S02_COMBINED SYNOPSIS SOLICITATION_X-Ray Unit_36C10E20P0273.pdf

General Information

Action Code: Combined Synopsis Solicitation

Document Type: RFQ

RFQ Number: 36C10E20Q0273

Posted Date: August 20, 2020

Response Date: August 27, 2020

Classification Code: 6635 (Physical Properties Testing and Inspection)

Set Aside: N/A (Full and Open Competition)

NAICS Code: 334517 (Irradiation Apparatus Manufacturing)

Description

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates award of a single firm fixed price contract. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

ii. Solicitation 36C10E20Q0273 is issued as a request for quote (RFQ).

iii. The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2020-08, effective August 13, 2020 and VAAR 2008-23, effective July 16, 2020.

iv. Description of Requirement:

Background/Scope

The purpose of this requirement is to provide, deliver, install and provide training for a brand-new X-ray machine (as described within) at the Department of Veterans Affairs, Veterans Benefits Administration, Sioux Falls Regional Office. The purpose of the security equipment is to provide security and safety to employees, Veterans, and visitors to the Regional Office building. The work will be done at the Sioux Falls VA Regional Office, 2501 W. 22nd Street, Building 38, Sioux Falls, SD 57105.

The machine can be delivered and installed during normal business hours (8:00am-4:30pm) at the address listed above.

Performance Requirements

The vendor shall furnish and install a Smiths Detection HI-SCAN 6030di X-ray inspection system or equivalent.

o Minimum Tunnel size: 24”W x 13”H o Maximum Conveyor Load: 220 pounds o Minimum Steel Penetrations: 27mm o Minimum Wire Resolution: 38 AWG o Power requirement of 120V o Film Safety: Guaranteed for high speed film up to ISO 1600 o Meets all applicable laws and regulations in respect to X-ray emitting devices o Duty Cycle: 100%, no warm-up procedure required o Flat Panel LCD Monitor o Cart o Operator Keyboard o Software or equivalent

USB interface REVIEW feature (to recall image areas no longer visible) HI-SPOT – Automatic Dense Area Detection Super Enhancement Optizoom Image Store System HI-TRAX Image Enhancement Functions X-ACT – Identifies suspicious materials such as explosives Hi-TIPPLUS – Threat Image Protection OTS Xtrain – Operator training o Operator Manual o 12-month standard warranty o Minimum of half meter entrance roller table o Minimum one meter exit roller table

The Vendor shall include an extended warranty with preventative maintenance for the x-ray machine of a minimum of 4 years following the 12-month standard warranty. Vendor must submit all warranty and technical support information with their quotation. This information shall include, at a minimum, terms of coverage, conditions, durations and services offered. Extended warranty with preventative maintenance at a minimum must cover:

o On-site service coverage 8:00 AM to 4:30 PM, Monday to Friday o All labor, travel time, and travel expenses o All replacement parts required o Unlimited access to 24/7 technical support o Annual PMI and Radiation Leak Survey

The Vendor shall provide applicable on-site customer operator training. The Vendor must provide all training documents within their quotation.

The Vendor shall furnish all labor, machinery, freight and delivery, materials, tools, and equipment necessary to accomplish the required work.

All materials are new and of quality grade standard manufacture and first class in every aspect.

All work shall be performed by competent installers, skilled in their trade and shall be executed in a thorough, substantial and workmanlike manner.

Any and all permits and licenses required for this project must be obtained by the proposer and must be included in the proposed price.

Delivery and installation shall be coordinated with the below Regional Office Point of Contact.

This should be coordinated within seventy-two (72) hours prior to actual delivery. Failure to coordinate with the Regional Office Point of Contact may be cause for rejection of delivery and installation. Installation must include at a minimum:

o X-ray unit installation o 2-hour Operator Orientation o Radiation Leak Survey

Any specified items damaged prior to and/or during delivery and installation shall be Vendor’s responsibility to replace with no charge to the Department of Veterans Affairs.

Vendor is responsible for the clean-up and removal of all packing material, trash and debris from the delivery and installation each day. All trash must be taken off-site by the Vendor during the time of delivery and installation.

Site work to be of a minimum obstruction to traffic and normal Department of Veterans Affairs business.

The delivery and installation shall be inspected by representative of the Department of Veterans Affairs along with the selected Vendor prior to final acceptance and payment.

Sioux Falls Regional Office Point of Contact

Name: Cathy Anderson Position: Management Analyst Phone: 605-336-3230 x5930/Cell 605-321-8195 E-Mail: catherine.anderson6@va.gov

ITEM INFORMATION DESCRIPTION OF SUPPLIES

The Contractor shall provide all requirements as outlined in the attached requirement to provide, deliver, install and provide training for a brand-new X-ray machine (as described within) for the Department of Veterans Affairs, Veterans Benefits Administration, Sioux Falls Regional Office.

TOTAL PRICE: $______________(Fill-In) LEAD TIME: _______(Fill-In) DAYS AFTER RECEIPT OF PURCHASE ORDER

v. FAR 52.212-1, Instructions to Offerors – Commercial Items (JUN 2020), applies to this solicitation.

The following provisions are added as addenda:

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp

(VAAR)

(End of Addendum to 52.212-1)

vi. FAR 52.212-2, Evaluation – Commercial Items (OCT 2014), applies to this solicitation.

(1) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price

(2) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). OPTIONS ARE NOT N/A

(3) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-2

BASIS FOR AWARD DECISION and Other Information

X-Ray Security Screening System Machine

1. Contract Type: The contract will be firm-fixed price. It will be competed and awarded under Federal Acquisition Regulation Part 13, Simplified Acquisition Procedures. The Government intends to select one Contractor from the subject solicitation.

2. A single Contractor will be selected who is deemed responsive and responsible in accordance with the Federal Acquisition Regulation (FAR) 9.104-1, whose offer conforms to the RFQ requirements. The Contractor is NOT in the Excluded Parties List System (EPLS) and are NOT listed on the List of Parties Excluded from Federal Procurements or otherwise ineligible to receive an award.

3. Award decision will be based on the lowest evaluated overall price from the responsible offeror whose quote is “responsive” and found to meet the requirements identified herein. The Government intends to make award on an all or none basis to the offeror presenting the best value. Best value is defined as the lowest priced quote meeting the requirements identified herein.

4. In accordance with FAR 52.204-7, the Contractor is required to be registered and active in the SAM database and enter all mandatory information into the system to include the completion of the Online Representation and Certification Application (ORCA) at the time of quote submission and time of award. NAICS Code 334517 has been designated for this requirement and shall be listed within the contractor’s SAM profile at the time of quote submission and meet the Small Business Size Standard of 1000 employees. Internet access allows you to register in SAM by competing an electronic on-line registration application at https://www.sam.gov/SAM/ .

5. Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate quotes and award a contract without discussions. Therefore, each initial quotation should contain the offerors best terms and price.

6. Solicitation Questions: Questions of a technical nature shall be submitted to the Contracting Officer in writing via e-mail. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is August 24, 2020 by 5:00 PM EDT. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

7. Amendments: Amendments to this solicitation will be posted at https://beta.sam.gov (Contract Opportunities). Paper copies of the amendments will NOT be individually mailed. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

8. Quote Preparation Instructions: Quotes shall be based on the requirements of the solicitation, and must contain the following:

Part I - Price: Insert proposed unit and extended prices in all Contract Line Item Numbers (CLINs).

All prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. Total Price:

The total evaluated price will be the sum of all Contract Line Item Number. The Government shall evaluate price to determine whether or not it is considered fair and reasonable IAW FAR 13.106-3.

The Item(s) being quoted must include detailed specifications / literature supporting an equivalent unit to the HI-SCAN 6030di unit performance requirements and contain the same or better salient characteristic, to include the same type of warranty or better.

9. Submission of Quotes:

(a) Quotes are due no later than August 27, 2020 by 5:00 PM EDT.

(b) Quotes shall be submitted electronically to Stuart.Stovall@va.gov. The email subject line must contain the following: “Quote in Response to 36C10E20Q0273, X-Ray Unit, Sioux Falls RO”.

(c) Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation.

Failure to provide any of the required information or the providing of inadequate or unclear information may result in the offer being considered unacceptable.

vii. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (JUN 2020) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.

viii. FAR 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this solicitation. The following provisions clauses are added as addenda:

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JULY 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp

(VAAR)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items.

PROVISIONS AND CLAUSES APPLICABLE TO

VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X__ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

_X__ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.] ___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

_X__ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

_X__ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-73, Economic Price Adjustment—State Nursing Home Care for Veterans.

___ 852.216-74, Economic Price Adjustment—Medicaid Labor Rates.

___ 852.216-75, Economic Price Adjustment—Fuel Surcharge.

___ 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements.

___ 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(JUL 2019 DEVIATION)

___ 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

___ 852.222-70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

___ 852.228-70, Bond Premium Adjustment.

___ 852.228-71, Indemnification and Insurance.

___ 852.228-72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

_X__ 852.232-72, Electronic Submission of Payment Requests.

___ 852.233-70, Protest Content/Alternative Dispute Resolution.

___ 852.233-71, Alternate Protest Procedure.

___ 852.237-70, Indemnification and Medical Liability Insurance.

_X__ 852.246-71, Rejected Goods.

___ 852.246-72, Frozen Processed Foods.

___ 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

___ 852.270-1, Representatives of Contracting Officers.

___ 852.271-72, Time Spent by Counselee in Counseling Process.

___ 852.271-73, Use and Publication of Counseling Results.

___ 852.271-74, Inspection.

___ 852.271-75, Extension of Contract Period.

_X__ 852.273-70, Late Offers.

___ 852.273-71, Alternative Negotiation Techniques.

___ 852.273-72, Alternative Evaluation.

___ 852.273-73, Evaluation—Health-Care Resources.

_X__ 852.273-74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

___ 852.237-74, Nondiscrimination in Service Delivery.

(End of clause)

(End of Addendum to 52.212-4)

ix. 52.212-5, Terms and Conditions Required to Implement Executive Orders – Commercial Items (AUG 2020), applies to this solicitation.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations act (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

Paragraph b clauses applicable:

(4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

(8) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JUN 2020)

(22) 52.219-28 Post-Award Small Business Program Representation (MAY 2020)

(27) 52.222-3 Convict Labor (June 2003)

(28) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2020)

(29) 52.222-21 Prohibition of Segregated Facilities (APR 2015)

(30) 52.222-26 Equal Opportunity (SEP 2016)

(32) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (35)(i) 52.222-50 Combating Trafficking in Persons (JAN 2019)

(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (49)(i) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)

(51) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

(59) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management

(JUL 2013)

Paragraph (c) clauses applicable:

(5) 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements

(MAY 2014)

Paragraph (e) clauses are all applicable is any work is subcontracted.

End of Document