S02 FAR 52.212-1 ADDENDUM.docx

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS ---COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

This procurement is being conducted under FAR Part 13 – Simplified Acquisition Procedures and Subpart 13.5 – Simplified Procedures for Certain Commercial Products and Certain Commercial Services where simplified acquisition procedures apply, and the conduct of the procurement will be in accordance with Parts 12 and 13 of the FAR.

The Department of Veterans Affairs, Network Contracting Office (22) intends to award a Firm Fixed Price service contract for Document Upload Services at VA Medical Center, 11301 Wilshire Blvd., Los Angeles, CA 90073).

Offerors shall complete and return all information designated in the enclosed FAR clause 52.212-1, Instructions to Offerors – Commercial Items, and the Addendum to 52.212-1 regarding offer submission. Failure to do so may preclude the offeror from further consideration.

This requirement is set aside 100% for Service-Disabled Veteran Owned Small Businesses, therefore only SDVOSB verified on SAM.gov and the SBA’s VetCert database at the time of offer submission and at the time of award will be considered for award.

This solicitation shall utilize a Comparative Evaluation. Award will be made to the offeror determined to offer the best value to the government; all eligible offerors may submit quotes. All offerors must be registered in System for Award Management (SAM) at https://www.sam.gov at time offers are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications. To be eligible for this set-aside your company’s registration must include the appropriate NAICS code.

QUESTIONS: Direct all questions via email to Steve Crayton at steven.crayton@va.gov no later than 18:00 Central Time on 12/13/2024. Questions will be answered via an amendment to this solicitation and will be posted to www.sam.gov on or about 12/13/2024.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the POC above.

GENERAL INSTRUCTIONS FOR SUBMISSION OF QUOTE:

Offerors should thoroughly review the statement of work and become familiar with areas of coverage prior to submitting an offer. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance with the strict meaning and intent of the statement of work.

Offerors shall submit proposals via email only to the Government point of contact Steve Crayton at steven.crayton@va.gov by 12/18/2024 at 08:00 Central Time, unless otherwise extended by an amendment to this solicitation. The email shall contain the subject line:

Response to Solicitation 36C26225Q0245 – Contractor Name – Document Upload Service

Please note late offers will not be accepted. The designated Government point of contact must receive the offer by the date/time specified. For example, if the offer is due at 1:00 PM PST, and the Government POC receives it at 1:01 PM PST, the offer will be deemed late and will not be opened or considered for award. Offerors are advised that large attachments to emails may delay transmission and should plan accordingly. Offerors may want to request acknowledgement from the Government POC of its offer.

SUBMISSION OF OFFER:

Offeror must complete and return all required documents, prior to the time specified on page 1 of the “Combo Synopsis/Solicitation 36C26225Q0245” to be considered for award.

Offers shall consist of two Volumes; Volume 1: Business Proposal and Volume 2: Past Performance. If all two volumes are not received, the offer will be considered non-responsive, and will not be considered for award. A proposal submission checklist is included below. Offerors are highly encouraged to use it to avoid being non-responsive.

Volume 1: Business Proposal

[MANDATORY]

Fully respond to the evaluation criteria provided at FAR 52.212-2 Evaluation – Commercial items Addendum

Cover letter which affirmatively states the period for acceptance of its offer is at least 120 calendar days.

Cover letter which provides the name, telephone, and email address of the person authorized to engage in discussions should the Government elect to negotiate.

Cover letter including a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Have an active account with System for Award Management (SAM) at the time the proposal is submitted and complete the representations and certifications as an entity eligible for contract awards. Ensure the NAICS identified by the SF 1449 is listed in SAM.

Have an active registration with the Small Business Administration (SBA) as an SDVOSB at the time the proposal is submitted.

Cover letter which validates that the SAM information has been updated and is valid at the time of proposal.

Fully complete the contract line items (CLINS) in the price schedule.

Acknowledge all amendments – if applicable.

Completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

Completed VAAR 852.219-75, VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION).

Volume 2: Past Performance

Provide up to five (5) recent and relevant past performance references. Recent is defined as within three (3) years of the proposal due date. Relevant is defined as providing [requirement description]. Past performance questionnaires are attached to the solicitation. Offerors should complete the top portion of the questionnaires and provide to each respective reference. The reference will then be required to submit its responses to the Government as identified on the questionnaire. Questionnaires received from the offeror will not be considered. Offerors shall include the following information for its references:

1. Title and description of the service

2. Location

3. Contract value

4. Period of performance

5. Contact information for the reference to include: Name, Company Name, Phone, Email