S02 - SOW_Overhead Track_rev 120221.docx

VA Palo Alto Health Care System 3801 Miranda Ave Palo Alto, CA 94304 Construction Project: STK-CBOC, Customized Product & Installation of Oval Aluminum Track System for PT/OT Rooms with accessories Transaction Number: 640-22-1-529-0007 (was 640-21-3-529-0048) STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Oval-Shape custom Track System for VA Palo Alto healthcare System, in a new Outpatient Clinic at French Camp, CA in San Joaquin County.

Awarded contractor will provide and install Oval-Shape overhead track system for the new CBOC, VA Stockton (currently under construction) located in the Therapy Gym room to assist Veterans and Physical Therapists to freely move about during rehabilitation training.

This requirement shall include product, delivery, shipping, and installation, design integration, pre-construction services, and post-construction services. Services required for custom Track System includes Aluminum Tracks, Seam Covers for the track, Alignment Connectors for the track, End Stop, Trolleys, Harnesses, lanyards, and above ceiling structural support systems.

The contractor shall provide all labor during regular business hours, materials, equipment, transportation, and supervision necessary to complete installation and delivery of the equipment.

2.0 PERFORMANCE REQUIREMENTS

Associated design/drafting, structural engineering, project management, and installation services shall be provided by the awarded Contractor.

Equipment / Track System delivery and installation will be required to begin on or before January 10, 2022.

Project Job Site: 6505 S. Manthey Rd, French Camp, CA 95231

Duty hours will be 7:30am-4:30pm Monday through Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

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The contractor shall procure and install the following equipment for VA Palo Alto Healthcare System

Track sizes to be verified in field and shop drawings provided/signed off by VA POC prior to ordering.

Additional Accessories for Overhead Track

3.0 PRODUCT

General

All finished items/ parts shall be free of scratches, mars, dents, or blemishes, other defects, and deficiencies, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Refer to Salient Characteristics Document for additional information.

Equipment Installation/Services provided:

a. Supervise all parts/ items to be set in place after they arrive in loading dock at project site as required per contract documents.

b. Refer to Terms and Conditions from the manufacturer for additional information relating to equipment accessories and installation.

c. Leveling of equipment and its associated parts.

d. Assembly of equipment and its associated parts.

e. Perform equipment startup.

f. Pre-install site walk.

g. Protection of floor, wall, elevator, etc., along all areas where all items/ parts will be traveled upon and in room where equipment will be installed and/or located prior to installation.

h. Compose shop drawings with licensed structural engineer stamps prior to installation that are subject to VA approval

i. Equipment shipping and delivery

j. Equipment layout design

4.0 SERVICES

Deliver, assemble, and install custom-sized Track System includes Aluminum Tracks, Seam Covers for the track, Alignment Connectors for the track, End Stop, Trolleys, Harnesses, lanyards, and above ceiling structural support systems according to VA approved shop drawings. Installation service, product parts/ items, and delivery as listed on the IGCE.

Installation Requirements.

a. Contractor shall be familiar with VA Palo Alto’s forthcoming new Stockton campus, regulations, security requirements, loading dock locations, and hours of operations.

b. Any contractor personnel, including permanent and temporary staff installers, shall be cleared prior to installation start date through VA Palo Alto Police Department. Personnel shall always wear contractor provided identification and VA visitor’s badge while on VA property.

c. Contractor shall provide Proof of Insurance upon request of the VA.

d. Contractor Storage Facility shall meet all current building code requirement including but not limited to sprinkler, secure, safe, environmental controls – not to void equipment warranties.

e. Contractor shall have trained personnel in various stages of equipment installation.

f. Contractor shall provide Project Manager/Lead Supervisor, Client Representative, Installers, and Service Technicians as needed when providing service to the VA.

g. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to:

a) coordinate delivery

b) load and unload

c) place/install in designated rooms/locations

d) assemble items as required

e) secure all parts in a secured storage space designated by the VA

f) properly dispose of all associated packing/crating materials off-site of VA premises.

h. Contractor shall track manufacturing schedule and notify VA Point of Contact (POC) with updates of estimated completion date by email.

i. Contractor shall coordinate installation date with VA Point of Contact (POC) to occur at the convenience of the Government or no later than 30 days after notification of receipt of equipment.

j. Contractor shall obtain VA CO, COR or POC approval for any changes or corrections to all original submitted design documents. CO must approve any monetary changes in scope.

k. Contractor shall coordinate delivery and installation date with VA POC to occur at the convenience of the Government.

l. Contractor shall deliver excess supplies, parts and pieces to offsite storage location at VA Stockton Warehouse. Address to be provided by POC to awarded contractor upon request.

Project manager (PM)

a. Awarded contractor shall appoint a Project Manager who becomes the main POC to represent the Contractor with whom the Government has awarded the purchase order.

b. Contractor shall complete a pre-installation meeting with VA POC, at a minimum of (10) business days, prior to installation.

c. Contractor PM shall be available and on site to coordinate and oversee the delivery of product to project site.

d. Contractor shall complete a final walkthrough with VA POC, confirming completion of all previously identified punch list items prior to final VA acceptance of project completion.

Protection of Property

a. Contractor shall protect all items from damage. Contractor shall take precaution against damage to the buildings, grounds, and furnishings/furniture/fixture/equipment. Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b. Contractor shall perform an inspection of the buildings and grounds with the VA POC prior to commencing work to ensure that the contractor shall be able to repair or replace any items, components, buildings or grounds damaged due to negligence and/or actions taken by the Contractor. Concurrence of the VA POC is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c. Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

d. Contractor shall provide floor, door, and elevator wall protection while working in all VA facilities. All material handling equipment shall have rubber wheels. Public elevators shall have temporary padded wall protection when freight elevator is unavailable.

Delivery

a. Contractor shall contact the POC, when complete order has been received, to schedule installation.

b. Contractor shall confirm the scheduled installation date no less than 15 working days prior to start of installation to ensure that all parts have been received and in good condition. VA POC will confirm that space will be made available at appointed installation start date. Installation shall not be scheduled until Contractor has confirmed the receipt of full order.

c. In the event there is a delay in delivery, Contractor shall notify the VA POC immediately.

d. Contractor shall notify the VA POC a minimum of 120 hours advance notice of the scheduled date and time of delivery.

e. Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery.

f. Contractor shall not attempt to deliver any items before the scheduled delivery date.

Receive and Unload

a. The Contractor shall verify and inspect all items both at time of receipt at off-site storage warehouse (if applicable) and upon arrival to the VA site. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the POC.

b. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor shall be responsible for moving these items to a secure location, until the next scheduled workday. Contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building.

c. Contractor shall store damaged items in the location designated by the POC. Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC daily.

g. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items

Assembly, Installation, and Removal

a. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

b. Contractor shall place items in building(s) as identified in the contract and rooms in accordance with the spreadsheets and/or design drawings or specifications by the POC.

c. All equipment and accessories must be level, plumb, square, and in proper alignment with adjoining equipment/fixtures.

d. Contractor shall complete installation of equipment under this statement of work in the time period specified (07:30 am - 4:30 pm.). If unforeseen scheduling is required by the VA, Contractor shall coordinate revised scheduled, to be approved by POC.

e. Contractor shall inspect components to ensure that they are clean, dust free, free of defects and that installation is complete and all items are ready for use. Floors shall be swept/vacuumed upon completion.

f. Contractor shall adhere to manufacturer’s specifications and not use other manufacturer’s product to interlock with new or existing product potentially invalidating warranties.

g. Contractor shall do a final walkthrough with VA POC and provide a punch list before releasing crew.

h. Contractor Service Technician shall be available for possible service call backs for 30 days following installation.

i. Contractor is responsible for removal of damaged or replaced products out of job site in accordance with Quality Control section listed below.

j. VA POC shall coordinate available access to above ceiling or other rooms as necessary for the contractor to complete installation of equipment and make them fully operational.

k. After installation is complete, conduct inspections and certifications (if required) by a contractor prior to operating the equipment.

Quality Control

a. Contractor shall be responsible for the removal and disposal of all trash / debris connected with uncrating and assembling equipment and other items installed under this contract. Final acceptance from the VA will not occur until all debris connected with the installation is removed from the VA site.

b. Recyclable products shall be disposed of in accordance with applicable statutes, at respective off-site locations.

c. Recyclable products shall be disposed of in accordance with applicable statutes, at respective off-site locations.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. Contractor shall remove all personal trash (food wrappers, drink containers, etc.,) from the work site daily.

f. Conduct of Contractor installation crew shall always be courteous and respectful. Be particularly mindful of our Veteran’s and their needs.

Contract Hours

The normal work hours will be business hours (7:30am-4:30pm) Monday through Friday. The Government has the option to modify the normal work week, days and hours, as necessary to meet the mission of the VAPAHCS. Contractor shall be flexible if a change in work hours is necessary to complete the project and accomplish the mission of VAPAHCS.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

Attachment

a. Attachment 3 - Drawings from conformed A/E set dated on July 3rd, 2018 showing equipment location.

b. Attachment 4 - Over Head Oval Lift at PT layout – showing overall reflected ceiling plan view of room.