S02 Statement of Work Bulk Oxygen Tanks Site Prep Project 689-24-115 - Copy.doc

Statement of Work Project 689-24-115

Bulk Oxygen Tanks Site Prep VA Connecticut Healthcare System (VACHS) – West Haven Campus

The scope for this project includes site design to accommodate the removal of existing bulk oxygen tanks and installation of new bulk oxygen tanks at the West Haven VA campus. The project includes conceptual planning through final design. The work shall include architectural, site and civil, structural, mechanical, electrical, communications, and all such systems and components as may be necessary to achieve the project goals.

I. BACKGROUND

The existing bulk oxygen tanks at the VA West Haven campus:

Main Tank: 6,000 gallons

Reserve Tank: 525 gallons

The VA has a contract to replace these tanks with:

Main Tank: 9,000 gallons

Reserve Tank: 900 gallons

The existing retaining walls surrounding the tanks, the concrete pad supporting the existing tanks, the fence and gate, etc. are in poor condition, and past their useful life. In addition, there are numerous NFPA and VA requirements to install new, larger oxygen tanks in this location, including the Physical Security Design Resiliency Manual.

In 2022, the VA installed a new oxygen feed and control conduit in the same trench from the existing concrete pad to the Subground of Building One. This line was installed in accordance with the latest design standards and code requirements.

The VA has a service contract in place to regularly fill the bulk tanks with liquid oxygen. This contract also includes the one-time replacement of the tanks themselves. Gauges, valves, and piping on the concrete pad are also the responsibility of the service contract vendor. Please find the contract technical language in Appendix A.

During demolition and construction activities, a temporary trailer-mounted oxygen tank will be required to provide continuous oxygen to the facility. This tank will be connected to the Emergency Oxygen Supply Connection (EOSC) located in the Building One loading dock area.

The VA Connecticut Healthcare System seeks Architectural and Engineering Services to design site improvements to accommodate new, larger capacity bulk oxygen tanks on the VA campus. All improvements shall meet NFPA VA requirements and comply with latest editions of applicable Department of Veteran Affairs guidelines (found in the Technical information Library http://www.cfm.va.gov/TIL/index.asp).

II. SCOPE OF WORK

Project Scope and Objectives: Design site improvements to accommodate new larger capacity bulk oxygen tanks and associated equipment. The project objectives of the VA are as follows:

1. Compliance with NFPA and VA requirements, including Physical Security and Resiliency Design Manual (PSDRM).

2. Minimize impacts to hospital operations.

3. Minimize impacts to underground utilities.

4. Minimize impacts to operations of the CT Scan trailer operating immediately south of the site, and the morgue loading dock.

5. Minimize impacts to future construction of SPS Minor project.

Document Review:

The VA will provide information as requested and outlined below:

1. The A/E shall review the locations of existing underground utilities shown on the as-built drawings from the 689-15-024 Replace Load Center 1A project. This includes construction of an underground oxygen line and associated control conduit from the bulk oxygen pad to the Subground of Building One installed in 2022.

2. The A/E shall review the photographs taken during construction of the 689-15-024 Replace Load Center 1A project.

3. The A/E shall review the locations of existing utilities shown in the Web-GIS site utility web-based program.

4. The A/E shall be responsible for verifying all information for dimensional accuracy and other features and representations critical to the design prior to their use in production of final plans.

5. The A/E shall have a thorough understanding of the latest versions of NFPA 99, NFPA 55, and VA requirements for the installation of oxygen tanks. Specific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A/E at http://www.cfm.va.gov/TIL/. A/E shall be responsible for providing a design that meets all VA requirements.

Site Inspection

1. The A/E shall conduct on-site observation and inspections of existing conditions.

2. The A/E shall thoroughly investigate all physical, lighting, glare, noise, vibration, and other impacts to nearby inpatient units or other patient care areas that could be impacted by construction. Proper planning and phasing shall be implemented to minimize or eliminate impacts.

Preliminary Studies

1. The A/E shall provide a summary of all VA design standards and guides that will be adhered to during design.

Construction and Commissioning Documents

The A/E shall provide conceptual 35% design documents, design development 65% design documents, and 100% final design documents.

III

Project Objectives:

1. Improve the existing site to accommodate the demolition and installation of bulk oxygen tanks and associated equipment to meet all NFPA and VA requirements.

2. Minimize impacts to the facility during construction. Provide a detailed phasing plan, considering all material availability and lead times.

3. Minimize impacts (noise, vibration, etc.) to surrounding areas of the hospital.

A. Design Scope – General: The A/E shall develop and provide a set of drawings and specifications for conceptual, design development, and final design purposes which meet the Project Scope/Objectives.

1. Design Scope – Architectural: The A/E shall provide design of and detailed construction drawings and specifications for any fencing and gates, structural improvements required to meet PSDRM requirements.

2. Design Scope – Electrical: The A/E shall provide design of and detailed construction drawings and specifications for the electrical lines required for site lighting and security cameras.

3. Design Scope – Civil: The A/E shall provide design of and detailed construction drawings and specifications for: site clearing, demolition, excavation and trenching for utilities, drainage requirements, concrete pad to support additional weight requirements, calculations, and documentation as required to improve the site to accommodate upgraded bulk oxygen tanks.

4. Design Scope – Communication and Data: The A/E shall provide necessary plans and to provide communications and control connectivity to the security cameras, control communications, and any other items necessary to meet the requirements outlined above.

5. The A/E shall work closely with the VA Project Management throughout the conceptual planning and design phases to ensure coordination with various VA staff. The drawings should contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors.

B. General Requirements: The A/E shall produce designs that comply with the latest editions of all applicable DVA guidelines (e.g., Construction Standards, Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission requirements), NFPA, JC, Federal and State codes pertinent to the project scope.

1. Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA, and VA guidelines. The A/E shall specify the applicable standards and method of plan development for both the area of work and interaction of work on the campus. Infection Prevention Measures shall also be included in the Safety Plan. The A/E shall also be responsible for development of their own safety plan for all site investigation.

2. Quality Control Plan: The A/E shall specify the applicable standards and method of development for a Quality Control Plan. The A/E shall not be responsible for the development, but only for identifying and specifying the appropriate standard forms for Quality Control inspections that will become part of the overall plan.

3. Utility Shutdowns: The VA has a mandatory requirement to obtain approval for utility shutdowns. The A/E shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in a Construction Schedule Gant Chart. This will include, but not be limited to oxygen, electrical, and communications. The A/E shall provide estimated time of each outage and provide a narrative to the impact of the shutdown.

C. Site Survey: The A/E shall conduct on-site survey(s) as necessary to verify existing conditions.

D. Code Study: The A/E shall conduct a code study to determine code compliance of the proposed design. This shall also include a life safety plan.

E. Construction Cost and Bid Alternatives: The A/E shall provide a design for this project within a construction cost budget with phasing considerations.

III. ADMINISTRATIVE PROCEDURES

A. A Pre-proposal Meeting of the A/E, the VA Contracting Officer and the COR will be held prior to preparation of the A/E’s proposal. The Statement of Work and the existing conditions of the site proposed for work will be reviewed. At this time, the A/E will have the opportunity to review and obtain copies of As-Built Drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A/E.

B. The A/E shall complete a Contractor Security Control Assessment (CSCA) within 30 days of award of contract approval plus annually thereafter on pre-renewal date. The CSCA can be found at https://www.google.com/#q=va+contractor+security+control+assessment. Certification & Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

C. After award and issuance of the Notice to Proceed, the A/E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to proceed.

D. All A/E personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving in a logbook which is kept in the Engineering Design and Development Section in Building 15. Each visiting individual will be required to enter their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure. Additionally, all persons must be badged. Arrangements for after-normal-working-hour site visits must be made in advance and during normal working hours.

IV. MATERIAL TO BE PROVIDED TO THE A/E BY THE VA

A. The VA shall provide the A/E with copies of As-Built site plans, master floor plans, elevations, and structural plans in AutoCAD or .pdf format. These drawings will be provided for reference purposes only. The A/E shall be responsible for verifying all such plans for dimensional accuracy and other features and representations critical to the design prior to their use in production of final plans. The VA Engineering Department electronic drawing files, copy machines and paper will be made available for use by the A/E for such document production throughout the project.

B. Specific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A/E at http://www.cfm.va.gov/TIL/

V. DELIVERABLES

The A/E shall develop and provide to the VA the following:

A. Meeting Minutes: The A/E shall take minutes of all conferences and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.

B. Drawings: The A/E shall deliver to the VA fully developed Drawings on current year Autodesk AutoCAD in the scales appropriate for engineering or architectural drawings.

C. Specifications: The project specifications shall be prepared in Microsoft Word by the A/E from the VA Master Specifications. The general format shall include; Part 1-General, Part 2-Products, and Part 3-Execution. Part 1 shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8 ½” x 11” bond paper using 12pt Times-New-Roman fonts.

The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions and Interim Life Safety Measures.

D. Construction Cost Estimates: The A/E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimates shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, 10% overhead, and 10% profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g., Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided. Construction Cost Estimates shall be submitted with each design submission and include a cost breakdown for each alternative.

E. Submittal Register: The A/E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register should include specification reference, and item to be reviewed approved.

F. Narratives: Written narratives shall be used as part of each design submission. The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission. Design calculations shall be included as a portion of the narrative.

G. Construction Schedule: The A/E shall also establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. The A/E shall provide a commensurate Gant chart for the construction activities to include critical path items. For example, utility shutdowns. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, and special phasing requirements.

H. Phasing: The A/E shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The specific phasing requirements shall be established by the VA prior to the 35% design submission. The VA will notify the A/E on the availability of the entire work area or if partial areas will be required for the duration of construction.

VI. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

The following design submissions will be required:

Programming/Preliminary Schematic Design Submission – 35%

Design Development Submission – 65%

Construction Documents and Back check Design Submission – 100%

Final Design Submission The A/E shall examine the schedules set forth below and recommend to the VA any improvements in the allocations of time allowed for each phase, the net effect of which would be to either provide more time for phases needing more time or to shorten the entire design schedule.

A. First Submittal As-built Schematic Design Submission (35%)

For this submission, the A/E shall produce a clean and up to date physical schematic.

a. Narrative:

Provide a written narrative with a summary of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of the design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the schematic design submission should be documented. The schematic design narrative shall also identify each and all required systems, utilities (including preliminary storm water treatment system calculations) and equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impact on project construction cost.

b. Drawings:

Identify and verify existing underground utilities and their locations that will be impacted and propose solutions to re-route utilities or avoid underground utility conflicts.

Review existing NEPA and environmental reports covering the project area. Identify existing environmental hazard’s locations that will be impacted and identify locations that require further testing.

Two C size Drawings and electronic version of CAD work completed to date in .pdf format.

c. Specifications:

The A/E shall provide an index of all VA Master Specifications which are anticipated to be used for this project.

d. Cost Estimates:

The A/E shall provide a complete cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for design alternatives being presented for consideration as part of the schematic design.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a construction schedule and phasing plan.

f. The A/E shall provide a completed VA infection control form addressing all areas.

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 35% Review Schedule:

The 35% schematic package shall include preliminary concepts of the proposed alternatives. This shall be submitted 60 calendar days after Notice to Proceed (NTP).

The VA will provide 35% review comments to A/E no-later than 75 calendar days after NTP.

The 35% schematic review package meeting with the VA at 90 calendar days after NTP.

B. Second Submittal Design Development Submission (65%)

This submission is set up to review the first detailed plans.

a. Narrative:

Provide a written narrative that builds upon the Schematic narrative and continues to document key decisions and be used to further describe and explain important aspects of the design, especially those not yet appearing in the form of a drawing. As an element of the Design Development narrative, include an outline of work yet to be completed and included on the drawings as part of the Design Development submission (details, elevations, schedules, etc.). The A/E shall further develop constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix.

b. Drawings:

The A/E shall provide design development drawings.

One F size (30” x 42”) and two C size Drawings and one electronic version of CAD work completed to date.

c. Specifications:

The A/E shall provide Specifications based on criteria established at the initial design meeting as required for supplementing the construction drawings. The A/E shall provide a list of all proposed specification sections: General Conditions, Submittals, Demolition, and all major electrical, civil, structural, mechanical, plumbing, fire protection and communication components and hardware.

The A/E shall provide one electronic version and one copy of unbound proposed-Specification sections.

d. Cost Estimates:

The A/E shall provide an accurate and detailed cost estimate which will show that the scope and the design of the project are within the project budget. Deductive bid alternates should be broken out separately to show that they account for 20% of the overall budget for construction award.

e. Construction Schedules and Phasing Plans:

The A/E shall provide a detailed construction schedule and phasing plan to support the design.

f. The A/E shall provide a completed VA infection control form addressing all areas.

g. The A/E shall provide a completed A/E Review Checklist for all applicable disciplines.

h. 65% Review Schedule:

The 65% design development package shall include detailed design. This shall be submitted 120 calendar days after Notice to Proceed (NTP).

The VA will provide 65% review comments to A/E no-later than 135 calendar days after NTP.

The 65% review package meeting with the VA at 150 calendar days after NTP.

C. Third Submittal Final Submission (100%)

For this submission, the A/E shall produce detailed final drawings.

a. Narrative:

The A/E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in) equipment with a brief description of its type, location, use and extent. The A/E shall address constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix.

b. Drawings:

The A/E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 65% design submittal.

One F size (30” x 42”) and two C size Drawings and one electronic version of CAD work completed to date.

c. Specifications:

Provide all Specifications that are required for the construction package. The specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.

The A/E shall provide one electronic version and one copy of unbound proposed-Specification sections.

d. Cost Estimates:

A complete takeoff cost estimate based on the Construction Documents Submission.

e. Construction Schedule and Phasing Plans:

Provide a detailed Construction Schedule and Construction Phasing Plan. All utility shutdowns shall be included.

f. Safety Plan

Provide a list of all applicable standards, method of plan development, a VA infection control form, and address all Interim Life Safety Measures.

g. Quality Control Plan

Provide a list of all applicable standards and method of plan development of a Quality Control Plan.

h. The A/E shall provide a completed VA infection control form addressing all areas.

i. Completed A/E Review Checklist:

Provide a completed A/E Review checklist for all applicable disciplines.

j. 100% Review Schedule:

The 100% final design package shall include final detailed design. This shall be submitted 180 calendar days after Notice to Proceed (NTP).

The VA will provide 100% review comments to A/E no-later than 195 calendar days after NTP.

Final Design Review (100%) comments meeting with VA at 210 calendar days after NTP.

The A/E shall issue all final revised 100% final design documents to the VA at 225 calendar days after NTP. The A/E shall deliver to the VA the following documents:

k. Final 100% Submittal

One set of original 100% Final Design Drawings.

One set of indexed and bound Specifications.

Electronic copies of;

a) Final Drawings in AutoCAD (to include PDF versions of each sheet),

b) Specifications,

c) Construction Cost Estimate,

d) Construction Duration Estimate,

e) Phasing Requirements, and

f) Narrative with Engineering Calculations, Safety Plan and Quality Control Plan.

g) Equipment List

VII. CONSTRUCTION PERIOD SERVICES (To be awarded only at time of construction award.)

A. General: The Contracting officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or are not being adequately completed.

B. Response to RFIs: The A/E shall be responsible for evaluating RFIs to determine if a change will be required. The A/E shall then provide re commendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFIs which result in a change to contract cost.

C. Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA contracting officer within 7 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

D. Site Visits: Day to day construction administration will be performed by the COR. The A/E shall make monthly site visits including a project meeting and site inspection during construction as well.

E. Commissioning: The A/E shall develop a Commissioning plan to activate the new Bulk Oxygen Tanks with considerations for the bulk tank vendor.

F. Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.

G. Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.

H. Record drawings: The A/E shall verify as-built conditions from contractor- supplied marked up prints, and prepare as-built documents for the VA. One E size and one C size Drawing and one electronic version of CAD work.

END OF STATEMENT OF WORK

APPENDIX A

1. General

1.1 The West Haven/Newington Department of Veterans Affairs currently has the requirement for the distribution and supply of medical-grade liquid bulk oxygen.

1.2 Period of performance: Blank Purchase Agreement (BPA) for a period of five (5) years.

Estimated period of performance 09/09/2022 – 09/08/2027.

1.3 The purpose of this solicitation is to establish a committed source of supply of medical-grade liquid bulk oxygen for this facility. This Government facility does not own its own bulk oxygen tanks. The Government facility currently has an existing contractor supplied 6000-gallon vertical tank with a 500-gallon reserve tank back-up system for West Haven and supplied 1500-gallon vertical tank with an appropriate 120-gallon reserve back-up system for

Newington. The Government facility shall require the contract to provide a contractor supplied 9000-gallon vertical tank with an appropriate 900-gallon reserve tank back-up system for West Haven and a contractor supplied vertical 1500-gallon tank with an appropriate 150-gallon reserve tank back-up system for Newington, all meeting NFPA 99 code standards. Each tank shall be placed where the existing was. Removal of existing tanks/associated equipment and replacement with new tanks/associated equipment shall be required by the contractor. The contract shall also provide for digital readouts at each separate facility. If existing equipment is antiquated and out-of-date that requires an upgrade to suffice code standards, these shall be inclusive as install requirements. Specifications for this facility is listed in the solicitation schedule; O2 Tank Pad As-Builts, Med Gas EOSC

Final Report & Commissioning Report.

1.4 The Contractor is responsible for the system up to the connection point at the bulk pad. The

Government is responsible for the system from the tie-in point and throughout the distribution system.

1.5 If the Contractor requires interruption of services for the tank/equipment replacement, coordination with the hospital is required. The Contractor shall provide a temporary liquid

Oxygen supply while exchange of tanks/equipment takes place. The Contractor shall provide a separate line item price for such work to include services and supply costs for a temporary liquid Oxygen service. The line item shall include temporary equipment and services, duration, and anticipated costs of medical gas supplies for the duration. This cost shall be a line item that affects only the base year final cost and does not affect the permanent tank system price option years. The Contractor is responsible for ensuring that the supply tanks are tied into the existing building distribution system without any interruption to service. The contractor shall coordinate the tie-in of the new system during the weekend hours so as not to impact clinical operations.

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1.6 If the hospital is relocating the tank system from an old location to a new location, the

Government may require the Contractor to provide a temporary liquid Oxygen supply while the Government ties in their distribution system to the new tank system. The Contractor shall provide a temporary liquid Oxygen price for this temporary service that is separate from the permanent tank system price. The contractor shall coordinate the tie-in of the new system during the weekend hours so as not to impact clinical operations.

1.7 The contractor shall provide the total cost as well as the unit cost per Cubic Foot (CF) to supply 11,000,000 CF of medical-grade, liquid oxygen which is the estimated approximate total annual requirement for the West Haven VA Medical Center and 700,000.00 CF of medical-grade, liquid oxygen which is the estimated approximate total annual requirement for the Newington campus. There is no express or implied guarantee that these quantities will be purchased. The base contract period for all contracts awarded under this solicitation will be effective upon the date of award and extend through a one-year period. Please note that the contracts that include the installation of contractor-owned equipment will include a 90-day transition period at the beginning and end of the contract period. (See paragraph 5.1) The contract awarded under the solicitation will include a five-year BPA Blank Purchase

Agreement.

1.8 Prior to first filling, contractor must perform in service training to include the following facets for contractor owned and government owned systems: the refill procedure, any preventative maintenance support requirements that may be needed from the Medical Center systems, and an explanation of all the volume alarms and low pressure set points. The contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s).

1.9 Prior to first filling, and annually thereafter, alarm set point testing and written verification must be presented using a qualified third-party expert per NFPA 99, latest Edition for contractor owned and government owned systems. Any code deficiencies in the Medical

Center’s existing system, as defined by NFPA 50, 1.3.3, “Standard for Bulk Oxygen System”, NFPA 55 “Compressed Gases and Cryogenic Fluids Code and ANGI/CGA M-102018

“Standard for Medical Gas Supply Systems and health Care Facilities” must be identified by the contractor. A detailed explanation of these deficiencies must be present in writing to the

COR. Receipt of this written explanation must be signed by the COR.

1.10 Prior to the first filling, and annually thereafter, the contractor must verify in writing the accuracy of all gauges on contractor owned tasks. If the gauge(s) are government owned, contractor will provide, if requested after award, a written proposal with price to verify accuracy of the gauges(s). This facility may choose to exercise this option at its desire.

2. Acronyms

2.1 This section lists acronyms that are used in this Statement of Work and other parts of the solicitation.

CCF – 100 cubic feet

CF – Cubic feet

CGA – Compressed Gas Association

CGMP – Current Good Manufacturing Practices

CO – Contract Owned

COR – Contracting Officer Representative

DOD – Department of Defense

DOT – Department of Transportation

FDA – U.S. Food and Drug Administration

GO – Government Owned

NFPA – National Fire Protection Association

OGA – Other Government Agency (other than VA)

36C24122A0127

OSHA – U.S. Department of Labor, Occupational Safety and Health Administration

USP – United States Pharmacopeia

VA – Department of Veterans Affairs

3. Government Furnished Property

3.1 The solicitation schedule will identify the bulk oxygen storage tank(s) at this facility as being

CO (Contractor Owned).

3.2 This government facility currently has CO owned bulk storage. This facility will provide access to an electrical power source and hook-up of additional contractor owned equipment to the facility-maintained alarm system. The contractor shall perform the hook-up of contractor owned equipment to the facility-maintained alarm system.

4. Contractor-Furnished Equipment

4.1 The contractor shall provide, install, and maintain contractor owned bulk oxygen tank(s) with appropriate back-up system(s). Through the duration of the contract, the contractor shall be liable for the integrity, suitability, and safety of contractor supplied tanks that will ensure compliance with applicable regulations, standards, and normal good practices. The tank capacity and reserve system shown in the schedule are minimum capacities required by this facility. Manifold, cylinders for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility’s gas system shall be furnished by the contractor, without cost to this facility. The manifold or liquid converter shall deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container shall have an outlet that allows access for testing the purity of the oxygen.

4.2 All equipment and materials required to perform on the contract (other than what is specifically listed in section 3, Government-Furnished Property) shall be provided by the contractor must be in brand new condition. Contractor furnished equipment shall be installed, inspected, and maintained by the contractor without additional cost to the

Government. (i.e., all installation, inspection, and maintenance costs shall be included in the contracts monthly equipment rental fee for this facility.) Contractor furnished equipment shall be kept in good operating condition and appearance, in accordance with applicable regulations, standards, and normal good practices. The exterior appearance of the tanks shall be kept free of all rust, peeling, or flaking paint and any other exterior surface blemishes and or discoloration. The contractor shall be provided reasonable access to the bulk oxygen systems for this purpose.

4.3 The contractor shall provide, install a telemetry monitoring satellite system to automatically read the meter for deliveries. The installation, inspection and maintenance costs shall be included in the contract’s monthly equipment rental fee for this facility.

APPENDIX B

Environmental Assessment – Scope of Work

Section I

1.1 GENERAL:

A. This Scope of Work (SOW) is applicable to renovation and/or remodeling projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the VA Industrial Hygienist (VPIH) is hired by the A/E. In this document, the term A/E may also refer to as a design-build contractor.

B. These special instructions cover the A/E and VPIH services for the Design Development and the Construction Documents stages of the VA process and the construction period services of a project. The VPIH hired by the A/E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of an A/E design team.

C.

The assessment and inspection portion of the services shall be completed by VPIH personnel who are licensed by the State of Connecticut Department of Public Health as asbestos inspectors for those performing asbestos inspection or assessment. VPIH personnel who perform lead paint inspection or assessment shall be licensed by the State of Connecticut Department of Public Health as a Lead Inspector or Lead Risk Assessor. VPIH personnel who perform microbial inspection or assessment shall show proof of expertise through experience and training in microbial and mold remediation inspection and assessment techniques.

D.

The design documents shall be produced using VA Master Specifications by the VPIH with personnel who are licensed by the State of Connecticut Department of Public Health as an Asbestos Project Designer, Lead Project Planner/Designer, have expertise, experience, and training in microbial and mold remediation techniques, and are reviewed and approved by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

E. A/E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The VPIH working for the A/E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A/E firm contract documents. Work requirements are listed in SECTION 2.2 for the VPIH.

F.

The A/E will employ an independent industrial hygienist (VPIH) consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The VPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH and their services will be borne by the VA except for any repeat of final inspection and testing during monitoring services that may be required due to unsatisfactory initial results, as specified. The VPIH during asbestos abatement oversight shall be licensed by the State of Connecticut Department of Public Health as an Asbestos Project Monitor with project oversight by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene (ABIH).

Section 2

2.1 Project Scope of Work (SOW)

The VPIH shall perform an environmental assessment of the proposed work areas, and areas adjacent to, directly above and below work areas that will be impacted by the project and any other areas not indicated in this section determined by the A/E that may be impacted during the project. Areas that could be impacted by this project should be carefully inspected including walls, floors, shafts and above ceiling and the precise location and quantity of all hazardous materials including but not limited to asbestos, lead, polychlorinated biphenyls, and mold should be provided. The VPIH will have access to all the historical records available for the areas impacted by the project before the beginning of the inspection.

2.2 VPIH Services Scope of Work:

1. All areas that may be impacted by this project (as described in General AE Scope Of Work section) shall require environmental assessment for the presence of asbestos-containing materials, lead-based paint, silica, and other environmental hazards (e.g., PCB, mercury, refrigerant, polychlorinated biphenyls, etc.).

In addition, any areas located adjacent to, above, and below these rooms will require assessment if planned project activities impact these areas. This determination of these additional locations should be made prior to initiating field portion of the environmental assessment.

VPIH Services will include:

2. Asbestos Inspection:

a. A State of Connecticut licensed Asbestos Inspector will conduct an asbestos inspection in each impacted area to meet the requirements of EPA NESHAP/AHERA inspection and State of Connecticut regulations.

b. The inspector will collect bulk samples of suspect materials using approved EPA protocol for analysis by polarized light microscopy (PLM) method in a NVLAP accredited laboratory.

c. The inspector will check above ceiling spaces, including the existing HVAC system and all access hatches leading to above ceiling equipment for presence of suspect asbestos-containing materials and/or debris that might have become dislodged from above equipment.

d. The inspector may be required to perform selective demolition to expose concealed potential asbestos containing materials in the following areas, if impacted by the project: below existing flooring, inside wall cavities and chases, and inside ceiling chases.

3. Lead Inspection:

a. A state licensed Lead Inspector/Risk Assessor will test suspect surfaces and building components that may be impacted by the project for lead-based paint or lead-containing materials.

b. An X-ray Fluorescence Analyzer (XRF) will be used to identify the presence of lead or lead-based paint on/in building components prior to project activities.

c. Representative composite TCLP (Toxicity Characteristic Leaching Procedure) lead sample(s) may be collected as necessary to determine if demolition debris is either classified as hazardous waste or solid waste, depending on lead content and/or leachable lead content.

d. Ceiling spaces shall be included in the scope for inspection for the presence of lead-based paint or lead-containing components.

4. Mold Assessment: An inspector shall conduct a visual assessment of existing conditions for any visible mold and water damaged building materials in each area that will be impacted by this project.

5. Other Hazardous or Regulated Materials Assessment: During above inspections, also record any other hazardous or regulated materials noticed in the impacted areas and their conditions, such as mercury-containing equipment or items, refrigerant in any AHU, PCB-containing materials or equipment or items, etc.

6. VPIH Project Monitoring: During any asbestos abatement activities, provide VPIH monitoring services as specified in VA Master Specifications.

7. Written Reports:

a. A written report will be generated to summarize work activities and detail the findings of each inspection.

b. The asbestos inspection report will include quantities and locations of asbestos-containing materials identified, sample location diagrams, photographs of each homogenous area and any damaged materials as documentation of present conditions, sample log and results, as well as the completed laboratory analysis.

c. The lead inspection report will include locations and components of lead-based paint, a sample location diagram, sample log and results, as well as any laboratory analysis.

d. Two (2) hard copies and one electronic copy of the final report shall be provided, with electronic copy in PDF format. All data tables must be provided in Microsoft Excel format. All sample locations must be identified on a print and marked in the field.

8. Abatement Specifications:

e. A State licensed Project Designer will review all inspection results and visit the site if regulated or hazardous materials have been identified in the impacted area.

f. Develop a written specification in accordance with the VA Master Spec for abatement of all asbestos-containing materials to be impacted by the renovation work and lead compliance during abatement and renovation for each area that requires asbestos and/or lead abatement.

g. The specification shall include the quantity and location of asbestos-containing materials to be removed and CAD drawings shown containment locations.

h. The materials for constructing the containments shall be outlined as well as methods of asbestos removal and disposal requirements, engineering controls during abatement.

i. Regulatory requirements specific to the site and final clearance criteria shall be detailed.

j. The specification will also provide appropriate guidance related to the lead compliance and disposal of lead-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas.

9. Final payment for design services will not be made until all project documents are received during the design phase and final payment will not be made until project close-out documentation including, but not limited to, VPIH site logs, monitoring results, and waste manifests is received after the completion of VPIH construction period services.

APPENDIX C

INFECTION PREVENTION MEASURES

A. Implement the requirements of VA Medical Center’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust, in the vicinity of the construction work, and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group//as specified here//. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Manager and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

A. Medical Center Infection Control personnel shall monitor for airborne disease (e.g., aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The Project Manager and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

A. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Resident Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

SPEC WRITER NOTE: Consider the following and coordinate:

2. Analyze each site during design to determine the effects of blocking HVAC ducts and their impact on existing air handling systems that must remain operational before initiating a dust control program. The method of capping ducts shall be dust tight and withstand airflow.

3. Construct anteroom to maintain negative airflow from clean area through anteroom and into work area where required.

4. High risk patient care areas may require additional measures like air locks, special signage, smoke, and negative pressure alarms.

5. Identify these areas clearly on the drawings and work with Medical Center personnel to achieve desired level of isolation suited to the scope of risk involved.

6. Do not perform dust- producing tasks within occupied areas without the approval of the Project Manager. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a. Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 24” x 36”, shall be used at all Interior transitions from the construction area to occupied medical center area.