S02 - P03 - SIGNED - CENSITRAC INSRUMENT TRACKING - PM_Part813.106_Atch1_SingleSourceJustification_MPT-SAT - 09-03-2021.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C245-21-AP-2396

1. Contracting Activity:

U.S. Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Regional Procurement Office East (RPOE), VA Capitol Health Care Network (VISN 5), Network Contracting Office 5 (NCO 5), Station 613 Martinsburg Veterans Affairs Medical Center (VAMC).

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The requirement is for implementation of the nationally required VA instrument tracking system for Sterile Processing Service. The requirement includes hardware, supplies, licenses, installation, and training for the full implementation of the system.

The Martinsburg VAMC has a requirement for an instrument tracking system (ITS) for Sterile Processing Service. The ITS shall include VHA OIT approved computers/workstations with waterproof keyboard and touchpad mice. Hardware to mount the computers shall be included. The Contractor shall provide scanners and stands, wireless FIPS compliant scanners, label printers with network capabilities and USB cables, laser get printer, and document scanners. The requirement shall include a camera and stand. The labels for the label printers and some ribbons shall be included. For the marking, all supplies such as electrochemical marking filter caps, electrochemical marking electrolytes, and electrochemical marking neutralizers shall be included. All CensiTrac software, licenses, and subscriptions shall be included. The requirement is for project management, on-site implementation, and training for the ITS project. In addition, marking for instruments that do not have marking is included in order for the proper tracking of the instruments. The marking services and supplies needed for the marking shall be included.

The estimated value of the proposed action is $241,287.99.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

VHAPM Part 813.106 Original Date: 08/30/17

As per the attached NPOSP Memorandum ‘All facilities with SPS are required to deploy ITS (VHA Handbook 1116(2). The Censitrac ITS is a defacto standard ITS that all facilities shall utilize. It is a proven product and meets all VA requirements.

In a memorandum from the Deputy Under Secretary for Health for Operations and Management (DUSHOM) dated January 2019, “the CensiTrac Instrument Tracking System (ITS) made by Censis Technologies is the defacto standard ITS that all facilities shall utilize”. Thus, per policy, the Martinsburg VAMC must implement the system manufactured by Censis. Only Censis is capable of implementing the Censitrac system. No other companies can provide Censitrac software, equipment, licenses, and installation.

4. Description of market research conducted and results or statement why it was not conducted:

Market research is always conducted in a collaborative effort with requesting service/Contracting Officer’s Representative (COR) to ensure a mutual understanding to identify agency requirements. Market research included learning more about other products. However, since the DUSHOM requires a specific system, other products that were researched are not acceptable for the Government.

The CensiTrac Instrument Tracking System made by Censis Technologies is the defacto standard ITS that all facilities shall utilize. CensiTrac is a proven product and meets all the VA requirement, such as NPOSP Reusable Medical Equipment Inspection Tool, VHA Handbook 1116(2), Association for the Advancement of Medical Instrument (AAMI) standards, and International Association of Healthcare Center Service Material Management (IAHCSMM) guidelines.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Reginald Pruitt Signature:

Staff Biomedical Engineer Martinsburg VA Medical Center Date: 08/23/2021

Reginald L.

Pruitt

1443834

Digitally signed by

Reginald L. Pruitt

1443834

Date: 2021.08.23

09:21:12 -04'00' https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466

VHAPM Part 813.106 Original Date: 08/30/17

Mohsin Abbas Signature: Mohsin Abbas Contract Specialist Washington DC VAMC/NCO5 Date: 08/23/2021

Donald Butler Signature:

Contract Officer:

Martinsburg VAMC/NCO5 Date: