S02 - Solicitation Attachment.pdf

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

This solicitation is issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees. The FSC/PSC is 6515 – Medical and Surgical Instruments, Equipment and Supplies.

The Network Contracting Office 02 located at 130 W Kingsbridge Rd, Bronx, NY 10468-3904, in support of

VISN 02 Northport VAMC at 79 Middleville Rd, Wappingers Falls, Northport, NY 11768-2200 has a requirement for the medical exam chairs and tables.

All questions regarding this solicitation shall be submitted via email to Wilmen Joa (Contracting Officer) at

Wilmen.Joa@va.gov no later than 11:00 A.M. EST on 08/04/2025.

All quotes regarding this solicitation shall be submitted via email to Wilmen Joa (Contracting Officer) at

Wilmen.Joa@va.gov no later than 11:00 A.M. EST on 08/05/2025.

All interested companies shall provide a separate quotation for the VA Medical Center listed above. Please complete the unit and total cost for all pricing periods for the items listed in section 2.1 of the Statement of Work below. Additionally, provide a copy of the country of manufacture for the items included in your quotations.

STATEMENT OF WORK

1. OVERVIEW: The Contractor shall provide a Brand-Name or Equal equipment that is compatible with the medical exam tables and chairs to the following locations:

Northport VAMC

79 Middleville Rd

Northport, NY 11768-2200

2. Scope of Work

The Northport VAMC has a requirement to purchase Table, Examination, Treatment, Electro/Hydraulic with an authorized vendor to supply and deliver the items detailed below to properly outfit 12 Exam/Treatment Rooms in

Primary Care.

Salient Characteristics:

These examination/treatment tables with single drawer section upholstered top are adjustable to a full chair position. Concealed heel stirrups, dual outlets, hand, and foot controls. Unit is designed for general use in examination/treatment rooms. The Exam table must meet the following specifications and have the following operating features:

• Capacity 650lbs

• Built in Scale

• Power height, Power backrest

• Compressed 14.6” low seat height upholstery allowing patients that have feet flat on the floor for proper positioning for blood pressure capture, 37” high height

• Lockout feature on hand and foot control to prevent unintended movement of exam chair

• Chair position or flat table position at any height

• Front storage drawer with dividers for access/storage of speculums, gloves, instruments, and supplies

• Pelvic tilt and drawer heater

• Include Patient Support Rails

• Include wireless hand and foot controls Qty 12

• Include paper roll Qty 12

• Include Articulating Knee crutch kit

• Include Exam Tabletop’s Qty 12 PVC Free Restful Path

• Include delivery and installation.

2.1 Item/Quantity Description

Medical Exam Table / Chairs

Line No.

Product Number

Description/Part Number* QTY Unit

Price Total

0001 002-2000-84 626 Premium 28 Upholstery, Oasis 12 EA

0002 626-001 Barrier-Free Examination Chair W/Clean Assist Roller System, Receptacles, Drawer Heater, Pelvic Tilt, Wired Controls, w/o Top

12 EA

9A600002 Patient Support Rails Plus, Field Installed 12 EA

TOTAL FINAL BALANCE:

*** VENDOR COVER SHIPPING / FREIGHT FEE ***

3. Installation

• Delivery and installation of the Midmark 626 Exam Table/Chairs to the Northport VAMC.

• Coordinate with VA facility staff to minimize disruption during installation.

4. Warranty

Equipment shall be warrantied against defective materials and workmanship under normal use for a period of one

(1) year from the date the equipment is tested and considered satisfactory and fully functional.

5. Delivery

Equipment should be delivered to Building 36 Warehouse.

Northport VAMC

Building 36 Warehouse

79 Middleville Road

Northport, NY 11768

Warehouse POC:

Michael Johanidesz

631-261-4400 x17272

POC Primary Care:

Jessica Sasso, Primary Care Nurse Manager jessica.sasso@va.gov

Phone (631) 261-4400 x12051

6. Period of Performance: (45 Days ARA)

The Contractor shall be able to deliver and provide pre-test instrument installation within 45 days of the date of contract award.).

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services (SEP 2023)”

2. FAR 52.212-2, “Evaluation—Commercial Products and Commercial Services (FEB 1998)”

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial

Services (MAY 2024)”

4. FAR 52.212-4, “Contract Terms and Conditions—Commercial Products and Commercial Services (NOV

2023)”

5. ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions—Commercial Products and

Commercial Services”

6. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders

(JAN 2025)”

7. 52.252-2, “Clauses Incorporated by Reference (FEB 1998)”

FAR Number Title Date

52.204-13 System For Award Management Maintenance OCT 2018

52.204-18 Commercial And Government Entity Code Maintenance AUG 2020

52.229-3 Federal, State, And Local Taxes FEB 2013

852.203-70 Commercial Advertising MAY 2018

852.211-76 Liquidated Damages - Reimbursement for Data Breach Costs FEB 2023

852.212-71 Gray Market and Counterfeit Items FEB 2023

852.222-71 Compliance With Executive Order 13899 (Deviation) APR 2025

852.232-72 Electronic Submission of Payment Requests NOV 2018

852.246-71 Rejected Goods OCT 2018

852.247-73 Packing For Domestic Shipment OCT 2018

Offerors must complete annual representations and certifications electronically via the System for Award

Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph

(j) of the provision is applicable, a written submission is required.

The following additional FAR clauses cited in FAR 52.212-5 are applicable to this acquisition:

- FAR 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I

- FAR 52.203-17, Contractor Employee Whistleblower Rights mailto:jessica.sasso@va.gov http://acquisition.gov/comp/far/index.html

- FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

- FAR 52.204-27, Prohibition on a ByteDance Covered Application

- FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

- FAR 52.222-35, Equal Opportunity for Veterans

- FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

- FAR 52.222-50, Combating Trafficking in Persons

- FAR 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

- FAR 52.219-28, Post-Award Small Business Program Representation

- FAR 52.222-3, Convict Labor

- FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies

- FAR 52.222-21, Prohibition of Segregated Facilities

- FAR 52.225-1, Buy American-Supplies

- FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

- FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

- FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American

Security Drone Act-Covered Foreign Entities

The following VAAR provisions is to be incorporated by reference:

1. VAAR 852.211-76, “Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023)”

$37.50

2. VAAR 852.222-71, “Compliance with Executive Order 13899. (DEVIATION) (APR 2025)”

3. VAAR 852.242-71, “Administrative Contracting Officer (OCT 2020)”

All quoters shall submit the following:

Pricing for items listed on Section 2.1 of the Statement of Work and the most recent inspection report.

All quotes shall be sent to Wilmen Joa via e-mail at Wilmen.Joa@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition

Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

• Price

• Technical

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (June 2025)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the

Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for

Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) Terms of any express warranty;

(5) Price and any discount terms;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications at Federal Acquisition Regulation

(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(8) Acknowledgment Request for Quotation amendments;

(9) Past performance will not be considered in simplified acquisition procurements.

(10) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items

(provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in this solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The

Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part

101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service

Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( https:/quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600

EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its

Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 file://///R04.med.va.gov/v03/NYN/Users/VHANYNJoaW/LOCAL%20NETWORK%20DRIVE/2.%20Supply%20Team/AP-4312%20-%20Bread%20Products/Signed/www.sam.gov file://///R04.med.va.gov/v03/NYN/Users/VHANYNJoaW/LOCAL%20NETWORK%20DRIVE/2.%20Supply%20Team/AP-4312%20-%20Bread%20Products/Signed/www.sam.gov

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:00 AM EST on 08/05/2025 at

Wilmen.Joa@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact:

Wilmen Joa

Department of Veterans Affairs

Network Contracting Office 2

E-Mail: Wilmen.Joa@va.gov mailto:Wilmen.Joa@va.gov