S02 - RFQ BNE PAR Ex 36C10B26Q0386.pdf

PAGE 1 OF 67 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE June 25, 2026

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE RFO 52.212-1, 52.212-4. RFO 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE RFO 52.212-4. RFO 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - RFO (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0386

Robert Johnsen / Robert.Johnsen@VA.gov 848-377-5349 07-15-2026

13:00 EST

Department of Veterans Affairs

Office of Procurement, Acquisition, and Logistics (OPAL)

Technology Acquisition Center (TAC)

23 Christopher Way

Eatontown NJ 07724

X

541519

$34 Million

N/A

X

See Delivery Schedule

36C10B

OPAL

TAC

TBD

36C10B

Technology Acquisition Center

Financial Services Center

PO Box 149971

Austin TX 78714-8971

Title: Brand Name or Equal PAR Excellence, Weight-Based

Inventory

Management System.

CS: Robert Johnsen, Robert.Johnsen@VA.gov

CO: Stefanie Applegate, Stefanie.Applegate@VA.gov

This RFQ will result in a Firm-Fixed-Price (FFP) award.

RFQ will be issued as unrestricted on SAM.GOV

See Continuation Pages.

X 1

Stefanie Applegate

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 REQUIREMENT BACKGROUND

B.2 CONTRACT ADMINISTRATION DATA

B.3 GOVERNING LAW

B.4 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

B.5 SHARE IT ACT

B.6 SCHEDULE OF SUPPLIES/SERVICES

B.7 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 RFO 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 RFO 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

C.3 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAR 2026) (DEVIATION)

C.4 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

(DEVIATION)

C.5 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHEMENT 1 – APPENDIX A: PRIMARY AND SECONDARY INSTALLATION

TABLES BNE PAR Ex

SECTION E - SOLICITATION PROVISIONS

E.1 RFO 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.2 RFO 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS

TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

E.3 RFO 52.216-1 TYPE OF CONTRACT (SEP 2025) (DEVIATION)

E.4 RFO 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (FEB 2026) (DEVIATION)

E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(SEP 2018)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.7 VAAR 852.273-70 LATE OFFERS (NOV 2021)

E.8 RFO 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (AUG 2025) (DEVIATION)

E.9 BASIS FOR AWARD

E.10 ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO OFFERORS,

COMMERCIAL ITEMS AND SERVICES

SECTION H – ARTIFICIAL INTELLIGENCE

H.1 ARTIFICIAL INTELLIGENCE IN VA CONTRACTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 REQUIREMENT BACKGROUND

This solicitation is for a commercially available, brand name or equal (BNE), PAR Excellence (PAR Ex) weight-based inventory management system (WBIMS).

Furthermore, this solicitation is in accordance with the Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.2, as supplemented with additional information included in this notice.

Solicitation Number 36C10B26Q0386 is issued as a Request for Quotation (RFQ) to fulfill a requirement for a commercially available, BNE, PAR Ex WBIMS. This action is being solicited as unrestricted to all prospective quoters. Specific requirements are listed in the Product Description (see section B.6).

B.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B

Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] – in accordance with the Schedule of Supplies/Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.3 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (RFO), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto.

If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated RFO clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and RFO clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by RFO 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516;

at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.4 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans

Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance

Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

d) The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred.

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative.

iii. Reproduced for safekeeping (archives) or backup purposes.

iv. Modified, adapted, or combined with other computer software.

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e) Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

1) Any such language, provision, or clause is unenforceable against the Government.

2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f) Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under RFO 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, https://www.acquisition.gov/gsam/part-502#GSAM_502_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 except where Federal law expressly provides for the application of such laws, is hereby deleted.

1) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in RFO 52.212-4(d).

2) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1) Terms that change Government rights or obligations.

2) Terms that increase Government prices.

3) Terms that decrease overall level of service; or

4) Terms that limit any other Government right addressed elsewhere in this contract.

5) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2) This charge, if disputed by the ordering activity, will be resolved in accordance with RFO 52.212-4(d); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (i.e.: www.cpars.com).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/gsam/part-552#GSAM_552_212_4

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.5 SHARE IT ACT

The Contractor shall comply with the Source Code Harmonization and Reuse in Information Technology (SHARE IT) Act, P.L. 118-187, when developing and delivering custom code first produced for the VA in the performance of this Contract/Order. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, to include without limitation, all custom-developed code and other key technical components of the code (including documentation, data models, schemas, metadata, architecture designs, configuration scripts, and artifacts required to develop, build, test, and deploy the code).

Custom-developed code includes source code, or segregable portions of source code and all documentation created in support thereof to include source code written for a software project, product, module, plugin, script, middleware, or application programming interface.

B.6 SCHEDULE OF SUPPLIES/SERVICES

Base Period

Period of Performance (PoP): Date of award to 365 days after award.

Any resulting contract will be awarded on a Firm-Fixed-Price basis as defined by RFO Subparts 16.202 and

16.601. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the https://www.congress.gov/118/plaws/publ187/PLAW-118publ187.pdf

Contractor’s proposed firm-fixed price portion of this contract, and shall serve as the Contractor’s firm-fixed price portion for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government. Software shall be delivered within five business day of award.

Contract Line Item (CLIN) Description of Supplies/Services

Quantity

(QTY)

Unit of Issue Unit Price Total Price

0001 BNE PAR Secondary Facility License 1- 100 Beds, or equal.

Item number PX9110_1-100

CLIN Type: firm-fixed-price (FFP) Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination Free on Board (FOB): Destination Accounting Classification: TBD Product Service Code (PSC): DA01

1 EA

0002 BNE PAR Client Unlimited, or equal.

Item Number: PX9120U

CLIN Type: FFP Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 EA

0003 BNE PAR Vision Facility License, or equal.

Item Number: PX9176

CLIN Type: FFP Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 EA

0004 BNE PAR Bins Replenish License, or equal.

Item Number: PX9186

CLIN Type: FFP

5 EA

Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

0005 GIP INTERFACE (VA) , or equal.

Item Number: PX9295-GIP

CLIN Type: FFP Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 EA

0006 Project Management Flat Rate (PMFR) , or equal.

Item Number: PX9809-PMFR

CLIN Type: FFP Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 EA

0007 IBR Implementation Base Rate, or equal.

Item Number: PX9809-IBR

CLIN Type: FFP Delivery Location: Electronically to

COR/PM

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 EA

0008 Scale - Avg Cost for PAR Individual Scales, or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

716 EA

0009 Scale - Avg Cost for PAR Individual Scales (15k) , or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

9 EA

0010 Small & Medium Platform Scales, or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

626 EA

0011 Large Platform Scales, or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

626 EA

0012 Controller, Replenish, Ethernet, or equal.

Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

12 EA

0013 PAR Bins Setup Kit, or equal.

Item Number: PX3950C

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

2 EA

0014 PAR Hardware Accessories, or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 LOT

0015 Plastic Storage Bins, or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

9 LOT

0016 Bridge Allocation (unit plus sides/front) , or equal.

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

97 EA

0017 qwikSIGHT Mobile Louvered Panel Units, 36", or equal.

Item Number: QS-LR36

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

54 EA

0018 qwikSIGHT Mobile Louvered Panel Units, 18", or equal.

Item Number: QS-LR18

CLIN Type: FFP Delivery Location: 6 Founders Blvd, Suite B, El Paso, TX 79906 Inspection/Acceptance: Destination FOB: Destination

4 EA

Accounting Classification: TBD

PSC: DA01

0019 Subcontractor Facility Installation Service, to include: installation of data ports, power receptables, and louvers with all wiring, punch downs, and hardware required, or equal.

CLIN Type: FFP Delivery Location: 5001 North Piedras Street, El Paso, TX 79930. AND, 11495 Turner Rd, El Paso, Tx 79936.

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

1 LOT

0020 Onsite Implementation Services.

To include PAR Ex Implementation, installation, and Training, or equal.

CLIN Type: FFP Delivery Location: 5001 North Piedras Street, El Paso, TX 79930. AND, 11495 Turner Rd, El Paso, Tx 79936.

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

880 Hour

0020AA Deliverable A: Training Plan

CLIN Type: FFP Due Date: As required Delivery Location: Electronic (email, SharePoint, or contractor website) Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 LOT NSP NSP

0020AB Deliverable B: Training Materials

CLIN Type: FFP Due Date: As required Delivery Location: Electronic (email, SharePoint, or contractor website) Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 LOT NSP NSP

0020AC Deliverable C: Supply Technician Training Record (for each secondary inventory location)

CLIN Type: FFP Due Date: As required Delivery Location: Electronic (email, SharePoint, or contractor website) Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 LOT NSP NSP

0020AD Deliverable D: User Manuals/Technical Maintenance Manuals

CLIN Type: FFP Due Date: As required Delivery Location: Electronic (email, SharePoint, or contractor website) Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 LOT NSP NSP

0020AE Deliverable E: Signed Rules of Behavior (one for every Contractor employee assigned to this contract)

CLIN Type: FFP Due Date: five days before contractors arrive at the El Paso, VA to start work Delivery Location: Emailed to the Contracting Officer Representative

(COR)

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 LOT NSP NSP

0020AF Deliverable F: Contractor Project Management Plan

CLIN Type: FFP Due Date: Within 30 days of contract award Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 EA NSP NSP

0020AG Deliverable G: Technical Kickoff Meeting Agenda.

CLIN Type: FFP Due Date: at least one business day prior to the kickoff meeting Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 EA NSP NSP

0020AH Deliverable H: Technical Kickoff Meeting Presentation

CLIN Type: FFP Due Date: Within 30 days of contract award if the kickoff meeting is in-person or within 5 days of contract award if done virtual Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination

PSC DA01

1 EA NSP NSP

0020AI Deliverable I: Technical Kickoff Meeting Minutes

CLIN Type: FFP Due Date: Within 3 business days after the kickoff meeting occurs Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 EA NSP NSP

0020AJ Deliverable J: Monthly Progress Report

CLIN Type: FFP Due Date: Any day that is within the last week of the month Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

12 EA NSP NSP

0020AK Deliverable K: Statement of AI Attestation, if AI is to be used.

1 EA NSP NSP

Due Date: Within three business days of contract award Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

0020AP Deliverable L: Contractor Staff Roster

CLIN Type: FFP Due Date: Within three business days after the kick off meeting Delivery Location: Emailed to COR Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC DA01

1 EA NSP NSP

0021 Travel Expense, inclusive of travel expense only, no labor costs, and lodging expenses for one employee. A week means seven days, Sunday to Saturday, or equal.

CLIN Type: FFP Delivery Location: 5001 North Piedras Street, El Paso, TX 79930. AND, 11495 Turner Rd, El Paso, Tx 79936.

Inspection/Acceptance: Destination FOB: Destination Accounting Classification: TBD

PSC: DA01

19 Week

Base Year Total $

B.7 PRODUCT DESCRIPTION

1. PRODUCT REQUIREMENTS

Department of Veterans Affairs (VA) El Paso VA Health Care System (ELPVAHCS) has a requirement to replace its obsolete inventory management system with a brand name or equal (BNE) PAR Excellence (PAR Ex) commercially available weight-based inventory management system (WBIMS) that can interface with the VA’s Generic Inventory Package (GIP).

Travel for this effort shall be for installation and training and shall be built into the Contractor’s firm fixed price. Work may be performed at remote locations with prior concurrence in writing from the Contracting Officer’s Representative (COR).

The Contractor shall provide a free-standing WBIMS having the salient characteristics of section 1.1-Salient Characteristics to the ELPVAHCS primary and secondary inventory locations listed below. The WBIMS shall include all bins, scales, accessories, parts, hardware, software and software licensing, and training. The Contractor shall also provide any ancillary components required for the system to be fully operational and ready for VA use.

The Contractor shall provide a 3-year warranty for all installed WBIMS hardware components. The warranty shall include replacements for parts having defects or damage not caused by VA personnel. The warranty period shall begin upon completion of the installation and after VA verifies the system operates correctly. Following the expiration of the warranty period the Contractor shall provide:

• An active support agreement for continued maintenance and troubleshooting of BNE PAR Excellence software.

• An extended warranty that VA may purchase for BNE PAR Excellence-manufactured components, if desired, or the option for VA to purchase components as needed. (VA understands that third-party products must be purchased or replaced at VA’s expense once the initial warranty period has expired.)

The Contractor shall provide a 1-year license agreement for the WBIMS software and related support to include automatic software upgrades of the installed program and software. A BNE PAR Excellence PAR Vision web-based program shall be available on any VA computer and/or VA mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users. The BNE PAR Excellence PAR Vision Software and related support shall include automatic software upgrades of the installed software.

The Contractor shall deliver all BNE PAR EX WBIMS hardware and software components to ELP VA Warehouse, 6 Founders Blvd, Suite B, El Paso, TX 79906. VA will transport the components intended for the Primary and Secondary Inventory Locations to the Primary and Secondary Inventory Locations, which are provided below:

Primary and Secondary Inventory Locations are at:

El Paso VA Clinic, 5001 North Piedras Street, El Paso, TX 79930-4120

Secondary Inventory Locations are also located as:

11495 Turner Rd, El Paso, Tx 79936

Normal hours of operation are Monday through Friday from 8:00 am to 5:00 pm CST, excluding holidays. The Contractor shall perform all services during normal hours of operation unless requested and approved by the COR. The Contractor is required to perform 4 remote check-ins during normal operations. Due to the nature of the project, the Contractor shall understand that a portion of the work will be performed in occupied areas and, therefore, shall perform the work in accordance with the Conformance Standards and OSHA regulations. The Contractor shall not disrupt the normal operations of the facility including the occupied patient and staff areas.

1.1SALIENT CHARACTERISTICS

The Contractor shall provide a BNE PAR Excellence WBIMS that shall have the following salient characteristics. The BNE PAR Excellence WBIMS shall:

1. Produce an accurate real-time reading of quantities on-hand accessible by a web-based program and provide data mining capabilities that shall include at a minimum current stock level, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the El Paso VA Health Care System and Community Based Outpatient Clinics (CBOC).

2. Provide data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels.

3. Provide reports in Excel or text delimited format that allows for accurate copying and pasting into a Word document without loss of content or structure. All data, tables, and written material shall be organized, clearly labeled, and delivered in a manner that ensures compatibility with Microsoft Word and Excel. The Contractor shall ensure that all provided files are complete, legible, and formatted to facilitate immediate use by Government personnel without additional rework or conversion. Reports should be viewable using commercially available software, such as: Microsoft Excel, Microsoft Word, and Adobe.

4. Be interfaced with GIP. The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the PAR bins system.

5. Have PAR BINS that shall identify any out of balance on hand quantities and values, accounting for any due out or due ins. If an out of balance condition is generated due to a pending due-in or due-out transaction, the system shall display this condition separately to ensure it is clearly identifiable and distinguishable from other discrepancies. PAR bin due-ins and due-outs shall automatically clear once the corresponding GIP due-in and due-out transactions have been fully processed. The BNE PAR Excellence PAR Vision dashboard(s), along with the individual bin scale indicators, shall accurately identify and highlight all out of balance conditions to support timely reconciliation and corrective actions.

6. The BNE PAR Excellence PAR Vision shall provide dashboard(s) that distinguish the difference between out of balance items that need to be restocked and out of balance items displayed as a result of a due-in or due-out.

7. Must be weight based

8. Easily calibrated and accurate

9. Provide real-time visibility into our Secondary Inventory locations

10. Must be able to interface with GIP package in IFCAP for real time data on the available inventory

11. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

12. It is imperative that depletion of stock triggers “pick” tickets based on PAR levels, Re-order points, and Emergency Stock Levels.

13. Software needs to be intuitive and easy to train on

14. Software needs to be able to utilize multiple users with different levels of permission.

15. Reports generated by software need to be relevant to APICS Principles of

Inventory Management

16. Must be able to handle a wide range of products based on size, thickness, and weight.

17. Complete generic identification: Weight based Inventory Supply Chain Solution

18. Applicable model/make/catalog number: BNE PAR Express weight-based automation.

19. Equipment Status - Communication about system status including system failures

20. Materials Management Status –

A. Open Orders B. Emergency/Critical Item Levels C. Negative Quantities on-Hand

21. Item Locator

22. Customer Item Requisition

23. PAR Level Analysis

24. Current Levels –

A. Level recommendations by cost and usage demand SKU reduction recommendations

B. Items over PAR level C. Stock outs and critical hits PAR level value over time

25. Consumption A. Average monthly usage B. Consumption analysis including time C. Consumption deviation D. Consumption over time

26. Reports A. Activity detail (sales, receipts, adjustments, etc.) to include time inventory on-hand changed B. Quantity on-hand Value on-hand C. Department transactions D. Cycle count sheet E. Out of balance with GIP - on hand Due-ins F. Due outs G. Issue multiple discrepancy between GIP and PAR Bin H. Emergency levels

27. Orders A. Existing orders B. Order preview

28. Items A. Item master Item history B. Item classification Reconciliation history C. Most recent recon per item

29. Provide the ability to monitor, evaluate, or report on inventory levels via web-based access to all primary and secondary inventories via any VA computer or VA mobile device (smartphone, tablet). This capability shall be allowable for an unlimited number of users.

30. Have bins and scales that are physically connected to the VA network (cannot use wireless).

1.2 INSTALLATION

The Contractor shall installation the BNE PAR Excellence system.

The Contractor shall provide notification to VA within 10 days prior to starting on-site activities. The Contractor shall coordinate with VA site escorts for installation.

Installation shall include all setup, configuration, verification and validation of operation, and training required to make the WBIMS fully operational and ready for VA use and shall begin no later than 30 days after contract award date. Installation shall be phased by location. The Contractor shall complete installation no later than 180 days after contract award. The Contractor shall provide all tools, equipment, licensing, services and labor required to complete and make the WBIMS fully operational and ready for VA use.

The Contractor shall install the BNE PAR Excellence PAR Vision software on a VA owned server, desktop, or laptop computer VA provides for system set-up and installation. The program and software package used to add, delete, and edit items stored in the bins/platforms to manage inventory items and levels at each designated facility.

The Contractor shall install and prepare the VA owned computer for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use.

The Contractor shall provide access to the BNE PAR Excellence PAR Vision software for an unlimited number of VA employees. The Contractor shall ensure that VA staff are able to access the BNE PAR Excellence PAR Vision, and that VA staff are able to provision additional users themselves.

The Contractor shall understand that a supply storage and tracking system may be being installed in an area under construction and ensure his/her employees: (f) are cognizant of staff movements, equipment, and a plethora of activity during certain periods of the workday; and (g) shall have no patient contact or access to sensitive patient information. The VA COR will be available for risk intervention should the need arise.

The Contractor shall not disassemble any existing non-PAR Excellence storage devices.

The Contractor shall remove all debris and trash from the Primary and Secondary Inventory Locations once the BNE PAR Ex WBIMS solution installation is completed.

1.3 TRAINING

ELPVAHCS requires training for VA Logistics staff end users, super users, supervisor, and leadership. End users are the supply technicians, super users are the Lead Supply technicians, supervisors are supervisors for supply technicians, and leadership includes the Chief and Assistant Chiefs for Logistics Management Specialists (LMS) and the Supervisor for Acquisition.

The Contractor shall provide a detailed Training Plan that VA can use to verify the training will meet VA’s training requirement for the BNE PAR Excellence system for end users, super users, supervisor, and leadership.

The Contractor shall provide in-person training for end-users, super-users, supervisors, and leadership at all locations where the BNE PAR Excellence system is installed. The Contractor shall provide training materials designed to facilitate continued internal training by VHA personnel throughout the lifecycle of the system (i.e., train-the-trainer).

The Contractor shall hold the training at a secondary inventory location so all trainees can learn hands-on. The Contractor shall record the supply technician training at every site.

The Contractor shall provide training that includes but is not limited to:

• Adding items to an inventory

• Removing items from an inventory

• Assigning items

• Weighing items and recalibrating scales

• Editing items

• Troubleshooting

• Reporting functions

• Future/upcoming enhancements

• Swapping Scales and making sure they are working.

• Turn the BNE PAR EX equipment on or off

• Disconnect and reconnect power from the BNE PAR EX equipment

• Add, change, remove and register scales

• Properly register and exchange BNE PAR EX equipment

• Visually and verbally assist Service Provider in diagnosing BNE PAR EX equipment problems

• Maintain the system database

• Build and extract orders.

• Build and extract applicable interfaces.

• Perform system backup.

• Visually and verbally assist Service Provider in diagnosing Software problem.

• BNE PAR Excellence PAR Vision

• Process definition

• Web-based application

The Contractor shall provide training materials (brochure, book, quick reference guides, Power Point slides, optional web-based training materials) designed to facilitate VA’s train-the-trainer program throughout the lifecycle of the system. The training materials will be used by the Contractor-trained VA Supply Technicians to train the VA supply technicians on the next hospital/clinic shift, who will train the VA supply technicians on the hospital/clinic shift after that, so that all VA supply technicians for that closet can operate the system.

The Contractor shall maintain records of supply technician training participants and whether the participants completed the training or not and provide the records to the COR upon request.

The Contractor shall coordinate all supply technician training dates with the COR who will communicate to the supply technicians the date of their training.

The Contractor shall provide the VA supply technicians with the tools and knowledge to fully operate the scales and conduct checks per the manufacturer’s instructions, as well as answer any questions personnel may have regarding the BNE PAR Excellence system.

The Contractor shall provide User Manuals and Technical Maintenance Manuals.

Deliverables:

A. Training Plan B. Training Materials C. Supply Technician Training Recording (for each secondary inventory location) D. User Manuals/Technical Maintenance Manuals

1.4 HOTLINE SUPPORT AND PERFORMANCE MONITORING

Functionality and accuracy of the installed equipment will be continuously monitored by VA Logistics staff to ensure equipment operates according to the salient characteristics and provides accurate and timely information for inventory and reordering purposes. VA will notify the Contractor’s Support Hotline of any issues via Contractor’s support phone number or email.

The Contractor shall provide VA with a Support Hotline telephone number and email that VA can use to notify the Contractor of any issues with the installed equipment or software. The Support Hotline shall be staffed 7:00AM – 8:00PM EST and available 24x7x365 to provide support or assistance to VA. The Contractor shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software and resolve within 48 hours of notification by VA any defects or functionality problems detected.

The Contractor shall work with VA onsite to replace supported hardware within 48 hours of notification of a problem if VA is not at fault for damage or defect. This assumes there is backup equipment onsite. If backup equipment is not onsite, the Contractor’s support staff shall work with VA onsite to replace equipment when it arrives via Contractor’s return merchandise authorization process.

The Contractor shall provide performance monitoring. The Contractor’s PTPS (Proactive Technical Product Support) system shall monitor the installed equipment and software remotely by daily check-ins that shall occur remotely at least four times every 24 hours for 12 months for each period of performance after installation completed. The Contractor shall notify VA and provide maintenance support in the event of a problem with equipment or software detected during the performance monitoring.

The Contractor shall communicate about support via telephone calls, electronic messaging, or email and meet (in person or can be virtual) with the COR monthly to address and provide any corrective action for any unresolved issues. The Contractor shall meet (e.g., in person, telephone, etc.) with the POC monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action.

1.5 SECURITY REQUIREMENTS

Contractor personnel performing installation may be required to complete the Department of Veterans Affairs security screening. The Contractor shall ensure his/her employees shall: (a) not enter the work area without the appropriate VA visitor badge;

(b) present themselves to the VA Police facility for a Contractor’s badge to be worn during the set-up of the system; (c) agree to being subject to inspection of their personal effects when entering or leaving the work area.

The Contractor shall ensure his/her employees who are responsible for installation and setup shall: (d) have background check completed or show proof of background check including fingerprint analysis completed no longer than one year prior to the date of award of this task order; (e) always obtain a VA badge and wear it on their person above their waist and visible.

The Contractor shall provide the COR with the employee-signed “VA Rules of Behavior” for every employee assigned to this task order.