S02 RFI NX EQ Workstations Medical PACS.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Workstations Medical PACS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22408-2697

SOLICITATION NUMBER* 36C10G25Q0071

RESPONSE DATE/TIME/ZONE 04-07-2025 9:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6525- Imaging equipment and supplies NAICS CODE* 334118 - Computer Terminal and Other Computer CONTRACTING OFFICE ADDRESS U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov 202-867-4351

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL ADDRESS Trevor.Mason@va.gov EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Workstations: Medical: PACS units.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Dell Workstations: Medical: PACS units and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment.

Vendors will be required to deliver Workstations: Medical: PACS to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334118 – Computer Terminal and Other Computer Peripheral Equipment Manufacturing and the associated size standard is 1,250 employees. The Product Service Code (PSC) is 6525 - Imaging equipment and supplies: medical, dental, veterinary.

The FAR Provision found at 52.204-7(b)(1) requires that “An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than April 7, 2025, at 9:00am EST to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part https://www.sba.gov/sites/sbagov/files/2023-06/Table%20of%20Size%20Standards_Effective%20March%2017%2C%202023%20%282%29.pdf https://sam.gov/content/home https://veterans.certify.sba.gov/#search mailto:Trevor.Mason@va.gov mailto:Sara.Vickroy@va.gov of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Workstations: Medical: PACS product line as a candidate for a VA-wide (otherwise referred to as “national”) single award Requirements contract.

Workstations: Medical: PACS are workstations designed to process and store digital images and data acquired by one or more diagnostic imaging systems, including computed radiography, computed tomography, magnetic resonance imaging, and ultrasound scanners. These workstations typically consist of a high-speed digital computer, high-definition printers, very-high-capacity optical/magnetic disks, input and output devices, and data/image processors; they usually follow the instructions of specialized software for manipulation of images from different sources, frequently permitting computer reconstruction of transverse image slices taken through the patient's body. These workstations typically permit image processing and display and include a high image archiving capacity; they may be networked with other workstations and/or display devices conforming to a picture archiving and communication system.

Dedicated workstations with capacity for three-dimensional processing and analysis of the images are also available.

The following Contract Line Items are being considered:

Contract Line

Items Manufacture Part

Number Description

Full Tower Workstation

0001 Dell 5860

Dell 5860 Full Tower Workstation with Latest generation Highest base clock Xeon 24 cores, 64GB ECC (2x32GB), 512GB or higher M.2 NVMe SSD, 8x DVD+/-RW, 1350W+ with four 8-pin (6+2) connectors for 2 GPUs, Windows 11 LTSC Base Model (select 1 or 2 GPUs from compatible CLINs for additional configurations and better graphics quality)

Compatible GPUs for CLIN 1 (Full Tower)

0002 Dell RTX 4000 Ada w/ 5860

(For CLIN 0001) - Nvidia RTX 4000 Ada 20GB GDDR6 w/ installation

0003 Dell RTX 2000 Ada w/ 5860

(For CLIN 0001) - Nvidia RTX 2000 Ada 16GB GDDR6 w/ installation

0004 Dell A1000 w/

(For CLIN 0001) - Nvidia A1000 8GB GDDR6 w/ installation

0005 Dell A400 w/

(For CLIN 0001) - Nvidia A400 4GB GDDR6 w/ installation

0006 Dell MXRT-8700 w/ 5860

(For CLIN 0001) -Barco MXRT-8700 w/ installation

0007 Dell MXRT-6700 w/ 5860

(For CLIN 0001) -Barco MXRT-6700 w/ installation

0008 Dell MXRT-4700 w/ 5860

(For CLIN 0001) -Barco MXRT-4700 w/ installation

Mid Tower Workstation

0009 Dell 3680

Dell 3680 Mid Tower Workstation with Latest generation Intel i9 24 Core highest base clock, 64GB ECC (2x32GB), 512GB or higher M.2 NVMe SSD, 8x DVD+/-RW, 1000W+ ,Windows 11 LTSC (select 1 GPUs from compatible CLINs for additional configurations and better graphics quality)

Compatible GPUs for CLIN 0009 (Mid Tower)

0010 Dell RTX 4000 Ada w/ 3680

(For CLIN 0009) - Nvidia RTX 4000 Ada 20GB GDDR6 w/ installation

0011 Dell RTX 2000 Ada w/ 3680

(For CLIN 0009) - Nvidia RTX 2000 Ada 16GB GDDR6 w/ installation

0012 Dell A1000 w/

(For CLIN 0009) - Nvidia A1000 8GB GDDR6 w/ installation

0013 Dell A400 w/

(For CLIN 0009) - Nvidia A400 4GB GDDR6 w/ installation

0014 Dell MXRT-8700 w/ 3680

(For CLIN 0009) -Barco MXRT-8700 w/ installation

0015 Dell MXRT-6700 w/ 3680

(For CLIN 0009) -Barco MXRT-6700 w/ installation

0016 Dell MXRT-4700 w/ 3680

(For CLIN 0009) -Barco MXRT-4700 w/ installation

Small Tower Workstation

0017 Dell 3460

Dell 3460 Small Form Factor (no greater than 8L in volume) Dell 3460 with Latest generation Intel i9 24 Core highest base clock, 64GB ECC (2x32GB), 512GB or higher M.2 NVMe SSD, 8x DVD+/-RW, 1000W+ ,Windows 11 LTSC, 802.11ax integrated wireless (select 1 GPUs from compatible CLINs for additional configurations and better graphics quality)

Compatible GPUs for CLIN 0017 (Small Tower)

0018 Dell

RTX 4000

SFF Ada w/

(For CLIN 0017) - Nvidia RTX 4000 Ada 20GB GDDR6 w/ installation

0019 Dell RTX 2000 Ada w/ 3460

(For CLIN 0017) - Nvidia RTX 2000 Ada 16GB GDDR6 w/ installation

0020 Dell T1000 w/

(For CLIN 0017) - Nvidia T1000 8GB GDDR6 w/ installation

0021 Dell MXRT-4700 w/ 3460

(For CLIN 0017) -Barco MXRT-4700 w/ installation

Laptops

0022 Dell 3490

Dell 3490 14" Laptop, Latest generation Intel Ultra 7 16 core highest clock, 32GB RAM, 512GB or higher M.2 NVMe SSD, 130W+ AC Adapter, 54wh+ battery, Windows 11 Pro, 14”, FHD 1920x1080, 60Hz, touchscreen, Smart Card reader, Nvidia RTX 500 4GB, Wi-Fi 6E or better

0023 Dell 7680

Dell 7680 16" Laptop, Latest generation Intel i7 20 core highest base clock, 32GB RAM, 512GB or higher M.2 NVMe SSD, 240W+ AC Adapter, 93+Wh battery, Windows 11 Pro, 16" 1920x1200 WLED 60hz, touchscreen, Smart Card reader, Nvidia RTX 2000 8GB, Wi-Fi 6E or better

Additional Accessories

0024 Dell RTX 4000 Ada

(Standalone ) - Nvidia RTX 4000 Ada 20GB

GDDR6

0025 Dell RTX 2000 Ada

(Standalone ) - Nvidia RTX 2000 Ada 16GB

GDDR6

0026 Dell A1000 (Standalone ) - Nvidia A1000 8GB GDDR6 0027 Dell A400 (Standalone ) - Nvidia A400 4GB GDDR6 0028 Dell MXRT-8700 (Standalone ) - Barco MXRT-8700 0029 Dell MXRT-6700 (Standalone ) - Barco MXRT-6700 0030 Dell MXRT-4700 (Standalone ) - Barco MXRT-4700

0031 Dell eGPU MXRT-8700 External eGPU with enclosure Barco MXRT-8700

0032 Dell eGPU MXRT-6700 External eGPU with enclosure Barco MXRT-6700

0033 Dell eGPU MXRT-4700 External eGPU with enclosure Barco MXRT-4700

0034 Dell P2425H Dell 24 Monitor - P2425H

0035 Dell Powermic 4 Brand Name Nuance Powermic 4 with nine (9) foot USB cord and 1-year Warranty

The Department of Veterans Affairs (VA) is seeking vendors who can provide Dell Workstations: Medical: PACS or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

CLIN’s 0001-0035 apply to the following SC’s

SC # SALIENT

CHARACTERISTICS METHOD OF EVALUATION

SC 1 Minimum of 1 year warranty Literature Review

CLIN’s 0001, 0009, 0017 apply to the following SC’s

CHARACTERISTICS METHOD OF EVALUATION

SC 2

Must have the ability to work with NVIDIA graphics card ranging from model A400 to RTX A5000 or better

Literature Review

CLIN’s 0022 – 0023 apply to the following SC’s

CHARACTERISTICS

METHOD OF

EVALUATION

SC 3 Must have a microphone Literature Review

SC 4 Ability to connect to external display devices Literature Review

CLIN’s 0024 - 0035 apply to the following SC’s

SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION

SC 5 Must be compatible with CLINs 0022 and 0023 Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. DUNS number/ CAGE Code/ SAM UIE

4. Business Size

5. Manufacturer or Distributor

a. If distributor provide full name, business size and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.