S02. 36C26321Q0187_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 76

636-21-1-5127-0015

36C26321Q0187 12-07-2020

Melissa Garrett, melissa.garrett@va.gov 605-336-3230 x7289 12-21-2020

10:00 AM CST

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 Melissa Garrett melissa.garrett@va.gov

X 100

X

561720

$19.5 Million

N/A

X

VA Medical & Regional Office Center 2501 W. 22nd St.

Sioux Falls SD 57105

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Financial Services Center VIA The Tungsten Network Refer to VAAR Clause 852.232-72

See CONTINUATION Page

Janitorial Services for the Holdrege CBOC in support of the VA Nebraska-Western Iowa Health Care System.

Period of Performance:

Base Year: 01/01/2021 - 12/31/2021 Option Year 1: 01/01/2022 - 12/31/2022 Option Year 2: 01/01/2023 - 12/31/2023 Option Year 3: 01/01/2024 - 12/31/2024 Option Year 4: 01/01/2025 - 12/31/2025

This requirement is being solicited as a total Service- Disabled Veteran-Owned Small Business set-aside.

Prospective offerors must have an active registration in the System for Award Management (SAM) www.sam.gov prior to submission of their offer. The Service Contract Act Applies to all services provided under the resulting contract.

Refer to FAR Provisions 52.212-1 and 52.212-2 for offeror submission requirements and evaluation factors.

See CONTINUATION Page

636-3610162-5127-856400-2542-010056190 636-21-1-5127-0015

X X

Travis Johnson

NCO2315L2-5351

36C26321Q0187

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...22

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) 52

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Contractor Name:

DUNS Number:

Point of Contact:

Phone Number:

Email Address:

b. GOVERNMENT: Contracting Officer

Contracting Officer: Travis Johnson

Phone Number: 605-333-6822

Email Address: Travis.Johnson2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

X 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

Other [Monthly or mutually agreed upon frequency]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Electronic Invoicing System VA Tungsten Number is: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

5. INVOICING INSTRUCTIONS:

In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g), all invoices must include:

• Name and Address of Contractor

• Contractor’s Invoice Date and Invoice Number

• Contract Number, Task Order Number, and/or Purchase Order Number mailto:Travis.Johnson2@va.gov

• Date(s) of Service

• Cost of service, i.e., hourly rate, quantity, job cost, trip, etc.

• Total price

Electronic Invoice Submission Method. Invoice(s) shall be electronically submitted through the Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veterans-affairs/.

The VA-FSC pays all associated transaction fees for VA orders.

The Tungsten direct vendor support number is 877-489-6135 for VA contracts. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA- FSC. This process can take up to five (5) business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. https://www.tungsten-network.com/us/support/’. The VA-FSC pays all associated transaction fees for VA orders.

For additional information, please contact:

• Tungsten Support, Phone: 1-877-752-0900, Email: va.registration@tungsten-network.com

• Department of Veterans Affairs Financial Service Center, Phone: 1-877-353-9791, Email: vafscched@va.gov

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:va.registration@tungsten-mailto:va.registration@tungsten-

B.2 STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Department of Veterans Affairs Community-Based Outpatient Clinics (CBOC’s)

Janitorial Statement of Work

1. SCOPE OF WORK

The contractor shall provide the management, supervision, manpower, equipment and all cleaning supplies including soap and paper products to provide custodial services as described herein for the following Department of Veterans Affairs- Nebraska Western Iowa Health Care System (NWIHCS) at the following locations:

Holdrege CBOC

1118 Burlington St Holdrege, NE 68949

Basic square footage is provided in Attachment 3 to this statement of work.

2. DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below:

A. Clean: Clean shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

B. Disinfect: Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

C. Contracting Officer: The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

D. Contractor: The term Contractor as used herein refers to both the prime contractor and any subcontractors. The price contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

E. Contracting Officer Technical Representative: The Contracting Officer reserves the right to designate a representative to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee’s authority. A copy of the designation shall be furnished the contractor.

3. CONTRACTOR RESPONSIBILITIES

Contractor is responsible for cleaning:

A. All occupied leased space, i.e., offices, storage areas, waiting rooms, exam rooms, etc.

B. All Restrooms, both public and private within the leased space.

C. Entrances, Lobbies & Hallways within the space.

D. Venetian Blinds, Fans, window sills, walls

E. Floor Maintenance, both vinyl and carpets.

(Attachment 1 and 2 give more specifics as to the necessary frequencies and cleanliness standards required.)

4. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

A. 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or 52.232-36, Payment by Third Party.

B. Invoices: Invoices shall be submitted in arrears:

1) Monthly

5. INSPECTION ANDQUALITY ASSURANCE:

A. The right is reserved to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any bidder and to reject any bid, irrespective of price, that shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance.

B. Quality Management and standards at VA NWIHCS is a commitment to provide all services by motivated, compassionate and skilled employees. All offerors must provide evidence with their offer submission that they have in a place a quality standards program that addresses the following standards;

1) Customer complaints and compliments;

A) The existence of a missions and goals statement, and

B) An ongoing employee training program.

C) The offeror must provide evidence with their offer submission of having or having available within his/her resources or manpower pool, a sufficient number of employees who will be assigned to VA NWIHCS that meet the Personnel Qualifications of this RFP.

6. INSURANCE:

The contractor shall be responsible for protecting the personnel furnishing services under this contract. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the contractor. To carry out this responsibility, the contractor shall provide the following for these personnel:

A. Worker Compensation and Employer's Liability: The Contractor shall comply with applicable Federal and State Workers' Compensation and occupational disease statutes.

B. General Liability: The Contractor shall have bodily injury liability insurance coverage written on comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability: The Contractor shall have Property Damage Liability insurance coverage of at least $500,000.

D. Automobile Liability: The Contractor shall have Automobile Liability insurance coverage as stated in clause VAAR 852.237-71 INDEMNIFICATION AND INSURANCE (VEHICLE AND AIRCRAFT SERVICE CONTRACTS). (APR 1984), included in this solicitation.

E. The certificate of insurance shall contain an endorsement to the effect, that cancellation of or any material change in the policies, which adversely affects the interest of the Government, shall not be effective unless a 30-day written notice of cancellation or change is furnished the Contracting Officer.

7. SAFETY REQUIREMENTS

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee may determine to be reasonably necessary to protect the lives and health of the occupants of the buildings. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the forgoing provisions and the action to be taken. The Contractor shall after receipt of such notice immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

8. HOURS OF OPERATION

All work shall be performed after normal building business hours, and before the next day of clinic operations.

A. The business hours of the VA NWIHCS are Monday through Friday (except federal holidays) from 7:00AMto 5:00PM.

B. Federal Holidays: The ten holidays observed by the Federal Government are: New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a federal holiday.

C. Non-Work Hours: Except in cases of emergency, Building #5 will be closed on weekends (Saturdays and Sundays) and Monday Through Friday from 5:00 PM until 7:00 AM the following workday.

9. SUPERVISION

A. The Contractor will have adequate supervision on-site during the scheduled hours of contract performance to ensure that all cleaning functions are performed as scheduled by the contractor. The term "on-site supervisor" and "alternate on-site supervisor" means a person designated in writing by the contractor who has the authority to act for the Contractor on a day-to-day basis at the work-site and to accept and sign correspondence on behalf of the contractor.

B. Supervisor and/or alternate shall be available during all times work is in progress. The contractor shall provide the names, telephone numbers and pager numbers to the COTR for use in contacting the supervisor should the need occur when the supervisor is not on the work site. This information shall be provided with the solicitation documents.

10. SECURITY AREAS

Some daytime cleaning could be required, but the majority of cleaning will be accomplished after normal work hours of building occupants. Specific rooms and areas requiring daytime cleaning will be furnished by the COTR after award and updated as needed. All schedules must be approved by the COTR. Cleaning of some rooms, electrical closets, and communications closets are not required by the contractor.

NOTE: The Government will not be responsible for any error or variation in the square footage listed in this contract, nor will the Contractor, because of an error or variation in the square footage listed, be relieved of his responsibilities to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

PIV Card Requirements:

Current VA Police Regulations dictate that all contract employee’s must have a PIV ID Card which involves obtaining background checks via the SAC and NACI systems before being able to work in their contracted area.

Having possession of this PIV ID Card will also allow the VA to assign access to their contracted area via providing key access to the facilities. The process will go as follows:

A. All CBOC contract cleaners will be expected to acquire a PIV ID card so as to be compliant with current regulations. The initial cost for one PIV Card per CBOC, and for management as agreed with

COTR, will be covered by the VHA NWIHCS. All PIV Card needs costs after the initial will fall under the responsibility of the contractor.

B. The contractor will agree that they will be responsible for the cost of their employee to travel to

Omaha or Grand Island to begin the process by initiating the SAC via fingerprinting.

1) This will be conducted in the VA Police office.

2) Each individual will complete the necessary form and provide their email address.

3) The email address will be needed when the results of the SAC investigation is completed.

C. The contract cleaner will be required to enter the provided website link to initiate the NACI security check.

D. Once the SAC has been initiated and adjudicated then the NACI initiated, the individual can then be entered into the PIV system via the dept PIV sponsor.

1) I will check with PIV on any other needed information for this to be accomplished.

E. The contract employee will then need to return to the Omaha or Grand Island VA to begin the PIV process by having their picture taken.

F. The individual may have to return to the VA when the process has been completed and the PIV ID is ready for pick up.

1) Unless the ID are ready the same day they are processed through the PIV system.

2) Each individual must provide 2 forms of government issued ID.

NOTE: This process will make our contractors compliant with current regulation and will be authorized to be able to request for keys for their assigned facility.

11. EMERGENCY/SPECIAL EVENTS

In case an emergency arises during the contractor's normal working hours (a building flood, for example), the contractor will divert his force as directed by the COTR to meet the emergency/event. The contractor and COTR shall agree on what, if any, work the Contractor is excused from performing on that date due to the emergency or special event.

12. QUALITY CONTROL PROGRAM

The Contractor shall establish a complete Quality Control Plan (QCP) to assure the requirements of the contract are provided as specified, submitted with solicitation documents. The quality control plan must include a management plan procedures that will be submitted to the COTR with quality control plan. The plan should include the basic cleaning schedules for the facility. It shall also include a quality control program. The QC program should include a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies. Payment may be withheld if the schedules are not submitted within the time frames set forth.

A. Contractor must submit evidence of quality assurance inspections and results.

B. Contractor supervisor should meet regularly with Contracting Officer’s Technical Representative (COTR) to review quality assurance.

C. Company should provide a policy and procedure manual for employees.

13. MONITORING PROCEDURES:

VA NWIHCS contracting personnel will monitor the contractor's performance to ensure contract compliance and that VA is receiving the services VA NWIHCS is paying for:

A. STAFFING - The contractor is required to have the specified number of staff available to provide daily services at VA NWIHCS. The contractor must provide a monthly report on the discipline and number of staff in the building daily. Contractor employees must sign-in prior to beginning their assigned work schedule and sign-out at the end of their scheduled assignment or if they leave the building earlier. VA NWIHCS Contracting Personnel will use this information to determine and verify the accuracy of the contractor's monthly invoice. The Contractor must furnish, at all times, the number of personnel agreed upon to accomplish the work of this contract. In the event the number of personnel on site is less, the Contractor’s invoice will be reduced by the number of hours the employee(s) were not in the Building. The monthly report must be submitted to the Contracting Officer or designee with the contractor's monthly invoice. If the monthly report is not furnished with the invoice, the invoice will not be processed for payment and returned for correct submission.

B. CONTRACT COMPLIANCE - VA NWIHCS will determine the effectiveness of contractor personnel by conducting periodic reviews on the completion of tasks listed in Section B.

14. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

A. Furnished by Contractor:

(1) The Contractor shall provide all soap (GOJO product #5186-03), hand sanitizer (GOJO Purell 1000 mL) paper towels, cleaning chemicals and supplies preapproved by the COTR prior to beginning the contract. The COTR will be provided the name of the product, usage of the chemical/supply, and Material Safety Data Sheets, if appropriate, for each product in use (submitted with solicitation documents).

(2) All Equipment must be properly guarded and meet all applicable OSHA standards. If a piece of equipment needs repair and is determined unsafe, the Contractor shall immediately stop using the equipment.

(3) The Contractor shall provide all equipment, supplies, chemicals and materials, i.e., cleaning rags, mop heads and handles, dust mops and handles, buckets, cleaning supplies, paper products, plastic bags, cleaning solutions, etc.

(4) Uniforms: The contractor shall have some method of identification for employees i.e. Uniforms shall have the Contractor's name, easily identifiable, affixed hereon in a permanent or semi-permanent manner such as a badge or monogram.

B. Furnished by the Government:

(1) Space in building, if available, for storage of materials: If storage space for supplies and equipment to be used in the performance of work under the contract is provided, the contractor shall maintain this space in a neat and orderly condition. NOTE: No flammable or explosive liquids will be stored in the building. The Government will not be responsible for damage or loss to the Contractor's stored supplies or equipment.

(2) Water and electricity to perform the contract.

15. FEEDBACK PROGRAM

A. Government representative will make a periodic walk-through of the building and other areas covered by this contract to ascertain the level of services being performed. The Contractor will be notified of any deficiencies.

B. Weekly performance meetings will be held between the Contractor's on-site representative and the

COTR or his/her representative. The purpose of these meetings will be to discuss the Contractor's performance, areas of deficiencies, areas of satisfaction and tenant concerns.

C. The Government will on occasion survey the tenants to ascertain the satisfaction level of the

Contractor's cleaning The Contractor will be given the results of all occupant surveys to assist in maintaining levels of acceptable service.

16. CLEANING QUALITY STANDARDS

NOTE: The Contractor, through innovations, technology or other means, shall perform the required cleaning services. Performance will be based on the Government's evaluation of results. (See Attachment 1 for Cleaning Standards and Attachment 2 for Cleaning Frequencies) The Government's evaluation will be based on occupant satisfaction, COTR and/or designee's inspections/Quality Assurance Program. Final results will be the determining factor for the success or failure of this contract.

A. All interior building space shall be free of obvious dirt, debris and dust. Glass surfaces shall be clean and free of smudges. Furniture shall be free of obvious dust, dirt, spots and debris. Carpets will be free of obvious spots and stains and shall be clean and free of dirt and debris. Carpet will be shampooed according to Attachment 2, Cleaning Frequencies. Sinks, urinals, stools, fixture chrome, and mirrors shall be clean and free of dust, dirt and encrustation. Soap and paper towels shall be provided to maintain an adequate supply at all times. Spot clean walls, doors and floors to remove all stains. All floors will be maintained according to best trade practices. Floors shall be free of dirt and debris. Contractor will be required to scrub, top, strip, finish, or burnish hard surface floors as required for appropriate maintenance.

B. Drinking fountains will be kept clean and free of water marks, debris and encrustation, and be maintained at a high level of sanitation.

C. All trash will be collected and removed to a location designated by the COTR or building lessor.

Trash cans shall be emptied and kept clean and free of dirt, stains and debris. Contractor shall supply trash bags for all wastebaskets, trash and food receptacles the contractor supplied trash bags shall not be torn, worn or contain residue.

D. Toilet rooms will be cleaned and sanitized with a VA approved germicidal disinfectant cleaner. Fixtures will be free of dust, streaks and encrustation. Surfaces of fixtures shall be clean, sanitized and polished, including commodes, urinals, wash basins and shower stalls. All plumbing on fixtures shall be free of dust, streaks and encrustation. Mirrors and glass shall be clean and free of spots and streaks. Floors will be clean and sanitized with a VA approved germicidal disinfectant cleaner and be free of dust, dirt, debris and bacteria. Partitions and walls will be free of obvious dirt, graffiti and dust. Toilet supplies shall be replenished as needed. The contractor shall maintain adequate supplies of soap and paper products at all times.

E. The Contractor will be responsible for servicing, disinfecting and cleaning all dispensers of toilet tissue, paper towels, hand soap, toilet seat covers, and sanitary napkin dispensers in all restrooms, and ensure that these products are available-at all times.

F. Venetian blinds and window treatments shall be kept free of dust and dirt.

17. MISCELLANEOUS REQUIREMENTS

A. Contractor will sign for and have security responsibility for all building keys needed to perform the requirements of the contract. Contractor shall maintain strict control over all keys issued and losses shall be reported the COTR.

B. Contractor’s employees shall be familiar with the building fire alarm system, and trained In the procedures to follow in the event of fire or other emergency.

C. Report any building-type items found in need of repair to the COTR.

D. Current MSDS booklets will be maintained on all chemicals used to comply with contract requirements.

18. FURNITURE AND MEDICAL EQUIPMENT MOVING

Where it is necessary for the contractor to move furniture and furnishings, it shall be done with extreme care and furnishings shall be replaced to make the area ready for use.

Statement of Work – Attachment 1 – Cleanliness Standards Item Cleanliness Standards

Doors Surface is clean, free of smudges and fingerprints. Doorjamb is free of dust/dirt build-up.

Baseboards No splatters from stripper, free from floor finish build-up.

Tile Floors

No dust/dirt build-up in corners, along baseboards and under/behind furniture. Spills, stains, and soil are removed; sufficient floor finish with high luster.

Carpeted Floors

No dust/debris build-up in corners, along edges and under/behind furniture. Spots and stains are promptly removed and floor has vacuumed appearance.

Walls No splatters, drips, smudges, fingerprints or soil build-up.

Light Fixtures Surface is free of dust, soil build-up, splatters, etc.

Sinks, Fountains

No soap or soil build-up on top surface or underside of sink. No water build-up around faucet or plumbing. Enamel, chrome fixtures, and plumbing have polished appearance.

Mirrors/Glass

No evidence of fingerprints, smudges, streaking, splatters or film.

Mirror frames are dust-free.

Dispensers

Free of soap or soil build-up. No streaks, smudges, splatters, or dust build-

up. Dispensers are filled daily or as needed.

Waste Receptacle

No evidence of splatters or streaks. Wiped clean inside and out. Clean liner in place.

Stairwells

Steps free of dust and debris. Freshly wet mopped to remove spills and soil.

Walls free of spots, splatters, smudges and fingerprints. All plumbing and ceilings are free of dust build-up and spider/cobwebs.

Toilets, Urinals

Bowl is free of ring, and under rim has stains removed. Rim, seat and outside of bowl has clean, polished appearance and is free of splatters and urine build-

up. Pedestal is thoroughly cleaned and is free of urine stains and splatter.

Shower

Stall floor, walls and fixtures are free of soap build-up and mildew.

Fixtures are thoroughly cleaned and polished. Curtain is not torn and is free of soap build-up and mildew.

Ledges, Sills (high and low areas) Free of dirt, dust and debris. Spots and stains are removed.

Fans, Vents Free of dust. Spots and stains removed.

Furniture

Vinyl furniture has dust, debris, spots, and stains removed from seat and frame. Fabric furniture has dust, spots, and stains removed. Frame is thoroughly vacuumed under cushions. Wooden frames are treated with furniture polish.

Horizontal Surfaces

All horizontal surfaces not otherwise specified are to be dust free, and free of spots or stains.

Stainless Steel Stainless steel surfaces not otherwise specified are to be free of smudges, fingerprints, streaks, and splatters, and have a freshly polished appearance.

Housekeeping Equipment Cart, bucket, and wringer are to be free of dust, dirt, spots, and stains.

Stainless steel should be polished. Tools and electrical equipment are thoroughly washed and free of spots, stains, dirt, and splatter.

Chemical containers are properly labeled.

Housekeeping Closet

Closet is well organized. Walls are free of spots and stains. Floors are scrubbed and free of dust, debris, spots, and soil. Shelves contain only chemicals and supplies, neatly stacked. Chemical listing, MSDS location memo, and work schedule are posted in a highly visible location.

Statement of Work – Attachment 2 – Cleaning Frequencies

DESCRIPTION FREQUENCY

Sweep/Vacuum entrances, lobbies, corridors and office areas.

Sweep/Vacuum/clean all stairwells.

Vacuum and spot clean all carpeted areas.

Empty all trash receptacles and ashtrays.

Daily

All trash receptacles are lined with plastic trash bags.

Daily Clean all trash receptacles and ashtrays.

All trash collected is removed from the building.

Cabinets cleaned using damp cloth and disinfectant solution.

Other surfaces and furniture, etc., cleaned using damp cloth and disinfectant solution. Public restroom floors are clean and free of odor and stains.

Staff restroom floors are clean and free of odor and stains.

Staff lavatories (restroom) are clean and free of odor and stains. Patient lavatories (restroom) are clean and free of odor and stains. Public lavatories (restroom) are clean and free of odor and stains. Staff commodes and urinals are clean and free of odor and stains. Public commodes and urinals are clean and free of odor and stains. Staff towel, tissue and soap dispensers are cleaned and filled.

Public towel, tissue and soap dispensers are cleaned and filled. Staff toilet partitions are checked and spot cleaned.

Public toilet partitions are checked and spot cleaned.

Staff push plates and door handles cleaned with disinfectant. Public push plates and door handles cleaned with disinfectant. Waiting room furniture will be checked/cleaned daily:

End tables dusted Reading materials arranged neatly Drinking fountains cleaned.

Glass in entry doors cleaned Reception counter tops cleaned.

Walls checked and spot washed as necessary.

Spot clean carpets as needed.

Employee break area cleaned.

DESCRIPTION FREQUENCY:

Restroom partitions cleaned Hard surface floors spray, buffed or burnished All horizontal surfaces damp dusted: Furniture Ledges Frames Window Sills

Storage areas swept

Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily

Weekly

Weekly Weekly Weekly

Monthly

Baseboards and air defusers cleaned Monthly

DESCRIPTION FREQUENCY:

Light fixtures checked and cleaned Quarterly All window treatments cleaned Quarterly

Interior windows washed Bi-Annually All hard floors scrubbed and refinished (4 coats of finish) Bi-Annually

Shampoo/extract all carpets Bi-Annually

Statement of Work – Attachment 3 – Space Allocations per VA Holdrege Building Room Description # of Rooms Offices 30 Receptionist Office 1 Waiting Room 2 Break Room 3 Rest Rooms 7 Storage Rooms /Closets 3 Conference Rooms /Group Rooms 3 Hallways 3

Statement of Work – Attachment 3 – Square Footage

Holdrege CBOC 1118 Burlington St Holdrege, NE 68949

9,750 sq ft

Total: 9,750 sq ft

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO __________________ __________________

Janitorial Services for the Holdrege CBOC in support of the Nebraska-Western Iowa VA Health Care Facility.

Contract Period: Base POP Begin: 01-01-2021 POP End: 12-31-2021

1001 12.00 MO __________________ __________________

Janitorial Services for the Holdrege CBOC in support of the Nebraska-Western Iowa VA Health Care Facility.

Contract Period: Option 1 POP Begin: 01-01-2022 POP End: 12-31-2022

2001 12.00 MO __________________ __________________

Janitorial Services for the Holdrege CBOC in support of the Nebraska-Western Iowa VA Health Care Facility.

Contract Period: Option 2 POP Begin: 01-01-2023 POP End: 12-31-2023

3001 12.00 MO __________________ __________________

Janitorial Services for the Holdrege CBOC in support of the Nebraska-Western Iowa VA Health Care Facility.

Contract Period: Option 3 POP Begin: 01-01-2024 POP End: 12-31-2024

4001 12.00 MO __________________ __________________

Janitorial Services for the Holdrege CBOC in support of the Nebraska-Western Iowa VA Health Care Facility.

Contract Period: Option 4 POP Begin: 01-01-2025 POP End: 12-31-2025

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.