S02 Intent to Sole Source Notice 36C24724Q0418_1.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* ED Mental Health Padded Floors and Walls

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 30329

SOLICITATION NUMBER* 36C24724Q0418

RESPONSE DATE/TIME/ZONE 03-06-2024 4:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* N083

NAICS CODE* 238320

CONTRACTING OFFICE ADDRESS DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7

2957 CLAIRMONT ROAD NE, Suite 1200

Atlanta GA 30329

POINT OF CONTACT*

Contract Specialist

Jessica Cummings

Jessica.Cummings3@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION https://www.va.gov

AGENCY CONTACT’S EMAIL ADDRESS Jessica.Cummings3@va.gov

EMAIL DESCRIPTION Jessica.Cummings3@va.gov

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 7, hereby provides notice of its intent to award a sole-source, firm fixed, contract to Construction Services Group, Inc., 1022 Physicians Drive, Charleston, SC 29414. The Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms being procured for the Ralph H. Johnson Department of Veterans Affairs Medical Center, 109 Bee ST., Charleston, SC 29401.

Therefore, the Government intends to solicit and negotiate with only one source under the Authority under FAR 13.106-1, which states that Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available. The contract will be a firm fixed price contract with the NAICS Code of 238320. A Single Sources Justification has been prepared. This is a one-time services requirement.

This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 4:00 pm EST on Tuesday, March 6, 2024. No telephone inquiries or emails with questions will be accepted.

System for Award Management (SAM): Rule requires a firm to be registered in the SAM Registration Data Base (SAM), prior to award of any contract and agreements. Firms must register on an on-time basis, and annually confirm accuracy and completeness of registration information. To register in SAM, go https://www.sam.gov/portal/public/SAM/. Responses may be emailed to Jessica.Cummings3@va.gov.

STATEMENT OF WORK

RH Johnson Charleston VA Medical Center

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

534-24-2-5034-0499

A. GENERAL INFORMATION

1. Scope of Work:

The Contractor shall provide all labor to accomplish the deliverables described in this statement of work (SOW), described under Specifications. The work includes installation labor with needed fasteners, glue etc for pre purchased material that is uninstalled padding with backing for the flooring, walls and doors, keeping lite kits open for viewing, of two (2) seclusion rooms in the Emergency Department Mental Health holding area located at the Charleston VA Medical Center 109 Bee Street, Charleston, SC.

Project is located on first floor. Spaces have one Norix bed bolted down in each room fastened to floor with SOW is asking for pre purchased material that is uninstalled and stored near site to be is installed in said areas is:

Gold Medal Construction Corp.

2. Period of Performance:

The installation shall commence within (30 days) of award/review and the Contractor will install the existing specified flooring during normal business days, Monday through Friday and at normal hours of operations, (7:30AM through 4PM), or as agreed by the Contractor and the Government. Shall the Contractor propose an earlier completion date, and the Government accepts the Contractor’s proposal, the Contractor’s proposed completion date shall prevail. The Contractor’s work shall not take place at the Government site on Federal Holidays unless directed by the CO. Deliveries shall be made through employee and service entrances.

3. Type of Contract: FIRM FIXED PRICE CONTRACT

B. GENERAL REQUIREMENTS

1. The Contractor shall provide in writing a delivery of existing material and proposed installation schedule.

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.3

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 3 calendar days from the date of receipt.

C. SCHEDULE FOR DELIVERABLES

1. The Contractor shall complete the date in section A.2 for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the Contractor is required to explain why in writing to the VHA CO, including a firm commitment of when the work shall be completed. This notice to the VHA CO shall cite the reasons for the delay, and the impact on the overall project. The VHA CO will then review the facts and issue a response, in accordance with applicable regulations.

D. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the VHA Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the VHA CO shall be borne by the Contractor.

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

E. QUOTE FORMAT:

The quote shall be submitted with all fees such as handling, delivery, and installation listed as separate line items.

F. GOVERNMENT RESPONSIBILITIES

The government will provide access to the facilities. The Contractor’s installer will deliver to the specific rooms via elevators and/or stairs and enter and exit through loading docks or employee entrances to avoid patient entries and public corridors.

G. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the VHA CO and COR at the conclusion of the task order.

2. The VHA CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the VHA CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the VHA

CO.

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

H. SCHEDULE OF DELIVERABLES

Winning Contractor shall provide a tentative delivery schedule within 5 working days of the project review.

I. SALIENT CHARACTERSITICS OF PRODUCT AND LABOR

INSTALLATION OF PROTECTIVE PADDING SYSTEM

PART 1 GENERAL CONDITIONS

1.1 SCOPE

A. Provide all labor and materials required to furnish and install protective padding for the floors, walls and doors keeping lite kits open for viewing in two seclusion rooms in the ED Mental Health identified as room numbers CC126 and CC127.

B. Space has one single Norix bed each that is bolted down in rooms CC126 & CC127.

Contractor to unbolt and remove the two (2) existing beds and store in CC129. Once new padding is installed, it is required for the contractor to reinstall the two beds back to near location in each room and secure to floor with approved tamper proof lag bolts.

There are approx. 18 lag bolts per bed.

C. Both room sizes are approx. 8’-5” x 9’-3” with a hard ceiling height of 8’-0”. See drawings.

1.2 SUBMITTALS

A. Submit shop drawings showing list of materials, sections, thickness of materials and any other pertinent information.

B. Submit third party documentation showing compliance to ASTM Fire Testing detailed in

2.3 Properties. Testing must be for entire system, as opposed to individual components.

1.3 GUARANTEES

A. Contractor for work under this section shall agree to repair or replace any defective work for a period of one (1) year from the date of project completion. This guarantee shall also include any loss of adhesion, resiliency, or delamination. This guarantee does not cover the damage caused by sharp or burning objects, intentional abuse, or vandalism. This product is not intended to replace established management practices, but to supplement them in order to provide a safe environment for the end user, owner, and client.

B. Representatives from the manufacturer must be onsite during installation.

C. Guarantee shall be by the manufacturer for labor and materials.

1.4 QUALIFICATIONS

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

A. Because of the special nature of work specified within this section, persons, firms, or corporations desiring to bid on this section shall meet the following:

1. Have a minimum of five (5) years’ experience in the fabrication and installation of protective wall and floor padding.

2. Have at least fifteen (15) successful installations over the previous two (2) years.

3. Provide written verification from Manufacturer that contracting party is skilled and trained in this scope of work and meets the successful 15 installations as specified and required above.

PART 2 MATERIALS AND PRODUCTS

2.1 MANUFACTURERS

A. Basis of design is Gold Medal Safety Padding, manufactured by Marathon Engineering Corporation, 5615 2nd Street West, Lehigh Acres, FL. W:

www.goldmedalsafetypadding.com, P: (239) 303-7378.

2.2 GENERAL

A. Protective padding shall be a synthetic resinous material. Substitutions of a closed cell polyvinyl or field sprayed silicon polymer coatings are not permitted.

B. All floor panels shall be prefabricated. The panels are to be a ¾” nominal thickness padded material bonded on oriented strand board 7/16” thick, making the wall panels a total nominal thickness of 1 ¼”.

C. Padding shall have a top layer of a nominal 1/8” low spoke neoprene cured to resinous material.

D. Fasteners for use in securing panels shall be as recommended by protective padding manufacturer.

E. All Protective Padding material must be able to be repaired in the field by the facility’s maintenance staff in order to maximize cost effectiveness during the product’s life cycle.

The product manufacturer must manufacture repair kits to aid the facility with any repairs.

2.3 PROPERTIES

A. In addition to meeting the minimum physical properties when cured, protective padding system must contain a flame spread and smoke index which when tested in accordance with ASTM E84 is given a Class A Fire Rating

1. Flame Spread: ≤ 20

2. Smoke Developed: ≤ 200

B. Padding must also conform to the following criteria:

1. Critical Radiant Flux of Floor Covering Systems: Class I, >0.99 (W/cm²) in accordance with ASTM E684

2. Weight is approximately 5 pounds per square foot

3. Tensile Strength Range: 300 PSI minimum in accordance with ASTM D412

4. Standard Test Method for Evaluating the Force Reduction Properties of Surfaces

– ASTM F2569, Floor Pads 57%

5. Hardness Range: 60 ± 5, Class D

6. Temperature Stability: unaffected from 20 degrees F to 120 degrees F http://www.goldmedalsafetypadding.com/

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

7. Moisture Absorption: 0.8% to 1.05% by weight

8. Compression: 90% recovery after 72 hours

9. Compression Properties: 30 PSI to 70 PSI at 50% modulus

10. Elongation at break: 150% typical

11. Acute Oral Toxicity Test: nontoxic

12. Fungus Resistance MIL-I-531-D Complete

PART 3 EXECUTION

3.1 INSPECTION

A. Inspect surfaces to receive work under this section.

3.1 INSTALLATON

A. The number of fasteners per panel will be determined by the installers and is based on type of substrate and angle of installation.

B. A gap of 1/8” ± 1/16” will be left between panels. This will be filled with an epoxy compound. When fully cured it will be sanded to meet adjacent edges of panels.

C. All fastener holes will be filled with epoxy and then sanded flush.

D. Upon final sanding of all surfaces – floor will be wiped clean and provided with a painted topcoat. Finish topcoat will be provided by protective padding manufacturer.

3.2 SITE CONDITIONS: GENERAL

A. The following conditions are required for the installation and onsite storage of materials:

a. The General Contractor shall provide for adequate storage of materials during installation.

b. A minimum temperature of 65 degrees F shall be maintained for the duration of the installation.

c. The owner shall provide 120-volt electrical service, hoisting equipment and a refuse receptacle.

Products will ship to vendor facility; not VA. Product to arrive 30 days or sooner upon award of contract.

Smoking Policy.

Padded Flooring, Walls, and Doors for ED Mental Health Seclusion Rooms

The Contractor shall not allow smoking in any building.

VA Point of Contact (POC)

Project Manager/COR: Jeff Etter - jeffrey.etter@va.gov

END OF SECTION