S02 RFQ 36C24525Q0253 SB Set-Aside FINAL.docx

36C24525Q0253

RFQ 36C24525Q0253

Preventative Maintenance of Patient Safety, Security, and Critical Communication Systems Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704

This solicitation is intended to procure preventative maintenance of patient safety, security, and critical communication systems in accordance with the performance work statement.

NAICS: 561621

TYPE OF CONTRACT: Firm-Fixed-Price Contract

This is a small business set-aside. Please see section D for site visit information and section E for Instructions to Offerors.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

581-25-2-506-0006 36C24525Q0253 02-06-2025 Tracy Dotson 304-263-0811 x7627 02-2 -2025 13:00

EST

Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 90C

NCO 5

510 Butler Drive Martinsburg WV 25405 X X 561621 $25 Million N/A X Hershel Woody Williams VA Medical Center 1540 Spring Valley Drive Huntington WV 25704 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 510 Butler Ave Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135 See CONTINUATION Page Contractor shall provide preventative maintenance of patient safety, security, and critical communications systems in accordance with the statement of work.

Period of Performance:

Base: 03/25/2025 - 03/24/2026 Option Period 1: 03/25/2026 - 03/24/2027 Option Period 2: 03/25/2027 - 03/24/2028 Option Period 3: 03/25/2028 - 03/24/2029 Option Period 4: 03/25/2029 - 03/24/2030 Please see Section D for site visit information and Section E for Instructions to Offerors.

Contractor shall be responsible for the correct title classification of the workers and compliance with all applicable wage and hour laws.

POC: tracy.dotson@va.gov See CONTINUATION Page X X X Dan Feng Lu

VA-VHA-RPOE-2024-0053

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

A.1 INTRODUCTION: This requirement is a technical service agreement of the facility’s Patient Safety, Security, and Critical Communication systems that includes the as a minimum;

a) Vendor provided factory sponsored software and technical support

b) Vendor provided inspection, testing and reporting services

c) Vendor provided technical services

d) Vendor provided operational training services

A.2 BACKGROUND: To follow Joint Commission and VA directives, a service agreement is required to maintain the patient monitoring systems throughout the facility.

A.3 SCOPE OF WORK: Service agreement supports the following systems as a minimum:

· Physical Access Control (PACS) security System- Lenel brand, FIPS PIV-compliant

· Closed Circuit Television (CCTV) Patient and Staff Security System - Avigilon brand

· Nurse Call and Code Blue System Patient Safety System with Enterprise Software - Rauland brand

· Employee Duress Safety System - Lynx brand

· Fire Detection and Alarm system with FireWorks GUI – Edwards brand

· Intrusion detection system - Bosch brand

· Emergency voice paging system

· UL Listed Central Station monitoring services that notifies responding authorities in the event of alarm. - Emergency 24 brand services

Vendor provided Factory Sponsored Service, Software and Technical Support services.

Vendor provided factory software and technical support services. The vendor shall perform the following for covered systems listed above while the service agreement is in place;

· Vendor shall provide all software updates and upgrades to ensure that the subject system is operating properly at the newest, most up-to-date version of software.

· Vendor shall provide factory sponsored software services required to support Rauland Enterprise nurse call interface software. All costs associated with these services, both onsite and offsite, shall be included within this service agreement.

· Vendor shall work with Owner to furnish, install, maintain, and utilize a maintenance/inspection PC to perform system tests on the VAMNC LAN and located so VA operations are not interrupted during inspection services.

Vendor provided Inspection, Testing and Reporting Services.

Vendor provided test, inspection and reporting services. The vendor shall perform the following for the above while the service agreement is in place;

· All testing, maintenance and upkeep of equipment will be done at the manufacturer’s recommended testing procedures and guidelines.

· Technicians will supply all materials required to perform the necessary testing and service, including but not limited to: Hand tools, step ladders, lifts, personal protective equipment (PPE) as required by the facility, specific device testing tools and meters as needed.

· Vendor shall perform system testing, inspections and reporting to ensure the subject system is operating properly. If deficiencies are identified, the Vendor shall notify COR within 48 hours to gain approval to make corrections.

· During the course of inspection and maintenance, the Vendor will identify issues or require repairs that are not covered. In these instances, the Vendor shall be required to provide a detailed quotation, including all labor and materials costs, to accomplish this work at their expense.

Inspections will be performed for the following systems;

Intrusion Detection Patient and Staff Security Systems (IDS):

· Annually during the service agreement time period. Intrusion Detections Systems (IDS) shall have 100% of the equipment and central station services performed annually. 100% of the equipment will be inspected during each inspection. IDS shall have 100% of the equipment performed four times during 12 month period. Time to perform inspections shall be approved in advance by VA.

Nurse Call and Code Blue Patient Life Safety System:

· Quarterly during the service agreement time period. Nurse Call and Code Blue Systems shall have 100% of the equipment testing performed quarterly. 100% of the equipment will be inspected during each inspection. Nurse Call and Code Blue Systems shall have 100% of the equipment testing performed four times during 12 month period. Time to perform inspections shall be approved in advance by VA.

· Quarterly during the service agreement time period. 100% of the servers supporting Nurse Call Enterprise system will be tested quarterly. Server, server OS software, VAMC LAN connection, switch software and equipment remain the responsibility of Owner. 100% of the Nurse Call Enterprise system operating software shall be tested and upgraded as needed and as available quarterly. Time to perform inspections shall be approved in advance by VA.

Fire Alarm Patient and Staff Life Safety System Equipment Inspection:

· All Control & Monitoring Equipment to be inspected four times during 12 month period as follows:

1. Quantity four, 100% Inspections and reporting performed quarterly for;

0. All Fire alarm control panel operation and batteries

0. Fire Alarm Software interface “FireWorks” GUI, PC and peripherals

0. Fire Alarm monitoring services tested quarterly.

1. This quarterly inspection will result in 100% of fire control panels, FireWorks GUI and monitoring services tested four times within a 12 month period.

1. Time to perform inspections shall be approved in advance by VA.

· All Fire Alarm Devices to be inspected once during 12 month period as follows:

1. Fire Alarm Systems shall have 100% of the field equipment tested once annually.

0. All addressable initiating devices (pulls, smokes, ducts, heats, monitoring modules, etc.)

0. All addressable control devices (relays, elevator control relays, HVAC relays, etc.)

0. All notification devices (horns, horn strobes, speakers, speaker strobes, etc)

0. All peripheral devices (door holders, elevator recall equipment, fiber modules, etc)

0. All other devices connected to any fire alarm circuit

1. This inspection will result in 100% of the field equipment tested once within a 12 month period.

1. Time to perform inspections shall be approved in advance by VA.

Employee Duress Life Safety/Security System:

· Quarterly during the service agreement time period. 100% of the servers supporting Employee Duress system will be tested quarterly. Server, server OS software, VAMC LAN connection, switch software and equipment remain the responsibility of Owner. 100% of the Employee Duress system operating software shall be tested and upgraded as needed and as available quarterly. Time to perform inspections shall be approved in advance by VA.

Staff and Patient CCTV Security System:

· Quarterly during the service agreement time period. 100% of the servers supporting CCTV Video Management System (VMS) will be tested quarterly. Server, server OS software, VAMC LAN connection, switch software and equipment remain the responsibility of Owner. 100% of the VMS system operating software shall be tested and upgraded as needed and as available quarterly. Time to perform inspections shall be approved in advance by VA.

· Semi-Annually during the service agreement time period. CCTV Video camera lenses shall be cleaned as needed twice a year (spring and fall timeframes). Time to perform inspections shall be approved in advance by VA.

Physical Access Control Security (PACS) Staff and Patient Security System:

· Quarterly during the service agreement time period. 100% of the servers supporting Physical Access Control System (PACS) security will be tested quarterly. Server, server OS software, VAMC LAN connection, switch software, SQL software and equipment remain the responsibility of Owner. 100% of the PACS system operating software shall be tested and upgraded as needed and as available quarterly. Time to perform inspections shall be approved in advance by VA.

Vendor will provide the following for each covered system;

· Service Technician access to factory provided software support and software upgrades. Furnish 24/7 as available to address system concerns or faults.

· Technical Services to perform onsite inspection, testing and documenting status of control equipment and system software during scheduled inspections

· Technical Services to perform onsite programming changes requested by Owner or Factory as needed during scheduled software inspections

· Technical Services to perform onsite software and/or firmware upgrades as approved during scheduled inspections

· Technical Services to perform Owner requested programming changes as approved during scheduled inspections

· Inspection services shall be performed on equipment that may be added during current service agreement time period.

During inspections for all equipment:

a. Vendor will provide onsite technical services to perform inspection, testing and reporting for systems installed in Huntington VA main campus facilities (including buildings 19 and 20, located on adjacent property) and its associated remote facilities connected to these systems during the service agreement period.

b. Vendor will provide the following for all components of each covered system;

(1) Furnish and install a unique bar code label on each device and control station

(2) Utilize barcode scanners and web based reporting to document and report results of each inspection of each item of each covered system

(3) Provide detailed reports to Owner in PDF format that include time stamp of inspection, results of inspection and any corrective measures needed

(4) Document equipment location and bill of material

(5) While inspections are being performed maintenance and upkeep of equipment and testing procedures will be performed per manufacture’s recommendations and guidelines.

c. Vendor shall submit all appropriate forms to VA to secure appropriate access to the site as instructed by VA for Personnel Access (VA PIV badge) at their own expense. A typical onsite system test includes a complete and thorough equipment and performance test of all the installed system equipment.

(1) After technicians arrive on site for an inspection per schedule approved in advance, inspector will meet with assigned VA Staff, a call will be made to appropriate VA staff that system will be in testing mode.

(2) Technicians will test, inspect and catalog all devices and their corresponding locations in the building. Equipment will be cleaned utilizing methods recommended by the manufacturer. If equipment component fails inspection technician will recalibrate if possible, reinstall and test again.

(3) Strategic voltage/current measurements will be taken and compared to manufacturers’ specifications and corrections performed if possible.

(4) Technicians will continue this procedure for each system included in this agreement for each facility building until all system equipment has been tested, serviced and compiled in documentation to VA.

(5) Technicians will supply all materials required to perform the necessary testing and service, including but not limited to:

(a) Hand tools, step ladders, lifts, personal protective equipment (PPE) as required by the facility as well as specific testing tools and meters.

(6) VA personnel will provide assistance to gain access and test/inspect devices located within in-accessible areas.

(7) All equipment will receive a unique bar code label and once tested the device will be scanned into a hand held, wireless, barcode type scanner. Once scanned the devices will be downloaded to a specific word processing program and entered with all pertinent equipment information. The report will show all devices and their current status as well as location, model number and bar code designation. No later than 10 days after each inspection a written report will be tendered to VA Staff with a full evaluation, recommendations and any cost estimates that are over and above the regular routine maintenance and upkeep covered under the systems agreement. Upon receipt of inspection report by VA Staff, a meeting will be held to discuss in detail all aspects of the report and to determine what actions, if any, need to be addressed with respect to the upkeep, maintenance and safety of the site. Inspections include testing of all recently installed devices.

(8) After each inspection, the Vendor will prepare a detailed report and submit to assigned VA Staff. The report will include but not be limited to:

(a) Date(s) and time(s) service was performed,

(b) Any problem(s) encountered,

(c) Corrective Measures taken to solve the problem(s),

(d) Preventive measures that VA can take to alleviate problems from reoccurring.

(9) Vendor shall maintain dedicated inspection team of competent individuals that perform these types of duties on similar life safety systems for other facilities on a regular basis. The intent is these inspection services is to maximize performance of patient safety systems, keep system features/abilities/interfacing factory fresh by maintaining current firmware versions, maximize VA’s responses to patient safety issues, maximize value of VA’s investment in these life safety systems, uncover failed or failing equipment before an incident is experienced by VA staff, minimize billable service calls and unplanned down time, allow technician to maintain familiarity of the systems to respond and resolve service issues quicker and at less expense to VA, keep the system current and keep VA staff trained in the proper operations of the various systems.

Vendor Provided Technical Services.

Vendor provided technical services. The vendor shall perform the following for the above while the service agreement is in place;

· Vendor shall provide up to a maximum of (56) hours monthly of technical support on systems listed above. Unused hours will not carry over to the following month(s). If work is needed over the allotted 56 hours of monthly technical support in a month, the vendor will supply a quote for the work and that work/time will be addressed under a separate purchase order.

· Vendor will provide a 24 hour, seven days per week emergency telephone number for access to Technical Support. Standard business hours services usage rates are as follows;

· Hours used during normal business hours (8:00AM -5:00PM) shall be counted as 1 hour spent remote, onsite and portal-to-portal travel time shall be to equal 1 hour of available 56 monthly hours included in Service Agreement.

· Hours used during after normal hours (before 8:00AM or after 5:00PM) shall be counted as each hour spent remote, onsite and portal-to-portal travel time shall be to equal 2 hours of available 56 monthly hours included in Service Agreement. Also, each service after hour service request includes a three hour minimum for onsite and portal-to-portal travel time. (This will result in a six hour minimum used of the available 56 monthly hours included in this Service Agreement.)

· Hours used during Holiday hours shall be counted as each hour spent remote, onsite and portal-to-portal travel time shall be to equal 3 hours of available 56 monthly hours included in Service Agreement. Also, each service after hour service request includes a three hour minimum for onsite and portal-to-portal travel time. (This will result in a nine hour minimum used of the available 56 monthly hours included in this Service Agreement.)

· Vendor will provide documentation of all repairs, testing, and maintenance performed on any of the above mentioned systems to the COR.

· Vendor will maintain a current inventory for systems covered within this agreement during service agreement period that will include the following as a minimum;

(1) List of software versions.

(2) List of equipment model numbers and bill of material.

(3) List of equipment serial numbers (whenever available).

(4) Confidential list of equipment IP addresses and MAC addresses (service contractor will keep this confidential and handle this information as directed by Owner).

(5) Maintain reports listing date of inspection/testing of each component.

(6) Maintain this information as equipment may be moved, replaced, added or removed (based on work performed by Vendor and information provided by VA).

Vendor provided Operational Training Services.

Vendor shall provide a minimum of one two-hour training for each covered system. Training shall be performed once during the 12 month time period. Time to perform training shall be approved in advance by VA.

Service Agreement facility locations.

As a function of the Service Agreement, work will primarily take place at the Hershel “Woody” Williams VA Medical Center. Outlying clinics are also supported by this contract as such:

Footnote 1: The Medical Center is currently pursuing a new location and new facility for the Prestonsburg clinic. The location will remain in Prestonsburg, but the address will change. Upon completion of the build, the Prestonsburg clinic will require PACS and Duress coverage. The clinic build and move are scheduled for completion in 2025. Therefore, coverage for those services at that location could begin in the Base Year or even Option Year 1 pending any delays with design/build-out.

SUPPORTING INFORMATION

C.1 Place of Performance – Work will primarily take place at the Hershel “Woody” Williams VA Medical Center, located at 1540 Spring Valley Drive, Huntington, WV 25702. Portions of the contract may be performed at these locations that are operated by the Huntington VA:

Prestonsburg, KY VA Clinic Facility: See Footnote above

5230 KY RT 321

Prestonsburg, KY 41653 Phone: 606-886-1970 Lenore, WV VA Clinic Facility:

2867 Route 65 Lenore, WV 25676 Phone: 304-475-3000 Charleston, WV Clinic Facility:

700 Technology Drive South Charleston, WV 25309 Phone: 304-746-5300 Gallipolis OH Clinic Facility:

323A Upper River Road Gallipolis, OH 45631 Phone: 740-446-3934 Huntington, WV Homeless Veterans Resource Center 624 9th Street Huntington, WV 25701 Phone: 304-529-9142

C.1.1 Utilization of Local Service Provider: Vendor shall include all costs association with including local service provider as needed to support

· Fire Alarm System; Electronic Specialty Company authorized employees shall provide technical services to make any system configuration changes as needed to the Edwards Fire Alarm system, the Edwards FireWorks software and shall maintain current system software, factory technical support and databases.

· Employee Duress System; Electronic Specialty Company authorized employees shall provide technical services to make any system configuration changes as needed to the Lynx software and shall maintain current system software, factory technical support and databases.

· Physical Access Control System; Electronic Specialty Company authorized employees shall provide technical services to make any system configuration changes as needed to the PACS software and shall maintain current system software, factory technical support and databases. Electronic Specialty is the registered VAR (Valued Added Reseller) of record for the PACS system.

· Nurse Call, Code Blue and Enterprise Software; Electronic Specialty Company authorized employees shall provide technical services to make any system configuration changes as needed to the Rauland system operation, Rauland Enterprise software and shall maintain current system software, factory technical support and databases.

· Central Station Monitoring; Electronic Specialty Company authorized employees shall provide technical services to make any system configuration changes as needed to Monitoring services operation and shall maintain current system configuration, factory technical support and databases.

C.2 Period of Performance – The Contractor shall perform all services immediately upon contract award. The Contractor shall perform all work during normal business hours, (unless other times are stipulated by the Contracting Officer’s Representative (COR).

POP:

The following holidays are observed by the Federal Government (as well as any other day that is declared a national Holiday per an Executive Order issued by the President):

New Year's Day Martin Luther King's Birthday (3rd Monday in January) Presidents Day (3rd Monday in February) Memorial Day (last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Juneteenth (June 19) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day Christmas Day

Note: If the holiday falls on a Saturday, it is officially observed on the Friday before the holiday. If the holiday falls on a Sunday, it is officially observed on the Monday following the holiday.

Presidentially declared holidays as done through Executive Order, if not occurring annually, will not be considered holidays for this contract. (Ex: This occurred on December 5, 2018, for President George H.W. Bush’s funeral as a National Day of Mourning.)

C.3 Special Considerations –

C.3.1 Contractor Furnished Materials – All labor, materials, equipment and supervision to perform all aspects of the contract. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The work will include all items as described in the Scope of Work listed above.

C.3.2 Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

C.3.3 Qualifications of Key Personnel – The Vendor must be a manufacturer certified representative to service all of the equipment identified. Staff performing work must have an appropriate level of knowledge, training, and experience to develop the report outlined in the Statement of Work above. Vendor shall maintain this certification during the contract period. No substitutions shall be allowed.

C.3.4 Supervision/Communications. At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job.

C.3.5 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Hours of operations are 8am-4pm EST. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order.

C.3.6 The Contracting Officer’s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer’s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

C.3.7 The Safety Manager is responsible for safety inspections of all contract operations. Shut-offs for any system for maintenance or repairs must be coordinated through Engineering service prior to the work being done.

C.3.8 Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings are deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

C.3.9 Verification of Dimensions – The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

C.3.10 Smoking Policy. The medical center is a smoke free campus. The Contractor shall not allow smoking on the property.

C.3.11 Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Base POP Begin: 03-25-2025 POP End: 03-24-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Option 1 POP Begin: 03-25-2026 POP End: 03-24-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Option 2 POP Begin: 03-25-2027 POP End: 03-24-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Option 3 POP Begin: 03-25-2028 POP End: 03-24-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Option 4 POP Begin: 03-25-2029 POP End: 03-24-2030

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

52.217-8 Option to Extend Services (See C.3 52.217-8) VENDOR TO PROVIDE ALL PARTS, LABOR, AND EQUIPMENT TO PERFORM THE INSPECTION, TESTING, AND REPORTING OF THE PACS SYSTEM.

Contract Period: Option 5 POP Begin: 03-25-2030 POP End: 09-24-2030 PRINCIPAL NAICS CODE: 485999 - All Other Transit and Ground Passenger Transportation PRODUCT/SERVICE CODE: V129 - Transportation/Travel/Relocation - Transportation: Other

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.