S02 Combined Synopsis-Solicitation 660 Ostomy and Gastrostomy Supplies IDIQ 02.docx

Request for Quote (RFQ) #: 36C25926R0064 Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) Ostomy and Gastrostomy Supplies Indefinite Delivery Indefinite Quantity (IDIQ)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 10:00am ET, April 3, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to crystal.volmar@va.gov no later than 10:00am ET, April 10, 2026.

Quotes shall not be hand carried. Faxed Quotes shall not be accepted. Emailed Quotes are the only method of submitted Quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFP shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926R0064. The government anticipates awarding a firm-fixed price IDIQ contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800 Employees. This solicitation is an unrestricted, insufficient small business.

(v) List of Line Items; See Attachment 2 – Price Schedule

Please provide pricing on “Attachment 2- Ostomy and Gastrostomy Supply Items” spreadsheet

One (1) Year Base Year Plus Four (4) One Year Options

Guaranteed minimum for this contract is $25,000.00 and will be met in the first year of the contract. Contract shall not exceed a maximum of $4,000,000.00 over the life of the contract

Description of Requirements for the items to be acquired: VHASLCHCS Ostomy and Gastrostomy Supplies Indefinite Delivery Indefinite Quantity (IDIQ)

(vi) Indefinite Delivery Indefinite Quantity (IDIQ) on a Base Year Plus Four One Year Options in accordance with “Attachment- Statement of Work- “VHASLCHCS Ostomy and Gastrostomy Supplies”.

(vii) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) for the VHASLCHCS Ostomy and Gastrostomy Supplies identified in Attachment 1 – Statement of Work - Delivery and Acceptance of Supplies will be provided in 4 ways: Direct mail to veterans’ location, Pickup at contractor’s business, Delivery to veterans in the local vicinity of the VA Medical Center located at 500 Foothill Drive in Salt Lake City. (Local vicinity is defined as within a 30-mile radius from the VA Medical Center), and Delivery to the VHASLCHCS Enterostomal Nurses at the Medical Center at 500 Foothill Drive in Salt Lake City, Utah.

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

The Program Office will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and made reasonably available. The Program Office is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State whether proposed items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VetCert verified and visible in the SBA Veteran Small Business Certification (VetCert): https://veterans.certify.sba.gov or SBA Small Business Search at https://search.certifications.sba.gov/ at the time of Quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFP. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficiently define the Quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each Quote. Evaluators will not be required to search for information through links provided.

(j) Submission of Quote shall include the following volumes: (I) Technical capability; (II) Past Performance; and (III) Price”

Volume I - Technical capability The offeror must demonstrate the ability to meet the requirements of the Statement of Work (SOW) and submit a copy of Company Information Security Polices and Training for staff. The offeror shall complete/sign “Attachment 3- VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and complete “Attachment 4- RFO 52.225-2 Buy American Certificate” and submit as part of the Quote submission.

Volume II – Past Performance The offeror must provide at least three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract). To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. Recent past performance is defined as not more than five years from the RFP release date of this solicitation.

Volume III – Price Price - The offeror shall complete the pricing on “Attachment 2- Ostomy and Gastrostomy Supply Items” spreadsheet.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate Quotes:

Factor 1. Technical capability Factor 2. Past Performance Factor 3. Price

(c) Evaluation Approach. The Government will evaluate Offers using the comparative evaluation process outlined in RFO 12.203(c), where Offers will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider an Offer other than the lowest price that provides additional benefit(s). Offers may exceed minimum requirements of the solicitation. The Government reserves the right to select an Offer that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate Offers. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The Offer will be evaluated on its ability to meet and/or exceed the Government’s requirements as outlined in the solicitation, SOW, and based on the information requested in the instructions to offerors section of the solicitation. This factor evaluates the quoter’s policies, practices, and capabilities to protect personal healthcare information, enforces the Privacy Act and HIPPA and other measures used to protect patient information. Offers must include the following: copy of the information security policy and documentation of information security training provided to employees.

Factor 2. Past Performance: The Offeror’s past performance will be evaluated to determine the extent to which its prior work is relevant to the requirements outlined in the Statement of Work for this procurement. The Government will assess the relevance of the identified contracts and how well the Offeror performed with those efforts. This assessment will be used to determine the Offeror’s overall performance confidence rating.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated as neutral on past performance. The Government may use other methods to evaluate past performance, including but not limited to review of Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and as appropriate, the Defense Contract Management Agency (DCMA) Acquisition Information Repository, accessible through the Defense Technical Information Center website..

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability as stated in Factor 1, or do not submit past performance required by factor 2, shall not be selected regardless of price.

(d) Options. The Government will evaluate Quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under RFO 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under RFO 52.217-8 will be accomplished by adding six months of the offeror’s price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under RFO 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under RFO 52.217-8. The Government reserves the right to exercise the option under RFO 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) The following RFO clauses are incorporated by reference.

(xii) Additional contract requirements or terms and conditions:

52.216-18 Ordering (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 01-01-2026 through 12-31-2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $500,000.00;

(2) Any order for a combination of items in excess of $2,000,000.00; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (RFO)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 Indefinite Quantity (DEVIATION NOV 2025)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12-31-2030.

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) Years.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the Offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/RFO/index.html https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

52.225-2, Buy American Certificate (OCT 2022)

(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see RFO 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(b)Foreign End Products:

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___

[List as necessary]

(e) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

The following VAAR provisions are to be incorporated by reference:

None

The following VAAR clauses are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to crystal.volmar@va.gov no later than 10:00am ET, April 10, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Crystal Volmar crystal.volmar@va.gov