S02. Combined Synopsis Solicitation Ventilation Monitoring and Maintenance.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Ventilation Monitoring and Maintenance – Synopsis/ Solicitation

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 92357

SOLICITATION NUMBER* 36C26225Q0128

RESPONSE DATE/TIME/ZONE 12-17-2024 11:00 MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* H341

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veteran's Affairs

New Mexico VA Health Care System

NMVAHCS

1501 San Pedro Dr SE, Albuquerque, NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care System

VALLHCS

1501 Benton St., Loma Linda California

POSTAL CODE 92357

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB), IAW VAAR 819.7007 VA veteran-owned small business set-aside procedures. VAAR Subpart 819.70, the Veterans First Contracting Program

The associated North American Industrial Classification System (NAICS) code for this procurement is

238220, with a small business size standard of 19.0 Million

The FSC/PSC is H341.

The VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC), located at 11201 Benton Street, Loma Linda, CA 92357-1000, is seeking to purchase Ventilation

Monitoring and Maintenance Services for the women’s clinic

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price Total Price

0001 Daily Ventilation Monitoring and Monthly Reporting for Women’s Health Clinic

1 YR

1001 Daily Ventilation Monitoring and Monthly Reporting for Women’s Health Clinic

1 YR

2001 Daily Ventilation Monitoring and Monthly Reporting for Women’s Health Clinic

1 YR

3001 Daily Ventilation Monitoring and Monthly Reporting for Women’s Health Clinic

1 YR

4001 Daily Ventilation Monitoring and Monthly Reporting for Women’s Health Clinic

1 yr

Effective Date: 03/15/2023 Revision: 01

1. OBJECTIVE

A. SCOPE OF WORK

i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services for

Ventilation monitoring and reporting Maintenance at the VA Loma Linda Healthcare System, Women’s

Clinic, Redlands, California.

ii. Project Scope: Main Bid Item: Monitor and report ventilation requirements of the 4 sterile rooms at the Women’s Clinic. The contractor will monitor daily and report monthly for a year with four one-year options.

Any abnormal readings will immediately be reported to Contracting Officer Representative, who will inform property owner to repair/fix.

B. SPECIFIC REQUIREMENTS

i. General Services:

1. The contractor will furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated below. The project will involve but not be limited to trades required for the complete monitoring and reporting of the four sterile rooms at the Women’s Clinic in Redlands, CA.

a. Monitor the four (4) sterile rooms daily and provide monthly ventilation report.

b. Provide all ventilation monitoring to include volume, CFM, Air exchanges, and pressure differential daily.

c. Provide labor, equipment, and expertise in the monitoring of ventilation requirements.

d. If contractor identifies any parameters outside of our temp/humidity range, the air exchanges are not meeting requirements, and or pressure is out of the allotted range, contractor will notify the

Contracting Officer Representative to ensure discrepancies are communicated with building manager and corrected.

2. All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

3. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

4. Prior to the commencement of work, the general contractor shall conduct a site walk with the VA COTR, VA Safety Manager, and VA Infection Control Agent.

C. Contractor will provide all documentation per Specifications and validated by the submittal registry to the

COTR prior to work.

D. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH)

i. EXPECTATION: All General Contractor submissions for project shall contain language that addresses all applicable EOSH requirements.

E. SITE SURVEY

i. EXPECTATION: Contractor will make site visits as necessary to survey existing conditions.

ii. The general contractor shall field verify all dimensions. Coordinate site visits with the COTR.

F. REFERENCES

i. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

The purchase order/contract period of performance is 01/01/2025-12/31/2025, with an FOB of

Destination

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

VA Loma Linda Healthcare System (VALLHCS)

Jerry L. Pettis VA Medical Center (VAMC)

11201 Benton Street, 1D-01

Loma Linda, CA

Postal Code: 92357-1000

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

• Addendum to FAR 52.212-1, “Instructions to Offerors—Commercial Products and Commercial

Services”

• FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.217-5, “Evaluation of Options” (JUL 1990)

• FAR 52.212-2, “Evaluation—Commercial Products and Commercial Services” (NOV 2021)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for

Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR

52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial

Services.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

• ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions—Commercial Products and

Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

• FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

• FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

• VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

• VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel” (MAY 2020)

• FAR 52.217-8, “Option to Extend Services” (NOV 1999)

• FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

• VAAR 852.219-73, “VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned

Small Businesses” (JAN 2023)

• VAAR 852.219-75, “VA Notice of Limitations on Subcontracting—Certificate of Compliance for

Services and Construction” (JAN2023)(Deviation)

• VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

• VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Products and Commercial Services” (May 2024)

The following subparagraphs of FAR 52.212-5 are applicable: subparagraph

(b)(5),(9),(12),(31),(34),(39),(42),(43),(46),(51),(55), (c)(1),(2),(3),(7),(8)

All invoices from the contractor shall be submitted electronically in accordance with VAAR clause

852.232-72, “Electronic Submission of Payment Requests.” This is accomplished through the

Tungsten Network, located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of

Offers.

All quotes shall be sent to the Network Contracting Office (NCO), at jordan.alonzo@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified

Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

http://www.fsc.va.gov/einvoice.asp

Options will be evaluated at time of award.

The following are the decision factors: Price, and past performance, with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of questions shall be received no later than Friday, 12/03/2024, 11:00am MDT at jordan.alonzo@va.gov only. Subject line shall include “QUESTIONS TO RFQ 36C26225Q0128.”

Submission of your response shall be received not later than on Tuesday, 12/10/2024, 11:00am MDT at jordan.alonzo@va.gov only. Subject line shall include “Questions to RFQ 36C26225Q0128”

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below.

Point of Contact

Jordan Alonzo

Contract Specialist jordan.alonzo@va.gov mailto:jordan.alonzo@va.gov