paint on/in building components prior to project activities.

c. Representative composite TCLP (Toxicity Characteristic Leaching Procedure) lead sample(s) may be collected as necessary to determine if demolition debris is either classified as hazardous waste or solid waste, depending on lead content and/or leachable lead content.

d. Ceiling spaces shall be included in the scope for inspection for the presence of lead-based paint or lead-containing components.

4. Mold Assessment: An inspector shall conduct a visual assessment of existing conditions for any visible mold and water damaged building materials in each area that will be impacted by this project.

5. Other Hazardous or Regulated Materials Assessment: During above inspections, also record any other hazardous or regulated materials noticed in the impacted areas and their conditions, such as mercury-containing equipment or items, refrigerant in any AHU, PCB-containing materials or equipment or items, etc.

6. VPIH Project Monitoring: During any asbestos abatement activities, provide VPIH monitoring services as specified in VA Master Specifications.

7. Written Reports:

a. A written report will be generated to summarize work activities and detail the findings of each inspection.

b. The asbestos inspection report will include quantities and locations of asbestos-containing materials identified, sample location diagrams, photographs of each homogenous area and any damaged materials as documentation of present conditions, sample log and results, as well as the completed laboratory analysis.

c. The lead inspection report will include locations and components of lead-based paint, a sample location diagram, sample log and results, as well as any laboratory analysis.

d. Two (2) hard copies and one electronic copy of the final report shall be provided, with electronic copy in PDF format. All data tables must be provided in Microsoft Excel format. All sample locations must be identified on a print and marked in the field.

8. Abatement Specifications:

e. A State licensed Project Designer will review all inspection results and visit the site if regulated or hazardous materials have been identified in the impacted area.

f. Develop a written specification in accordance with the VA Master Spec for abatement of all asbestos-containing materials to be impacted by the renovation work and lead compliance during abatement and renovation for each area that requires asbestos and/or lead abatement.

g. The specification shall include the quantity and location of asbestos-containing materials to be removed and CAD drawings shown containment locations.

h. The materials for constructing the containments shall be outlined as well as methods of asbestos removal and disposal requirements, engineering controls during abatement.

i. Regulatory requirements specific to the site and final clearance criteria shall be detailed.

j. The specification will also provide appropriate guidance related to the lead compliance and disposal of lead-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas.

9. Final payment for design services will not be made until all project documents are received during the design phase and final payment will not be made until project close-out documentation including, but not limited to, VPIH site logs, monitoring results, and waste manifests is received after the completion of VPIH construction period services.

End of Appendix A

SUPPLEMENT A - APPENDIX B

INFECTION PREVENTION MEASURES

A. Implement the requirements of VA Medical Center’s Infection Control Risk Assessment (ICRA) team. The VA may monitor dust, in the vicinity of the construction work, and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by VA Infection Control team. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to the Project Manager and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

A. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The Project Manager and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

A. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures when and where directed by Resident Engineer. Block off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Analyze each site during design to determine the effects of blocking HVAC ducts and their impact on existing air handling systems that must remain operational before initiating a dust control program. The method of capping ducts shall be dust tight and withstand airflow.

3. Construct anteroom to maintain negative airflow from clean area through anteroom and into work area where required.

4. High risk patient care areas may require additional measures like air locks, special signage, smoke, and negative pressure alarms.

5. Identify these areas clearly on the drawings and work with Medical Center personnel to achieve desired level of isolation suited to the scope of risk involved.

6. Do not perform dust- producing tasks within occupied areas without the approval of the Project Manager. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a. Provide dust proof fire-rated temporary drywall construction barriers to separate construction from the operational areas of the hospital to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Always maintain negative air. A fire-retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 24” x 36”, shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

D. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

1. All new air ducts shall be cleaned prior to final inspection. SPEC WRITER NOTE: On small projects developed at Medical Center, Engineering Officer may tag items to be removed and stored, instead of noting such items on drawings or in specifications.

End of Appendix B

SUPPLEMENT A - APPENDIX C

REVIT 3D MODEL FILES

The attached VISN 1 Modeling Plan developed by KRISTINE FALLON ASSOCIATES, INC. (KFA) outlines the requirements for drawing layers, naming conventions and system breakdown for required Revit 3D models.

(See Attachment: ST_KFA_ModelingPlan_20140611)

ATTACHMENT

SPECIFICATION

CLARIFICATION

REQUIREMENTS

And

AWE Deficiency Mitigation

SPECIFICATION REQUIREMENTS & CLARIFICATIONS

1. Ensure project number and title are referenced correctly in the specifications and on the drawings.

2. General Conditions, 00 72 00, are no longer used in Government projects and have been replaced with General Requirements, 01 00 00. Ensure Project Specifications do not reference General Conditions 00 72 00 and incorporate General Requirements, 01 00 00.

Keyword search: “General Conditions”, “00 72 00”

3. Reports: Many times, Project Specifications refer to additional reports such as a Geotechnical Report or an Asbestos/Lead Report, but the Project Specifications have not necessarily included the report. Ensure the applicable reports are included and incorporated in the specifications.

Keyword search: “Report”

4. Guarantee Period Services: Guarantee Period Services are not permitted by Contracting requirements. Do not include this section for any Construction Project. Ensure the section is not included in the project specifications. Ensure Guarantee Period Services are not referenced or specified in any specification section.

Keyword search: “Guaran”, “Guarantee”, “Guarantee Period Services”, “GPS”

5. Warranty of Construction: The Warranty of Construction language shall be included in the General Requirement 01 00 00. If it is not included add the following paragraph at the end of section 1:

1.xx Warranty of Construction

A. All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-21, to be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

B. Contractor shall also, as specified, under Warranty in FAR clause 52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the Government.

C. This contract shall be subject to all parts of FAR clause 52.246-21 and its Alternate I.

6. Retained by VA: Ensure the VA is not responsible for hiring or retaining Industrial Hygienist, commissioning agents, inspection and testing firms, etc. Commissioning services is part of the A/E scope of work. The Contractor shall be responsible for retaining the inspection and testing firm, and an Industrial Hygienist if needed.

Keyword search: “By VA”, “Retained by VA”, “By others”, “By owner”

7. Completion Time: Ensure the Completion Time for the entire project is included within the Statement of Work. If there are any Deduct Alternates or Alternates the impact to the Completion Time shall be provided with the description of the deduct items in the specifications.

8. Deduct Alternates: Ensure Deduct Alternates are not included in any project other than a Minor Construction Project unless stipulated in the A/E SOW of non-Minor projects.