S02. 36C25626Q0495_.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

586-27-1-583-0003

36C25626Q0495 03-11-2026

Caleb Parker, Contract Specialist 713-791-1414 ext 149866 03-31-2026

2:00 PM CDT

36C256 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

X 100

X

561730

$47 Million

N/A

36C586

Department of Veterans Affairs G.V. (Sonny) Montgomery Medical Center

1500 East Woodrow Wilson Avenue Jackson MS 39216-5116

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

1-877-489-6135 N/A

See CONTINUATION Page

Contractor Shall Provide all management, labor, equipment, materials, and expertise necessary to perform grounds maintenance services, including turf care, pruning, irrigation support, and snow/ice removal on a per-event basis, in accordance with the Performance Work Statement.

Reference B.2 Price/Cost Schedule, B.3 Delivery Schedule, and Performance Work Statement starting on page 5 and ending on page 20 for additional details.

Base Period of Performance (POP): 10/01/2026 - 09/30/2027 Option 1: 10/01/2027 - 09/30/2028 Option 2: 10/01/2028 - 09/30/2029 Option 3: 10/01/2029 - 09/30/2030 Option 4: 10/01/2030 - 09/30/2031

See CONTINUATION Page

X 1(One)

Ashley Haslauer Contracting Officer

36C25626Q0459

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 44

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 52.204-91 CONTRACTOR IDENTIFICATION (DEVIATION) (NOV 2025)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Ashley Haslauer, Contracting Officer Department of Veterans Affairs Network Contracting Office 16 2400 Canal Street New Orleans, LA 70119-6535 Email: Ashley.Haslauer@va.gov

Caleb Parker, Contract Specialist Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston

TX 77056-5643

Email: caleb.parker@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Ashley.Haslauer@va.gov mailto:caleb.parker@va.gov

Performance Work Statement Grounds Maintenance Service

G.V. “Sonny” Montgomery VA Medical Center (GVSMVAMC) 1500 E Woodrow Wilson Drive

Jackson, MS 39216

1. OBJECTIVE: The GVSMVAMC requires performance-based grounds maintenance services that keep turf, trees, shrubs, beds, walkways, paved surfaces, entrances, and designated exterior areas safe, clean, healthy, and professional in appearance.

All required results are defined by measurable performance standards and Acceptable Quality Levels (AQLs) found in the Performance Requirements Summary (PRS) and monitored under the Quality Assurance Surveillance Plan (QASP).

Performance-based acquisition requirements are applied consistent with FAR Subpart 37.6

2. GENERAL: This requirement is strictly for non‑personal services. The Contractor shall furnish all supervision, labor, equipment, tools, materials, and supplies necessary to fully perform the services described herein. Government employees shall not directly supervise Contractor personnel. Government involvement is limited to inspecting deliverables to verify performance outcomes have been achieved. The Contractor is fully responsible for directing and controlling their personnel and ensuring all work is completed according to the performance standards in this PWS.

Definitions:

• Improved Grounds: Turf and landscaped areas subject to routine mowing, trimming, edging, and horticultural care.

• Police Grounds: All exterior areas requiring collection and removal of litter and debris.

• Event (Snow/Ice): A discrete weather occurrence requiring snow/ice removal or de‑icing to restore safe pedestrian/vehicle access.

• AQL: Acceptable Quality Level – maximum allowable deviation from prescribed performance outcomes.

• Working Day: Monday–Friday, excluding Federal holidays unless otherwise approved.

3. BACKGROUND: The Department of Veterans Affairs, G.V. “Sonny” Montgomery VA

Medical Center, has a requirement for providing grounds maintenance services to all outside areas of the facility in accordance with the terms and conditions stated within this Performance Work Statement (PWS). It is the government’s intent to institute a complete grounds maintenance service that will maintain healthy grass, trees, shrubs, plants, and present a clean, neat, and professional appearance.

4. SCOPE OF SERVICES: Services needed under this effort (to include required

Deliverables) will be executed for the grounds as described below:

A. MAINTAIN IMPROVED GROUNDS

a. Mow Improved Grounds: Grass shall be cut and maintained for +/- 5.01 acres. Grass clippings shall be removed when visible after mowing. Mowing intervals are determined by the Contractor to maintain outcomes. Turf is healthy, uniformly mowed, and maintained within species-specific height ranges:

• Kentucky Blue Grass, St. Augustine – 2 to 3 in.

• Tall Fescue – 2.5 to 3.5 in.

• Bermuda Grass – 1 to 1.5 in.

• Zoysia – 1 to 1.5 in.

b. Edging: Sidewalks, curbs, pads, and edges have clean, crisp lines with vegetation removed within 0.5 inch of the edge and to a depth of 2 inches.

Acceptance is based solely on outcome. This work involves +/- 12,065 linear feet of sidewalks, driveways, concrete pads, and curbs.

c. Empty Waste Cans/Police Grounds: All exterior areas are free of litter, natural debris, and trash. Waste receptacles are emptied daily on working days and never overflowing. All debris is disposed at the designated on-site location.

d. Pressure washing Services: Entrances, walkways, and designated high‑traffic exterior areas are free of stains, mildew, algae, and dirt accumulation. Minimum required performance: twice per year (spring/fall).

Additional services must be issued in writing by the Contracting Officer (CO) or COR acting within written delegation.

e. Repair Damaged Areas: Outcome: Bare, eroded, or damaged turf areas (including Contractor‑caused damage) are restored using sod matching surrounding turf in density, appearance, and health. Initial restoration must occur within 12 months of contract start and be maintained thereafter.

f. Apply Fertilizer and Perform Pest Identification and Control:

Plant and turf health is sustained through an effective, soil‑test‑based fertilization program and pest pressures are managed through a safe, effective Integrated Pest Management Plan (IPM).

Requirements:

• Annual soil testing by a certified laboratory; fertilizer/lime rates determined by test results.

• Compliance with VHA Directive 1850.02 for pest management operations.

• All pesticides applied by Mississippi‑certified personnel.

• Contractor shall submit an IPM Plan for CO approval prior to pesticide use.

• Contractor shall maintain pesticide usage logs and MSDS/SDS

g. Trimming/Pruning:

Outcome: Trees, shrubs, and hedges maintain healthy growth and natural form; safety clearances are maintained:

• 14 ft above streets

• 12 ft above driveways

• 8 ft above walkways

• 4 inches from buildings

Standards: ANSI A300 and ANSI Z133 safety standards. Topping or de‑horning is prohibited. Acceptance based on outcome, not frequency.

h. Pavement Sweeping Outcome: Pavement and hard surfaces are free of accumulated sand, leaves, debris, and vegetative buildup. Sweeping frequency is determined by the Contractor to maintain this outcome.

i. Maintain Bedding and Planted Areas:

Beds are weed‑free, uniformly mulched to a depth of 3–4 inches, neatly edged, and contain healthy shrubs/plants.

Mulch Performance Characteristics:

Must suppress weeds Non‑staining, non‑toxic ADA‑safe for accessible paths Durable for exterior horticultural use

Contractor may use any mulch meeting these characteristics (“or equal”), consistent with FAR 11.002 performance‑based requirements.

Cleaning of mulch will include but is not limited to:

• Regularly remove any weeds, leaves or sticks to keep mulch looking clean.

• Rake rubber mulch to loosen layers that may have become compacted over time.

• Spray mulch with water to remove any dust or dirt that may have collected on the mulch.

• Replace any mulch that has been displaced.

• Use a leaf blower to clean out leaves or debris from mulch.

• Wash mulch by sprinkling environmentally friendly soap on the mulch covered area and spraying with a hose.

• Pressure wash the mulch with warm water to help clean grime and dirt stuck on the rubber.

Weed barrier installation must be maintained where required.

j. Dead Trees and Shrubs: Shrubs and trees that must be removed due to damage or death shall be pulled up by the roots and removed completely.

New like-kind plants shall be replanted in the existing place at the contractors expense.

k. ROCK REMOVAL and SODDING: Remove 6 inches of limestone base from designated area; backfill appropriately; ensure final grade supports sod growth consistent with adjacent areas.

l. Snow and Ice Removal (Per‑Event):

Outcome: Priority walkways and paved areas are cleared to a minimum 3‑foot width and remain safe for intended pedestrian/vehicular use.

Trigger:

• 1 inch accumulation, or Unsafe conditions requiring de‑icing (Determination made by COR).

Timing:

• Clearing begins when trigger is met

• Snow/ice removed within 1 hour of snowfall ending

• Ice treated immediately

a. IRRIGATION

a. Irrigation System Survey

The Contractor shall perform a full and comprehensive survey of the existing irrigation system across the entire GVSMVAMC campus. The survey shall include:

• Identification and verification of all irrigation components, including heads, valves, lines, controllers, sensors, and backflow devices.

• Operational testing of each zone.

• Documentation of all deficiencies, malfunctions, missing components, leaks, pressure issues, coverage problems, and any areas lacking irrigation but requiring it for proper grounds maintenance.

The Contractor shall provide the COR with a detailed written survey report and an updated, accurate map identifying all irrigation components and system routing.

b. Deficiency List Following completion of the survey, the Contractor shall submit a detailed deficiency list that includes:

• Each deficiency identified

• Exact location

• Recommended corrective action

• Materials and labor required

• Estimated repair timeline

c. Price Proposal for Contract Modification The Contractor shall submit a formal price proposal for modification of the contract to repair and fully restore the irrigation system to proper working condition. This proposal shall include:

• All labor, equipment, and materials required

• Costs for installing additional irrigation in areas where irrigation is absent but required

• Updated map(s) of proposed additions or corrections

• Any warranty and/or commissioning details No repair or installation work shall begin until the Contracting Officer issues a signed contract modification.

d. Responsibility After System Repair Upon completion of all approved repairs under the contract modification and acceptance by the Government, the Contractor will assume full responsibility for all maintenance, operation, and repairs of the irrigation system for the remaining duration of the contract.

These responsibilities include, but are not limited to:

• Seasonal adjustments and programming of controllers

• Repair of broken heads, valves, lines, wiring, sensors, and controllers

• Maintaining proper coverage and water distribution

• Ensuring compliance with Mississippi irrigation licensing requirements

• Ensuring the system remains in fully operational condition at all times

e. Deliverables (Irrigation Specific)

• Irrigation system survey report

• Updated irrigation system map

• Detailed deficiency list

• Formal price proposal for contract modification

• Ongoing irrigation maintenance and repair logs (after system acceptance)

b. REPORTING AND PERSONNEL

a. Weekly Reports: Contractor shall provide a weekly plan for any work to be done as well as a weekly follow up report that shows the work that was done.

This report will include pictures and responses to any issues that need to be addressed. Invoices will be paid for the work that has been completed.

b. Local Personnel: Contractor shall provide local representation for timely response to any complaints. Local representatives should always be present when staff are on site working and should have experience of landscape maintenance. The COR should not walk around the site daily and inform the contractor of their obligations.

c. INVOICING: Invoices will be paid based on work completion. Any work not completed will be De-obligated at the end of the contract.

a. CLC Courtyard: The CLC courtyard will be under construction at some point.

The work that will be done in this area will need to be de-obligated from invoicing. See estimated workload data for size of the courtyard.

b. Loading Dock: The area in the loading dock will be under construction at some point. The work that will be done in this area will need to be de-obligated from invoicing. See estimated workload data for size of the loading dock.

d. PERFORM SNOW/ICE REMOVAL:

The Contractor shall remove snow and ice from all paved areas (roads, parking lots), sidewalks, steps, stairs, landings, and entrance ramps.

Snow and ice removal shall be performed per event, defined as any occurrence in which either of the following conditions is met:

• Snow accumulation reaches one (1) inch, or

• Ice is present and creates unsafe pedestrian or vehicular conditions.

Priority Walkways:

a. Main entry to the hospital

b. West entry near the Emergency Department

c. Emergency Department ramp

d. Research and Education entry

e. Logistics Admin and I-Wing personnel entry

The Contractor shall ensure a minimum 3-foot-wide cleared path free of snow, ice, piles, or drifts on all priority walkways, steps, landings, and ramps.

Snow and ice removal from all remaining paved surfaces (roads and parking lots) shall restore safe and passable conditions for normal facility operations.

Timing Requirement:

Snow and ice shall be removed within one (1) hour after snowfall stops or immediately upon reaching trigger conditions described above.

f. Remove Ice: The contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation, or by applying ice melt or sanding with washed sand. The contractor will provide de-ice/sand material and shall remove and dispose of excess sand accumulation.

e. Estimated Workload Data

Item Name Estimated Quantity 1 Mowing 5.01 Acres 2 Edging 12065 Linear Feet 3 Trimming 2500 Linear Feet 4 Mulched Areas 0.62 Acres 5 Fertilizer and Pesticide

Application

5.01 Acres

6 Snow/Ice Removal 6a. Sidewalks 4469 Square Yards 6b. Stairs and landings 910 Square Yards 7 Police Grounds 19.50 Acres 8 Pavement Sweeping 14.79 Acres 9 Empty Waste Cans 33 Receptacles 10 Limestone 256 Square yards 11 CLC Courtyard 22779 Square Feet 12 Loading Dock 1219 Square Feet 13 Sod Placement 6980 Square Feet

5. PLACE AND PERIOD OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216. This project, as encompassed by the final contract when executed, will consist of a base year (1 October 2026 to 30 September 2027) plus 4 option years of service for the facility.

Contract performance will end when the contract is successfully completed. Contract type is firm fixed price.

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m. Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur)

Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

7. Contractor Qualifications & Required Certifications

The Contractor shall ensure all personnel performing work under this contract possess the licenses and certifications required by the State of Mississippi and applicable Federal and VA policy. These licenses must be valid at the time of contract award and must remain active for the duration of the contract. Copies of all required licenses shall be provided to the Contracting Officer upon request and prior to the start of performance.

The following licenses are required for performance of this contract:

1. Mississippi Landscape Contractor License Required for turf care, planting, sod installation, pruning, and landscape maintenance activities.

2. Mississippi Pesticide Applicator License Required for all activities involving pesticide, herbicide, or chemical application in accordance with State law and VHA Directive 1850.02.

3. Mississippi Irrigation/Sprinkler Contractor License Required for inspection, adjustment, repair, or modification of irrigation components, including valves, controllers, heads, lines, wiring, and sensors.

All pesticide applications must be conducted by certified applicators in accordance with Federal, State, and VA medical center safety guidelines.

The Contractor shall ensure subcontractors performing any portion of work requiring a license also hold the appropriate State of Mississippi certification. Contractor is responsible for verifying subcontractor compliance.

Failure to maintain required licensing constitutes a material breach of contract and may result in suspension of work, withholding of payment, termination, or other remedies available to the Government.

8. KEY PERSONNEL

During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Scope of Work and covered by the final contract.

9. DELIVERABLES:

Weekly work plan and follow‑up report with photos Soil test results & fertilization logs Approved IPM Plan & pesticide usage logs Irrigation survey report, updated map, deficiency list (If applicable) irrigation repair logs after modification Snow/ice event logs COR‑requested ad hoc reports tied to PWS outcomes

10. RECORDS MANAGEMENT

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-

0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone” [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

12. Flow-down of requirements to subcontractors:

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

11. OTHER REQUIREMENTS:

11.1 Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

11.2 Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

11.3 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the

Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

11.4 Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractor is not authorized payment for future work not performed and/or for work that has not been successfully completed.

11.5 VA authorized personnel who may contact contractor for repair service

(Note: names will be provided but are subject to change)

Contracting Officer Representative Facility Operations Supervisor Contracting Specialist

11.6 Warranty: Contractor shall provide a one (1) year warranty on all equipment/services covered in this contract.

B.2 PRICE/COST SCHEDULEITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Grounds Maintenance Services per the Performance Work

Statement.

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027

PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

Statement.

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028

PRINCIPAL NAICS CODE: 561730 - Landscaping Services

Statement.

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029

PRINCIPAL NAICS CODE: 561730 - Landscaping Services

Statement.

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

PRINCIPAL NAICS CODE: 561730 - Landscaping Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Statement.

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

PRINCIPAL NAICS CODE: 561730 - Landscaping Services

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: G.V. (Sonny) Montgomery Medical Center 1500 E Woodrow Wilson Ave Jackson, MS 39216 United States

1.00 10-01-2026 Through

09-30-2027

MARK FOR: Willard Rushing 601-364-1512 Willard.Rushing@va.gov

Same as Line Item 0001 1.00 10-01-2027

09-30-2028

Same as Line Item 0001 1.00 10-01-2028

09-30-2029

Same as Line Item 0001 1.00 10-01-2029

09-30-2030

Same as Line Item 0001 1.00 10-01-2030

09-30-2031

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text.