S02 - FINAL - NMCQ Waste SON.docx

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 GENERAL REQUIREMENTS

SCOPE

(a) The Contractor shall provide NON-HAZARDOUS WASTE (TRASH) COLLECTION & DISPOSAL SERVICES to National Memorial Cemetery at Quantico, 18424 Joplin Road, Triangle, VA 22172.

(b) The Contractor shall be responsible for the collection of and delivering non-hazardous waste to an approved, licensed, certified disposal area / landfill. Disposal shall be conducted in accordance with all legal requirements and in an environmentally safe manner.

SPECIFICATIONS

(a) Dumpster Requirements: The Contractor shall provide factory new or newly refurbished (within the past three months and in a “like new” state of condition) roll-off type dumpster(s) at the beginning of the contract period. Each dumpster shall display the company name and contactor information. Dumpster requirements are as follows:

(b) Waste / trash placed in dumpster will consist of plastic or aluminum beverage containers, magazines, newspapers, mixed office paper; holiday floral arrangements, cafeteria waste, general office waste and food wrappings.

(c) Dumpsters which become damaged due to handling and use shall be replaced at no cost to the Government. Damaged or unsightly dumpsters shall be replaced at the written request of the Contracting Officer or his/her Representative.

(d) The Contractor shall be responsible for cleaning-up and disposing of all trash, garbage, and debris spilled from the dumpsters during the Contractor’s pickup and disposal process.

(e) All non-hazardous waste / trash shall be removed and disposal of off the Government premises. No on-site burning or disposal is allowed.

(f) The Contractor is solely responsible for full compliance with all Federal, State, Local and all other applicable laws, policies, rules and regulations. In the event of a conflict of two or more regulations, the strictest of the regulations shall apply.

(g) The Contractor shall be responsible for the provision of all permits, licenses, certifications, etc.

(h) No recycling activities are included in this work.

EQUIPMENT AND GENERAL REQUIREMENTS

(a) The Contractor shall provide and be responsible for all dumpster maintenance, labor supervision, equipment, handling, and transportation of waste.

(b) The Contractor and COR shall jointly determine suitable location(s) for the dumpster(s) to ensure the locations do not interfere with National Memorial Cemetery at Quantico operations and which maintain a clear access for the Contractor’s collection vehicles.

(c) All vehicles and materials handling equipment shall be equipped with OSHA approved back-up alarms.

A.2 CONTRACT MANAGEMENT

REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation shall be in writing and shall define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer shall delegate one (or more) representatives to serve as the Contracting Officer’s Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the Contractor and between the cemetery and the Contracting Officer. (Note: The COR may not modify the intent or the terms and conditions of the contract.)

(iii) Determining whether contract deliverables meet functional, technical and performance specifications.

(iv) Verification of payments to the Contractor for services rendered.

(v) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(c) VA Contracting Officer: All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases, and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

(d) DESIGNATED COR: The COR for this contract is Scott Walker Jr. They can be reached at (703)-221-2183. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms, or conditions of any purchase order(s) issued.

(e) FEDERAL HOLIDAYS: All work required under this contract shall be performed during normal business days and daylight hours between 7:30 am and 4:00 pm, local time, Monday through Friday, excluding Federal holidays. Deviations from the work schedule provided under this contract shall require prior written permission from the COR. The following is a list of the Federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

(f) The contractor agrees to phase all work in such a manner as not to impact on or interfere with cemetery operations. The COR, at his discretion, may direct and arrange the contractor’s performance in specific areas of the cemetery to ensure cemetery operations.

(g) In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be performed at the first available opportunity. Postponement due to climate or weather conditions will not be cause for penalties to the Contractor or additional cost to the Government.

(h) VA National Cemeteries are National Shrines; contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(i) All employees will be dressed in proper attire, which includes sleeved shirt, long pants, and shoes. Tee shirts, tank tops and sandals are not acceptable. If caps are worn, they must be free of any questionable message or design.

(j) The contractor will observe all traffic, parking, directional sign, and regulations when cemetery’s roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from COR.

(k) The contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced. The contractor agrees to take all necessary precautions in the immediate work area(s).

(End of Work Statement)