S02 FINAL Combined Synopsis Solicitation 36C25623Q1328.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System, Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, MS 39531

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25623Q1328

RESPONSE DATE/TIME/ZONE 07-19-2023 1300 EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSB

PRODUCT SERVICE CODE* H265

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System ATTN: Engineering Service 400 Veterans Avenue Biloxi MS

POSTAL CODE 39531

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25623Q1328 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.

The Gulf Coast Veterans Health Care System (GCVHCS), Engineering Service, located at 400 Veterans Avenue, Biloxi, MS 39531 is seeking a qualified, experienced contractor to perform the following services:

Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System.

The Statement of Work contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement of Work.

Questions or needed clarifications about the Statement of Work shall be addressed via the submission of contractor questions about this solicitation.

The applicable NAICS code for this procurement is 811210 – Electronic and Precision Repair and Maintenance with a size standard of $30 million.

This solicitation has been set aside 100% for Service-Disabled Veteran Owned Small Businesses (Total SDVOSB Set Aside) who meet the following conditions: 1). Be actively registered and appear in SBA VetCert https://veterans.certify.sba.gov/ as a Service-Disabled Veteran Owned Small Business (SDVOSB) and 2). Meet the small business size standard requirement for the applicable NAICS code for this procurement (811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $11 million). Offerors/contractors who are SDVOSB’s in (or as part of) a joint venture agreement must appear as a joint venture entity in the System for Award Management (SAM) database.

When preparing offers/quotes in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Items), FAR 52.212-2 (Evaluation-Commercial Items) and Addendum FAR Part 52.212-2. These sections contain specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive offer/quote. As specified in these sections an incomplete and/or non-responsive offer/quote shall not be considered for a contract award by the contracting officer.

https://veterans.certify.sba.gov/

PAGE 3 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-24-1-595-0004

36C25623Q1328 07-06-2023

C. Robert Oravetz No Phone Calls 07-19-2023

1300 EDT

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

X 100

X

811210

$34 Million

N/A

X

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Engineering Service 400 Veterans Avenue BLDG 10 Biloxi MS 39531

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 vafsccshd@va.gov

See CONTINUATION Page

Contractor shall provide Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System

Contractor shall refer to the Statement of Work, the Schedule of Services (Price/Cost Schedule), and all other requirements and conditions that are contained within this solicitation that pertain to the execution of services and the completion of required deliverables.

Contractor shall refer to FAR 52.212-1, FAR 52.212-2, and Addendum FAR Part 52.212-2 when submitting quotes/offers in response to this solicitation.

This solicitation is set aside 100% for Service Disabled Veteran Owned Small Businesses only who actively appear in SBA VetCert as an SDVOSB.

See CONTINUATION Page

X X

X 1

C. Robert Oravetz, Contracting Officer

VA-VHA-RPOC-2023-0071

36C25623Q1328

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION JB=JOB

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

C.7 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 25

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.3-A ADDENDUM FAR PART 52.212-2

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined

b. GOVERNMENT: Contracting Officer 36C256 C. Robert Oravetz

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly following successful completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Vendor e-Invoice Set-Up Information:

•Tungsten e-Invoice Setup Information: 1-877-489-6135 •Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com •FSC e-Invoice Contact Information: 1-877-353-9791 •FSC e-invoice email: vafsccshd@va.gov vafscenterprisesupport@va.gov

Additional information regarding invoicing can be provided via a request to the Contracting Officer.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:vafsccshd@va.gov mailto:vafscenterprisesupport@va.gov

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION JB=JOB

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Perform Annual Inspection, Weight Testing, Maintenance, & Certification for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and ADDENDUM Statement of Work. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

SUBTOTAL – BASE YEAR

1.00 JB __________________ __________________

Perform Annual Inspection, Weight Testing, Maintenance, & Certification for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and ADDENDUM Statement of Work. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

SUBTOTAL – OPTION YEAR ONE

GRAND TOTAL __________________

PRICING OVERVIEW - TOTAL YEARLY COST EACH PERFORMANCE PERIOD

BASE YEAR $

OPTION YEAR ONE $

ALL YEARS (BASE YEAR & OPTION YEAR ONE) $

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the

Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B.3 STATEMENT OF WORK

Statement of Work (SOW) Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide)

Guldmann & Amico Patient Overhead Ceiling Lift System Gulf Coast Veterans Health Care System (GCVHCS)

400 Veterans Avenue (Engineering Service) Biloxi, MS 39531

1. OBJECTIVE: The Gulf Coast Veterans Health Care System (GCVHCS) (Biloxi, MS) requires the following services for the facility: Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System in accordance with and/or as required by Original Equipment Manufacturer (OEM) standards. This includes adherence to Federal, State, & local ordinances, Joint Commission requirements, and additional published guidance (VA 11 73 00 Ceiling Mounted Patient Lift) that is contained within or which is otherwise referenced in this Statement of Work. The Contractor’s internal control and quality assurance mechanisms shall ensure that these standards, requirements, and guidelines be met.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, related accommodations associated with travel to/from performance locations, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and/or subcontractors employed with (and/or being utilized by the prime contractor) during all active performance periods of the final contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: Patient Overhead Ceiling Lift Systems are integral devices often used by patient care providers for the delivery of patient care in a medical facility. Generally speaking, Patient Overhead Ceiling Lift Systems are medical devices that are used to assist individuals with limited mobility to transfer these individuals into and between different positions. Such systems are an important tool for caregivers and healthcare professionals, as they enable such providers the means to provide safe and efficient patient handling while simultaneously reducing the risk of injury to both the patient and the caregiver alike.

Utilization of a Patient Overhead Ceiling Lift System has been shown to be an ideal and an effective way to lift and to move people (needing assistance). Use of such equipment (at ceiling height) frees up floor space and makes it much easier for providers to conduct (patient care) operations in the area where these systems are located. Patient Overhead Ceiling Lift Systems allow providers to carry out day-to-day patient handling, lifting, and moving tasks without assistance, freeing up more time for the provider to care for individual patients.

4. DESCRIPTION: The Patient Overhead Ceiling Lift System currently being utilized by Gulf Coast Veterans

Health Care System (GCVHCS) consists of multiple Guldmann model GH2, GH2+2, GH3, and GH3+ modules (to include rails, tracks, mounts, bars, related components, and other accessories) and two (2) Amico GOLIFT lifts that comprise the facility’s overall Patient Overhead Ceiling Lift System. This Patient Overhead Ceiling Lift System is currently being used at multiple locations within the footprint of the GCVHCS. Please refer to the document entitled “ADDENDUM Statement of Work” for a detailed description of the equipment items (and related accessories & components) that require service which includes their respective locations.

5. SCOPE OF SERVICES: The Annual Inspection, Weight Testing, Maintenance, & Certification for the

(facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System described herein includes but is not limited to accomplishment, performance, and/or completion of the following tasks. This section is not an all-inclusive list of what may be required to meet service requirements. It shall be the responsibility of the contractor to assess what is needed regarding the inspection, testing, maintenance, and certification that is required to be in accordance with OEM guidelines and other applicable regulations, policies, standards, published guidance, and other requirements which are included in (or which are otherwise governed by) this acquisition.

“Punch List” of Required Tasks

Annual Inspection, Weight Testing, Maintenance, & Certification Guldmann & Amico Patient Overhead Ceiling Lift System

1) Rail System.

• Inspect all bracket fixings to wall and/or ceiling, rails, and stabilizers for tightness.

• Inspect and retighten the end-stops and make sure they are secure with roll pins.

• Inspect at all rail connections to ensure correct positioning of the rail connectors and pins.

• Find the label where the max capacity of the rail is stated and perform a weight test with similar weight.

Hang the rated load of the rail system and drive it through the entire system while visually controlling that any bracket gives up to the weight. If the installation does not have the label, use the hoist capacity and the distance between supports as a guide and perform a weight test with a weight equivalent to 1.5 the selected max capacity for 5 minutes at each bracket locating the weight as close as possible to the bracket. If there is a combi-lock, switch track or turn-table in the installation, it should be considered as connecting to a second system and must be test accordingly.

• After the weight test Inspect level of the rail system with a laser or a box level at least 6 feet long. Mark the rail system with one label clearly stating the max capacity and the next inspection date.

• Inspect that the rated load of the hoist is less than or equal to the rated load of the rail system.

2) Electrical Connections.

• Inspect for broken wires, striped insulation, and ground connection. Inspect that all cables are secured.

3) Hoist.

• Remove all covers and inspect all the snap rings and or E-clips between trolley and hoist. Remember snap rings must not be re-used; E-clips can be reused.

• Ensure the strap is properly fitted to the shaft of the hoist and there is a locking ring securing the strap.

To do this you have to move the print base out of the way.

• Perform a full lifting cycle with the rated load of the hoist and listen any abnormal sounds from the hoist and that the hoist can lift the load without any problem. This is, going up all the way until the hoist stops by the end stop switch and going down until the hoist stops by the end stop down. While going up pull the string for the emergency stop and make sure the hoist stops. Do the same in the down direction.

After the emergency stop and while the hoist is off, pull the emergency lowering string and make sure the hoist is lowering at a low speed.

• Place a sticker which includes the next inspection date and inspector initials.

4) Strap

• Inspect the whole length of the strap for frayed, hard spots, broken stitches, cut threads and deformations.

• Inspect the connection of the strap and the hanger. Make sure the Allen screws are tight, if applicable.

5) Lifting Hanger

• Inspect the welding and sling attachments points for cracks and deformations.

• Inspect the space between hanger and swivel and make sure the hanger in not wobbling.

6) Combi-Locks, if applicable

• Make sure the safety locks open and close easily manually and electrically whichever is applicable.

• Make sure they do not open while the traverse is not present.

• Inspect for corrosion.

• Inspect attachment to rail.

At the conclusion of annual weight testing and inspection of the GH2 Installed Ceiling Lift systems, contractor must provide a completed checklist of items listed below.

Annual Inspection Checklist

1) Rail System.

� Inspect and retighten all bracket fixings to the ceiling or wall.

� Inspect and retighten all bracket fixings the rails.

� Inspect and retighten all stabilizers.

� Inspect and retighten the end-stops and inspect they are secure with roll pins.

� Inspect all rail connections for correct positioning and roll pins.

� Perform a weight test with an appropriate, applicable pound load. Inspect level of rail system.

� Mark the rail system with max load. Inspect that the rated load of the hoist is less than or equal to the rated load of the rail system.

� Place a sticker with the next inspection date.

2) Electrical Connections � Inspect that all cables are secured.

� Inspect for broken wires � Inspect for frayed insulation

3) Hoist � Inspect all locking snap rings and or E-clips between trolley and hoist.

� Inspect the strap is properly fitted to the shaft of the hoist.

� Inspect the emergency stop.

� Inspect the emergency lowering.

� Perform a full lifting cycle with rated load.

� Place a sticker with the next inspection date.

4) Strap � Inspect the entire length of the strap for damage or wear.

� Inspect the connection of the strap and the hanger.

5) Lifting Hanger � Inspect welding areas as applicable.

� Inspect sling attachment.

� Inspect the space between hanger and swivel.

6) Combi-lock if applicable.

� Inspect the safety locks.

� Clean inside rails where safety locks are located (Mounted).

� Inspect that safety locks perform properly (i.e. Open and close easily both electrically and manually.

� Inspect for corrosion on the safety locks.

� Check the safety locks do not open when the traverse is not present.

6. LOCATIONS OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed in multiple locations and in various buildings within the Gulf Coast Veterans Healthcare System area of operation. These locations are the following:

-Biloxi VA Medical Center, 400 Veterans Avenue, Biloxi, MS 39531 (Reference/Identifier=BXD) -Mobile VA Clinic, 4444 Demetropolis Road, Mobile, AL 36619-9602 (Reference/Identifier=MOB) -Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32507 (Reference/Identifier=JAC) -Eglin Air Force Base VA Clinic. 100 Veterans Way Eglin Air Force Base, FL 32542-1038 (Reference/Identifier=EGL)

7. PERIOD OF PERFORMANCE: The expected period of performance for services executed under the final contract for this acquisition is the following:

Base Year: 10/01/2023 thru 09/30/2023

Option Year One: 10/01/2023 thru 09/30/2024

**Option years may or may not be exercised based on the needs of (and at the discretion of) the U.S.

Government.

8. WORK HOURS AND SCHEDULE: All performance of work, execution of services, and completion of deliverables shall be accomplished during the facility’s normal business hours, 7:30 a.m. to 4:30 p.m.

Monday through Friday, Federal Holidays excluded. For all efforts required by the contractor under the final contract proper coordination shall be initiated between the contractor and the government to ensure that services, work, and completion of tasks/deliverables can be performed/executed/completed when scheduled.

Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, authorized facility representative and/or other authorized designee before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur) Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

9. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”:

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, abilities, required core competencies, and the qualifications required to successfully accomplish the following: Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System.

Personnel not meeting or otherwise not adhering to these requirements shall not be allowed to perform work, execute services, and to complete deliverables at any time under the final contract while active.

Qualification Requirements: Be qualified, trained, and certified to perform work on and/or to execute services for Guldmann & Amico Patient Overhead Ceiling Lift Systems (as described herein) which includes documented evidence (licenses, certifications, training) to verify the skills, qualifications, and competencies of the participating personnel involved with these efforts.

Experience: Minimum of three (3) years of experience which reflect work that is the same or similar in scope to the current requirement (i.e. Annual Inspection, Weight Testing, Maintenance, & Certification on Guldmann & Amico Patient Overhead Ceiling Lift Systems).

10. KEY PERSONNEL

Key Personnel meeting the requirements of Section 9 of this Statement of Work shall be identified by the contractor. It is also required that a Lead Key Personnel Person be identified and be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Statement of Work and as covered by the final contract. This Lead Key Personnel person must have sufficient knowledge to be able to respond to technical questions by/from the government and to participate in any efforts required under this contract (i.e.

work performance, services execution, and deliverables completion) during all performance periods of the contract while active.

11. DELIVERABLES:

Required Deliverables

DELIVERABLE #1:

REPORTING, DOCUMENTATION, AND SERVICE LOG

Documentation shall be provided following execution of services, performance of work, and completion of deliverables during the active performance periods of the contract. A service log describing the efforts completed under the final contract shall be prepared, maintained, and provided to the government by the contractor on a reoccurring basis so that the government can have proper oversight of completed efforts as defined by the final contract. Documentation shall include detailed descriptions of the progress made, efforts undertaken, and work/services/deliverables that were successfully completed by the contractor (while at the facility). Reporting, documentation, and the service log as described under this deliverable should include but is not limited to the following”

1. Documentation of testing must include the date of inspection, the serial number and location of the piece of equipment that was tested, the manufacturer’s annual inspection checklist, findings and observations, and any corrective actions taken. Electronic copies are preferred in order to support data entry into spreadsheets.

2. Delivery of certification records no later than ten (10) calendar days following completion.

3. Notification of any damage that jeopardizes the safety of the hoist system and any corrective action required by facility representatives.

4. Photos that document the weight test of each piece of equipment at 100% capacity, with accompanying identifiable information. Photos must be supplied on a CD when testing is complete.

DELIVERABLE #2:

CHECK IN AND CHECK OUT PROCEDURES

Before beginning any work at any time during the active performance periods of the contract personnel performing services must physically check in with the appropriate facility representative to obtain approval and confirmation of the expected work to be performed and services to be executed. Check out procedures will be the same once work has been completed and services have been executed. Check in and check out procedures shall include the following: 1). Written documentation of the contractor’s arrival and departure while on site and 2). Written documentation showing the expected work to be performed, approval of such work before such work begins, and confirmation/completion status of the planned work that was scheduled to be performed.

Facility personnel and the contractor may modify such procedures if there is mutual agreement among both parties regarding changes to these procedures if implemented.

12. QUALITY ASSURANCE (QA) AND APPLICABLE QA GUIDANCE & PUBLICATIONS

The information contained with this section is applicable to the services needed for this acquisition. It is noted that some sections of this guidance are only applicable to (or otherwise specifically pertain) to construction requirements/acquisitions. As this specific procurement is for the acquisition of commercial services IAW FAR Part 13 all of the guidance in this section may not necessarily apply. It is the government’s expectation that the contractor be an SME (Subject Matter Expert) in this area with respect to the services being requested by the government (to be later executed by the contractor).

References: The information in this section can be found/accessed via the links below https://www.cfm.va.gov/TIL/spec/117300.docx https://www.cfm.va.gov/TIL/spec.asp

SECTION 11 73 00

CEILING MOUNTED PATIENT LIFT SYSTEM

SPEC WRITER NOTE: Delete between //----// if not applicable to project. Also delete any other item or paragraph not applicable in the section and renumber the paragraphs.

PART 1 - GENERAL

1.1 DESCRIPTION

Ceiling Mounted Patient Lift Systems for the transfer of physically challenged patients are specified in this section.

1.2 RELATED WORK

A. Section 01 00 00, GENERAL REQUIREMENTS: Requirements for pre-test of equipment.

B. Section 13 05 41, SEISMIC RESTRAINT REQUIREMENTS FOR NON-STRUCTURAL COMPONENTS:

Seismic requirements for non-structural equipment.

C. Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS: General Electrical

Requirements and items, which are common to sections of Division 26.

1.3 QUALITY ASSURANCE

SPEC WRITER NOTE: The U.S. Food and Drug Administration (FDA) classification system of medical devices, places ceiling lifts as Class I category.

Class I devices are deemed to be low risk, and manufacturers are allowed to self-declare that they conform to all required standards. Manufactures are required to provide documented self-attestation/certification that they meet all the regulatory expectations.

https://www.cfm.va.gov/TIL/spec/117300.docx https://www.cfm.va.gov/TIL/spec.asp

A. Certification for compliance is required for Ceiling Mounted Patient Lift Systems.

Certifications shall be provided by the manufacturer who will conduct testing to ensure that the ceiling lift and charging system are safe and in compliance with

ISO 10535 & UL 60601-1.

B. Inspection of equipment after installation is required prior to use for patient movement. Inspection shall be in accordance with manufacturer’s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07).

SPEC WRITER NOTE: This requirement is for Major and Minor projects where a commissioning agent is used and may be waived for NRM and Station Level projects if a VA COR or General Engineer can perform this work. Verify requirement with Medical Center.

C. Certification of compliance with VA requirements shall be provided by an independent third party, Inspector of Record (IOR), who will observe installation and manufacturer’s testing to ensure that the ceiling structure, ceiling lift, and charging system is safe and compliance with shop drawings, structural calculations, specifications, ISO 10535 requirements, and code requirements. IOR shall be a registered structural engineer in the state of installation.

1.4 SUBMITTALS

A. Submit in accordance with specification Section 01 33 23, SHOP DRAWINGS, PRODUCT

DATA, AND SAMPLES.

1. Shop drawings shall show structural supports to the underside of structure.

Structural calculations for the support of the track and its attachment to ceiling structure shall be submitted. Shop drawings used in the quoting phase shall be PDFs, and either 2D CAD files or 3D BIM files showing structural support to underside of structure. Shop drawings shall also provide general room layout with bed position and all obstructions to ceiling lift.

2. Once the purchase order is accepted by the vendor, a set of stamped drawings shall be provided by the vendor. Shop drawings and structural calculations shall be signed and stamped by a registered structural engineer, and shall meet all code requirements in the jurisdiction having authority. Structural engineer shall ensure ceiling minimum structure capacity shall support the loads specified in the shop and installation drawings and be in compliance with local structural and seismic codes.

3. Shop drawings shall show obstructions such as curtains, lights and sprinklers, and coordinate their relocation.

4. Manufacturer shall provide BIM (Building Information Model) for clash detection on the request of the Resident Engineer (RE), VA Construction Agent, or General

Contractor.

B. Certificates of Compliance from Manufacturer

C. Manufacturer's Literature and Data:

1. Lifting Capacity

2. Lifting Speed

3. Vertical Axis Motor

4. Emergency Brake

5. Emergency Lowering Device

6. Emergency Stopping Device

7. Electronic Soft-Start and Soft-Stop Motor Control

8. Current Limiter for Circuit Protection

9. Strap Length

10. All equipment anchors and supports. Submittals shall include weights, dimensions, center of gravity of the structural support, standard connections, manufacturer's recommendations and behavior problems (e.g., vibration, thermal expansion,) associated with equipment or piping so that the proposed installation can be properly reviewed.

D. Individual Room layouts showing location of lift system installation shall be approved before proceeding with installation of lifts.

E. Manufacturer’s Checklist for after installation inspection.

1.5 APPLICABLE PUBLICATIONS

A. The publications listed below form a part of this specification to the extent referenced. The publications are listed in the text by the basic designation only.

B. International Organization for Standardization (ISO):

10535-06................Hoist for the Transfer of Disabled Persons-Requirements and

Test Methods

C. Underwriters Laboratories (UL):

60601-1(2003)...........Medical Electrical Equipment: General Requirements for

Safety

94-2013.................UL Standards for Safety Test for Flammability of Plastic

Materials for Parts in Devices and Appliances-Fifth Edition

SPEC WRITER NOTE: As of April 1, 2017 the FDA will no longer accept declarations of conformity in support of either IEC 60601-1-2 Edition 3:2007-03 or

ANSI/AAMI/IEC 60601-1-2: 2007/(R)2012.

D. International Electromagnetic Commission (IEC):

60601-1-2(2015).........Medical electrical equipment – Part 1-2: General requirements for basic safety and essential performance –

Collateral Standard: Electromagnetic disturbances –

Requirements and tests.

SPEC WRITER NOTE: Download the latest version of the AL14-07 Installation Checklist (as an editable PDF) and include it as an addendum to this specification section. AL14-07 can be found on the VHA Patient Safety website, or can be requested from the local medical center Facilities Engineering Department. VA internal link is http://vaww.ceosh.med.va.gov/10N/10NA9- HTM/Pages/documents/AL14- 07PSAChecklistforInstallationandRelocation.pdf .

http://vaww.ceosh.med.va.gov/10N/10NA9-HTM/Pages/documents/AL14-07PSAChecklistforInstallationandRelocation.pdf http://vaww.ceosh.med.va.gov/10N/10NA9-HTM/Pages/documents/AL14-07PSAChecklistforInstallationandRelocation.pdf http://vaww.ceosh.med.va.gov/10N/10NA9-HTM/Pages/documents/AL14-07PSAChecklistforInstallationandRelocation.pdf

E. VA Patient Safety Alert AL14-07

PART 2 - PRODUCTS

2.1 CEILING TRACK SYSTEM

A. The Ceiling Track shall be made from high strength extruded aluminum or VA approved equal. Provide anchor supports at ceiling substrate.

B. Installed rail shall be security tested for 1.5 times greater than the motor’s weight capacity and maximum allowable deflection of a horizontal rail is no more than 1mm (1/16th inch) per 200mm (7.87 inch) of track length. (As per ISO 10535 standards.)

2.2 LIFT UNIT

A. The Lift Unit shall be constructed of a steel frame system driven by a gear reduced high torque motor or VA approved equal.

B. The Lift system shall have the following features.

1. Lifting capacity: //550 lbs (249.476 kg) for non-bariatric lifts // 750-1000 lbs

(340.194- 498.952 kg)for bariatric lifts //

2. Electronic soft-start and soft-stop motor control

3. Emergency lowering device

4. Emergency stopping device

5. Current limiter for circuit protection in case of overload.

6. Safety device that stops the motor to lift when batteries are low.

7. // Horizontal axis motor: //

8. Emergency brake (in case of mechanical failure)

9. Strap length:

10. Cab: VO plastic–fire retardant, UL 94

2.3 MOTORS

A. Vertical Movement-DC Motor

2.4 BATTERIES

A. The life cycle (number of charging cycles) for batteries shall be in compliance with IEC 6100-1-2.

B. Provide rechargeable batteries with up to 35 transfers with a load of 200lbs (74kg)

(for repositioning) // a minimum of 17 transfers with its maximum load.//

2.5 CHARGER

A. Charger

2.6 STRAPS AND SLING

A. The straps shall meet ISO 10535 guidelines. The straps shall ensure the patient’s safety by preventing the patient from falling out of the sling.

B. The sling shall meet ISO 10535 guidelines. The sling shall cradle the body of the patient. // Bariatric slings shall be rated to a minimum of 750 lbs.//

PART 3 - EXECUTION

3.1 INSTALLATION

A. Install ceiling mounted patient lift system as per manufacturer's instruction and under the supervision of manufacturer's qualified representative and as shown on drawings.

B. If the distance in between the suspended ceiling and anchors is more than 12” consult with manufacturer to determine if lateral braces will be required.

3.2 INSTRUCTION AND PERSONNEL TRAINING

Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment.

3.3 TEST

Conduct performance test, in the presence of the Resident Engineer (RE) and/or

Inspector of Record (IOR), and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements.

3.4 INSPECTION

1. Inspection of installed ceiling mounted patient lift systems shall be conducted in accordance with the manufacturer’s installation checklist and the VA installation checklist (Patient Safety Alert AL14-07) prior to use for patient movement.

2. Periodic Inspection shall be provided by the manufacturer on a yearly basis in compliance with ISO 10535.

SPEC WRITER NOTE: Provide terms of periodic inspection based on manufactures warranty or extended service contract. Verify terms of the contract with VA Medical Center Program Maintenance staff.

- - - E N D - - -

13. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the appropriate government representation at the end date of the final contract.

2. The Contracting Office (CO) will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to the final contract. No information shall be released by the contractor. Any request for information relating to the final contract that has been presented to the contractor, shall be submitted to the Contracting Officer for an official response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the contracting officer.

14. OTHER REQUIREMENTS:

14.1 Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

14.2 Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

14.3 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the

Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

14.4 Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables.

Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized.

Contractor is also not authorized payment for anticipated/expected work, for future work not performed, for work not contractually defined, not specifically authorized, or not officially incorporated within the final contract by the contracting officer, and/or for work that was not successfully completed.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.246-4 INSPECTION OF SERVICES—FIXED-PRICE AUG 1996

852.203-70 COMMERCIAL ADVERTISING MAY 2018

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13

CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the…