S02 Combined Synopsis Solicitation 1.31.pdf

Combined Synopsis-Solicitation Notice

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (2025-03).

This solicitation is set-aside for: total small business set aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 employees.

The FSC/PSC 6640.

The James J. Peters VA Medical Center is requiring the brand name or equal to ultra-low freezer to be used in the pathology & laboratory medicine service department to store frozen samples.

Used or refurbished equipment is unacceptable.

All interested companies shall provide quotations and a letter of authorization to distribute for the following: This is a brand name or equal to Helmer requirement with the following specifications:

• Contractor must deliver 1 Ultra-low Freezer with the description below.

Features:

• At least four adjustable stainless-steel shelves that can hold at least 160 pounds of weight.

• Two racks should be drawer-style with a 16-box capacity (4-high x 4-deep) with boxes and dividers.

• The two other tacks should be drawer-style with a 20-box capacity (5-high x 4-deep) with boxes and dividers.

• The shelves should have insulated inner doors to maintain cabinet temperature. The unit should have a mechanism to prevent ice from forming on the shelves.

• The door should have a positive latching to prevent the door from swinging out.

Physical dimensions:

• The size of the freezer should not be bigger than 26 cu feet with a maximum height of

78.2 x43.8 width x 35.1 depth in inches.

• Clearance requirements are 4” behind unit, 8” above unit and 5” between other units.

• The door should open to the left.

Function descriptions:

• The acceptable temperature range for the ultra-low freezer should range from -50C to -86C.

• The average temperature variance should be set for -70C to -80C. Freezer must have an alarm system to alert when the door is ajar, temperature ranges are above or below the set temperature ranges.

• The freezer should have a touchscreen input microprocessor display including a USB hub for data retrieval, lockable door, PIN access control, password setpoints, event log and a battery back-up for the touchscreen.

Warranty: Contract must provide three (3) year warranty for all components.

Supplies/Services

Item # Description/Part Number Qty

5812126-1 iUF126-GX i.Series® Ultra-Low Freezer, 26 cu ft (736 Liters) 1

322100-1 Rack for 2” vial boxes, drawer-style, 16 box capacity 12

322101-1 Rack for 2” vial boxes, drawer-style, 20 box capacity 18

The contractor shall deliver all supplies within thirty (30) days following the contract award unless delay by unforeseen circumstances.

Place of Performance/Place of Delivery

Address: James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY

Postal Code: 10468

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (Sept 2023)

All offers must complete and sign the Buy American Certificate. In addition, offerors will need to complete the VA Notice of Limitations http://acquisition.gov/comp/far/index.html on Subcontracting—Certificate of Compliance for Supplies and Products which is located in VAR 852.219-76.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (May 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

• Addendum to FAR 52.212-4

• 52.252-2 Clauses Incorporated by Reference (FEB 1998)

• http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• 52.204-13 System for Award Management Maintenance (OCT 2018)

• 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

• 852.203-70 Commercial Advertising (MAY 2018)

• 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

• 852.242-71 Administrative Contracting Officer (OCT 2020)

• 852.247-71 Delivery Location (OCT 2018) As prescribed in 847.302, insert a clause substantially as follows:

Delivery Location (OCT 2018) Shipment of deliverable items, other than reports, shall be to: The James J. Peters VA Medical Center. 131 W Kingsbridge Road, Bronx, NY 10468 (End of Clause)

(End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Jan 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

• 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

• 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)

• 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) https://www.sam.gov/portal http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

• 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

• 52.219-28, PostAward Small Business Program Rerepresentation (JAN 2025)

• 52.222-50, Combating Trafficking in Persons (Aug 2024)

• FAR 52.225-2, Buy American Certificate (Aug 2024)

• 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021)

• 52.222-3, Convict Labor (June 2003)

• 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025)

• 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

• 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246)

• 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793

• 52.222-50, Combating Trafficking in Persons (Nov 2021)

• 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513)

• 52.223-23, Sustainable Products and Services (May 2024)

• 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83)

• 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

• 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

• 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

• 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024)

52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(b) Foreign End Products:

Line item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation

All quoters shall submit the following: 1 (one) copy.

All quotes shall be sent to Sanchez.Reid@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

52.212-2 EVALUATION

Comparative Evaluation

Per FAR 13.106-2 Evaluation of quotations or offers, a comparative evaluation based on price and other factors will be conducted. Please provide such factors as warranty information, availability of expedited delivery, or any other factor differentiating your proposal from other that you believe should be considered and taken into account in comparing with other offers.

Additionally, if you’re offering items that are not the brand name stated in this RFQ, please explain how your offered product meets or exceeds the capabilities of the brand name to those features can be fully considered and taken into account in comparison to any brand name offers.

Technical and past performance (responsibility check), when combined, are significantly more important than price.

Responsibility Check Prospective offerors are herby notified that past performance will be evaluated via a “responsibility check” from any of or all of the following:

• Federal Data Check (FedDataCheck)

• SAM.gov

• Past Performance Information Retrieval System (PPIRS)

• Any other sources deemed appropriate to determine the Offeror’s ability to fulfill the requirements in this solicitation.

The following are the decision factors:

Award shall be made to the quoter, whose quotation, offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement, (2) past performance, and (3) price.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later 12:00 pm EST 02/05/2025.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f). e-mail quotes will not be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Sanchez Reid Contract Specialist Network Contracting Office (NCO2), Supply 1 VA New Jersey Healthcare System Lyons Campus, Bldg. 1, RM 314 151 Knollcroft Road Lyons, NJ 07939 Office: 908-647-0180 ext. 214466 E-mail: Sanchez.Reid@va.gov mailto:Sanchez.Reid@va.gov