S02 - SF1449 Solicitation 36C24623Q0082.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

659-23-1-6047-0008

36C24623Q0082 10-24-2022

Daniel Spaulding 757-315-3964 11-04-2022

05:30PM EDT

Department of Veterans Affairs

Network Contracting Office 6

100 Emancipation Drive

Hampton VA 23667

X 100

X

238220

$16.5 Million

N/A

X

Salisbury VA Medical Center

1601 Brenner Ave

Salisbury NC 28144

100 Emancipation Drive

Hampton VA 23667

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

512-460-5049 512-460-5221

X

See CONTINUATION Page

Title: Chiller Maintenance Services

Location: Salisbury VA Medical Center (Salisbury, NC)

Base Period: November 21 2022 through November 20 2023

Option 1 Period: November 21 2023 through November 20 2024

Option 2 Period: November 21 2024 through November 20 2025

Option 3 Period: November 21 2025 through November 20 2026

Option 4 Period: November 21 2026 through November 20 2027

See Instructions to Offerors and Evaluation Criteria. See

Performance Work Statement. A site visit will be held on

October 27th, 2022. See 'Site Visit' section of the

‘Instructions to Offerors and Evaluation Criteria’.

See CONTINUATION Page

X X

Daniel Spaulding

Contracting Officer, NCO 6

36C24623Q0082

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 29

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 34

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

C.12 SPECIAL CONTRACT REQUIREMENTS

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

D.2 CAMPUS MAP 2018 ........................................................................... ATTACHMENT

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO OFFERORS AND EVALUATION CRITERIA

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Daniel Spaulding

100 Emancipation Drive

Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] As work is performed.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

659-23-1-6047-0008

Any proposals MUST include ALL work to provide a complete and finished product. When work is completed with this project, it is expected the Government will be able to take full benefit of the finished product without additional work required

PLACE OF PERFORMANCE: W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144

PERIOD OF PERFORMANCE: November 21, 2022, through November 20, 2023, Base

Year

November 21, 2023, through November 20, 2024, Option Yr. 1 November 21, 2024, through November

20, 2025, Option Yr. 2 November 21, 2025, through

November 20, 2026, Option Yr. 3 November 21, 2026, through November 20, 2027, Option Yr. 4

ELECTRONIC SPECIFICATIONS AND DRAWINGS: There are no drawings or specifications required.

SPECIFICATIONS FOR GUARANTEE PERIOD SERVICES: Planned maintenance to be performed during normal business hours (7:00 a.m. - 5:00 p.m. Monday thru Friday).

CONTRACTOR TRADE: A professional mechanical contractor will bid as prime contractor.

SECURITY: The C&A requirements do not apply. This acquisition does not require services that involve connection of one or more contractor-owned it devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e. non- public) network. A Security

Accreditation Package is not required.

Technical requirements:

1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed.

2. Cover all labor to diagnose, repair and replace failed components covered under this contract.

3. Provide emergency service and minor repairs seven (7) days a week 24 hours a day

4. Provide the following preventative maintenance procedures as a part of this contract.

- Oil analysis once a year

- Annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual cleaning on condenser coils on air cooled chillers, replace belts on equipment with belts, and all materials and supplies required to carry out these procedures.

- Disposal of all used refrigerant they remove from equipment.

- Required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered.

- Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the

Compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings of electronics.

- There will be three scheduled maintenances performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discuss the operation of the equipment.

- AIR COOLED CHILLERS will have one annual inspection consisting of leak testing machine, MEG compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check, and calibrate all machine all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services.

- There will be three inspections performed during the operation to include inspecting safety controls, review operating logs, check refrigerant charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp drop at full load, and check oil filter drop.

- PACKAGE UNITS AND SPLIT SYSTEMS will receive a total of four inspections which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, MEG test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil levels for compressor, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters and change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide a report to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies

EQUIPMENT LIST:

CENTRIFUGAL CHILLERS

- Chiller one York model number ykhrfvp-8sg SERIAL NUMBER savm-

211530

- Chiller two York model number YKHRFVPI-CVE serial number SAKM-

238310

- Chiller three McQuay model number PEH126-ZA81037-00-C85 serial number 5ZA81037

AIR COOLED CHILLERS

- MICU-McQuay model #AGZ020AS12-ER10 serial# STNU0350037

- OR- McQuay model# AGZ035DHHNN-ER10 serial# STU1012001701

- OR - McQuay model # AGZ030DHHNN Serial # STNU110900020

- Laundry - McQuay model # ALR065C Serial # 5xDQ183200

- Credit Union - Trane model# RTAA080AYT01A3DOB serial# U08L02426

- Portable-McQuay model #AWS260CDSEWNN serial #STNU130900145

- Lab - Trane model # CGAM052AE02AX08 serial # U111<25627

- Hospice - York model# YCAL0066FE17XE serial# SEXM-936470

- Audiology-Carrier model# 30RAN018H-611KJ serial#

0208Q04152 PACKAGE UNITS AND SPLIT SYSTEMS

- Travel pay - York model # J10YCC00A2TLA2 serial # N1H0201834

- PACU - Trane model# 2TTA3060A3000AA serial# 9091KD64F

- Core Clinic- Carrier model# D08A2G5AOA0A0 serial# 0810G50463

- Building Seven- Carrier model # 50DJ008 serial # 2192G20381

- Building seven- Carrier model# 50DJ004 serial# 1992G13745

- Building five - York model# J104CC00A25L Serial# N1H0201834

TB, Flu, OSHA, COVID-19 REQUIREMENTS, AND BADGING REQUIREMENTS:

TB -The Contractor shall comply with the Federal/California OSHA Blood borne

Pathogens Standard. Negative Results WITHIN 90 DAYS are required for badging.

The Contractor shall:

a) Have methods by which all employees are educated as to risks associated with blood borne pathogens.

b) Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

c) Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

Flu - Flu Shot or Mask (November 30th to March 31st)

• The Contractor shall comply with the W. G. Hefner Medical Center VA Directive

1192 requirements for Flu Shots. All Construction Contractors and Maintenance

Contractors working on Site must either have a Flu Shot or wear a mask regardless of interaction with patient areas.

• Personnel must produce a flu shot record or will have to wear a mask while on property.

OSHA - The Contractor shall comply with the Federal Guidelines. A minimum of 10 hours training is required.

COVID-19 - Every person badged will produce evidence of vaccine doses (2 for vaccines requiring 2 doses: 1 for vaccines requiring 1).

• Those whom the contractor determines to be exempt shall be tested at the contractor's expense once a week. The Contractor is responsible for reporting the test results to the COR.

• In neither case, vaccination, or testing, will the cost be the government responsibility nor is vaccination or testing grounds for any maintenance delays.

• All contractors will follow the station's current masking guidance.

• Disregarding COVID protocols outlined here is grounds for immediate ejection from campus.

Per current VA guidelines mandatory COVID-19 screenings are being enforced at entrances throughout all VA Medical centers and associated Health Care Centers (HCC) and Community Based Outpatient Clinics (CBOC).

Facilities are also enforcing singular entrance to buildings where the screenings are being done to all who enter. If you are contracted to perform work within a timeframe of the current COVID- 19 outbreak, please make appropriate preparations.

Facilities are enforcing the wearing of face mask while on government property.

Performance of contractual duties is required unless there are interruptions or reasons to prohibit performance. In that circumstance, please work with the Contracting Officer

(CO) and Contracting Officer Representative (COR) for guidance.

BADGING REQUIREMENTS FOR SALISBURY VAMC:

All contract workers are required to obtain and wear a Personal Identification Verification

(PIV) Badge. The badge must always be visible while worker is on the VA Medical Center campus.

1. This document applies to all new and renewal of badges. Badging is required prior to new Contractors beginning newly awarded Maintenance Contracts.

2. Badges are renewed just prior to their expiration. It is the duty of the Contract

Supervisor to ensure badges are renewed prior to expiration. Updated OSHA, TB testing, and flu shot (if during flu season) will be required for renewals.

3. Two (2) forms of Identification are required:

a. Valid State ID.

b. WorkVisa

c. INS Social Security card with "Valid for Work Purposes Only".

d. Non- U.S. Passport with INS paperwork validating their right to work in the

US.

e. Naturalized Card: Must be carried by the worker always while on property.

PAYMENTS:

Payments will be made in arrears following the receipt of the invoice and the monthly summary report.

CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the

Contracting Officer on all matters pertaining to contract administration. Only the

Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

POINTS OF CONTACT

Contracting Officer (CO)

Daniel Spaulding

Daniel.spaulding@va.gov

Department of Veterans

Affairs VISN 6 Network

Contracting Office 100

Emancipation Drive, Building

Hampton, Virginia 23667

757-728-6011 Fax 757-728-3132

Contracting Officer’s Representative (COR)

Donald Fechtner donald.fechtner@va.gov

W. G. Hefner Medical Center

1601 Brenner Ave

Salisbury, NC

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

CHILLER MAINTENANCE AGREEMENT for Centrifugal

Chillers, Air Cooled Chillers and Package units and split systems located at the Salisbury VA Medical Center. Service includes: 1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed. 2. Includes all labor to diagnose, repair and replace failed components covered under this contract. 3. Provides emergency service and minor repairs seven days a week 24 hours a day. 4.

Provides the following preventative maintenance procedures as a part of this contract: Oil analysis once a year, annual visual inspection of condenser tubes including removal of heads, mailto:Daniel.spaulding@va.gov mailto:donald.fechtner@va.gov annual brush cleaning of condenser tubes, annual cleaning of condenser coils on air cooled chillers, replacement of belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Contractor shall dispose of all used refrigerant removed from equipment.

Contractor is required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered. Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics.

There will be three scheduled maintenance services performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire oil lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discus the operation of the equipment. Air Cooled Chillers will have one annual inspection consisting of leak testing machine, Meg compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check and calibrate all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services. There will be three inspection performed during operation to include inspecting safety controls, review operating logs, check refrigeration charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop. Package units and split systems will receive a total of four inspection which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, Meg test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil level in compressors, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies. EQUIPMENT LIST: Centrifugal Chillers: THE

BELOW 3 CHILLERS WERE REMOVED FROM THE

CONTRACT ON 6/10/2020 (REF: SF30 SIGNED BY

BARBARA BRANN, VICE PRESIDENT. Chiller one York model number YKHRFVP8-SG serial number SAVM-211530.

Chiller two York model number YKHRFVPI-CVE serial number SAKM-238310. Chiller three McQuay model number PEH126-

ZA81037-00-C85 serial number 5ZA81037. Air Cooled Chillers: MICU - McQuay model number AGZ020AS12-ER10 serial number STNU0350037. OR - McQuay model number AGZ035DHHNN-ER10 serial number STU101200170. OR - McQuay model number AGZ030DHHNN serial number STNU110900020. Laundry - McQuay model number ALR065C serial number 5XDQ183200. Credit Union - Trane model number RTAA080AYT01A3D0B serial number U08L02426.

Portable - McQuay model number AWS260CDSEWNN serial number STNU130900145. Lab - Trane model number CGAM052AE02AX08 serial number U11K25627. Hospice - York model number YCAL0066FE17XE serial number SEXM- 936470. Audiology - Carrier model number 30RAN018H- 611KJ serial number 0208Q04152. Package Units & Split Systems: Travel Pay - York model number J10YCC00A2TLA2 serial number N1H0201834. PACU - Trane model number 2TTA3060A3000AA serial number 9091KD64F. Core Clinic - Carrier model number D08A2G5A0A0A0 serial number 0810G50463. Building Seven - Carrier model number 50DJ008 serial number 2192G20381. Building Seven - Carrier model number 50DJ004 serial number 1992G13745. Building Five - York model number J104CC00A25L serial number N1H0201834.

Contract Period: Base POP Begin: 11-21-2022 POP End: 11-20-2023

Chillers, Air Cooled Chillers and Package units and split systems located at the Salisbury VA Medical Center. Service includes: 1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed. 2. Includes all labor to diagnose, repair and replace failed components covered under this contract. 3. Provides emergency service and minor repairs seven days a week 24 hours a day. 4.

Provides the following preventative maintenance procedures as a part of this contract: Oil analysis once a year, annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual cleaning of condenser coils on air cooled chillers, replacement of belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Contractor shall dispose of all used refrigerant removed from equipment.

Contractor is required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered. Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics.

There will be three scheduled maintenance services performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire oil lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discus the operation of the equipment. Air Cooled Chillers will have one annual inspection consisting of leak testing machine, Meg compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check and calibrate all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services. There will be three inspection performed during operation to include inspecting safety controls, review operating logs, check refrigeration charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop. Package units and split systems will receive a total of four inspection which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, Meg test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil level in compressors, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies. EQUIPMENT LIST: Centrifugal Chillers: THE

BELOW 3 CHILLERS WERE REMOVED FROM THE

CONTRACT ON 6/10/2020 (REF: SF30 SIGNED BY

BARBARA BRANN, VICE PRESIDENT. Chiller one York model number YKHRFVP8-SG serial number SAVM-211530.

Chiller two York model number YKHRFVPI-CVE serial number SAKM-238310. Chiller three McQuay model number PEH126- ZA81037-00-C85 serial number 5ZA81037. Air Cooled Chillers: MICU - McQuay model number AGZ020AS12-ER10 serial number STNU0350037. OR - McQuay model number AGZ035DHHNN-ER10 serial number STU101200170. OR - McQuay model number AGZ030DHHNN serial number STNU110900020. Laundry - McQuay model number ALR065C serial number 5XDQ183200. Credit Union - Trane model number RTAA080AYT01A3D0B serial number U08L02426.

Portable - McQuay model number AWS260CDSEWNN serial number STNU130900145. Lab - Trane model number CGAM052AE02AX08 serial number U11K25627. Hospice - York model number YCAL0066FE17XE serial number SEXM- 936470. Audiology - Carrier model number 30RAN018H- 611KJ serial number 0208Q04152. Package Units & Split

Systems: Travel Pay - York model number J10YCC00A2TLA2 serial number N1H0201834. PACU - Trane model number 2TTA3060A3000AA serial number 9091KD64F. Core Clinic - Carrier model number D08A2G5A0A0A0 serial number 0810G50463. Building Seven - Carrier model number 50DJ008 serial number 2192G20381. Building Seven - Carrier model number 50DJ004 serial number 1992G13745. Building Five - York model number J104CC00A25L serial number N1H0201834.

Contract Period: Option 1 POP Begin: 11-21-2023 POP End: 11-20-2024

Chillers, Air Cooled Chillers and Package units and split systems located at the Salisbury VA Medical Center. Service includes: 1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed. 2. Includes all labor to diagnose, repair and replace failed components covered under this contract. 3. Provides emergency service and minor repairs seven days a week 24 hours a day. 4.

Provides the following preventative maintenance procedures as a part of this contract: Oil analysis once a year, annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual cleaning of condenser coils on air cooled chillers, replacement of belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Contractor shall dispose of all used refrigerant removed from equipment.

Contractor is required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered. Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics.

There will be three scheduled maintenance services performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire oil lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discus the operation of the equipment. Air Cooled Chillers will have one annual inspection consisting of leak testing machine, Meg compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check and calibrate all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services. There will be three inspection performed during operation to include inspecting safety controls, review operating logs, check refrigeration charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop. Package units and split systems will receive a total of four inspection which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, Meg test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil level in compressors, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies. EQUIPMENT LIST: Centrifugal Chillers: THE

BELOW 3 CHILLERS WERE REMOVED FROM THE

CONTRACT ON 6/10/2020 (REF: SF30 SIGNED BY

BARBARA BRANN, VICE PRESIDENT. Chiller one York model number YKHRFVP8-SG serial number SAVM-211530.

Chiller two York model number YKHRFVPI-CVE serial number SAKM-238310. Chiller three McQuay model number PEH126- ZA81037-00-C85 serial number 5ZA81037. Air Cooled Chillers: MICU - McQuay model number AGZ020AS12-ER10 serial number STNU0350037. OR - McQuay model number AGZ035DHHNN-ER10 serial number STU101200170. OR - McQuay model number AGZ030DHHNN serial number STNU110900020. Laundry - McQuay model number ALR065C serial number 5XDQ183200. Credit Union - Trane model number RTAA080AYT01A3D0B serial number U08L02426.

Portable - McQuay model number AWS260CDSEWNN serial number STNU130900145. Lab - Trane model number CGAM052AE02AX08 serial number U11K25627. Hospice - York model number YCAL0066FE17XE serial number SEXM- 936470. Audiology - Carrier model number 30RAN018H- 611KJ serial number 0208Q04152. Package Units & Split Systems: Travel Pay - York model number J10YCC00A2TLA2 serial number N1H0201834. PACU - Trane model number 2TTA3060A3000AA serial number 9091KD64F. Core Clinic - Carrier model number D08A2G5A0A0A0 serial number 0810G50463. Building Seven - Carrier model number 50DJ008 serial number 2192G20381. Building Seven - Carrier model number 50DJ004 serial number 1992G13745. Building Five - York model number J104CC00A25L serial number N1H0201834.

Contract Period: Option 2 POP Begin: 11-21-2024 POP End: 11-20-2025

CHILLER MAINTENANCE AGREEMENT for Centrifugal Chillers, Air Cooled Chillers and Package units and split systems located at the Salisbury VA Medical Center. Service includes: 1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed. 2. Includes all labor to diagnose, repair and replace failed components covered under this contract. 3. Provides emergency service and minor repairs seven days a week 24 hours a day. 4.

Provides the following preventative maintenance procedures as a part of this contract: Oil analysis once a year, annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual cleaning of condenser coils on air cooled chillers, replacement of belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Contractor shall dispose of all used refrigerant removed from equipment.

Contractor is required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered. Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics.

There will be three scheduled maintenance services performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire oil lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discus the operation of the equipment. Air Cooled Chillers will have one annual inspection consisting of leak testing machine, Meg compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check and calibrate all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services. There will be three inspection performed during operation to include inspecting safety controls, review operating logs, check refrigeration charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop. Package units and split systems will receive a total of four inspection which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, Meg test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil level in compressors, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies. EQUIPMENT LIST: Centrifugal Chillers: THE

BELOW 3 CHILLERS WERE REMOVED FROM THE

CONTRACT ON 6/10/2020 (REF: SF30 SIGNED BY

BARBARA BRANN, VICE PRESIDENT. Chiller one York model number YKHRFVP8-SG serial number SAVM-211530.

Chiller two York model number YKHRFVPI-CVE serial number SAKM-238310. Chiller three McQuay model number PEH126- ZA81037-00-C85 serial number 5ZA81037. Air Cooled Chillers: MICU - McQuay model number AGZ020AS12-ER10 serial number STNU0350037. OR - McQuay model number AGZ035DHHNN-ER10 serial number STU101200170. OR - McQuay model number AGZ030DHHNN serial number STNU110900020. Laundry - McQuay model number ALR065C serial number 5XDQ183200. Credit Union - Trane model number RTAA080AYT01A3D0B serial number U08L02426.

Portable - McQuay model number AWS260CDSEWNN serial number STNU130900145. Lab - Trane model number CGAM052AE02AX08 serial number U11K25627. Hospice - York model number YCAL0066FE17XE serial number SEXM- 936470. Audiology - Carrier model number 30RAN018H- 611KJ serial number 0208Q04152. Package Units & Split Systems: Travel Pay - York model number J10YCC00A2TLA2 serial number N1H0201834. PACU - Trane model number 2TTA3060A3000AA serial number 9091KD64F. Core Clinic - Carrier model number D08A2G5A0A0A0 serial number 0810G50463. Building Seven - Carrier model number 50DJ008 serial number 2192G20381. Building Seven - Carrier model number 50DJ004 serial number 1992G13745. Building Five - York model number J104CC00A25L serial number N1H0201834.

Contract Period: Option 3 POP Begin: 11-21-2025 POP End: 11-20-2026

Chillers, Air Cooled Chillers and Package units and split systems located at the Salisbury VA Medical Center. Service includes: 1. Comprehensive service contract that covers the replacement and repair of all parts, components, refrigerant, oil, and other materials that may be needed. 2. Includes all labor to diagnose, repair and replace failed components covered under this contract. 3. Provides emergency service and minor repairs seven days a week 24 hours a day. 4.

Provides the following preventative maintenance procedures as a part of this contract: Oil analysis once a year, annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual cleaning of condenser coils on air cooled chillers, replacement of belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Contractor shall dispose of all used refrigerant removed from equipment.

Contractor is required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered. Centrifugal Chillers will have one annual inspection consisting of leak testing, Meg the compressor, motor and oil pump motor, clean oil strainer, replace filter and gasket where required, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics.

There will be three scheduled maintenance services performed during operation consisting of inspecting operating and safety controls, checking the operation control circuit, log of temperatures, voltage, and amperage, check entire oil lube system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discus the operation of the equipment. Air Cooled Chillers will have one annual inspection consisting of leak testing machine, Meg compressor motor, test vent piping of all relief valves, tighten motor terminals and control terminals, check oil level, check differential pressure switch settings, check and calibrate all machine operating and safety controls, tighten oil heater heads, check operation of condenser fans, clean condenser coils, replace oil filter, provide tube services. There will be three inspection performed during operation to include inspecting safety controls, review operating logs, check refrigeration charge, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop. Package units and split systems will receive a total of four inspection which will consist of the following, inspect evap coil, inspect drain pan and drain lines, clean drain pans, check for refrigerant leaks, report all leaks to owner, check and calibrate safety controls and overloads, Meg test compressor motor and record readings, check the main starter tighten all starter terminals and check contacts for wear, check oil level in compressors, tighten motor terminals and control terminals, check crank case heaters, check external interlocks, lube bearings, inspect and adjust belts, check damper operation, inspect filters change as needed, record refrigerant pressures, temps, super heat, and sub cooling, check for proper refrigerant charge. The vendor will provide to the customer representative following each regular inspection or emergency call and report uncorrected deficiencies. EQUIPMENT LIST: Centrifugal Chillers: THE

BELOW 3 CHILLERS WERE REMOVED FROM THE

CONTRACT ON 6/10/2020 (REF: SF30 SIGNED BY

BARBARA BRANN, VICE PRESIDENT. Chiller one York model number YKHRFVP8-SG serial number SAVM-211530.

Chiller two York model number YKHRFVPI-CVE serial number SAKM-238310. Chiller three McQuay model number PEH126- ZA81037-00-C85 serial number 5ZA81037. Air Cooled Chillers: MICU - McQuay model number AGZ020AS12-ER10 serial number STNU0350037. OR - McQuay model number AGZ035DHHNN-ER10 serial number STU101200170. OR - McQuay model number AGZ030DHHNN serial number STNU110900020. Laundry - McQuay model number ALR065C serial number 5XDQ183200. Credit Union - Trane model number RTAA080AYT01A3D0B serial number U08L02426.

Portable - McQuay model number AWS260CDSEWNN serial number STNU130900145. Lab - Trane model number CGAM052AE02AX08 serial number U11K25627. Hospice - York model number YCAL0066FE17XE serial number SEXM- 936470. Audiology - Carrier model number 30RAN018H- 611KJ serial number 0208Q04152. Package Units & Split Systems: Travel Pay - York model number J10YCC00A2TLA2 serial number N1H0201834. PACU - Trane model number 2TTA3060A3000AA serial number 9091KD64F. Core Clinic - Carrier model number D08A2G5A0A0A0 serial number 0810G50463. Building Seven - Carrier model number 50DJ008 serial number 2192G20381. Building Seven - Carrier model number 50DJ004 serial number 1992G13745. Building Five - York model number J104CC00A25L serial number N1H0201834.

Contract Period: Option 4 POP Begin: 11-21-2026 POP End: 11-20-2027

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a…