S02 Sources Sought RFI NX EQ Laparoscopic Insufflators 12.10.25.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Laparoscopic Insufflators-RFI

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22408-2697

SOLICITATION NUMBER* 36C10G26Q0020

RESPONSE DATE/TIME/ZONE 01-05-2026 9:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov 202-867-4351

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL ADDRESS Trevor.Mason@va.gov EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR part 10 as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Laparoscopic Insufflators.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal identified Olympus Laparoscopic Insufflators and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm- Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Laparoscopic Insufflators to VA medical centers and facilities in the Continental United States (CONUS) and Outside the Continental United States (OCONUS).

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 – Surgical and Medical Instrument Manufacturing and the associated size standard is 1,000 employees.

The FAR Provision found at 52.204-7(b)(1) requires that “An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Search (SBS) database at:

https://search.certifications.sba.gov/ at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than January 5, 2026, at 9:00am EST to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of https://www.sba.gov/sites/sbagov/files/2023-06/Table%20of%20Size%20Standards_Effective%20March%2017%2C%202023%20%282%29.pdf https://sam.gov/content/home https://search.certifications.sba.gov/ mailto:Trevor.Mason@va.gov mailto:Sara.Vickroy@va.gov the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Laparoscopic Insufflators product line as a candidate for a VA-wide (otherwise referred to as “national”) single award Requirements contract.

Laparoscopic Insufflators are specialized; pressure-limited gas-flow regulators used during laparoscopic procedures to produce and maintain a pneumoperitoneum (gas-filled space within the peritoneal cavity). This enlarges the working space, providing room to insert instruments, and allows the surgeon to see the organs more easily.

Pressure regulators and flow-restricting orifices in the device control pressure and gas flow during insufflation.

The following Contract Line Items are being considered:

Contract Line

Items Brand Part Number Description

0001 Olympus UHI-4 Intra-abdominal Insufflation Unit 0002 Olympus MAJ-1939 footswitch

0003 Olympus MAJ-1084 Med Gas Pipeline Adapter

0004 Olympus MAJ-1985 Cylinder Hose / Switch Over Valve

0005 Olympus WA95005A Tubing with filter, sterile

0006 Olympus 72-00163-0 Insufflation tubing UHI/UHI-2/UHI-3 insufflator

0007 Olympus 72-00162-0 Suction tubing set for UHI/UHI-2/UHI- 3 insufflator

The Department of Veterans Affairs (VA) is seeking vendors who can provide Laparoscopic Insufflators as listed above or equal commodities which meet all the following salient characteristics.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Olympus Laparoscopic Insufflators or equal as listed above which meet all the following salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero

CLIN’s 0001-0007 apply to the following SC’s:

SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION

SC 1 Must be FDA approved for laparoscopic procedures to produce and maintain a pneumoperitoneum (gas-filled space within the peritoneal cavity)

Literature Review

SC 2 Must have smoke evacuation mode

Literature Review

SC 3 Must use CO2 for medical gas.

SC 4 Must be equipped with at least the following Alarms:

1. Excessive pressure

2. Tube obstruction

3. CO2 pressure

Literature Review

SC 5 Mode selection to meet necessity for multiple types of Laparoscopic Procedures(Normal cavity, small cavity)

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. DUNS number/ CAGE Code/ SAM UIE

4. Business Size

5. Manufacturer or Distributor

a. If distributor provide full name, business size and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.