S02 FINAL Combined Synopsis Solicitation 36C25626Q0884.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* NeuroStar Advanced Therapy System, Central Arkansas Veterans Healthcare System, Geriatric Research, Education, and Clinical Center (GRECC), 2200 Fort Roots Drive, North Little Rock, AR 72114-1707

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25626Q0884

RESPONSE DATE/TIME/ZONE 06-11-2026 1500 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSB

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Central Arkansas Veterans Health Care System Geriatric Research, Education, and Clinical Center 2200 Fort Roots Dr North Little Rock AR

POSTAL CODE 72114-1707

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C25626Q0884 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

The Central Arkansas Veterans Healthcare System (CAVHS) is in need of the following in order to maintain and to facilitate their veteran patient care mission: NeuroStar® Advanced Therapy System.

The Statement of Work contained within this solicitation is a non-negotiable document. Quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement of Work.

Questions or needed clarifications about the Statement of Work shall be addressed via the submission of contractor questions about this solicitation.

The applicable NAICS code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing with an associated size standard of 1250 employees.

When preparing quotes in response to this solicitation offerors shall refer to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES and INSTRUCTIONS TO OFFERORS - GENERAL GUIDANCE. These sections contains specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive quote. As specified in these sections an incomplete and/or non-responsive quote shall not be considered for a contract award by the contracting officer.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

598-26-3-040-0022

36C25626Q0884 06-04-2026

C. Robert Oravetz No Phone Calls 06-11-2026

1500 EDT

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10

X 100

X

334510

1250 Employees

N/A

X

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 vafsccshd@va.gov

See CONTINUATION Page

Contractor shall provide a NeuroStar® Advanced Therapy System (brand name only) in accordance with Statement of Work requirements for Central Arkansas Veterans Health Care System, 2200 Fort Roots Drive, North Little Rock, AR 72114-1707.

Please refer to FAR 52.212-1 Instructions to Offerors - Commercial Products and Services for instructions on how to formulate and submit quotes in response to this solicitation.

This solicitation has been set aside 100% for Service Disabled Veteran Owned Small Businesses (100% SDVOSB set aside).

Solicitation is "All or Nothing". Contractor shall be a manufacturer authorized seller, distributor, provider of the specific brand name items which are required for this procurement.

See CONTINUATION Page

X X

X 1

C. ROBERT ORAVETZ, CONTRACTING OFFICER

VA-VHA-RPOC-2023-0071

36C25626Q0884

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION EA = EACH

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION

APR 2026)

C.3 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 16

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Unknown until award.

b. GOVERNMENT: Contracting Officer C. Robert Oravetz

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of items and completion of deliverables.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Vendor e-Invoice Set-Up Information:

•Tungsten e-Invoice Setup Information: 1-877-489-6135 •Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com •FSC e-Invoice Contact Information: 1-877-353-9791 •FSC e-invoice email: vafsccshd@va.gov vafscenterprisesupport@va.gov

Additional information regarding invoicing can be provided via a request to the Contracting Officer.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:vafscenterprisesupport@va.gov

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION EA = EACH

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

NeuroStar® Advanced Therapy System, brand name only, in accordance with Statement of Work requirements to include the following:

i) The Neuronetics system

ii) Xplor system inbuilt

iii) Senstars included for the first 100 treatments

iv) User friendly interface v). Console, chair & accessories plus IFU/Treatment Protocols for MDD, OCD, Anxious Depression and TouchStar vi). Installation vi). Training vii). Software viii). Warranty (1-year) ix). 24/7 Customer Support and Technical Support Hotline x). Yearly service agreement

PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

Statement of Work (SOW) NeuroStar® Advanced Therapy System

Central Arkansas Veterans Healthcare System (CAVHCS) Geriatric Research, Education, and Clinical Center (GRECC)

2200 Fort Roots Dr North Little Rock, AR 72114-1707

1. BACKGROUND / ASSESSMENT: The Central Arkansas Veterans Healthcare System (CAVHS) currently treats veterans with depression related conditions using the NeuroStar® Advanced Therapy System which is fully integrated within their patient care delivery network. In addition to rendering treatment for depression related conditions, the Geriatric Research, Education, and Clinical Center (GRECC) uses basic and applied research to develop interventions needed for the age-associated loss of physical and cognitive abilities.

GRECC research seeks to understand healthy aging and to solve problems of diseased aging in a holistic manner which includes magnetic stimulation of brain areas to improve behaviors and memory. The ultimate goal of such efforts is to prevent Alzheimer’s/Dementia. Successful completion of this research and competition for additional research funding is dependent upon availability of the NeuroStar® Advanced Therapy System.

2. OVERVIEW: The specific item being procured is the following: NeuroStar® Advanced Therapy System. See section 4.

3. CONDITIONS: Brand Name, Exact Offerings Only are required for this acquisition. Or equal, or equivalent, alternate, and/or substitute offerings will not meet the government requirements (and these non-brand name offerings cannot be modified or altered to meet government requirements). The existing NeuroStar® Advanced Therapy System that is being used in the facility is reaching the end of its Original Equipment Manufacturer

(OEM) lifespan which necessitates a replacement of this system. Brand name replacement of this system is needed for the following reasons: 1). To ensure continuity of patient care to treat veterans with serious depression related conditions 2). To maintain active research efforts that are currently being undertaken by GRECC in the field of Alzheimer’s/Dementia. 3). To ensure compatibility, consistency, and uniformity at all levels with respect to the current offerings being provided through use of this system by the facility.

4. SCOPE: The Contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified for obtainment of the following:

NeuroStar® Advanced Therapy System. The NeuroStar® Advanced Therapy System to be acquired is inclusive of the following components, accessories, and offerings listed below.

i) The Neuronetics system

ii) Xplor system inbuilt

iii) Senstars included for the first 100 treatments

iv) User friendly interface v). Console, chair & accessories plus IFU/Treatment Protocols for MDD, OCD, Anxious Depression and TouchStar vi). Installation vi). Training vii). Software viii). Warranty (1-year) ix). 24/7 Customer Support and Technical Support Hotline x). Yearly service agreement

5. LOCATION OF PERFORMANCE / DELIVERY ADDRESS

Central Arkansas Veterans Healthcare System (CAVHCS) ATTN: Bonnie Dawson, GRECC Projects Coordinator 2200 Fort Roots Drive Bldg 170 Room 3J-157 North Little Rock, AR 72114

6. WORK HOURS AND SCHEDULE: Efforts to support this procurement until a final contract while active shall be accomplished during the facility’s normal business hours, 7:30 a.m. to 4:30 p.m. Monday through Friday, Federal Holidays excluded. An alternate schedule, outside of normal working hours, may be allowable if approved by the Contracting Officer Representative (COR), the Contracting Officer, and/or an authorized government representative. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur) Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

7. INFORMATION SECURITY:

-The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required.

- The Contractor shall not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while supporting this acquisition.

- The Contractor shall not have access to protected Patient Health Information (PHI) in the VA electronic health record.

8. RECORDS MANAGEMENT

A. Records Management: Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

a) “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

(1) Includes U.S. Department of Veterans Affairs (VA) records.

(2) Does not include personal materials.

(3) Applies to records created, received, or maintained by Contractors pursuant to their VA contract.

(4) May include deliverables and documentation associated with deliverables.

2. Contractor shall comply with all applicable records management laws and regulations, as well as National

Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

5. VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA.

The agency must report promptly to NARA in accordance with 36 CFR 1230.

6. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

9. The Contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

10. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

11. The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

13. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

14. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

9. OTHER REQUIREMENTS

1. Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

2. Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

3. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect the price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the

Contracting Officer to the Contractor.

4. Invoicing and Payment: Contractor is authorized to receive prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed, so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized. Contractor is also not authorized to make payment for anticipated/expected work, for future work not performed, for work not contractually defined, not specifically authorized, or not officially incorporated within the final contract by the contracting officer, and/or for work that was not successfully completed.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.222-3 CONVICT LABOR (DEVIATION) NOV 2025

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES

AND REMEDIES (DEVIATION)

MAR 2026

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (DEVIATION)

NOV 2025

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.223-23 SUSTAINABLE PRODUCTS (DEVIATION) NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER—OTHER

THAN SYSTEM FOR AWARD MANAGEMENT

JUL 2013

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE AUG 1996

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (DEVIATION)

MAR 2026

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND

PRODUCTS (DEVIATION)

JAN 2023

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.246-71 REJECTED GOODS OCT 2018

852.247-73 PACKING FOR DOMESTIC SHIPMENT OCT 2018

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

C.3 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

(End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Addendum Certification of Compliance Limitations on Subcontracting FINAL CO Brand Name Justification NeuroStar Advanced Therapy System Solicitation Questions Request Form

SECTION E - SOLICITATION PROVISIONS

FAR

Number

Title Date

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SEP 2023

INSTRUCTIONS TO OFFERORS

GENERAL GUIDANCE

This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 12. This solicitation has been set aside 100% for Service-Disabled Veteran Owned Small Businesses (100% Total SDVOSB Set Aside). Quotes shall only be accepted from Service-Disabled Veteran Owned Small Businesses (SDVOSB’s) and shall not be accepted from contractors in other socioeconomic categories. Contractors must meet the following conditions in order to be eligible, interested parties to this solicitation. 1). Be actively registered and appear in SBA VetCert https://veterans.certify.sba.gov/ as a Service-Disabled Veteran Owned Small Business (SDVOSB) and meet the small business size standard requirement for the applicable NAICS code for this procurement (334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing with an associated size standard of 1250 employees).

ACCEPTABLE QUOTES: One single contract will be made as a result of this solicitation. For a quote to be considered for a potential contractual award the contractor must provide all line items that are requested in this solicitation. Contract award shall be made on an ALL OR NONE BASIS by the contracting officer. Partial offers that do not address, provide, and/or quote all line items as listed in the PRICE COST SCHEDULE of this solicitation shall be rejected. Brand Name, Exact Offerings Only are required for this acquisition. Or equal, or equivalent, alternate, and/or substitute offerings will not meet the government requirements (and these non-brand name offerings cannot be modified or altered to meet government requirements).

SELECTION PROCESS: Award will be made to the lowest priced contractor that provides all brand name, exact only items/offerings as stipulated in this solicitation and who meets/exceeds the https://veterans.certify.sba.gov/ solicitation requirements. Contractor shall be a manufacturer authorized distributor/seller/provider for the specific (brand name) items being acquired under this acquisition.

INSTRUCTIONS FOR SUBMISSION OF QUOTE

(includes close dates and times and other cut off dates for submission)

Quote Submission Guidance: quotes shall be submitted via e-mail only to C. Robert Oravetz, Contracting Officer, christopher.oravetz@va.gov. Quotes shall be submitted on or before the close date/time as specified in this solicitation. Quotes are due no later than Thursday, June 11th, 2026, by 15:00 hours (3:00 p.m.) Eastern Time (ET). Any contractor submissions or requests for information received after the closing date and time of this solicitation (for any reason) are late. It is very unlikely that the solicitation close date will be extended so contractors are encouraged to respond on or before the final response date of Thursday, June 11th, 2026, by 1500 hours (3:00 p.m.) Eastern Time (ET) with their best quote. It is recommended that quotes be sent utilizing e-mail messages with manageable and allowable file sizes to ensure an effective transmission. Separate or multiple e-mails are allowed just as long as the contractor indicates which/how many e-mails constitute a complete quote (i.e. E-mail message 1 of 2, E-mail message 2 of 2 etc.). Quotes shall not be sent as zip files and shall be rejected if received in this format. (Zip files are automatically blocked by the VA’s email security system thereby preventing such files from being opened, read, and accessed by the contracting administrator). The government will acknowledge receipt of quotes (by e-mail) if received prior to the close date and time of the solicitation. The government’s acknowledgement that a quote has been received shall not constitute acceptability or unacceptability of the quote (because the government is not in a position to review and/or to evaluate quotes during the open window of or immediately following the close date of a solicitation).

Solicitation Questions: Questions about this solicitation will be accepted. Solicitation questions are due no later than Monday, June 8th, 2026, by 1500 hours (3:00 p.m.) Eastern Time. Questions (to include requests for additional information/clarification) shall be submitted using attachment Solicitation Questions Request Form that accompanies this solicitation. Questions shall be submitted via e-mail only to C. Robert Oravetz, Contracting Officer, christopher.oravetz@va.gov. No additional questions or requests for information/clarification shall be accepted after Monday, June 8th, 2026, by 1500 hours (3:00 p.m.) Eastern Time. The government’s response to questions and other inquiries about this solicitation will be addressed via amendment(s) to this solicitation whereby such responses will be posted to the Government Point of Entry (GPE) / Contract Opportunities (betasam) website https://sam.gov/content/opportunities. Solicitation questions shall be submitted in writing only. Solicitation questions shall not be answered telephonically by the contracting officer, by the facility, and/or by other contracting administers that are directly or indirectly affiliated with this solicitation. It is the responsibility of contractors to monitor the Contract Opportunities (betasam) website https://sam.gov/content/opportunities for any and all amendments to this solicitation including the contract award notice that will be posted when an official contract award is made.

mailto:christopher.oravetz@va.gov mailto:christopher.oravetz@va.gov https://sam.gov/content/opportunities https://sam.gov/content/opportunities

INSTRUCTIONS FOR QUOTE PREPARATION AND SUBMISSION

PART I -OVERVIEW AND GENERAL GUIDANCE

Responses to this solicitation shall be submitted in three volumes as described below.

• Volume 1 (Technical Volume). Volume 1 shall not contain any pricing information and shall clearly be labeled Volume 1 (Technical Volume).

• Volume 2 (Price Volume) shall clearly be labeled Volume 2 (Price Volume) and shall not contain any technical information that should otherwise be contained within Volume 1.

• Volume 3 (Addendum) shall contain the required contractor administrative data which includes any documentation that is needed to complete this section.

*Each volume shall be written on a stand-alone basis so its contents can be evaluated without cross referencing to another volume.

*Each volume must be submitted as a separate PDF file. More than one (1) PDF file may be used for a particular Volume if there are file size and email transmission issues. PDF’s shall be clearly labeled in relation to which PDF the Volume is referencing and/or is otherwise a part of.

VOLUME 1 – TECHNICAL Volume.

Technical

This volume will contain a detailed description of the items, equipment, accessories, and systems that are being provided which confirms/specifies that the contractor is providing/quoting brand name only.

(This includes all related parts, subparts, accessories, features, attributes, installation, configuration, licenses, and any other OEM (Original Equipment Manufacturer) requirements that would be necessary for brand name identification, definition, and functionality). While not specifically required, corresponding literature, necessary information, and/or other documentation should be included to confirm that the specific brand name items needed for this acquisition are being provided.

VOLUME 2 – PRICE Volume

Price – Contractors shall follow the following guidance below when preparing this volume.

a) Quotes shall include a Total Firm Fixed Price for all line items that are listed in Price Cost Schedule. Contractors shall refer to and complete the Price Cost Schedule when quoting and/or when providing their cost data for line items. All respective blocks in the Price Cost Schedule must be completed. While a company specific sales quote can also be submitted the submission of a company specific sales quote does not replace (nor is a substitute for) the needed information that needs to be annotated in Price Cost Schedule as stated herein.

VOLUME 3 – ADDENDUM

1). SF1449 Page 1 – Contractor is required to complete and/or sign blocks 17a, 17b, & 30 (a thru c) to certify that they accede with the criteria and other requirements of this solicitation.

2). Contractors shall also complete, include, and submit the following documentation as part their quote and their official (and complete) response to this solicitation:

i). Complete, sign, include, and submit the following the document: “Addendum Certification of Compliance Limitations on Subcontracting”.

3). No documentation is required however contractors shall meet the following conditions.

i). Contractors shall possesses an active profile and/or registration in SBA VetCert https://veterans.certify.sba.gov/ confirming their status as a Service Disabled Veteran Owned Small Business (SDVOSB) entity.

ii). Contractors shall possess an active profile and/or registration in the System for Award Management (SAM) database with no derogatory or exclusionary information. See https://sam.gov/content/home

***Using the contractor’s UEI number the government will conduct additional checks of the System for Award Management (SAM) database and the SBA VetCert website to verify/ensure that the contractor has met the requirements stipulated above.

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of Provision)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION)

NOV 2025

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS—REPRESENTATION

JAN 2017

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision) https://veterans.certify.sba.gov/ https://sam.gov/content/home

(End of Addendum to 52.212-1)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See section 52.212-1

Technical and past performance, when combined, are N/A.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

End of Document