S02_SOW_631-22-002 Exterior Stair Project_01.pdf

Edward P. Boland VAMC, Central Western Massachusetts Healthcare System

421 N Main Street

Leeds, MA 01053 January 27, 2022

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Construction Statement of Work for Exterior Stair Improvement Project

Project Number: 631-22-002

Location(s):Edward P. Boland Campus VAMC CWM – Campus Wide

1 Overview

1.1 General Intent

The Contractor provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.

All work must meet VHA, OSHA, EPA, and Mass DEP standards

1.2 Project Specific Scope of Work - Exterior Stair Improvement Project

After award, but prior to the start of any field work, the Contractor shall contact the Project Engineer/Manager (i.e.

COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

The VA Central Western Massachusetts requires repairs and improvements to exteriors stairs and sidewalks at multiple locations on the Edward P. Boland Campus. The project involves metal railings, metal fabrication, metal stairs, earthwork, concrete stair, concrete sidewalks, and concrete repairs. A brief description of work is listed below, see the attached plans for details.

Building 4, Northeast – Remove and replace the metal stairs and approximately 520 square feet of concrete sidewalk.

Building 4, Southeast – Install metal railing along the exit ramp.

Building 20, Southeast – Construct a sidewalk with stairs from Building 1 to Building 20.

Building 20, Northwest – Construct a new sidewalk from Parking lot P to Building 20.

Building 11, North – Remove and replace the metal railings outside the stage entrance.

Building 11, South – Remove and replace the metal railings and gate on the covered sidewalk entrance.

Building 11, Southwest – Remove exterior stairs near the patio and the associated sidewalk.

Building 60, East – Remove the exterior step and install a concrete wall at the opening.

Building 1, South, Biomed Stairwell – Remove and replace the railing and repair the stairs and stairwell walls.

All necessary environmental controls (stormwater, dust control, safety, traffic control, etc.) as well as restoration and pavement patching will be incidental to the project.

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Provide project superintendent with a minimum of ten (10) years of experience in construction with at least five (5) of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of OSHA and have experience in the areas of hazard identification and safety compliance in addition to safety training requirements indicated elsewhere in the project documents. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The project superintendent shall be dedicated to this project only and not assigned on other contracts. The Contractor shall submit resume showing proof of qualifications to the Contracting Officer within ten (10) days of Notice to Proceed (NTP).

1.3 General Scope Items

The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the Contractor. The Contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the Contractor. This includes, but not limited to all environmental and hazardous material permits.

c. Contractor is required to notify Dig Safe and to secure an excavating permit from Engineering, or other applicable agency as designated by the Contracting Officer before proceeding with any exterior on-site excavating or digging. The Engineer must have a minimum of seventy-two (72) hours’ notice from the Contractor prior to permit being secured or as applicable by Government agencies.

4. All field work shall be scheduled at least seventy-two (72) hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials. At the end of each workday, the Contractor shall clean up the work and storage areas and stack all materials in a manner approved by the Contracting Officer or his/her designated representative.

6. At the end of each day work areas must be made safe and/or secured.

7. Upon completion of a project, the Contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the contract or by the Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a state approved disposal site located off the VA grounds. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area or inside the facilities via local foot traffic. The hauling and disposal of excess fill material including rock, gravel, sod, broken concrete or asphalt, plaster, etc., shall be the responsibility of the Contractor. Disposal shall be in accordance with applicable state and local regulations.

8. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 x 2330 for the signing of the waste manifests.

9. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

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1.4 Site Access and Management Requirements

The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. A Contractor badge must be obtained and visibly worn by the Contractor or his/her representative at all times while on campus.

2. Negative TB Test, within the past calendar year.

3. Clear Face Shield or Safety Glasses in patient care areas.

4. Annual influenza shot is required to perform work on campus.

5. Covid-19 Requirements- Contractor is subject to the VHA Supplemental Contract Requirements for

Combatting Covid-19 and facility specific requirements (subject to change):

a. Approved surgical mask with no vent. Must be replaced when damaged or soiled;

b. Pre and weekly negative COVID test while working in patient care areas (test available onsite free of charge to Contractor);

c. Daily visit at check-in station for COVID and temperature screening;

d. Staff experiencing any symptoms of illness will refrain from any on-site work until asymptomatic;

e. Temperature checks are currently performed at Liberty Building 1. If at any time an employee of the A/E firm is found in deficiency of the listed a stop work order will be issued for safety of the campus.

These requirements are applicable to all Contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The Contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

1.5 List of Attachments

The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

1. Exterior Stair Improvements 631-22-002 Bid Set Plans

2. Exterior Stair Improvements 631-22-002 Bid Set Specifications

3. Request for Information (RFI) Form

4. Infection Control Risk Assessment and Permit

5. Hot Work Permit

6. Life Safety Risk Assessment/Interim Life Safety Measures (ILSM)

7. Confined Space Permit

8. Daily Construction Log (Sample Form)

9. Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov)

Note list is not necessarily exhaustive.

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2 Proposed Schedule

All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR: 07:00-16:30 Monday through Friday

Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the Project COR.

The period of performance for this project is 270 calendar days.

2.1 Project Coordination

The following tasks are anticipated to have significant campus impact or conflicts and may require special consideration and coordination to ensure satisfactory completion:

1. Work that impacts building egress, fire alarm, sprinkler systems or any other life safety system will require

ILSM.

2. Excavations impacting campus vehicular and pedestrian traffic.

3. Construction noise near building may require off hour work.

4. Coordination with other contracts.

5. Others as determined by COR and Contractor.

3 Warranties

See FAR clause 52.246-21.

4 Work Location and Restrictions

The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System.

The contract work is intended to be limited to Edward P. Boland Campus VAMC CWM – Campus Wide.

When the Contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the Contractor shall schedule said work at other than normal hours and as directed by the

COR.

4.1 Interim Life Safety Protection Measures

Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, the Contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

• Ensure exits provide free and unobstructed egress for all building occupants. If required by Contractor’s operations, establish and mark alternate means of egress for all building occupants.

• Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

• Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

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• Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch in accordance with NFPA standards for impairments. Request approval of impairments from the COR in writing a minimum of seventy-two (72) hours in advance.

• When required, a fire watch shall be by a qualified person provided by the Contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

4.2 Parking

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking in roadways is prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR.

4.3 Storage of Equipment and Materials

The Contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the Contractor for their storage needs. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

Security of material storage areas on the job site shall be the responsibility of the Contractor. The area shall be kept neat and orderly and free of debris. The Contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

4.4 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the Contractor and shall be disposed of in accordance with applicable State and Federal regulations.

Upon completion of a project, the Contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the contract or by the Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a state approved disposal site located off the VA grounds. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area or inside the facilities via local foot traffic. The hauling and disposal of excess fill material including rock, gravel, sod, broken concrete or asphalt, plaster, etc., shall be the responsibility of the Contractor. Disposal shall be in accordance with applicable state and local regulations.

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4.5 Site Utilities

The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The Contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the Contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The Contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least fourteen (14) calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

5 Contractor Staff and Employees

Prior to commencing on-site construction, the Contractor shall provide the Contracting Officer with a telephone number and FAX number at which the Contractor or his/her representative may be contacted at any time during regular working hours and an emergency number at which the Contractor may be contacted in situations requiring immediate attention.

6 Progress Meetings

A weekly meeting may be held between the Contractor, COR, and Contracting Officer, if necessary, to discuss work progress, problems, and potential change orders. Contractors shall attend these meetings at no additional cost to the Government and shall be responsible for publishing minutes for each meeting. Prior to specific work elements of a project, the Contractor shall confer with the COR and agree on a sequence of procedures and means of access to premise and buildings; space for storage of materials and equipment; delivery of materials and use of approaches, use of corridors, stairways, and similar means of passage.

A three-week look ahead schedule shall be provided at a higher level of detail than the overall project schedule and reviewed in each progress meeting.

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