S06. 36C26321Q0813 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-09-2021

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 To all Offerors/Bidders

36C26321Q0813 08-20-2021

X

X RFQ Due 9/16/2021, 10:00 AM CST

1(one) The purpose of this Amendment is to post questions from vendors and to revise Section B.3 (Statement of Work, see page 6) to add requirements for contractors to comply with VHA Directive 1193. Offerors shall sign the 1449, both SF 30's and return 1 (one) copy of all 3 (three) documents to the contracting officer to be considered for this requirement. Questions and Answers are on page 2 of this Amendment. Offers are still due on Sep 16, 2021 at 10:00 AM CST.

All other terms and conditions of the solicitation remain in full effect.

The Government is no longer accepting technical questions for this procurement.

Doug Reed Contracting Officer

VHA-VA-2020-56D92567

Questions and Answers

1. Question: Is this a new requirement, or is there an incumbent contractor? If existing, can you provide the contractor and award amount?

Response: The current contract due to expire soon does not have the same scope of work at this new UPS contract has. The previous contract is not representative of the requirements nor the cost of prior work, as the entire content within the scope has been altered greatly from the prior year.

2. Question: What is the make, model, and quantity of the batteries in all the UPS systems?

Response: The make, model, and SSN’s are listed on page 9 of the Request for Quote (RFQ). The overall UPS battery number is not listed. If this is needed, vendors can schedule a site visit by calling the technical representative, Josiah Curley at 402-995-5545 or 918-581-4171. There are 8 sites that the contractor would have to visit to physically verify the exact number of UPS batteries included within this contract. Again, the contractor is welcome to reach out to Josiah Curley for scheduling site visits to the two VAMCs as well as NWI’s six additional CBOC locations.

3. Question: Will there be a site visit?

Response: Vendors can schedule a site visit by calling the technical representative, Josiah Curley at 402-995-5545 or 918-581-4171. The VA would prefer a site inspection be performed by the potential contractor prior to submitting a bid proposal to the solicitation since the site inspection would offer the opportunity to remove any ambiguity with the contractual requirements and expectations.

4. Question: In page 12, paragraph “Qualifications” it states that the contractor must be a certified dealer. Can the subcontractor be a certified dealer? Is there a specific company or brand that the contractor has to be associated with?

Response: Yes, the subcontractor can be a certified dealer. The contractor must be able to prove that they have the ability (i.e. personnel and trained technicians) to service UPSs listed in this scope of work. Please provide documentation at time of offer. As a reminder, the offeror must be a SDVOSB and must be able to meet the limitations on subcontracting. The contractor shall not pay more than 50% of the amount paid by the Government to the contractor to firms that are not also verified veteran-owned small business concerns. Reference 13 CFR §125.6.

The following seven questions pertain to the CLIN’s 0002, 1002, 2002, 3002 and 4002 in section B.2 Price/Cost Schedule:

5. Question: What is the nature of the response the VA desires for the CLINS ending in 002 with the quantity of 0 each? Why is the quantity 0 EA? Is that just a notification that we will need to approach the VA with change orders for replacement equipment? If so, what dollar amount, if any, is the VA asking the contractor to provide? Or is the contractor being asked to come up with a “not to exceed” guestimate on parts costs for that year?

Response: Please refer to the Request for Quote (RFQ), Parts for Repairs on page 12. Line Items 0002, 1002, 2002, 3002 and 4002 for Parts for Repairs will not be priced on your offer.

6. Question: Do Batteries count as parts for CLINs ending in 002?

Response: Yes

7. Question: Do replacement units count as parts for CLINs ending in 002?

Response: Yes

8. Question: Is the cost of the planned battery replacement required on page 15 intended to go into CLINs ending in 002?

Response: Yes, but battery replacement is not “planned.” If these need to be replaced, a modification will be issued and price fair and reasonable will be determined at that time.

9. Question: CLINs ending in 002 state: “Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs”. Is the VA looking for hardware costs on this line and labor costs to be covered by a separate quote which will get a change order?

Response: CLIN’s ending in 002 include all cost for repairs not already stated in the RFQ.

10. Question: There are approximately 20 different models listed in pages 9-11, does the VA want an estimated replacement cost for each?

Response: No, if these need to be replaced a modification will be issued and price fair and reasonable will be determined at that time.

11. Question: CLINs ending in 002 mentions repair several times. Typically, single-phase UPS units (the majority of equipment listed on pages 9-11) are not repaired, but rather replaced. There are relatively few parts available compared to three phase units. Therefore, to make a non-operational unit function a replacement will typically be required. Should the cost of that replacement unit be included in this line?

Response: CLIN’s ending in 002 include all cost for repairs not already stated in the RFQ. Yes, the technical representative understands that there isn’t much room for “repairs” with UPSs.

12. Question: On page 11 for Center Hall there is an APC Symetra RM listed. While Symetra is a family of APC units, RM is not a full model name. Can you supply the model name?

Response: The technical representative at NWI believes the model name is a SMART-UPS 3000. A site visit is recommended if this is required to prepare your offer.

13. Question: Is it possible to get a report of the age of the UPS units and/or the age of their respective batteries?

Response: If the contractor would like to schedule a site visit to assess the condition of the UPSs in NWI, the are welcome to contact the VA representative Josiah Curley: 402-995-5545. We do not have paperwork/documentation showing the respective ages of each piece of equipment on our campus currently.

14. Question: On page 14 in the second paragraph under “General”, dealing with Battery Replacement it states: “Preferred year of replacement is listed in para. 2.1. under BR Year the VA reserves the right to request earlier replacement if the need is identified.” There is no paragraph 2.1 in the document nor can we find where the information regarding the preferred year of battery replacement is listed. Can you please provide the information?

Response: There is no preferred year of replacement. Please disregard this paragraph reference. The batteries shall be replaced on simply an “as needed” basis when failures occur.

15. Question: On page 15 in the battery replacement paragraph is states you do not have forklifts available. Do you have pallet jacks available for use?

Response: The contractor is required to furnish all materials, labor, equipment, personnel, transportation, and tools necessary for satisfying the performance requirements and criteria of the contracts scope of work.

16. Question: On page 15 in the battery replacement paragraph is states: “Rectifier battery replacement shall be done after 1800 hours on weekdays or on the weekend unless the contractor can provide a system to keep the PBX/telephone system operational when they replace the batteries.” Can you identify which units these are and/or location and quantity?

Response: If the vendor has questions regarding the quantity and location of these piece of equipment, it is encouraged that they do a site inspection prior to bidding on the solicitation.

17. Question: On Page 16 under condition of equipment it states: ”The contractor accepts responsibility for the equipment described in "as is" condition.” And then states: “The equipment will be operational.” So, is the VA guaranteeing the operability of the equipment at the start of the contract? If so, does “operational” mean no alarms, or simply that the units listed have not experienced total failure. Or is the VA saying that the equipment may or may not be operational at the start of the contract and that the contractor must repair or replace all non-functioning equipment? If the contractor is responsible for repairing or replacing the non-operational equipment at the start of the contract, how long do we have to identify and replace the non-operational equipment? How will replacement equipment be funded? Will it be by change orders? Or is the contractor responsible putting this cost in CLINS ending in 002?

Response: No, the VA is not guaranteeing any operational condition of the equipment listed. The contractor will be accepting liability as-is and will be expected to replace or repair any existing equipment that is not functioning properly as per its original design intention. The contractor is encouraged to perform a site inspection to document the current status of all the equipment listed in the scope of work prior to submitting a bid.

18. Question: When equipment needs to be replaced but the exact model is no longer available due to the age of the equipment, is “like or equal” acceptable?

Response: Yes, when equipment needs to be replaced, like, equal, or similar equipment is acceptable provided it meets the VA’s functionality needs.

19. Question: If the contractor can provide a like or equal replacement unit from a different manufacturer to the VA for a lower cost, is this acceptable to the VA, or do all replacement units need to be sourced from the original manufacturer?

Response: Yes, the contractor is welcome to provide a like or equal replacement unit from a different manufacture to the VA for a lower cost provided the same operational criteria and needs are satisfied from the prior piece of equipment.

20. Question: The Grand Island site lists two Liebert units. Each of those units though has an external battery and bypass cabinet. Should we include those “external accessories” in our proposal? Or are they outside the scope as planned by the VA?

Grand Island:

Response: Yes, the contractor should include external accessories and all related equipment that support the proper functioning of the VA’s UPS system in the cost proposal. Accessories are included in this scope, and it is strongly encouraged that the potential contractor perform a site inspection to verify the amount of equipment accessories that the contractor will be assuming liability for during the duration of this contracting period.

21. Question: What are the months that the semiannual preventive maintenance are required to be performed?

Response: Every January and July; or mutually agreed upon date between the contractor and the technical representative.

B.3 STATEMENT OF WORK

Title Uninterruptible Power Supplies (UPS) services to support the Nebraska-Western Iowa VA Health Care Facility General Overview

This contract is to provide maintenance to the Uninterruptible Power Supplies (UPS). This contract consists of a five-year requirement (one base year and four option years) to provide full-service coverage and preventive maintenance coverage with battery replacement coverage as indicated on UPSs and rectifiers located at various sites in the NWIHCS as listed below. Period of performance is a base year plus four option years.

PLACE OF PERFORMANCE:

a. VA Nebraska‐Western Iowa Health Care System Omaha Division 4101 Woolworth Avenue Omaha, Nebraska 68105

b. VA Nebraska‐Western Iowa Health Care System Grand Island Division 2201 North Broadwell Avenue Grand Island, Nebraska 68803

c. North Platte VA Clinic 600 E. Francis St. Ste. 3 North Platte, NE 69101

d. Shenandoah VA Clinic 2043 A Avenue Shenandoah, IA 51601

e. Norfolk VA Clinic 3204 Raasch Dr.

Norfolk, NE 68101

f. Lincoln VA Clinic 420 Victory Park Drive Lincoln, NE 68510

g. Bellevue VA Clinic 2206 Longo Drive, Suite 102 Bellevue, NE 68005

h. Holdrege VA Clinic 1118 Burlington Street Holdrege, NE 68949

PERIOD OF PERFORMANCE AND SCHEDULE:

This will be a single award Firm Fixed Priced Contract for overall period of performance of 11/01/2021 to 10/31/2022. There will be one (1) base year and up to four (4) option years for this contract:

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Equipment:

Omaha Equipment List:

Grand Island Equipment List:

CBOC Equipment List:

Parts for Repairs or Additional Equipment

For repairs beyond what is already stated within this Statement of Work, Contactor shall furnish the VATR with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

Qualifications: The contractor will be a certified dealer with qualified personnel to service UPSs and rectifiers. The contractor will be an experienced organization that has had ample experience in performing checks and maintenance on the mentioned systems per the manufacturers recommendation.

Scheduled Work: Scheduled maintenance shall be performed in accordance with the manufacturer's recommended intervals and should be scheduled and completed during normal business hours. A schedule will be presented to the VA technical representative for approval. In those cases when the Engineering office is closed, contractor personnel will log in and out via Engineering AC Plant. Any after-hours service shall be prearranged with the VA technical representative and will required the approval of the contracting officer if the after-hours services do not fall under the details of the contract.

Unscheduled Work: Services and repairs shall be performed during these normal hours of coverage (0730-1600) unless one of the following conditions exist: The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the VA technical representative prior to the proposed start of the maintenance and the request is approved by the VA technical representative before work begins. The VA technical representative directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the VA technical representative and authorized by the CO. The equipment covered under Full Service is non-operational and needs to be repaired immediately. Changes in this periodicity will occur only when approval is granted by the VA technical representative. Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the VA technical representative. Service requests will be presented in the following order, VA technical representative. The following are contact information for these personnel with associated locations. The technician is to report to the engineering office (B618) at the start of each day.

VA Contacts:

Josiah Curley Contracting Officer Representative Email: Josiah.Curley@va.gov Direct: 402-995-5545 Cell Phone: 918-581-4171

Griffin Walsh M&O Supervisor Email: Griffin.Walsh@va.gov Direct: 402-995-3741

Scope of Work: The contractor shall provide all tools, parts, transportation, and labor to complete the following semiannual preventative maintenance services and checks for both VA campuses. Semiannual preventative maintenance will be performed during the months of October and June. A pre-determined schedule will be setup prior to the start of the base and any following options years for the duration of this contract. This schedule will be agreed upon by both the VA technical representative and the contractor. The details of the schedule shall be comprehensive such that there is no ambiguity as to when the contractor will be expected to perform preventative maintenance throughout the duration of the contract. Vendor will perform the Preventive Maintenance at a mutually accepted dates throughout the year.

Electronics Preventive Maintenance: Preventative maintenance on the equipment included in this contract will be done according to the manufacturers’ recommendations for the respective equipment. A detailed list of the required and recommended maintenance checks as per the manufactures will be provided to the VA technical representative prior to the start of the contracting period. This list will provide verification that the contractor’s recommended maintenance items or service checks are in accordance with the manufacturer’s recommendations.

Recommendations on services to perform on Semi-Annual Preventive Maintenance Visit:

Measure and Record the following: 1) Individual cell/battery float voltages and overall float voltage Charger output current and voltage 2) AC ripple current and voltage imposed on the battery 3) Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery 4) Connection Resistance of 10% of the inter cell/battery connection 5) Ambient temperature 6) Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier.

Visually inspect conditions and appearance of the following: 1) Connection terminals inter cell/battery connectors, cables, and associated hardware 2) Cell/battery covers, containers, and post seals 3) Battery racks or cabinets and associated components and hardware 4) Cell/battery jar or cover, noting any excessive distortion

Perform cleaning of all accessible surfaces as required:

Perform the following: 1) Measure and record the connection resistance of 100% of the inter cell/battery connections. 2) Re-torque any connection where the resistance is above 20% of the average.

Reporting Each Preventive Maintenance Visit:

The technician(s) will issue the VA a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the customer's site. A detailed report containing all readings and observations will be sent to the VA within five business days.

Electronics (UPS Power Module, DC, PDU, Flywheel) Preventive Maintenance The following is an outline of general checks required to be performed during a Preventive Maintenance. All checks should be designed to be performed during offline operation, in the bypass mode. All checks or processes may not be applicable to all equipment types or models. Maintenance on the UPSs shall be conducted according to the manufacture’s recommendations.

Visual Inspection

1) Inspect all printed circuit board connections for cleanliness, swab contacts if necessary 2) Inspect all power connections for signs of overheating 3) Inspect all subassemblies, bridges, and legs for signs of component defects or stress 4) Inspect all DC capacitors for signs of leakage 5) Inspect all AC capacitors for signs of leakage 6) Inspect and inventory all customer-owned spare parts 7) Inspect for, and perform as required, any open engineering changes

Internal Operating Parameters DC Ground Detection Offset (if applicable); Inverter leg current average balance (if applicable); Output filter current average phase balance; Rectifier bridge current average leg balance; AC Protection settings are checked; DC Protection settings are checked; Input and Output Frequency and Voltage Bandwidth settings are checked; Verify DC filter capacitance; Verify AC tank and trap filter; capacitance; Power Supply voltages and waveforms

External Operating Parameters System Input Voltages (all phases); System Input Currents (all phases); DC Charging Voltages (float and equalize), record settings, adjust to nominal; Rectifier phase on and walk up; Inverter phase on and walk up; Adjust all panel meters to measured values; System Bypass Voltages (all phases); Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable) Outage simulation, and battery capability testing, and verify charger current limit; Generator operation and interface verification (if applicable)

Environmental Parameters

1) UPS area ambient temperature and condition of ventilating equipment 2) General Cleanliness of UPS Power Module 3) General Cleanliness of UPS area 4) Replace all air filters 5) Clean control panel/CRT screen

Battery Cabinet Checks General appearance of Battery System (all types), General cleanliness of Battery System area (all types), Inspect cells for physical abnormalities, Inspect all DC connections for abnormalities, Battery System area ambient temperature and condition of ventilating equipment, For internal batteries only, measure and record, Overall battery float voltage, Charger output current and voltage, Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier

Monitoring System Parameters

1) Alarm archive review and printing 2) Alarm lamp test-local and remote (if applicable) 3) Replace all open monitor bulbs 4) Review Battery Test in history (if applicable)

General

1) Customer Consultation 2) Verbal Recommendations 3) General Observations 4) Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection and making specific recommendations toward future remedial action.

Battery Replacement: Provide all parts, tools, labor, and transportation to replace all batteries with equal or better batteries once during the duration of the agreement. Preferred year of replacement is listed in para. 2.1. under BR Year the VA reserves the right to request earlier replacement if the need is identified. It is the responsibility of the vendor to arrange delivery of the new batteries to coincide with the mutually agreed upon scheduled replacement date. Batteries shall not arrive any earlier than 2 business days before replacement. It is also the vendor's responsibility to arrange for pick-up and proper disposal of all used/old batteries within 2 business days of the replacement. All 3 NWIHCS locations have dock access to the facility, but do not have fork-lifts available. Rectifier battery replacement shall be done after 1800 hours on weekdays or on the weekend unless the contractor can provide a system to keep the PBX/telephone system operational when they replace the batteries. Provide all tools, parts, transportation and labor to provide Full-Service Repair coverage as follows: 1) 4-Hour Response 2) Unlimited Service Calls 3) Free 24-Hour Tech Support 4) 24 x 7 Contracted Service Coverage (Including Holidays) 5) Provide unlimited continuous effort service response within the contracted period, provide free parts, and fund all travel and labor costs.

Acceptance Signature - Signature of VA Omaha employee who indicates FSE demonstrated Service conclusion/status and user has accepted work as complete/pending as stated in ESR. Authorization Signature — VA technical representative 's signature; indicates VA technical representative accepts work status as stated in ESR. OSHA - Occupational Safety and Health Administration. First Look / CO-OP - type of service contract coverage was the VA Engineering attempts to solve minor problems or makes easily completed repairs with parts provided by the vendor. May also include the VA Engineering accomplishing scheduled maintenance (PM) instead of the vendor performing it. This type of coverage normally results in a cost savings to the government. PM - Preventive Maintenance

Conformance Standards:

Contract service shall ensure that the equipment/system functions in conformance with the latest published edition of NFPA-99, OSHA, manufacturer's Network Equipment/System upgrades/updates shall be installed in strict accordance with manufacturer's specifications and must operate within manufacturer's specifications and must operate within manufacturer's specified parameters. The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor will be escorted by IT personnel while in the server room.

Hours of Coverage:

The contractor will respond by phone at no additional charge, 24 hours / 7 days a week / 365 days a year. All scheduled and service/repairs shall be performed during these normal hours of coverage unless one of the following conditions exist: 1) The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the VA technical representative prior to the proposed start of the maintenance and the request is approved by the VA technical representative before work is begun. 2) The VA technical representative directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the VA technical representative and authorized by the CO. 3) The equipment covered under Full Service is non-operational and needs to be repaired immediately. 4) Scheduled maintenance shall be performed in accordance at the manufacturer's recommendations. 5) Intervals and should be scheduled/completed during the month the VA requests. Changes in this periodicity will occur only when approval is granted by the VA technical representative. 6) Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the VA technical representative.

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Documentation/Reports:

Documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices required to maintain the equipment in accordance with performance requirements. Any additional charges claimed will be approved by the CO via the VA technical representative before service is completed. Documentation of service performed on each semiannual visit will be sent to the VA contacts in a digital format to ensure a comprehensive and detail account of items performed by the contractor is filed.

Reporting Requirements:

Upon arrival at VA Omaha the contractor shall be required to log in with Engineering in room B618 in Omaha, room C09 in Grand Island or room 0073 in Lincoln. This log in is mandatory as well as wearing the contractor badge issued upon log in. When service is completed, the FSE shall document services rendered on a legible ESR(s) and submit to the VA technical representative who set-up the service. The ESR can be submitted when logging out with Biomed, via an internet web site or e-mail. ESRs should be submitted not later than 5 business days after service is complete. In those cases when the Engineering office is closed, contractor personnel will log in and/or out via the VA police and after-hours service shall be prearranged with the Engineering.

Services Beyond the Contract Scope:

Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and VA technical representative, (in writing), of the existence of the development of any defects in, or repairs required to, the scheduled equipment which the contractor considers he/she is not responsible for under the terms of the contract. Contactor shall furnish the VA technical representative with a written estimate of the cost to make necessary repairs.

Condition of Equipment:

The contractor accepts responsibility for the equipment described in "as is" condition. The equipment will be operational. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

Test Equipment:

Test equipment calibration shall be traceable to National Institutes of Standard Technology standards.

Identification, Parking, Smoking, and VA Regulations:

Contractor's FSE(s) shall always wear visible identification while on the premises of the VA. Identification shall include, as a minimum, the employee's name, position, and the contractor's trade name. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside all VA buildings. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. The vendor will be required to be escorted by VA employees while completing them work for information/network security reasons. Coordination for vendor visits must be made at least 2 weeks in advanced and must be mutually agreed upon.

Technical Factors To be considered Technically Acceptable the Contractor must meet the below criteria: 1. Contractor must have full time staff that is "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup for the equipment identified in this solicitation. 2. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the manufacturer. 3.Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract. VA263-17-C-0005

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Site Investigation: All interested contractors are encouraged to contact Josiah Curley or Griffin Walsh, VA Engineering, for a pre-bid site visit to access the work area. No technical questions will be answered during the site visits. All questions must be officially submitted as an RFI through the Contracting Office. No comments, actions, or discussion (verbal or otherwise) are to be considered direction or answers to any questions, nor will they be considered accurate or binding unless submitted and answered in writing through the Contracting Office as an official RFI.

Contracting Officer Representative: Josiah Curley Phone: 402-995-5545, Cell 918-581-4171, Email: Josiah.Curley@va.gov

General Requirements:

Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct. Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that always cover the shoulders and upper arms while in the medical center. Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government as a result of employee misconduct. Tobacco Use is 100% prohibited on all VA property.

Safety:

Assigned technicians shall have OSHA 30-hour construction safety training with at least a 10-hour refresher course in the past 5 years.

Security: Contractor(s) shall obtain badges prior to work and must always be worn while on VA premises. It is the General Contractor’s responsibility to obtain security badges from the VA technical representative for all employees, sub-contractors and visitors that will be on site. It is the General Contractor’s responsibility to account for and return all badges that have been issued. Any lost/misplaced/unreturned badges may result in a lost badge charge.

Recycling Requirement: The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. The contractor will provide a list to include weight of each type of material that is recycled.

Limitations on Subcontracting (as applicable)

By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

An independent contractor shall be considered a subcontractor. “Similarly Situated” means that entity subcontracted to is same type of entity as the Prime Contractor (i.e., SDVOSB subcontracts to SDVOSB, small business subcontracts to small business).

National Archives and Records Administration (NARA) Records Management Language for Contracts (as applicable if required by Privacy Officer on 6500.6 Checklist)

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

a. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

b. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

c. The Government Agency owns the rights to all data/records produced as part of this contract.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

f. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

g. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Service Contract Labor Standards Requirement (as applicable) Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below and updated versions will be attached as part of option year exercises or task orders issued against IDIQ contract or BPA as applicable.

For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

Invoicing Submissions In addition to regulations set forth in FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) (g) “Invoice” and VAAR 852.232-72 (Electronic Submission of Payment Requests), Contractor shall submit final invoice on any services performed no later than 30 days after end of the period of performance of contract. This ensures that closeout of contracts is in compliance with FAR 4.804-1(b).

VETS-4212 Reporting Requirement (as applicable for solicitations/contracts over $150,000 in value) As this solicitation/contract has the following clauses checked off in Section C, FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items), the completion of VETS-4212 reporting on an annual basis is required:

· FAR 52.222-35, Equal Opportunity for Veterans

· FAR 52.222-37, Employment Reports on Veterans Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

Furthermore, Contractors with federal contracts valued over $150,000 in the past calendar year are required to submit VETS-4212 reports by between August 1 and September 30 of each calendar year.

Please note that verification of VETS-4212 reports will be done as part of determination of contractor responsibility for awarded contractor.

Documenting Performance The Government shall document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov.

If contractor performance is not satisfactory, the CO shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the CO shall document the discussion and place it in the contract file. When the COR and the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to CO. The CO will in turn review and will present to the contractor's program manager for corrective action.

The contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the CO. The Government shall review the contractor's corrective action plan to determine acceptability. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance and the acceptability of the Contractor’s corrective action plan. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

Implementation of Veterans Health Administration (VHA) Directive 1193 (Coronavirus Disease 2019 Vaccination Program for Veterans Health Administration Health Care Personnel Contractor personnel shall comply with VHA Directive 1193. Contractor personnel shall comply with the Directive as this involves personnel doing work on a VA facility site. It is VA policy that all VA medical facilities will implement a mandatory COVID-19 vaccination program by requiring all VHA Health Care Personnel (HCP) to receive a COVID-19 vaccination or obtain an exemption for medical or religious reasons. Please note that contractor personnel are included in VHA’s definition of an HCP:

Healthcare personnel (HCP) refers to all paid and unpaid persons who work in or travel to VHA locations who have the potential for direct or indirect exposure to patients or infectious materials, including body substances (e.g., blood, tissue, and specific body fluids); contaminated medical supplies, devices, and equipment; contaminated environmental surfaces; or contaminated air. These HCP may include, but are not limited to, emergency medical service personnel, nurses, nursing assistants, physicians, technicians, therapists, phlebotomists, pharmacists, health professions trainees (HPTs), contractor personnel, and persons (e.g., clerical, dietary, environmental services, laundry, security, maintenance, engineering and facilities management, administrative, billing, and volunteer personnel) not directly involved in patient care but potentially exposed to infectious agents that can be transmitted from HCP and patients. HCP include all VA licensed and unlicensed, clinical and administrative, paid and without compensation, full- and part-time, intermittent, fee basis employees who are expected to perform any or all of their work at these locations.