S02 FINAL Intent to Sole Source 36C25626Q0090 Potable Water Analytic System Maintenance Services.pdf

Special Notice

SUBJECT* Notification of Government Intent to Sole Source, Potable Water Analytic System Maintenance Services, Gulf Coast Veterans Healthcare System, Engineering Service, Biloxi, MS 39531

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25626Q0090

RESPONSE DATE/TIME/ZONE 10-26-2025 1500 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* F103

NAICS CODE* 221310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

POINT OF CONTACT*

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 ATTN: C. Robert Oravetz 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov

EMAIL DESCRIPTION CO e-mail address

Notice Type: Special Notice

Synopsis: The Gulf Coast Veterans Health Care System, Biloxi VA Medical Center, Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531 intends to award a sole-source, firm fixed price contract to Phigenics, LLC., UEI: Z1VZG6JVDRQ5, 3S701 West Avenue, Suite 100, Warrenville, IL 60555-3258 for the following services: Potable Water Analytic System Maintenance Services. The authority for this action is FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The total estimated cost of the proposed contract is approximately $702,528.00. The North American Industry Classification System (NAICS) code is 221310 – Water Supply and Irrigation Systems with a size standard of $41 million. The expected award date for this contract is on or about November 1st, 2025.

It is required that all potable water entering Department of Affairs facilities be continuously monitored for the following: incoming water pressure, temperature, pH, hardness, and suspended & dissolved solids based on biocide type and level. These monitoring services encompass the following: Water Management Program Operations, Water Monitoring Equipment Maintenance/Preventive Maintenance Services, SPS (Sterile Processing Service) validation testing, and web-based generation and management of real time, continual water monitoring data. Department of Affairs facilities (receiving potable water which requires monitoring) includes but is not limited to the following: Acute Care Facilities, Community Living Centers (CLCs), Domiciliary Quarters, Fisher House residences, Temporary Lodging Facilities, Fire Stations and other VA (Veterans Affairs) owned buildings where individuals occupy these locations for extended time periods (with a continual need for potable water).

The applicable regulation, guidance, policy, and directives which mandate potable water monitoring are the following :

• VHA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems

• ANSI/ASHRAE Standard 188 Legionellosis: Risk Management for Building Water Systems.

• CDC Toolkit for Controlling Legionella in Common Sources of Exposure (Legionella Control Toolkit)

• CMS Requirement to Reduce Legionella Risk in Healthcare Facility Water Systems to Prevent Cases and Outbreaks of Legionnaires’ Disease (LD)

• OSHA Legionellosis (Legionnaire’s Disease and Pontiac Fever) Safety and Health Topics page

(S&HTP)

• Safe Drinking Water Act (SDWA)

• ASHRAE Guideline 12-2020. ASHRAE Standard Minimizing the Risk of Legionellosis Associated with

Building Water Systems

• Joint Commission Environment of Care Standards – EC 02.05.001

Required services and needed efforts can best be executed by Phigenics, LLC. a contractor who has already supported the facility with execution of these services (Potable Water Analytic System Maintenance Services.)

under active agreements. Phigenics, LLC. has not only supported the Biloxi, MS VA Medical Center but is fully integrated within the Department of Veterans affairs having executed these same services at many other VA facilities nationally. At the Biloxi, MS VA Medical Center (Phigenics, LLC.) analyzers and monitoring equipment are already in place which includes a Web Based Data Management System that is already integrated throughout the local (computer) network at the facility. Specifically, this equipment consists of seven (7) Phigenics WME-1175 PWA Advanced Monitoring Systems and the web based system referenced herein which stores historical monitoring data, provides real time monitoring data & status to include trend analysis for all data stored/analyzed. The Phigenics, LLC. equipment and systems at the facility are proprietary. Phigenics, LLC. does not allow third party contractors, distributors, or other parties (in any socioeconomic category) to sell, distribute, use, maintain, service, or to otherwise obtain access to data/information from their equipment/systems.

Phigenics, LLC. possesses intrinsic knowledge about (and is able to comply with) all of the regulations, guidance, policy, and directives which govern potable water monitoring at the facility, detailed below. Other contractors do not possess all of the knowledge that is needed to comply with all of these requirements when executing these services.

• VHA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems

• ANSI/ASHRAE Standard 188 Legionellosis: Risk Management for Building Water Systems.

• CDC Toolkit for Controlling Legionella in Common Sources of Exposure (Legionella Control Toolkit)

• CMS Requirement to Reduce Legionella Risk in Healthcare Facility Water Systems to Prevent Cases and Outbreaks of Legionnaires’ Disease (LD)

• OSHA Legionellosis (Legionnaire’s Disease and Pontiac Fever) Safety and Health Topics page

(S&HTP)

• Safe Drinking Water Act (SDWA)

• ASHRAE Guideline 12-2020. ASHRAE Standard Minimizing the Risk of Legionellosis Associated with

Building Water Systems

• Joint Commission Environment of Care Standards – EC 02.05.001

For reasons of economy and efficiency, it would not be feasible for the government to transition to a new contractor which would require the government to acquire new equipment and a new facility wide database management system that would have to be installed/integrated at an exorbitant cost.

While potable water compliance is important, Potable Water Analytic System Maintenance Services constitute critical services that must be executed in the interest of patient safety. All populations (and especially vulnerable populations with compromised or weakened immune systems) must be protected from lapses in water potability that could occur if these services are not executed. These reasons also support the use of Phigenics, LLC. for services execution in order to mitigate these risks.

This notice is not a request for Expressions of Interest (EOI), offers, proposals, quotations, or bids, and no solicitation will be issued.

Contracting Office Address:

Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 10 c/o Engineering Service Biloxi, MS 39531 United States

Place of Performance:

Gulf Coast Veterans Health Care System Engineering Service 400 Veterans Avenue Biloxi, MS 39531 United States

Point of Contact:

C. Robert Oravetz Contracting Officer christopher.oravetz@va.gov mailto:christopher.oravetz@va.gov