S02 - PRESOL Attachment 01 - Presolicitation Cont Page Notice 36C24825R0120 - AE 672-25-107 - 7 pages.pdf

THIS IS A PRESOLICITATION NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s

ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR

A/E FEE PROPOSALS. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION

WILL BE ISSUED.

All information needed to submit SF330 documents are contained herein.

Federal Acquisition Regulations (FAR) subpart 36.6, and Selection of Architects and Engineers Statute (formerly known as Brooks Architect-Engineer Act) selection procedures apply. The AE Services listed herein is being procured in accordance with Selection of Architects and Engineers Statute as implemented in FAR subpart 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the Commonwealth of Puerto Rico.

For a SDVOSB to be considered as a prospective contractor, the firm including Joint Ventures, must be visible and certified in SBA Dynamic Small Business Search (https://dsbs.sba.gov/search/dsp_dsbs.cfm) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s/qualifications. Failure of a prospective SDVOSB to be visible and certified at the time the SF330 is submitted shall result in elimination from consideration. All Joint Ventures (JV) must be certified at time of submission and must submit agreements that comply with 13CFR 125.15 prior to contract award. The award of this requirement shall not be delayed due to loss of SDVOSB certification.

Proposals submitted by non-certified SDVOSBs shall be excluded from award consideration.

The CO/CS will confirm SDVOSB status three times prior to award. The Government will review Veteran Small Business Certification database (https://dsbs.sba.gov/search/dsp_dsbs.cfm) to confirm SDVOSB status when qualifications are submitted, when pricing is submitted by the most highly qualified firm, and prior to award. Firms must be certified SDVOSBs who are a small business for NAICS 541330. Additionally, firms shall be registered in SAM to receive award.

PROJECT NUMBER: 672-25-107

PROJECT TITLE: Replace Cast Iron and Malleable Fittings

SET-ASIDE: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

NAICS: 541330 Engineer Services and the annual small business size standard is $25.5.

ESTIMATED COMPLETION DATE: 580 calendar days from the Notice to Proceed (NTP) for the construction drawings and specifications.

CONSTRUCTION MAGNITUDE: Between $2,000,000 and $5,000,000

POINT OF CONTACT: Ivan Nieves-Cruz, Contract Specialist, Email: ivan.nieves-cruz@va.gov https://dsbs.sba.gov/search/dsp_dsbs.cfm http://www.sam.gov/ https://dsbs.sba.gov/search/dsp_dsbs.cfm mailto:ivan.nieves-cruz@va.gov

SF 330 DATE OF RECEIPT/DUE DATE: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330, response to the selection criteria, and supporting documentation/attachments (if any) no later than (NLT) 2:30 PM (AST) July 23, 2025. The VA’s email system will not allow for file sizes greater than 8MB. If sending multiple emails, please see directions provided further down in this notice. Site Visits will not be arranged during this phase.

PROJECT OVERVIEW: This A/E services project will furnish all necessary professional services, equipment, labor, materials, supervision, tools, testing, and specialty services to perform the project number 672-25-107, Replace Cast Iron and Malleable Fittings at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan Puerto Rico 00921-3201. The A/E service works include, but is not limited to site investigations, designing, and preparing drawings, phase planning, specifications, cost estimates, and construction period services. The intend of this project is to replace all cast iron and malleable fittings-valves used in high and medium pressure (15psig and greater) steam distribution systems at VA Caribbean Healthcare System San Juan Campus. The Period of Performance is 340 calendar days.***PROJECT

OVERVIEW END***

BASIS FOR AWARD: After the most qualified firm for the work is identified, that firm will be provided with an RFP. The most highly qualified firm shall submit pricing on a VA Form 10-6298 and negotiations with that firm may commence. If negotiations with that most highly qualified firm are not successful, discussions with that firm will be terminated and an RFP will be sent to the next most highly qualified firm. This process will continue until an award is made of the solicitation is cancelled.

For qualification submissions to receive full consideration for selection as most qualified, offerors should ensure that the information furnished in support of the proposal is factual, accurate, complete, and directly responds to the requirements of this presolicitation.

A. A/E FIRM SELECTION: Firms responding to this announcement by submitting a qualifying SF

330, response to the selection criteria, and supporting documentation before the closing date and time, will be considered for initial selection evaluation. For qualification submissions to receive full consideration for selection as most qualified, offerors should ensure that the information furnished in support of the proposal is factual, accurate, complete, and directly responds to the requirements of this presolicitation. The selection of the most highly qualified firm for this project is based on your firm’s submissions in response to this request and how it is interpreted by the evaluation team. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

Firms must clearly identify the personnel to be used during performance of this project, their specific qualifications, their capacity to perform work, experience in completing this type of project and past performance information on similar projects. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by email of selection and provided further instructions.

B. SELECTION CRITERIA:

Selection will be based on the following criteria which are provided in descending order of importance.

1. PROFESSIONAL QUALIFICATIONS: A/E shall provide Team Professional Qualifications of all the key personnel included to work in this project for satisfactory performance of required services for steam generation and high-pressure systems involving healthcare facilities. Proof of working together as a team (in house and/or consultant(s)). Include an organizational chart. Such personnel must have experience in projects similar to this one. The project architect-engineer of record shall be licensed to practice in the Commonwealth of Puerto Rico under local law requirements. Submit copy of valid professional Engineer or Architect license of the architect-engineer of record. The personnel experience list of projects must include project name, location, brief description, and responsibilities.

Include an Organizational Chart of Proposed Team and identify the designer architect-engineer of record designated for this project in the chart.

The lead designer in each discipline needed for the project must be licensed or registered to practice in any state in the United States of America, including Puerto Rico. Provide current professional license or registration numbers and information on the professional qualifications (i.e., education, training, registration, certifications, overall relevant experience) of personnel proposed for assignment to the project. Provide proposed roles of key personnel which must be clearly identified in the qualifications.

Key positions and disciplines required for this project include Project Manager, Electrical Engineer, Cost Estimator, and Metallurgic Specialist.

2. SPECIALIZED EXPERIENCE & TECHNICAL COMPETENCE: Submit information on the specialized experience and technical competence of the prime firm and all subcontractors in projects similar in size, scope, and complexity, for steam generation and high-pressure systems involving healthcare facilities. Include three

(3) but no more than five (5) Government and/or private experience projects that best illustrate the proposed team’s specialized experience in work of similar size, scope, and complexity with at least 95% of the work completed. Applicable projects over five years from the presolicitation date may evaluated less favorably. Any projects submitted above the five maximum requested shall not be considered during the evaluation. All projects provided in the Qualification Submission must involve some effort or contribution from a firm, office, branch, or individual team member proposed to perform work under this project.

Also, provide experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

3. CAPACITY: Capacity to accomplish work in the required time. The evaluation will consider the team’s overall ability to meet the schedule of the project, as well as the available capacity of key disciplines to perform the work in the required time.

Provide information to demonstrate capacity of each of the key personnel identified.

At a minimum, include the following for each key team member: name, firm, proposed role in this project, and percentage of available capacity to take on new work.

Also provide all projects awarded by the VA and Federal Government to the prime firm during the previous 12 months from the date of the qualification submission and everything your team in currently working on for the VA and Federal Government. At a minimum, include the following for each project, in a clear, unambiguous table format: project name, location, award date, completion percentage, and expected completion date.

4. PAST PERFORMANCE: Submit past performance on contracts and task orders with Government agencies and/or private industry. The past performance will be evaluated for all projects provided in Factor 2 (SPECIALIZED EXPERIENCE & TECHNICAL COMPETENCE), if available, to include a review of Contractor Performance Assessment Reporting System (CPARS) ratings. Provide performance reports for all projects submitted for Factor 2. Include the following information for each project: contract/task order number, project title, prime firm, start date, and completion date. Past performance evaluations may also include additional performance-related information provided by the firm, customer inquiries, Government databases, publicly available sources, additional projects in CPARS, and other information available to the Government, including communications with individual knowledgeable of the firm’s past performance.

Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less qualified.

5. LOCATION OF DESIGN FIRM: Location in general geographical area of the project and knowledge of the locality of the project and your knowledge of state/local requirements (e.g., regulations, codes, standards) as it relates to this project. It is expected that your SF 330 submittal will show your knowledge of the locality project and your knowledge of state/local requirements (e.g., regulations, codes, standards) as it relates to this project. Also demonstrate your proximity to the general geographical area enables you to physically show up to the work site, when required.

C. SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, response to the selection criteria, and supporting documentation/attachments (if any) electronically to ivan.nieves-cruz@va.gov no later than date established in the notice/or as amended. Submittals received after the date and time identified will not be considered.

All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 8MB. If more than one email is sent, please number emails in Subject line as “1 of 2, 2 of 2” etc.

Example: SF 330 Submission 36C24825R0120 - YOUR FIRM NAME - Email 1 of 4

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) SF 330’s

(4) Copy of Current A/E PR License of the Engineer of Record and Copies of the other

A/E licenses.

(5) Copy of current SDVOSB certification

(6) Unique Entity ID (SAM) UEI

(7) Cage Code

(8) Dun & Bradstreet Number

(9) Tax ID Number

(10) The Email address and Phone number (including the area code) of the Primary

Point of Contact and POC Title.

D. REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to ivan.nieves-cruz@va.gov. Phone inquiries will not be accepted. RFI’s must be received no later than June 17, 2025. The firm and/or principals representing the project must be licensed in the Commonwealth of Puerto Rico, IAW State law and must meet all licensing requirements to sign and seal drawings.

E. Examples of information resources are:

Gobierno de Puerto Rico Departamento de Estado Puerto Rico Professional Engineering Certificate of Authorization:

https://www.ncarb.org/get-licensed/state-licensing-boards/architect-lookup https://estado.pr.gov/en/engineers-and-surveyors/ https://www.estado.pr.gov https://www.ncarb.org/get-licensed/licensing-requirements-tool https://estado.pr.gov/en/architects-and-landscape-architects/

NCARB rules for all States and PR/VI on architectural licensing:

https://www.ncarb.org

By responding to the Notice, you are acknowledging that your company meets the status requirements as a SDVOSB concern, as established by 38 CFR Part 74.

https://www.ncarb.org/get-licensed/state-licensing-boards/architect-lookup https://estado.pr.gov/en/engineers-and-surveyors/ https://www.estado.pr.gov/ https://www.ncarb.org/get-licensed/licensing-requirements-tool https://estado.pr.gov/en/architects-and-landscape-architects/ https://www.ncarb.org/

F. SEE ATTACHED DOCUMENTS FOR THE SOW AND OTHER DOCUMENTS:

S02 - PRESOL Attachment 01 – Presolicitation Cont. Page Notice 36C24825R0120 – 7 pages

S02 - PRESOL Attachment 02 - SOW AE 672-25-107 Replace Cast Iron and Malleable Fittings - 17 pages

S02 - PRESOL Attachment 03 - Steam System Report AE 672-25-107 - 120 pages_Part 1

S02 - PRESOL Attachment 04 - Steam System Report AE 672-25-107 - 119 pages_Part 2

S02 - PRESOL Attachment 05 - Red Lines 672-25-107 AE - 21 pages

S02 - PRESOL Attachment 06 - Site Plan 672-25-107 AE - 1 page

S02 - PRESOL Attachment 07 - Hospital Inspection Data Summary AE 672-25-107 - 2 pages

S02 - PRESOL Attachment 08 - Location Floor Plan 672-25-107 AE - 1 page