S02. 36C26322Q0598.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-22-4-9067-0255

36C26322Q0598

6. SOLICITATION ISSUE DATE

6-03-2022

Melissa Garrett 605-336-3230 ext. 7289 06-20-2022

10:00 AM CDT

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

561710

$12 Million

N/A

X

Department of Veterans Affairs VA Central Iowa Health Care System 3600 30th St

Des Moines IA 50310

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 https://www.fsc.va.gov/einvoice.asp Department of Veterans Affairs VA Financial Services Center Via The Tungsten Network Refer to VAAR Clause 852.232-72

See CONTINUATION Page

Integrated Pest Management Services in support of the Central Iowa VA Health Care System.

Period of Performance: Base Period: 08/1/2022 to 07/31/2023 Option Period 1: 08/1/2023 to 07/31/2024 Option Period 2: 08/1/2024 to 07/31/2025 Option Period 3: 08/1/2025 to 07/31/2026 Option Period 4: 08/1/2026 to 07/31/2027 Offerors shall be registered and active at System for Award Management (SAM) at https://beta.sam.gov at time of offer.

Refer to Section B.2 (Price/Cost Schedule) for line items.

Refer to Section B.3 (Statement of Work) for scope of work requested. This solicitation uses FAR Part 13 (Simplified Acquisition Procedures) and is being solicitated as a Total Service-Disabled Veteran Owned Small Business Set-Aside.

All questions must be in writing and emailed to Melissa.Garrett@va.gov. All questions must be received no later than 10:00AM CST Jun 13, 2022. All offerors shall fill out the certificate of compliance for limitations on sub-contracting (LOS) at C.9 and return with quote. Failure to sign LOS certificate will result in quote being unresponsive.

See CONTINUATION Page 636-3620162-9067-856200-2580-0300561Z2 636-22-4-9067-0255

X X

X 1(one)

Curt LaRose

VA-VHA-2021-8C9AEA64

36C26322Q0598

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 25

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Contractor Name:

DUNS Number:

Point of Contact:

Phone Number:

Email Address:

b. GOVERNMENT: Contracting Officer 36C263

Contracting Officer: Curt LaRose

Phone Number: 605.336.3230 x7573

Email Address: curt.larose@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] Monthly or a timeframe mutually agreed between the Central Iowa VA Health Care System Technical Representative

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Electronic Invoicing System VA Tungsten Number is: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

5. INVOICING INSTRUCTIONS:

In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g), all invoices must include:

• Name and Address of Contractor

• Contractor’s Invoice Date and Invoice Number

• Contract Number, Task Order Number, and/or Purchase Order Number

• Date(s) of Service

• Cost of service, i.e., hourly rate, quantity, job cost, trip, etc.

• Total price

Electronic Invoice Submission Method. Invoice(s) shall be electronically submitted through the Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veterans-affairs/.

The VA-FSC pays all associated transaction fees for VA orders.

The Tungsten direct vendor support number is 877-489-6135 for VA contracts. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA- FSC. This process can take up to five (5) business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. https://www.tungsten-network.com/us/support/’. The VA-FSC pays all associated transaction fees for VA orders.

For additional information, please contact:

• Tungsten Support, Phone: 1-877-752-0900, Email: va.registration@tungsten-network.com

• Department of Veterans Affairs Financial Service Center, Phone: 1-877-353-9791, Email: vafscched@va.gov

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:va.registration@tungsten-mailto:va.registration@tungsten-mailto:vafscched@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Integrated Pest Management Monthly Service Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Routine Bed Bug Inspection Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

6.00 EA __________________ __________________

On-Demand Bed Bug inspection Targed Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

8.00 EA __________________ __________________

Bed Bug Treatment Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control

Services

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Routine Bed Bug Inspection Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Base Year Total:

Option Period 1 Total:

Option Period 2 Total:

Option Period 3 Total:

Option Period 4 Total:

GRAND TOTAL __________________

B.3 STATEMENT OF WORK (SOW)

Title

Integrated Pest Management services to support the Central Iowa VA Health Care Facility

General Overview

This specification is part of a comprehensive Integrated Pest Management (IPM) Program for the premises listed herein. IPM is a process for achieving long term, environmentally sound pest suppression using a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests, for VA-Central Iowa Health Care System (VA-CIHCS) located at 3600 30th Street Des Moines, IA 50310.

The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, pesticide application, and pest removal components of the IPM Program for the Des Moines VA facility. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

The Technical Representative is Joseph Chapman.

Place of Performance

Des Moines Health Care System

3600 NW 30th Street

Des Moines, Iowa 50310

Period of Performance

This will be a single award Firm Fixed Priced Contract for overall period of performance of 08/01/2022 to 07/31/2023. There will be one (1) base year and up to four (4) option years for this contract:

Year Period Begins Period Ends

Base Year 08/01/2022 07/31/2023

Option Year 1 08/01/2023 07/31/2024

Option Year 2 08/01/2024 07/31/2025

Option Year 3 08/01/2025 07/31/2026

Option Year 4 08/01/2026 07/31/2027

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Scope of Work

The Contractor shall complete a thorough, initial inspection of each building or site at least five working days prior to the starting date of the contract. The purpose of the initial inspection(s) is for the contractor to evaluate the pest control needs of all premises and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building space shall be coordinated with the Technical Representative.

A. COVERAGE: Attachment A (VA-CIHCS IPM Service Coverage)

1. The Contractor shall provide complete IPM Services for buildings and areas as shown in Attachment A (VA-CIHCS IPM Service Coverage).

B. TASKS: Attachment B (VA-CIHCS IPM Task and Frequency)

1. IPM required of the Contractor is as follows:

a) Inspection to determine which pest management measures are appropriate and required.

b) Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

c) Selection and utilization of non-chemical control methods which eliminate, exclude or repel pests (i.e., inspect electrocution devices, traps, caulking, air screens, etc.).

d) Selection and use of the most environmentally sound pesticides(s) to affect control when chemical control methods are necessary.

e) Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

f) Control of flying insect pests (i.e., house fly, stable fly, blow flies, etc.). Insect Light Traps (ILP) will be placed in accordance with Attachment C: VA-CIHCS Insect Light Trap.

g) Control of predatory pests (i.e. lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.).

h) Provide certified bed bug sniffing dog(s) to inspect the facility once a month, refer to Attachment B and possibility of up to six (6) additional calls for the year for other areas in the hospital. Must supply Technical Representative with a copy of certificates for dog(s) and handler.

i) Will provide treatment of specified areas that were indicated from the bed bug sniffing dogs with appropriate treatment including heat treatment, and an insecticide (if appropriate).

j) Control of stored product pests (i.e., saw tooth grain beetle, red/confused flour beetles, trogoderma beetles, grain moths, etc.). Consists of all required control methods except fumigation.

k) Control of mice and rats (i.e. house mouse, field mouse, roof rat, Norway rat, etc.) with a snap and trap control system.

i. Indoor Trapping. As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices only. All such devices shall be affected by routine cleaning and maintenance. Trapping devices shall be checked on a schedule approved by the Technical Representative. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses off-site, in an appropriate manner.

ii. Use of Rodenticides. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside occupied buildings, the contractor shall obtain the approval of the Technical Representative prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

iii. Use of Bait Boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

iv. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

v. The lids of all bait boxes shall be securely locked or fastened shut.

vi. All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

vii. Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

viii. All bait boxes shall be labeled on the inside with the Contractor's business name and address, and dated by the contractor's technician at the time of installation and each servicing.

ix. Contractor shall maintain a log of all bait stations/traps in an electronic (preferred) or paper system indicating the location, placement dates, and activities of traps. VA-CIHCS will have access to this system upon request.

This could be in the form of an excel spreadsheet for example.

l) Control of pest birds (i.e., pigeon, sparrows, blackbirds, etc.).

m) Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, raccoons, gophers, moles, skunks, snakes, rabbits, etc.). Bat control consists of all required methods including mist machines, which are to be provided as part of the contract cost.

n) Evaluation of control measures through follow-up inspections.

o) Maintenance of all insect trap lights, changing out sticky traps, will be performed by contractor. (Sticky traps for insect trap lights will be provided by the VA with install performed by the contractor). Up to 12 locations are possible, locations will be provided to the Contractor by the Technical Representative. Light bulbs will be provided, maintained, and changed out as required by contractor.

p) Perform drain treatment of identified drainage systems. Drains are to be treated with liquid bacteria and enzymes for digesting organic matter build up. Up to 27 drains located in Building 2, 1st floor of Nutrition and Food Service (NFS) and Veteran Canteen Services (VCS), and Building 5 Domiciliary (DOM), 3 floors.

q) Exterior treatment of all buildings once per year with pesticide application 3 feet up and 3 feet out from base of buildings.

C. CALL BACK REQUIREMENTS

1. EMERGENCY CALL BACK: The Contractor shall within two (2) hours after receipt of notification by the Contracting Officer of his/her designee, return a call and schedule the Integrated Pest Management (IPM) Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government.

2. NON-EMERGENT CALLS: Contractor shall report within the mutually agreed upon time with Technical Representative for non-scheduled, non-emergent services with no additional charge to the Government.

D. CONTRACTOR PERSONNEL

1. Throughout the term of this contract, all Contractor personnel providing on-site pesticide application must maintain certification as Commercial Pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related Pest Control.

Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to apply pesticides under this contract.

2. Upon award, VA-CIHCS will provide a walkthrough and training for Contractor Supervisor regarding the IPM regimen. It will then be the responsibility of Contractor to provide training to the assigned technician. Contractor will provide stability of service by assigning a technician as primary technician servicing VA-CIHCS.

Contractor will have a Supervisory presence available to train any newly assigned technicians and/or assure temporarily assigned technicians are familiar with the IPM regimen for the VA-CIHCS campus. It is not the responsibility of VA-CIHCS to train technicians on the campus IPM regimen.

E. REQUIRED CONTRACTOR REPORTING:

1. Contractor personnel will sign in at the beginning of their work shift and out at the end of their work shift. This will be done at the Technical Representative’s office.

Upon signing in at the office, a tentative itinerary for the tour of duty will be provided directly to the Technical Representative for approval.

2. After each service (scheduled or non-scheduled) contractor personnel will submit documentation (as mentioned above) including but not limited to:

a) The name and address of the individual who performed the inspections

b) The location, by building and room number where each inspection occurred

c) The evaluation of each inspected area

d) If needed, the area which were treated and pest or pests against which treatment is intended to control. The date and time of treatment

e) The brand name of the pesticide applied

f) The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide

g) The rate of application or amount of the pesticide applied

h) The total area treated

3. Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

4. The Contractor will be required to furnish the VA, prior to initial application of pesticides, the (SDS) trade names (if any) and chemical names of the chemicals used and label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time he changes chemicals or products used in the performance of this contract. This information is required by the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans.

5. Pest Activity logs will be posted and maintained in both Nutrition Food Service and Veterans Canteen Service Kitchens to be used for kitchen staff to document pest activity for vendor to indicate follow up treatment has occurred.

F. CONTRACTOR PERSONNEL BADGES AND PARKING

1. The contractor shall provide the Technical Representative with a list of contractor employees expected to enter the building. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and operation of the facility.

2. All contract personnel must properly display their badges. Non-PIV badges must be worn at or above the waist (facing forward).

3. The contractor shall be required to comply with all security polices/requirements of VA-CIHCS. All security policies and requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designed parking areas. Parking information shall be coordinated with each facility Technical Representative.

5. VA-CIHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

G. SPECIAL PROVISIONS

1. The following provisions shall be adhered to by the Contract personnel in performing pesticide applications of the areas specified below:

2. Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and not occupied by facility employees.

The contractor personnel shall at no time enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment.

3. Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low volatility and odor free as possible in order to keep odor levels from affecting patients in these areas.

4. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Technical Representative prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from the Technical Representative.

a. Critical Areas:

i. Pharmacy

ii. Research Facilities

iii. Operating Rooms

iv. Intensive Care Units

v. Respiratory Care Areas

vi. Sterile Processing Services (SPS)

5. When space treatment is required in these areas the Ultra-Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to .15 microns.

H. INTERFERENCE TO NORMAL FUNCTIONS

1. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

I. DISPOSAL OF HAZARDOUS WASTES

1. The Contractor shall not dispose of any excess pesticide containers, or any materials contaminated by pesticides at any location on the medical facility premises except as specified by the Technical Representative.

J. STORAGE OF PEST CONTROL MATERIALS

1. No pest control materials or equipment shall be stored or kept at the VA when the operator is not working, without the express approval of the Technical Representative.

K. HOURS OF OPERATION

1. Normal business hours are 7:00 a.m. to 5:00 p.m., Monday thru Friday, excluding federal holidays.

The following holidays are observed by the Department of Veterans Affairs:

• New Year’s Day

• President’s Day

• Martin Luther King’s Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving

• Christmas

• Any day specifically declared by the President of the United States to be a national holiday.

2. Some contract tasks may require work to be performed after normal business hours as indicated in Attachment B (VA-CIHCS IPM Task and Frequency).

L. STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS

1. Throughout the term of this contract, the Contractor shall be responsible for advising the Technical Representative about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage or access. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether or not the suggested modifications are implemented.

The Contractor will not be held responsible for carrying out structural modifications as part of the pest control effort. However, minor applications of caulk and other sealing materials by the Contractor to eliminate pest harborage or access may be approved by the Technical Representative on a case-by-case basis. The Contractor shall obtain the approval of the Technical Representative prior to any application of sealing.

M. PROGRAM EVALUATION

1. The Technical Representative will continually evaluate the progress of this contract in terms of effectiveness and safety, and will require such changes as are necessary.

The Contractor shall take prompt action to correct all identified deficiencies.

N. QUALITY CONTROL PROGRAM

1. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within 5-working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the CO. The program shall include at least the following items:

a. Inspection System.

The Contractor's quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Technical Representative identifies the deficiencies.

b. Checklist.

A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor, as well as every task required to be performed.

c. File.

A quality control file shall contain a record of all inspections conducted by the Contractor and any corrective actions taken. The file shall be maintained throughout the term of the contract and made available to the Technical Representative upon request.

2. Inspector(s). The Contractor shall state the name(s) of the individual(s) responsible for performing the quality control inspections.

O. BILLS OR INVOICES:

1. Bills or invoices are to be submitted monthly.

2. All services for the VA-CIHCS are to be on one invoice for the entire month, each type of service may be listed on the invoice for the month by line items. At no time shall the contractor invoice separate invoice in a month for other services such as (Bed Bug treatment, Bed Bug Sniffing Dog, Heat treatment, etc.) it must all be contained in the monthly invoice.

3. Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Payment Remittance: Monthly billings will be submitted into the Tungsten Network web link. A completed and accurate invoice and supporting documentation must be uploaded into the Tungsten Network. Once uploaded into the Tungsten Network, the invoice and supporting documentation will be transmitted into the Online Certification System for processing and payment.

Email: VA.Registration@tungsten-network.com to register for electronic invoicing.

Call: 1-877-489-6135 for support or 1-877-752-0900 for Client Services.

Or visit the following website:

http://www.tungsten-network.com/customercampaigns/veterans-affairs/

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin, TX 78714-8971 vafsccshd@va.gov http://www.tungsten-network.com/customercampaigns/veterans-affairs/ mailto:vafsccshd@va.gov

The Contractor shall establish electronic billing in Tungsten Network which is a method of submitting electronic invoices to the VA Financial Services Center (FSC).

Attachments:

Attachment A: VA-CIHCS IPM Service Coverage

Attachment B: VA-CIHCS IPM Task and Frequency

Attachment C: VA-CIHCS Insect Light Trap

Attachment A: VA-CIHCS IPM Service Coverage

VA-CIHCS, 3600 30TH STREET

DES MOINES, IOWA 50310

Building Number of Floors Square Footage

1 4 166,925

1W 6 69,490

2 3 57,379

3 3 30,431

4 3 23,942

5 3 22,389

6M 1 22,491

7M 1 19,483

10 2 16,130

11 2 10,632

12 4 97,532

21 2 5,044

24 2 6,326

25 1 15,000

27 1 11,969

28 3 169,000

Attachment B: VA-CIHCS IPM Task and Frequency

TASK FREQUENCY AREAS

IPM: Scheduled One visit per week including all items in SOW section B: a-q

To include Emergent or non-emergent additional visit(s) Scheduled by Technical Representative for emerging pest issues.

One visit every Thursday and/ or requested by

Technical Representative

Attachment A and at direction of Technical Representative

Scheduled Bed Bug Dog Once per month

Building 1

Building 5

Building 12

Building 25

(On-Demand) Bed Bug Dog Estimated Six/ Year Per Technical Representative Request

Bed Bug Treatment Estimated Six/ Year Per Technical Representative Request

Attachment C: VA-CIHCS Insect Light Trap

ID BUILDING_ROOM_AREA Light Type

1 2_1028_VCS Serving Entrance Gilbert: Flying Venus

2 2_1080_NFS Loading Dock Gilbert: Sticky Bear

3 2_1080_ NFS Loading Dock Gilbert: Sticky Fox

4 1_1301_C Dock Entrance Gilbert: Sticky Fox

5 2_1025_VCS Kitchen Gilbert: Flying Venus

6 2_1056_ NFS Dish Room Hallway Gilbert: Sticky Fox

7 1_Laboratory Hallway Gilbert: Sticky Fox

8 1_ Emergency Department Gilbert: Flying Venus

9 1W Operating Room Gilbert: Sticky Fox

10 1W_ Operating Room Gilbert: Sticky Fox

11 TO BE ADDED AT A LATER DATE TBD

12 TO BE ADDED AT A LATER DATE TBD

Limitations on Subcontracting

By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

An independent contractor shall be considered a subcontractor. “Similarly Situated” means that entity subcontracted to is same type of entity as the Prime Contractor (i.e., SDVOSB subcontracts to SDVOSB, small business subcontracts to small business).

National Archives and Records Administration (NARA) Records Management Language for Contracts (as applicable if required by Privacy Officer on 6500.6 Checklist)

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and

33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

a. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

b. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

c. The Government Agency owns the rights to all data/records produced as part of this contract.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

f. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

g. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Service Contract Labor Standards Requirement

Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below.

For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

VETS-4212 Reporting Requirement (as applicable for solicitations/contracts over $150,000 in value)

As this solicitation/contract has the following clauses checked off in Section C, FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items), the completion of VETS-4212 reporting on an annual basis is required:

• FAR 52.222-35, Equal Opportunity for Veterans

• FAR 52.222-37, Employment Reports on Veterans

Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

Furthermore, Contractors with federal contracts valued over $150,000 in the past calendar year are required to submit VETS-4212 reports by between August 1 and September 30 of each calendar year.

https://www.dol.gov/whd/local/index.htm https://www.dol.gov/agencies/vets/programs/vets4212

Please note that verification of VETS-4212 reports will be done as part of determination of contractor responsibility for awarded contractor.

Service Contract Reporting (as applicable for solicitations/contracts over $500,000 in value)

Service Contract reporting, to be completed by the contractor, is required for service contracts and orders as following are checked off under Section C, FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items):

• FAR 52.204-14, Service Contract Reporting Requirement

• FAR 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(as applicable)

The contractor is to report their, and their first-tier sub-contractors’, direct labor hours expended and total amount invoiced for the services performed under a specific contract.

The contractor shall report the information via the System for Award Management (SAM) at https://beta.sam.gov. The information is collected through SAM and included in the agency service contract inventory.

Contractors shall log in annually to their SAM profile to complete the service contract inventory reporting requirements. Contractors performing on covered contracts must report their information between October 1 and October 31 each year. Agencies are required to review contractor input and work with them to make revisions, if and as necessary, by November 30 each year.

Further guidance can be provided by Contracting Officer upon Contractor request.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

https://beta.sam.gov/

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

https://www.va.gov/covid19screen/

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

NOV 2021

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a)…