S02 - IFB Number 36C26120B0017.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 89

36C26120B0017

X

06-16-2020

640-20-1-5200-0001

640A0-20-110

Y 36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

Y

Angela Oppenheimer

*** Use Overnight Express Mail AND Email

Dept. of Veterans Affairs, NCO 21

150 Muir Road, Bldg. AB7, Rm. AB744

Martinez CA 94553-4668

Angela Oppenheimer 925-372-2354

Project Name: Replace Roofs of Buildings 324 and 331, VA Menlo Park Campus

Project Site: VA Palo Alto Health Care System (VAPAHCS), Menlo Park Division (MPD), 795 Willow Rd, Menlo Park, CA 94025

Project No.: 640AO-20-110

Provide all engineering, design, labor, equipment, amterials, tools, and supervision, safety measures and transportation to replace the roofs of buildings 324 and 331, Wings B, C and D. The contractor shall plan and coordinate with COR for sequences of tasks. The project includes demolishing existing roofs and installing new roofs.

Refer to Statement of Work (SOW) and attached specifications, exhibits and attachments for complete project details.

Per FAR 836.204, Disclosure of the magnitude of construction between $2,000,000 and $5,000,000.

NAICS Code: 238160, Roofing Contractors. Size Standard: $16.5M.

Required timeframe: 360 days following Notice to Proceed (NTP); this includes 60 days for review and approval of submittals and 300 days for construction services.

Refer to all Submission of Bid instructions for instructions on how to submit your bid.

Refer to provision 52.236-27 for details regarding an organized SITE VISIT that is scheduled for this procurement.

*** See Site Visit section; additional safety protocols are required to participate in the job walk/site visit. ***

Bid, Payment and Performance Bonds are all required for this procurement.

*** THIS SOLICITATION IS BEING CONDUCTED UNDER FAR PART 14 SEALED BIDDING AND IS 100% SET-ASIDE TO SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESS (SDVOSB) FIRMS PER PUBLIC LAW 109-461. ***

14 360

X X 52.211-10

X one (1) emailed 14:00

07-22-2020

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

$0.00

Y 36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

Y

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

SECTION G - CONTRACT ADMINISTRATION DATA

[For this Solicitation, there are NO clauses in this Section]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 IT CONTRACT SECURITY

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.223-21 FOAMS (JUN 2016)

I.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

I.3 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

I.4 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

I.5 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

I.6 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) .41

I.7 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

I.8 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)

I.9 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

I.10 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

I.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2020)

I.12 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

I.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL

2014)

I.14 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

I.15 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

I.16 52.223-20 AEROSOLS (JUN 2016)

I.17 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

I.18 52.246-26 REPORTING NONCONFORMING ITEMS (DEC 2019)

I.19 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

I.20 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

I.21 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

I.22 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

I.23 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

I.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

I.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

I.26 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

I.27 SUPPLEMENTAL INSURANCE REQUIREMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.3 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

K.4 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 76

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

L.2 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE

ACQUISITION PLAN (SEP 2019)

L.3 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

L.4 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

L.6 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

L.7 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

L.8 52.223-4 RECOVERED MATERIAL CERTIFICATION (MAY 2008)

L.9 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

L.10 52.228-1 BID GUARANTEE (SEP 1996)

L.11 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.12 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

L.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

L.14 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

L.15 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA

INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (JUN 1988)

L.16 52.211-4 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT

LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND

COMMERCIAL ITEM DESCRIPTIONS (JUN 1988)

L.17 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

SECTION M - EVALUATION FACTORS FOR AWARD

36C26120B0017 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work

Project Title: Replace Roofs of Buildings 324 and 331, VA Menlo Park Campus

(MPD)

Project Location: Menlo Park Division, 795 Willow Rd, Menlo Park, Ca. 94025

Veterans Affairs Palo Alto Health Care System (VAPAHCS)

Project No: 640AO-20-110

Scope of Work:

Provide all engineering, design, labor, equipment, materials, tools, and supervision, safety measures and transportation to replace roofs on Building 324 and Building 331, Wings B, C and

D. The contractor shall plan and coordinate with the COR for sequences of tasks.

Demolition:

• Completely remove all existing built up roofing system and insulation down to the structural concrete / roof deck of Building 324.

• Remove corrugated patio roof of Building 324.

• Completely remove all existing Thermoplastic Polyolefin (TPO) roofing system and insulation down to the roof substrate of Building 331 Wings B, C and D.

• Remove all unused curbs and roof opening coverings

• Legally dispose of all demolished roof material.

Removed curbs and openings:

• Install building material flush with the existing roof

Parapet caps and Flashing:

• Reuse existing stainless-steel parapet caps as much as possible on Building 324.

New roof system:

• Install a Thermoplastic Polyolefin (TPO) roofing system per manufacturer’s design requirements

• Provide a 20-year manufacturer’s warranty.

• Replace all utility supports.

• Add curbs under building 324 air handling units.

• Replace roof entry hatch on building 324.

• Install handrails along Utility Walkway edge of Building 331

• Replace boots on hot and cold service water pipes entering building.

Completion Timeframe:

Required period of performance is 360 calendar days from NTP, which includes 60 days for review and approval of submittals, and 300 days for roofing work.

Work Hours:

Work shall be performed during normal business hours, Monday through Friday, 8:00 AM until

5:00 PM. No work shall be performed on weekends and federal holidays.

Department of Veterans Affairs

VA Palo Alto Healthcare System, Menlo Park Division (MPD)

795 Willow Road, Menlo Park, CA 94025-2539

MPD Buildings 324 and 331 Roof Replacement Project

DIVISIONAL COST BREAK-OUT / CALCULATION SHEET

Please provide a complete Divisional Cost Break-Out for the complete project. Pricing must be submitted on all individual line items of the pricing schedule / calculation worksheet. Required format is stated below. If necessary, add additional line items for each Division applicable to this project. Failure to do so may be considered non-responsive and may cause rejection of bid.

CALCULATION OF SELF-PERFORMED / SUBCONTRACTED WORK

Bidders for Roofing Contractors (NAICS code 238160) must provide at least 25% of this specialty trade NAICS code of the cost of the contract performance incurred for Personnel will be spent on the concern's employees or the employees of other eligible Service-Disabled

Veteran-Owned Small Business (SDVOSB) concerns.

Provide a breakdown of Personnel and Material/Equipment costs by specification division listed for the project. Bonds, Insurance, Home Office Overhead, and Profit costs shall then be added after all Personnel and Material/Equipment costs have been calculated and subtotaled.

Clearly identify the Personnel costs that your firm will be performing and the Personnel costs of other eligible SDVOSB concerns. If both Prime and Subcontractor will work on same division, separate out the costs into two separate lines, one for Price and one for Subcontractor. For

Example:

• Division 010000 – Prime Contractor (SDVOSB) - include Personnel and

Material/Equipment costs of Prime contractor portion; then,

• Division 010000 – Subcontractor (state if sub is SDVOSB or not) - include Personnel and

Material/Equipment costs of Subcontractor portion.

Required format:

Specification

Division

SDVOSB?

(Y or N)

Personnel

Material/

Equipment

Sub-Total

010000 DIVISION 1 –

GENERAL

REQUIREMENTS

020000 DIVISION 2 –

EXISTING

CONDITIONS

050000 DIVISION 5 -

METALS

060000 DIVISION 6 –

WOOD AND

PLASTIC

070000 DIVISION 7 –

THERMAL AND

MOISTURE

PROTECTION

220000 DIVISION 22 –

PLUMBING

OTHER* $ $ $

Bonds $

Insurance $

Home Office

Overhead

Profit $

TOTAL

PROJECT

BID

AMOUNT

*Add lines, if necessary, for each division applicable to this contract.

CALCULATION OF SELF-PERFORMED PERSONNEL COSTS

1. Total personnel costs * both prime and all subcontractors:

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract:

3. Remainder is ‘Total amount of work to be self-performed under the

Contract:

4. Self-performed work = Line 3/Line 1 x 100 = __________%

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

(Signature and Typed Name of Authorized Representative) Date

(Title of Authorized Representative)

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL

RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

Contractor Certification Regarding Project:

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All Bidders shall submit the following information pertaining to their past Safety &

Environmental Record and EMR with their bid.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All Bidders shall submit information regarding their current EMR. This information shall be obtained from the Bidder’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder’s EMR is above 1.0, Bidder must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

2017 2018 2019

Number of serious, willful, or repeat violations from

OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Number of violations from EPA within the last 3 years. Please attach explanation for any violations.

Company’s Current Insurance Experience Modification Rate (EMR) = _____________

(Note: Contractor must support the EMR with a signed letter from Insurance Carrier on their letterhead.)

Signature: ______________________________________________

Print Name: ______________________________________________________

VA Palo Alto Healthcare System, Menlo Park Division (MPD)

795 Willow Road, Menlo Park, CA 94025-2539

MPD Buildings 324 and 331 Roof Replacement Project

SUBMISSION OF BID INSTRUCTIONS:

All the following documents shall be overnight express mailed to the address shown in box 8 of the SF-1442 Solicitation in response to this Invitation for Bid (IFB). Incomplete bid packages may be determined nonresponsive. Email your express mail tracking number to angela.oppenheimer@va.gov to monitor delivery.

(a) One (1) original fully completed and signed Standard Form (SF) 1442;

acknowledgment of all amendments, either by entering data in block 19 of the SF

1442, or by completing blocks 15 a, b, and c of Amendment(s) (SF 30’s), delivered to address in Box 8, SF 1442.

(b) One (1) original completed/signed SF24 Bid Bond with Raised Seals and Power of

Attorney as required (delivered with original bid).

(c) One (1) fully completed Divisional Cost Break-Out / Calculation Sheet.

(d) Documentation of Safety & Environmental Record.

(e) Documentation of Experience Modification Rate (EMR).

(f) Current General Contractor’s License.

(g) Brand Name or equal product information (if applicable) as stated in SOW/Salient

Characteristics.

(h) One (1) electronic bid package containing all items stated in (a) through (g) above, emailed to angela.oppenheimer@va.gov.

Refer to FAR provision 52.214-5, Submission of Bids (Dec 2016) for additional instructions.

Notes:

• Bidders are responsible for insuring and verifying their bid and all required bid documents are received at the address stated in Box 8 of SF-1442, by date and time specified in block

13A of SF-1442 Solicitation (subject to amendment).

• Bidders are cautioned to carefully review System for Award Management regarding their

Representations and Certifications. See FAR 52.204-7 and 52.204-8 for specific instruction as needed. Also see 52.209-7 and 52.209-9 if applicable / included in solicitation for additional instructions.

INFORMATION FOR BIDDERS:

• Bids received after bid opening date and time will be rejected.

• Any exception to the terms and conditions of the IFB will result in a nonresponsive bid.

mailto:angela.oppenheimer@va.gov

• Failure to provide complete definitive pricing on Divisional Cost Break-Out/Calculation

Sheet will result in a nonresponsive bid.

• Bidders must acknowledge amendments to this solicitation in writing only. Otherwise a bid shall be determined nonresponsive.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Bidder must be determined as “responsible” by the

Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, by no later than the solicitation due date, Bidders shall provide all documents as required under “Submission of Bid Instructions” above (including the original bid bond, if stated as a requirement in response to the solicitation).

These documents will be reviewed shortly upon receipt. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or to submit this information may result in a determination of

Non-Responsibility and make the bid ineligible for award. The Contracting Officer will obtain additional information as needed and as specified in FAR 9.105-1 to make the Determination of

Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity

Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance

Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL

RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. See section that follows “Divisional Cost Break-Out / Calculation

Sheet” for details.

RECEIPT OF BIDS:

1. Bids are due Wednesday, July 22nd, 2020, 2:00 PM Pacific at address shown in Block

8, SF-1442. Due to the current COVID-19 pandemic, we currently DO NOT accept hand-delivered bids. Use overnight express mail to deliver your bid and email the tracking number to angela.oppenheimer@va.gov to confirm receipt. Your mailed bid package must contain the original bid bond and must be received by the stated due date and time.

2. Due to the current COVID-19 pandemic, the Public Bid Opening will not be held in person. Participants who wish to attend the Bid Opening may do so via telephone on

Wednesday, July 22nd, 2020, at 2:00 PM Pacific, by calling 1-844-364-7554 and enter conference ID 8969249018#.

3. Solicitation number and title must be clearly written on outside of delivery package.

4. After solicitation due date and receipt of bids, Bidders shall be evaluated on the basis established in this solicitation. The prospective Bidder chosen for award shall be subject to verification and confirmation of required, submitted bid documents.

PRE-BID SITE VISIT:

Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-bid site visit, which will be the only opportunity for potential Bidders to visit the site. All potential

Bidders, subcontractors, and suppliers are strongly encouraged to attend the pre-bid site visit.

REQUEST FOR INFORMATION (RFI):

• To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this IFB, and send it via email to angela.oppenheimer@va.gov. See RFI Form for specifics.

• RFIs will be responded to as necessary in amendment format, which will be posted on

FBO. Deadline for submission of RFIs for this IFB is Wednesday, July 8th, 2020, at

2:00 PM Pacific Time. No questions will be answered after this date and time unless determined by the Contracting Officer to be in the best interest of the Government.

Telephone requests for information will not be accepted or returned.

PLANS / SPECIFICATIONS / DRAWINGS:

All drawings and specifications are attached in electronic format to this solicitation. Bidders are responsible for downloading and printing their own solicitation documents, including specifications and drawings. The VA will not provide hard copies of drawings and specifications to any Bidder. Contractors are responsible for ensuring that the construction document package used for submitting a bid for construction is complete, accurate, and current.

TRAINING:

All employees of the general contractor and subcontractors shall have completed the 10-hour

OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team.

The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour

OSHA certified construction safety course. Documentation of training shall be submitted to the

Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PREPARATION OF BID:

The Federal Government will NOT pay for any costs incurred in preparation and submission of bid.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to, the Health

Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act

(FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment.

All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy

Officer.

Certification & Accreditation (C&A) requirements do not apply and a Security Accreditation

Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award

Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of bid, the Bidder must represent to the contracting officer that it is a— https://sam.gov/SAM/

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System

(NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include

Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR

19.102(f) to receive a benefit under this program.

JOINT VENTURES - See 13 C.F.R. § 121.103:

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial bid including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional bids, which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP):

A Notice to Proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful Bidder. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, if requested, both of which are enforceable legal documents.

SOLICITATION AUTHORITY:

This Invitation for Bid (IFB) is conducted under FAR Part 14 – Sealed Bid procedures, where firms are Bidders and shall submit a bid. References to RFP and Bidder’s, in technical specification sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency. The Contracting Officer exercises final authority over all aspects of this IFB and any resultant contract.

SOLICITATION CLAUSES AND PROVISIONS:

Please note that this IFB, and any resultant contract, and all clauses and provisions located herein, supersede and contain final authority. Those clauses and provisions that may be referenced in IFB technical specification sections and technical drawings are strictly coincidental and are for purposes of administrative convenience and efficiency.

SOLICITATION DEFINITIONS:

Throughout this solicitation, and any resultant contract, the terms Contracting Officer's Technical

Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor and its employees, as well as subcontractors and their employees, shall adhere to VA, VHA, and VAPAHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

WORK DAYS AND HOURS:

The Contractor is required to conduct construction services during normal business hours of 8:00 am to 5:00 pm, Monday through Friday, excluding federal government holidays, unless approved by the COR. If a shutdown is required to perform this work, a 30-day advance notification is required. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 360 days from the issuance of the Notice to Proceed (NTP). The Contractor shall not conduct construction services when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Access to the work site may be restricted to these hours and days.

FEDERAL HOLIDAYS:

The Contractor shall not work on recognized federal holidays, unless approved by the COR:

New Year's Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving

Independence Day Christmas

Also included would be any other day specifically declared by the President of the United States of America to be a National Holiday.

SECURITY OF DOCUMENTS:

Security requirements addressing the destructions of records, drawings, and specifications by the

Contractor shall be accomplished in accordance with VA Directive 6371 dated 02 May 2008.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

2. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

5. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

6. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

36C26120B0017 Section D

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

36C26120B0017 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

NUMBER TITLE DATE

E.2 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements.

The Contractor shall maintain complete inspection records and make them available to the

Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests

36C26120B0017 Section E as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the

Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may

(1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or

(2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the

Government's rights under any warranty or guarantee.

36C26120B0017 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-14 SUSPENSION OF WORK (APR 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order), and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

(End of Clause)

FAR

Number

Title Date

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-48 F.O.B. DESTINATION—EVIDENCE OF SHIPMENT FEB 1999

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 14 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 360 days after receipt of award. The time stated for completion shall include final cleanup of the premises.

36C26120B0017 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

[For this Solicitation, there are NO clauses in this Section]

36C26120B0017 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as

VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and

Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive

Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a

Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security

Clearance must be processed through the Special Security Officer located in the Planning and

National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data -

General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure

VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that

VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media

Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable

Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality,…