S02 - ATTACHMENT 2 - STATEMENT OF WORK - CENSITRAC INSTRUMENT TRACKING SOFTWARE - Censitrac - 09-03-2021.pdf

STATEMENT OF WORK

CENSITRAC INSTRUMENT TRACKING SOFTWARE

A. GENERAL:

Scope of Services:

The Contractor shall provide the equipment, installation, and services to provide full implementation of the CensiTrac Instrument Tracking System (ITS) at the Martinsburg VA Medical Center. Contractor shall supply all parts, materials, tools, and equipment for the completion of the project.

Location: Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405

The Government anticipates awarding a Firm Fixed Price contract.

B. WORK HOURS:

a. Hours of Operation: Normal business hours for implementation work are 8 a.m.

to 4:30 p.m. The Contractor shall provide technical support services via phone twenty-four hours a day, seven days a week. The Contractor shall provide on-site support as needed during normal business hours. The Contractor will be authorized to provide afterhours support as needed with communication to the facility.

b. National Holidays: The ten holidays observed by the Federal Government are:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. DEFINITIONS

a. SPS: Sterile Processing Service

b. ITS: Instrument Tracking System

c. CensiTrac: Censis’ Instrument Tracking System – this is the software program name and generally used to refer to the entire system.

d. OIT: Office of Information and Technology for the VA

e. VA: Veterans Affairs

D. SPECIFICATIONS:

a. Equipment/Materials:

i. The ITS shall include VHA OIT approved computers/workstations with waterproof keyboard and touchpad mice.

ii. Hardware to mount the computers shall be included.

iii. The Contractor shall provide scanners and stands, wireless FIPS compliant scanners, label printers with network capabilities and USB cables, laser get printer, and document scanners.

iv. The requirement shall include a camera and stand.

v. The labels for the label printers and some ribbons shall be included.

vi. All CensiTrac software, licenses, and subscriptions shall be included.

b. Installation

i. Contractor shall unbox all equipment/supplies/etc.

ii. Contractor shall put in place all equipment according to the site visit plan

iii. Contractor shall install all brackets/mounts for equipment

iv. Contractor shall configure all computers/scanners/printers

v. Contractor shall install all software on computers

c. Training

i. Contractor shall train all SPS staff on-site on using the software and the proper workflow

ii. Contractor shall train SPS staff for an additional week on-site upon request of Martinsburg VAMC based on need

d. Instrument Marking

i. All supplies such as electrochemical marking filter caps, electrochemical marking electrolytes, and electrochemical marking neutralizers shall be included.

ii. The Contractor shall not mark any instruments that SPS tells them should not be marked.

iii. Contractor shall provide updates on marked instruments.

iv. Contractor shall train the SPS staff on instrument marking.

e. Safety:

i. The Contractor shall follow federal regulations.

ii. The Contractor shall adhere to infection control guidelines.

iii. The Contractor must comply with all safety practices and CDC regulations.

iv. The Contractor is responsible for reporting any hazards they come across to their point of contact and report emergencies to campus Dispatch/Police via extension 4911 as applicable.

f. Personal Protection Equipment (PPE): Contractors shall be responsible for their own PPE when performing work on-site. Masks shall be worn in all healthcare areas.

g. Temperature Screening: All persons entering the facility shall have their temperature taken by the screening contract employee.

h. Verbal Screening: All persons entering the facility shall be verbally screened by contracted screeners based on current CDC (Center for Disease Control) guidelines.

i. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

E. GOVERNMENT FURNISHED ITEMS AND SERVICES

• Instruments

• Desks/surfaces

F. CONTRACTOR FURNISHED EQUIPMENT/SUPPLIES

• All included equipment and supplies as per the above

• Tools to complete installation

• PPE

G. QUALITY ASSURANCE

The Government will test the end-product to ensure completeness and effectiveness.

Performance will be reviewed on a periodic basis by the Contracting Officer’s

Representative on behalf of the Government.