S02 - Combined Synopsis Return Fuel Pump 36C26224Q0668.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT Repair - B107 Generator Return Fuel Pump Northern Arizona VA Health Care

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE 90815

SOLICITATION NUMBER 36C26224Q0668

RESPONSE DATE/TIME/ZONE 03-15-2024 16:00 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE J043

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT Contract Specialist Marco Ramos marco.ramos1@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Northern Arizona VA Health Care System

500 Hwy 89N, Prescott, AZ

POSTAL CODE 86313

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, effective 12/22/2023.

This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310 with a small business size standard of $12.5 Million.

The FSC/PSC is J043.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

Price and Other Factors: See Attachment 2, FAR 52.212-2 “Evaluation”

STATEMENT OF WORK

I. BACKGROUND INFORMATION:

Northern Arizona VA Health Care Systems (NAVAHCS) requires a fuel return pump to be installed on an emergency generator enabling fuel to be returned from day tank to storage tank, in any overspill condition.

II. OBJECTIVE:

This Statement of Work (SOW) describes the installation of a return fuel pump for the B107 courtyard generator. This includes the installation with power (wiring) hookup.

III. SCOPE OF WORK:

NAVAHCS requires a fuel return pump to be installed on emergency generator enabling fuel to be returned from day tank to storage tank, in any overspill condition.

a. Supply and install (mount) fuel pump.

b. Connect pump to pump control system (sauk) and terminate electrical.

c. Connect fuel piping from fuel pump to day tank.

d. Ensure pump and associated controls are fully functional and operate as designed, and conduct tests with NAVAHCS personnel for verification.

IV. References and Codes:

The following references, codes, standards, and criteria shall be utilized to the extent applicable. The contractor shall comply with the following standards and codes.

a. NFPA 37 Standard for the Installation and use of Stationary Combustion Engines and Gas Turbines

b. NFPA 70 National Electric Codes

c. NFPA 72 National Fire Alarm Code

d. NFPA 99 Health Care Facilities

e. NFPA 101 Life Safety Code

f. NFPA 110 Standard Overview on Generator Requirements

g. NFPA 241 Construction, Alterations, and Demolition Operations

h. ICC International Building Code

i. IAMPO International Plumbing Code

j. ASHRAE Fundamentals Handbook

k. UL Fire Resistance Directory

l. OSHA Standards for General and Construction Industry

V. Reporting:

Contractor (or Representative) shall sign-in upon arrival at the Police Station, building 28 at the beginning of each visit.

Any documentation for installation, inspection, and certifications shall be provided to Northern Arizona VA Health Care System (NAVAHCS) facilities personnel upon completion. Documentation shall be provided in both electronic format (pdf) and hard copy format with 3-ring binder if applicable.

Contractor will be required coordinate with NAVAHCS staff prior to performing to any shutdowns or isolation of systems. Coordinate with staff at least 72 hours in advance before start of work. This will include after normal business hours and for weekends. FMS staff will need to know ahead of any shutdown, how long the anticipated shutdown or isolation periods will be, to properly inform NAVAHCS facility staff. This information will also be required in the event that Lockout Tagout procedures must be performed prior to any shutdown or isolation period.

VI. PERIOD OF PERFORMANCE:

1. March 29, 2024 to March 28, 2025.

VII. INFORMATION SECURITY REQUIREMENTS:

1. The contractor will not access the VA computer network.

2. The information and reports generated by the contractor will be accessible to the VA Program

Point of Contact.

VIII. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT:

3. New Year’s Day January 1st

4. Martin Luther King’s Birthday 3rd Monday in January

5. President’s Day 3rd Monday in February

6. Memorial Day Last Monday in May

7. Juneteenth June 19th

8. Independence Day July 4th

9. Labor Day 1st Monday in September

10. Columbus Day 2nd Monday in October

11. Veteran’s Day November 11th

12. Thanksgiving Day Last Thursday in November

13. Christmas Day December 25th

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

VIIII. CONTRACTOR DELIVERY PERSONNEL:

All contractor personnel are required to wear clothing bearing the name of the Contractor and wear a badge that has the Contractor name. Contractor personnel must have a picture I.D. and must be able to speak English.

X. PARKING AND SPEED LIMIT:

Park only in areas designated as directed by Police and Security Service personnel. The Contractor shall display on each of its vehicles the company name in a size that is clearly visible. The Contractor shall conform to the speed limit set at each Government facility. Should Contractor personnel receive a citation for parking, speeding or other infraction from VA Security, the offenses will be handled in Federal Court as they are Federal offenses.

***PRICE/COST SCHEDULE***

Item Number

Description of Services Quantity Unit Unit Price Total Price

0001 Generator Return Fuel Pump Repair -B107 PoP: 3/29/24 – 3/28/2025

1 JB

Place of Performance/Place of Delivery:

Address: 500 Hwy 89N.

Prescott, AZ

Postal Code: 86313 Country : United States

WD#2015 - 5471 Rev. 21 Dated 12/26/2023 Yupaipa County

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”

(SEP 2023)

ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN

2008) (End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(5), (7), (9), (12), (18)(i), (23), (26)(i), (29), (30), (31), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors- Commercial Products and Commercial Services”. (SEP 2023)

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Marco Ramos at marco.ramos1@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Decision factors to be considered are Cost, Schedule, Technical Capability, and Past Performance. This purchase order will consist of a period of one year (3/29/2024 – 3/28/2025) pricing should reflect this.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

All proposals will be submitted via email and are due by March 15, 2024, 16:00PM PST to marco.ramos1@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q0668” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

CONTRACT SPECIALIST:

Marco Ramos Marco.ramos1@va.gov

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors Attachment Two: FAR 52.212-2 Evaluation Attachment Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB Attachment Four: VAR 852.219-75 SDVOSB Certification

(End of Provision)