S02 Solicitation 36C26321Q0813 UPS Maintenance.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 64

636-22-1-5058-0001

36C26321Q0813 08-20-2021

Melissa Garrett 605-336-3230 x7289 09-08-2021

10:00 AM CDT

Sioux Falls Services Team Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

811310

$8 Million

N/A

X

VA Nebraska Western Iowa Health Care System 4101 Woolworth Avenue Omaha NE 68105

Sioux Falls VA Health Care System

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 https://www.fsc.va.gov/einvoice.asp

Financial Services Center Via The Tungsten Network Refer to VAAR Clause 852.232-72

See CONTINUATION Page

Uninterruptible Power Supplies (UPS) Agreement Services in support of the Nebraska-Western Iowa VA Health Care System.

Period of Performance:

Base Year: 11/01/2021 - 10/31/2022 Option Year 1: 11/01/2022 - 10/31/2023 Option Year 2: 11/01/2023 - 10/31/2024 Option Year 3: 11/01/2024 - 10/31/2025 Option Year 4: 11/01/2025 - 10/31/2026 Offerors shall be registered and active at System for Award Management (SAM) at https://beta.sam.gov at time of offer.

Please refer to Section B.2 (Price/Cost Schedule) for line items. Please refer to Section B.3 (Statement of Work) for scope of work requested.

This is a solicitation using FAR Part 13 (Simplified Acquisition Procedures).

This requirement is being solicitated as a Total Service- Disabled Veteran Owned Small Business Set-Aside. All questions must be in writing and emailed to Melissa.Garrett@va.gov. All questions must be received no later than 10:00AM CST Aug 31, 2021.

See CONTINUATION Page

636-3620162-5058-855100-2543-010055592 636-22-1-5058-0001

X X

X 1(one)

Doug Reed

VA-VHA-2020-56D92567

36C26321Q0813

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...21

C.4 52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES (JAN 2020) (JUL 2020) (DEVIATION)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Contractor Name:

DUNS Number:

Point of Contact:

Phone Number:

Email Address:

b. GOVERNMENT: Contracting Officer 36C263

Contracting Officer: Doug Reed

Phone Number: 605-336-3230 x 7844

Email Address: Douglas.Reed3@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] Monthly or a timeframe mutually agreed between the Nebraska- Western Iowa VA Health Care System Technical Representative

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Electronic Invoicing System VA Tungsten Number is: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

5. INVOICING INSTRUCTIONS:

In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g), all invoices must include:

• Name and Address of Contractor

• Contractor’s Invoice Date and Invoice Number mailto:Douglas.Reed3@va.gov

• Contract Number, Task Order Number, and/or Purchase Order Number

• Date(s) of Service

• Cost of service, i.e., hourly rate, quantity, job cost, trip, etc.

• Total price

Electronic Invoice Submission Method. Invoice(s) shall be electronically submitted through the Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veterans-affairs/.

The VA-FSC pays all associated transaction fees for VA orders.

The Tungsten direct vendor support number is 877-489-6135 for VA contracts. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA- FSC. This process can take up to five (5) business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. https://www.tungsten-network.com/us/support/’. The VA-FSC pays all associated transaction fees for VA orders.

For additional information, please contact:

• Tungsten Support, Phone: 1-877-752-0900, Email: va.registration@tungsten-network.com

• Department of Veterans Affairs Financial Service Center, Phone: 1-877-353-9791, Email: vafscched@va.gov

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:va.registration@tungsten-mailto:va.registration@tungsten-mailto:vafscched@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

NWI UPS Maintenance Agreement Services in support of the NWI

VA Health Care Facility for the period of 11/01/21 through 10/31/22.

Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022

0.00 EA __________________ __________________

Parts for Repairs:

Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. For items exceeding cost of this line item, Contractor shall provide above documentation to Contracting Officer and VATR so a bilateral modification can be executed to add funding for this line item.

Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022

VA Health Care Facility for the period of 11/01/22 through 10/31/23.

Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023

Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. For items exceeding cost of this line item, Contractor shall provide above documentation to Contracting Officer and VATR so a bilateral modification can be executed to add funding for this line item.

Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023

VA Health Care Facility for the period of 11/01/23 through 10/31/24.

Contract Period: Option 2 POP Begin: 11-01-2023 POP End: 10-31-2024

Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. For items exceeding cost of this line item, Contractor shall provide above documentation to Contracting Officer and VATR so a bilateral modification can be executed to add funding for this line item.

Contract Period: Option 2 POP Begin: 11-01-2023 POP End: 10-31-2024

VA Health Care Facility for the period of 11/01/24 through 10/31/25.

Contract Period: Option 3 POP Begin: 11-01-2024 POP End: 10-31-2025

Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. For items exceeding cost of this line item, Contractor shall provide above documentation to Contracting Officer and VATR so a bilateral modification can be executed to add funding for this line item.

Contract Period: Option 3

POP Begin: 11-01-2024 POP End: 10-31-2025

VA Health Care Facility for the period of 11/01/25 through 10/31/26.

Contract Period: Option 4 POP Begin: 11-01-2025 POP End: 10-31-2026

Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. For items exceeding cost of this line item, Contractor shall provide above documentation to Contracting Officer and VATR so a bilateral modification can be executed to add funding for this line item.

Contract Period: Option 4 POP Begin: 11-01-2025 POP End: 10-31-2026

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

Title

Uninterruptible Power Supplies (UPS) services to support the Nebraska-Western Iowa VA Health Care Facility

General Overview

This contract is to provide maintenance to the Uninterruptible Power Supplies (UPS). This contract consists of a five-year requirement (one base year and four option years) to provide full-service coverage and preventive maintenance coverage with battery replacement coverage as indicated on UPSs and rectifiers located at various sites in the NWIHCS as listed below. Period of performance is a base year plus four option years.

PLACE OF PERFORMANCE:

a. VA Nebraska‐Western Iowa Health Care System Omaha Division 4101 Woolworth Avenue Omaha, Nebraska 68105

b. VA Nebraska‐Western Iowa Health Care System Grand Island Division 2201 North Broadwell Avenue Grand Island, Nebraska 68803

c. North Platte VA Clinic 600 E. Francis St. Ste. 3 North Platte, NE 69101

d. Shenandoah VA Clinic 2043 A Avenue Shenandoah, IA 51601

e. Norfolk VA Clinic 3204 Raasch Dr.

Norfolk, NE 68101

f. Lincoln VA Clinic 420 Victory Park Drive Lincoln, NE 68510

g. Bellevue VA Clinic 2206 Longo Drive, Suite 102 Bellevue, NE 68005

h. Holdrege VA Clinic 1118 Burlington Street Holdrege, NE 68949

PERIOD OF PERFORMANCE AND SCHEDULE:

This will be a single award Firm Fixed Priced Contract for overall period of performance of 11/01/2021 to 10/31/2022. There will be one (1) base year and up to four (4) option years for this contract:

Year Period Begins Period Ends Base Year 11/01/2021 10/31/2022 Option Year 1 11/01/2022 10/31/2023 Option Year 2 11/01/2023 10/31/2024 Option Year 3 11/01/2024 10/31/2025 Option Year 4 11/01/2025 10/31/2026

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Equipment:

Omaha Equipment List:

Building Location Manufacturer Model Serial

ACC 1011

Tripp-lite Power

Distribution Unit PDUMH30HV

2950BV0PD88750027

ACC 1433

APC SMART-

UPS 208V

SUA5000R5TXFM

R AS1625153788

ACC G011

Xtreme Power Conversion

Battery Back Up P91-5K P950190400010

ACC G433

Xtreme Power Conversion

Battery Back Up P91-5K P950200500007

ACC 2011

Xtreme Power Conversion

Battery Back Up P91-5K P950190400006

ACC 2433

Xtreme Power Conversion

Battery Back Up P91-5K P950190400004

8 - Mental Health 104

SMARTUPS

UPS APC SUA2200 JS0634001771

Building D 109

SMARTUPS

UPS APC SUA2200 JS0634001884

9 - Dialysis B12

SMARTUPS

UPS APC SUA2200 JS0703008698

6 - Dental 102

SMART UPS

2200VA APC A1637490 JS1005034575

15 - Research R220 APC SUA5000RMT5U AS1621154940

Fisher House Ground

Floor Closet APC 1500VA SAS1032140783 1 - Main B024C APC SUA2200 JS0537019506 1 - Main B024C APC SMT2200 AS1548214605 1 - Main B024C APC SMT2200 AS1548214606 1 - Main B024C APC SUA2200 JS0703008695 1 - Main B024C APC SUA2200 JS0533024604 1 - Main B024C APC SUA5000RMT5U AS1621255090 1 - Main B024C APC SMT750RM2U AS1109320343 1 - Main B024C APC SMT750RM2U AS1109211330 1 - Main B610 APC SUA5000RMT5U AS1625153771 1 - Main B610 APC AP9626 751612L00064 1 - Main B808 APC SUA5000RMT5U AS1621154923 1 - Main 2448 APC SUA5000RMT5U AS1621154941 1 - Main 2506 APC SUA5000RMT5U AS1624150625 1 - Main 4380 APC SUA5000RMT5U AS1621154981 1 - Main 4380 APC AP9626 751612L00003 1 - Main

9414A-1 APC

SUA5000R5TXFM

R AS1621154937

1 - Main 9414A-1 APC AP9626 7S1612L00002 1 - Main

11414A-1 APC

SUA5000R5TXFM

R AS1621154932

1 - Main 11414A-1 APC AP9626 7S1612L00060 1 - Main

10414A-1 APC

SUA5000R5TXFM

R AS1621255089

1 - Main 10414A-1 APC AP9626 7S1612L00061 1 - Main 5414 APC smartups 5000 AS1624150634 1 - Main 6414 APC smartups 5000 AS1625153775 1 - Main 7414 APC smartups 5000 AS1625153790 1 - Main 8414 APC smartups 5000 AS1621154927 1 - Main 3254C APC smartups 5000 AS1624150642 1 - Main 1206A APC smartups 5000 AS1624150630 1 - Main 1658 APC smartups 5000 AS1621154924 1 - Main 1510 APC smartups 5000 AS1621154922 1 - Main 1616 APC smartups 2200 JS1005034576 1 - Main B723 Chloride EE2966120 Sb261289 1 - Main 5603 Powerware-

Eaton

EB453CBA06

Hruska

SPCCTW-

Hruska-OM APC Smartups 2200 JS632025004

Hruska

SPCCTE-

Hruska-OM APC Smartups 2200 JS1005034615

Hruska

SPCCTN-

Hruska-OM APC Smartups 2200 AS1704133177 Hruska no label APC Smartups 2200 SJ0930016526

Hruska

SP4008-

Hruska-OM APC Smartups 2000 AS1819163171 Community Resource &

RC SP201-VAC APC smartups 2200 AS154A214604

Foxley Whse 102-WHS APC CP1000AVRLCD CPMBV2010357 Foxley Whse 102-WHS APC CP1000AVRLCD CPMBV2006737

Center Mall

SP21520-

CNTR APC Symmetra RM QD1711210157

Center Mall

SP104-

CNTR APC SMART-UPS 3000 YS0344110615

Center Mall

SP50920A-

CNTR APC SMART-UPS 2200 JS0703008666

Grand Island Equipment List:

3 IT closet Basement APC SRT3000RMXLA AS1910197098 4 IT closet Basement APC SRT3000RMXLA AS1910197097

5 B5-005 APC SRT3000RMXLA AS1910197103

6 IT closet Basement APC SRT3000RMXLA AS1910196546 7 IT closet Basement APC SRT3000RMXLA AS1910197101 8 IT closet Basement APC SRT3000RMXLA AS1910197094

17 B17 APC SRT3000RMXLA AS1936371935

1 N9a Liebert NX b 20 M15H7H0002 1 C01 Liebert APM M15HAA0003 1 North Platte CBOC APC SUA2200 JS0634001550 1 Holdrege CBOC APC SRT-5000 AS1936371944

CBOC Equipment List:

North Platte Electrical Closet APC SUA2200 JS0634001550

Holdrege Electrical Closet APC SRT-5000 AS193637194

Norfolk 121 APC Smart-UPS SRT

AS190117029

Shenandoah 123-L5-OM APC 2200 JS0703008697

Shenandoah 123-L5-OM Eton

ZC051770011000

0 BQ052P0010

Bellevue 142-BELV-OM APC SMART-UPS 2200 JS1005034566

Lincoln 1905 - South Wall APC

Smart-UPS SRT

AS204137034

Lincoln 1905 - North Wall APC

Smart-UPS SRT

AS204137027

Lincoln 1314B APC Smart-UPS SRT

AS204137027

Lincoln 2501B APC Smart-UPS SRT

AS204137034

Lincoln 2324B APC Smart-UPS SRT

AS204137034

Parts for Repairs or Additional Equipment

For repairs beyond what is already stated within this Statement of Work, Contactor shall furnish the VATR with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

Qualifications: The contractor will be a certified dealer with qualified personnel to service UPSs and rectifiers. The contractor will be an experienced organization that has had ample experience in performing checks and maintenance on the mentioned systems per the manufacturers recommendation.

Scheduled Work: Scheduled maintenance shall be performed in accordance with the manufacturer's recommended intervals and should be scheduled and completed during normal business hours. A schedule will be presented to the VA technical representative for approval. In those cases when the Engineering office is closed, contractor personnel will log in and out via Engineering AC Plant. Any after-hours service shall be prearranged with the VA technical representative and will required the approval of the contracting officer if the after-hours services do not fall under the details of the contract.

Unscheduled Work: Services and repairs shall be performed during these normal hours of coverage (0730-1600) unless one of the following conditions exist: The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the VA technical representative prior to the proposed start of the maintenance and the request is approved by the VA technical representative before work begins. The VA technical representative directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the VA technical representative and authorized by the CO.

The equipment covered under Full Service is non-operational and needs to be repaired immediately. Changes in this periodicity will occur only when approval is granted by the VA technical representative. Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the VA technical representative. Service requests will be presented in the following order, VA technical representative. The following are contact information for these personnel with associated locations. The technician is to report to the engineering office (B618) at the start of each day.

VA Contacts:

Josiah Curley Contracting Officer Representative Email: Josiah.Curley@va.gov Direct: 402-995-5545 Cell Phone: 918-581-4171

Griffin Walsh M&O Supervisor Email: Griffin.Walsh@va.gov Direct: 402-995-3741

Scope of Work: The contractor shall provide all tools, parts, transportation, and labor to complete the following semiannual preventative maintenance services and checks for both VA campuses.

Semiannual preventative maintenance will be performed during the months of October and June.

A pre-determined schedule will be setup prior to the start of the base and any following options years for the duration of this contract. This schedule will be agreed upon by both the VA technical representative and the contractor. The details of the schedule shall be comprehensive such that there is no ambiguity as to when the contractor will be expected to perform preventative maintenance throughout the duration of the contract. Vendor will perform the Preventive Maintenance at a mutually accepted dates throughout the year.

Electronics Preventive Maintenance: Preventative maintenance on the equipment included in this contract will be done according to the manufacturers’ recommendations for the respective equipment. A detailed list of the required and recommended maintenance checks as per the manufactures will be provided to the VA technical representative prior to the start of the contracting period. This list will provide verification that the contractor’s recommended maintenance items or service checks are in accordance with the manufacturer’s recommendations.

Recommendations on services to perform on Semi-Annual Preventive Maintenance Visit:

Measure and Record the following: 1) Individual cell/battery float voltages and overall float voltage Charger output current and voltage 2) AC ripple current and voltage imposed on the battery 3) Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery 4) Connection Resistance of 10% of the inter cell/battery connection 5) Ambient temperature 6) Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier.

Visually inspect conditions and appearance of the following: 1) Connection terminals inter cell/battery connectors, cables, and associated hardware 2) Cell/battery covers, containers, and post seals 3) Battery racks or cabinets and associated components and hardware 4) Cell/battery jar or cover, noting any excessive distortion

Perform cleaning of all accessible surfaces as required:

Perform the following: 1) Measure and record the connection resistance of 100% of the inter cell/battery connections. 2) Re-torque any connection where the resistance is above 20% of the average.

Reporting Each Preventive Maintenance Visit:

The technician(s) will issue the VA a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the customer's site. A detailed report containing all readings and observations will be sent to the VA within five business days.

Electronics (UPS Power Module, DC, PDU, Flywheel) Preventive Maintenance The following is an outline of general checks required to be performed during a Preventive Maintenance. All checks should be designed to be performed during offline operation, in the bypass mode. All checks or processes may not be applicable to all equipment types or models.

Maintenance on the UPSs shall be conducted according to the manufacture’s recommendations.

Visual Inspection

1) Inspect all printed circuit board connections for cleanliness, swab contacts if necessary 2) Inspect all power connections for signs of overheating 3) Inspect all subassemblies, bridges, and legs for signs of component defects or stress 4) Inspect all DC capacitors for signs of leakage 5) Inspect all AC capacitors for signs of leakage 6) Inspect and inventory all customer-owned spare parts 7) Inspect for, and perform as required, any open engineering changes

Internal Operating Parameters DC Ground Detection Offset (if applicable); Inverter leg current average balance (if applicable);

Output filter current average phase balance; Rectifier bridge current average leg balance; AC Protection settings are checked; DC Protection settings are checked; Input and Output Frequency and Voltage Bandwidth settings are checked; Verify DC filter capacitance; Verify AC tank and trap filter; capacitance; Power Supply voltages and waveforms

External Operating Parameters System Input Voltages (all phases); System Input Currents (all phases); DC Charging Voltages (float and equalize), record settings, adjust to nominal; Rectifier phase on and walk up; Inverter phase on and walk up; Adjust all panel meters to measured values; System Bypass Voltages (all phases); Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable) Outage simulation, and battery capability testing, and verify charger current limit; Generator operation and interface verification (if applicable)

Environmental Parameters

1) UPS area ambient temperature and condition of ventilating equipment 2) General Cleanliness of UPS Power Module 3) General Cleanliness of UPS area 4) Replace all air filters 5) Clean control panel/CRT screen

Battery Cabinet Checks General appearance of Battery System (all types), General cleanliness of Battery System area (all types), Inspect cells for physical abnormalities, Inspect all DC connections for abnormalities, Battery System area ambient temperature and condition of ventilating equipment, For internal batteries only, measure and record, Overall battery float voltage, Charger output current and voltage, Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier

Monitoring System Parameters

1) Alarm archive review and printing 2) Alarm lamp test-local and remote (if applicable) 3) Replace all open monitor bulbs 4) Review Battery Test in history (if applicable)

General

1) Customer Consultation 2) Verbal Recommendations 3) General Observations 4) Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection and making specific recommendations toward future remedial action.

Battery Replacement: Provide all parts, tools, labor, and transportation to replace all batteries with equal or better batteries once during the duration of the agreement. Preferred year of replacement is listed in para. 2.1. under BR Year the VA reserves the right to request earlier replacement if the need is identified. It is the responsibility of the vendor to arrange delivery of the new batteries to coincide with the mutually agreed upon scheduled replacement date. Batteries shall not arrive any earlier than 2 business days before replacement. It is also the vendor's responsibility to arrange for pick-up and proper disposal of all used/old batteries within 2 business days of the replacement. All 3 NWIHCS locations have dock access to the facility, but do not have fork-lifts available. Rectifier battery replacement shall be done after 1800 hours on weekdays or on the weekend unless the contractor can provide a system to keep the PBX/telephone system operational when they replace the batteries. Provide all tools, parts, transportation and labor to provide Full-Service Repair coverage as follows: 1) 4-Hour Response 2) Unlimited Service Calls

3) Free 24-Hour Tech Support 4) 24 x 7 Contracted Service Coverage (Including Holidays) 5) Provide unlimited continuous effort service response within the contracted period, provide free parts, and fund all travel and labor costs.

Acceptance Signature - Signature of VA Omaha employee who indicates FSE demonstrated Service conclusion/status and user has accepted work as complete/pending as stated in ESR.

Authorization Signature — VA technical representative 's signature; indicates VA technical representative accepts work status as stated in ESR. OSHA - Occupational Safety and Health Administration. First Look / CO-OP - type of service contract coverage was the VA Engineering attempts to solve minor problems or makes easily completed repairs with parts provided by the vendor. May also include the VA Engineering accomplishing scheduled maintenance (PM) instead of the vendor performing it. This type of coverage normally results in a cost savings to the government. PM - Preventive Maintenance

Conformance Standards:

Contract service shall ensure that the equipment/system functions in conformance with the latest published edition of NFPA-99, OSHA, manufacturer's Network Equipment/System upgrades/updates shall be installed in strict accordance with manufacturer's specifications and must operate within manufacturer's specifications and must operate within manufacturer's specified parameters. The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor will be escorted by IT personnel while in the server room.

Hours of Coverage:

The contractor will respond by phone at no additional charge, 24 hours / 7 days a week / 365 days a year. All scheduled and service/repairs shall be performed during these normal hours of coverage unless one of the following conditions exist: 1) The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the VA technical representative prior to the proposed start of the maintenance and the request is approved by the VA technical representative before work is begun. 2) The VA technical representative directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the VA technical representative and authorized by the CO. 3) The equipment covered under Full Service is non-operational and needs to be repaired immediately. 4) Scheduled maintenance shall be performed in accordance at the manufacturer's recommendations. 5) Intervals and should be scheduled/completed during the month the VA requests. Changes in this periodicity will occur only when approval is granted by the VA technical representative. 6) Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the VA technical representative.

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Documentation/Reports:

Documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices required to maintain the equipment in accordance with performance requirements. Any additional charges claimed will be approved by the CO via the VA technical representative before service is completed.

Documentation of service performed on each semiannual visit will be sent to the VA contacts in a digital format to ensure a comprehensive and detail account of items performed by the contractor is filed.

Reporting Requirements:

Upon arrival at VA Omaha the contractor shall be required to log in with Engineering in room B618 in Omaha, room C09 in Grand Island or room 0073 in Lincoln. This log in is mandatory as well as wearing the contractor badge issued upon log in. When service is completed, the FSE shall document services rendered on a legible ESR(s) and submit to the VA technical representative who set-up the service. The ESR can be submitted when logging out with Biomed, via an internet web site or e-mail. ESRs should be submitted not later than 5 business days after service is complete. In those cases when the Engineering office is closed, contractor personnel will log in and/or out via the VA police and after-hours service shall be prearranged with the Engineering.

Services Beyond the Contract Scope:

Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and VA technical representative, (in writing), of the existence of the development of any defects in, or repairs required to, the scheduled equipment which the contractor considers he/she is not responsible for under the terms of the contract. Contactor shall furnish the VA technical representative with a written estimate of the cost to make necessary repairs.

Condition of Equipment:

The contractor accepts responsibility for the equipment described in "as is" condition. The equipment will be operational. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

Test Equipment:

Test equipment calibration shall be traceable to National Institutes of Standard Technology standards.

Identification, Parking, Smoking, and VA Regulations:

Contractor's FSE(s) shall always wear visible identification while on the premises of the VA.

Identification shall include, as a minimum, the employee's name, position, and the contractor's trade name. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside all VA buildings. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. The vendor will be required to be escorted by VA employees while completing them work for information/network security reasons. Coordination for vendor visits must be made at least 2 weeks in advanced and must be mutually agreed upon.

Technical Factors To be considered Technically Acceptable the Contractor must meet the below criteria: 1.

Contractor must have full time staff that is "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup for the equipment identified in this solicitation. 2. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the manufacturer. 3.Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract. VA263-17-C-0005

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Site Investigation: All interested contractors are encouraged to contact Josiah Curley or Griffin Walsh, VA Engineering, for a pre-bid site visit to access the work area. No technical questions will be answered during the site visits. All questions must be officially submitted as an RFI through the Contracting Office. No comments, actions, or discussion (verbal or otherwise) are to be considered direction or answers to any questions, nor will they be considered accurate or binding unless submitted and answered in writing through the Contracting Office as an official RFI.

Contracting Officer Representative: Josiah Curley Phone: 402-995-5545, Cell 918-581-4171, Email: Josiah.Curley@va.gov

General Requirements:

Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct. Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that always cover the shoulders and upper arms while in the medical center.

Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government as a result of employee misconduct. Tobacco Use is 100% prohibited on all VA property.

Safety:

Assigned technicians shall have OSHA 30-hour construction safety training with at least a 10-hour refresher course in the past 5 years.

Security: Contractor(s) shall obtain badges prior to work and must always be worn while on VA premises. It is the General Contractor’s responsibility to obtain security badges from the VA technical representative for all employees, sub-contractors and visitors that will be on site. It is the General Contractor’s responsibility to account for and return all badges that have been issued.

Any lost/misplaced/unreturned badges may result in a lost badge charge.

Recycling Requirement: The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. The contractor will provide a list to include weight of each type of material that is recycled.

Limitations on Subcontracting (as applicable) mailto:Josiah.Curley@va.gov

By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

An independent contractor shall be considered a subcontractor. “Similarly Situated” means that entity subcontracted to is same type of entity as the Prime Contractor (i.e., SDVOSB subcontracts to SDVOSB, small business subcontracts to small business).

National Archives and Records Administration (NARA) Records Management Language for Contracts (as applicable if required by Privacy Officer on 6500.6 Checklist)

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and

33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

a. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

b. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

c. The Government Agency owns the rights to all data/records produced as part of this contract.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

f. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

g. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Service Contract Labor Standards Requirement (as applicable)

Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below and updated versions will be attached as part of option year exercises or task orders issued against IDIQ contract or BPA as applicable.

For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

Invoicing Submissions

In addition to regulations set forth in FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) (g) “Invoice” and VAAR 852.232-72 (Electronic Submission of Payment Requests), Contractor shall submit final invoice on any services performed no later than 30 days after end of the period of performance of contract. This ensures that closeout of contracts is in compliance with FAR 4.804-1(b).

VETS-4212 Reporting Requirement (as applicable for solicitations/contracts over $150,000 in value)

As this solicitation/contract has the following clauses checked off in Section C, FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items), the completion of VETS-4212 reporting on an annual basis is required:

FAR 52.222-35, Equal Opportunity for Veterans

FAR 52.222-37, Employment Reports on Veterans

Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

Furthermore, Contractors with federal contracts valued over $150,000 in the past calendar year are required to submit VETS-4212 reports by between August 1 and September 30 of each calendar year.

Please note that verification of VETS-4212 reports will be done as part of determination of contractor responsibility for awarded contractor.

Documenting Performance

The Government shall document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov.

If contractor performance is not satisfactory, the CO shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the CO shall document the discussion and place it in the contract file. When the COR and the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to CO. The CO will in turn review and will present to the contractor's program manager for corrective action.

https://www.dol.gov/whd/local/index.htm https://www.dol.gov/agencies/vets/programs/vets4212 https://www.cpars.gov/

The contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the CO. The Government shall review the contractor's corrective action plan to determine acceptability. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance and the acceptability of the Contractor’s corrective action plan. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.4 52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES (JAN 2020) (JUL 2020) (DEVIATION)

(a) Applicability. This clause does not apply to the extent that the Contractor is supplying end products mined, produced, or manufactured in—

(1) Israel, and the anticipated value of the acquisition is $50,000 or more;

(2) Mexico, and the anticipated value of the acquisition is $83,099 or more; or

(3) Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Italy, Japan, Korea, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Montenegro, Netherlands,…