S02 - Combined Synopsis 36C26225Q1137.pdf

SUBJECT Training for GLA Staff: STAFF-ACTIVE THREAT RESPONSE (S-ATR) FOR VA CLINICAL & NON- CLINICAL STAFF 6 Months contracts

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE 90815

SOLICITATION NUMBER 36C26225Q1137

RESPONSE DATE/TIME/ZONE 07-21-2025 16:00 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE U006

NAICS CODE 611699

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT

Contract Specialist Marco Ramos Marco.Ramos1@va.gov 562-766-2329

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Sepulveda Ambulatory Care Center (SACC) 10 Total facilities

North Hills CA

POSTAL CODE 91343

COUNTRY USA

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, effective 12/22/2023.

This solicitation is set-aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract.

The associated North American Industrial Classification System (NAICS) code for this procurement is 611699 with a small business size standard of $16.5 Million.

The FSC/PSC is U006. Education/training- Vocational/technical

The VA Greater Los Angeles Healthcare System (VAGLAHCS) is seeking for one requirement (1 Line Item), consisting of training of up to 1,600 medical center staff comprised of both clinical and non-clinical staff employees. The Greater Los Angeles Healthcare System (GLA VAHCS) provides clinical and non-clinical employees with Active Threat Response training throughout its facilities consistent with established policies and procedures. As part of this required training, GLA also provides employees with Emergency Preparedness, Planning and Situational Awareness to aid in prevention of Mass Casualty Incident (MCI) like Active Threat events. GLA can achieve this by using established standards set by VA Central Office and the Office of Security & Law Enforcement. The requirement is for the training of both clinical, and non-clinical personnel in “Staff-Active Threat Response (S-ATR)” and will also be referred herein as S-ATR. As part of this requirement, training programs must be consistent with identified standards and incorporated elements of the National Incident Management and Incident Command Systems (NIMS/ICS) to aid staff in understanding response planning, preparation and recovery post-incident.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The following are the decision factors: Price, and past performance with experience in similar scope of work. Please provide contract number and Contact POC for verification.

FAR Clause 52.219-75 Certificate of Compliance for Services and Construction is REQUIRED to be submitted at time of quote submission.

All interested companies shall provide quotations for the following:

STATEMENT OF WORK

FOR

STAFF-ACTIVE THREAT RESPONSE (S-ATR) FOR VA CLINICAL & NON-CLINICAL

STAFF

1. GENERAL: This is for one requirement (1 Line Item), consisting of training of up to 1,600 medical center staff comprised of both clinical and non-clinical staff employees.

The Greater Los Angeles Healthcare System (GLA VAHCS) provides clinical and non-clinical employees with Active Threat Response training throughout its facilities consistent with established policies and procedures. As part of this required training, GLA also provides employees with Emergency Preparedness, Planning and Situational Awareness to aid in prevention of Mass Casualty Incident (MCI) like Active Threat events. GLA can achieve this by using established standards set by VA Central Office and the Office of Security & Law Enforcement. The requirement is for the training of both clinical, and non-clinical personnel in “Staff-Active Threat Response (S-ATR)” and will also be referred herein as S-ATR. As part of this requirement, training programs must be consistent with identified standards and incorporated elements of the National Incident Management and Incident Command Systems (NIMS/ICS) to aid staff in understanding response planning, preparation and recovery post-incident.

1.1. Due to unprecedented staffing shortages the agency is currently unable to fulfill this requirement utilizing internal means. This is largely due to a lack of experienced, qualified, credentialed or licensed instructors to facilitate this training requirement. Internal priorities have been allocated for direct and indirect patient care. This tasking requires a degree of flexibility necessary to ensure all employees in need of this training are able to accomplish this tasking within their evaluation period (annual requirement). To ensure the flexibility needed to accomplish this, there must be a dedicated team of qualified instructors to facilitate this task for all clinical and non-clinical personnel deployed across GLA at the selected facilities, which accounts for approximately 1600 medical center staff.

1.2. Agency Policies & Procedures: The following are the governing standards and protocols established by VA Central Office through the Assistant Secretary for Health for Operations and the Office of Security and Law Enforcement (OS&LE).

1.2.1. VA HANDBOOK 0730/5, Appendix F (VA National Standard),

1.2.2. Assistant Under Secretary for Health for Operations Memorandum (15), Active Shooter Preparedness Requirement (VISN Dir. 10N1-23)

1.2.3. American Federation of Government Employees (AFGE) Agreements

1.2.4. Occupational Safety and Health Administration (OSHA) guidelines on workplace violence

1.2.5. GLA local SOP, 7AD-10A-07B-36

1.3. Period Of Performance: The period of performance is set for a six (6) month term, all dates are estimates and subject to change. The Contractor shall provide on-site live in-person training for staff, Mon-Fri per training period, per facility. At the request of the COR, training may be consolidated into one larger scale training event during the designated training period or off tour hours (Saturday) when deem more advantageous to the government.

1.3.1. Project Dates

1.3.1.1. 6-Month Term: 08/01/2025 – 3/30/2026

1.4. Place Performance

1.4.1. 16111 Plummer St.

North Hills, Ca 91343

1.4.2. 351 E. Temple St

Los Angeles, Ca 90012

1.4.3. 5426 E. Olympic Blvd

Commerce, Ca 90022

1.4.4. 7 W. Foothill Blvd

Suite# 201 Arcadia, Ca 91006

1.4.5. 5250 Ralston St.

Ventura, Ca 93003

1.4.6. 1801 Westwind Dr Bakersfield, Ca 93301

1.4.7. 340 E Avenue Lancaster, Ca 93535

1.4.8. 1550 E. Main St Santa Maria, Ca 93454

1.4.9. 1288 Morro Street, Suite 200 San Luis Obispo, CA. 93401-6302

1.4.10. 4440 Calle Real Santa Barbara, CA 93110-1002

2. CONTRACTOR CERTIFICATION AND/OR SPECIALIZED LICENSING

2.1. Contractor agrees to provide necessary certifications and/or specialized licensing to the COR for any and all training areas described in this requirement upon request.

2.2. The following are required Certification and/or Licenses deemed necessary for this requirement to establish VA specific training compliance;

2.2.1. The Contactor shall be required to hold Active Threat/Shooter Instructor level certifications from recognized Governmental sources which include but limited to; Federal, State or Local Law Enforcement, Office of Emergency Management, and Accredited Law Enforcement Training Center.

2.2.1.1. The Contractor shall provide the COR their certifications for review as part of any submissions for review.

2.2.1.2. All instructors assigned to this requirement must at the request of the COR present an “Instructor” certification from the aforementioned sources.

2.2.2. The Contractor and their instructor employees/representatives shall ensure to have a minimum of 10 years of qualified Instructor certification, experience, and proficiency, up to include serving as adjunct instructor at a Law

Enforcement Training Center. (Subject to Verification by the COR or designee)

2.2.3. All training programs under this requirement must be reviewed and vetted by Agency Subject Matter Experts (SME) prior to award.

2.2.3.1. For the purposes of this process the local SME shall be a designee within VA Police Training Operations or other Supervisory Staff with expertise in VA Policies and Active Threat Response programs and training.

3. SCOPE: Staff-Active Threat Response (S-ATR) is a premier active threat response training program designed for VA personnel which includes live practical exercises and/or assessments. It provides clinical and non-clinical staff with Active Threat survival options and protocols to sound the alarm, communicate with police along with other response techniques and the skills necessary to aid in the recovery and restoration of the Veterans Affairs mission. This course also include elements of the NIMS/ICS mass casualty incident program to aid in planning, preparing and prevention to better respond to MCIs and mitigate the further loss of life, expediting the recovery process. This course (S-ATR) is unique due to the nature of government agencies like VA, relying on strict compliance with agency policies and procedures, any deviation must be approved by the COR or designee. This course is psychologically demanding and provides attendees with specific tools to prepare them for and the prevention of active threat events. Additionally, this training helps VA employees understand their survival options and the VA’s position on how to employ these options during an active threat event while ensuring continuity of care.

4. OBJECTIVE: The main objectives of this training program are to empower VA personnel on preventative measures, threat mitigation, survival and recovery associated with an Active Threat Event. By presenting VA staff with Staff-Active Threat Response in an interactive environment to employees, VA staff may ensure to keep the promise of Abraham Lincoln to care for those who bore the bourdon of war.

The intent is to progressively build upon new skills, starting with lecture and skill building, preparing GLA staff for the possibility of both participating in the culmination of a Facility-Active Threat Response Exercise (Supervised by agency representatives) with the goal of putting their new skills to the test and surviving a real event.

Additionally, by training non-emergency responders to recognize the signs of psychological stress associated with traumatic event, we will equip them to better manage a crisis.

5. VA COR OR DESIGNEE: The VA COR will assign an agency representative to serve as designee for the purpose of managing this action and coordinating all training locations where this training will be presented.

5.1. For the purposes of this action, agency COR/designee will be a representative of the VA Office of Safety and Emergency Management.

5.1.1. VA Police Training Operations has agreed to aid in training coordination and act on behalf of the COR and will notify the COR of the event schedule where applicable.

5.1.1.1. For this requirement (Staff-Active Threat Response Training), VA Police Training Operations Instructor will assist in coordination and facilitation of training and will assist in the development of an annual training calendar which will identify location and point of contact per service period while serving as agency Subject Matter Experts on VA policies and procedures.

5.1.1.2. VA Police Training ensure to review any and all training and ensure training program are properly vetted.

5.1.2. Contractor shall coordinate all training with the agency designee and present this training as required at each designated location.

1. CONTRACTOR TASKINGS/PERFORMANCE: LIVE IN-PERSON TRAINING EVENTS

WITH NO CLASS PARTICIPATION LIMITS IN STAFF-ACTIVE THREAT RESPONSE

(S-ATR) TRAINING, “W/O DRILL” OR “W/DRILL”

1.1. Contractor shall provide 5 (4-Hour) live in-person S-ATR “w/o Drill” Training Course using established Active Threat Response processes and shall be referred to as S- ATR “No Drill” and S-ATR “Drill” herein, as defined in this requirement (5-Day training period) per month within the established contract term at each location within GLA’s annexed locations (10-Sites) with no class participation limits on the number of participants for the contract term. Training shall take place during normal business hours Monday through Friday, or outside normal business hours (Saturday) when consolidating into a larger singular training event with the addition of a Drill. Training scheduled hours may be adjusted at the discretion of the COR up to include adjustments for swing or night shift personnel for the convenience of the Government and staff (prior coordination for such adjustments shall me made and approved prior to the scheduled training period or training event. Smaller nearby sites shall be directed to the near larger facility for training. In the event staff at smaller location are unable to attend, the Contractor shall make an attempt to provide training in S-ATR at these location within the contract term. All training shall be consistent with the identified standards in this requirement (Ref. Sec. 1.2.).

1.1.1. Contractor shall provide 5 live in-person training days for clinical and non-clinical staff (up to but not to exceed 1600 employees throughout GLA, with approved included Vet Center employees) on Staff-Active Threat Response (S- ATR), “No Drill”.

1.1.2. Contractor shall provide 50 live in-person S-ATR, “No Drill” training courses throughout GLAHS and its annexed location (10 Locations).

1.1.2.1. Contractor shall administer S-ATR, “No Drill” training for 5 consecutive days (5-Day training periods) each month for 10 months during the established term at each location within GLA annexed locations with no class participation limits on the number of participants for the established term.

1.1.2.1.1. Contractor shall consolidate, all training days and training sites into shorter training periods by including multiple sessions per say or multiple sites consolidated into one central location at the request of the COR or designee.

1.1.2.1.2. Contractor shall consolidate, all training events into one singular mass training event using the “With Drill” option, either during or outside normal business hours at each facility designated to receive this training in order to minimize patient care disruption(s), maximize employee participation and meet facility training needs at the request of the COR or designee.

1.1.2.1.3. Classroom limits may be applied in the event specific capacity restrictions exist set forth by Fire & Safety, local Fire Marshall or agency regulations.

1.1.2.2. Contractor shall train on the established S-ATR standards which include the concepts of EVACUATE, EVADE and ENGAGE, communicating with police, notifications requirements to VA, and taskings associated with rendering aid to the injured in addition to threat mitigation or other topics covered in this training program.

1.1.2.3. Contractor shall train in S-ATR processes to include, guidelines established under Memorandum of Understanding as agreed to by AFGE and Bargaining Unit Members.

1.1.2.3.1. The S-ATR training process will include live in-person lecture and a live in-person hands on assessment proctored by the instructor during consolidated training events during or outside normal business hours.

1.1.2.3.2. Contractor shall, in the event of a consolidated singular larger scale training event either during normal or outside normal business hours, training will consist of S-ATR w/Drill training which will include the stated S-ATR “No Drill” curriculum and include a live in-person practical exercises/drills, facilitated by the instructors with built-in assessment/evaluation for achieving certification of annual requirement.

1.1.2.3.2.1. S-ATR “Drill” shall be considered greater than and a substitution for S-ATR “No Drill” exceeding the requirements outlined in this procurement.

1.1.2.3.2.2. Contractor shall coordinate with Emergency

Management to include additional drill objectives that meet Joint Commission and VA Standards for the clinic locations

1.1.2.3.3. After-Action Report (AAR), for Facility Drills.

1.1.2.3.3.1. In the event, S-ATR “Drill” training is requested

(Preferred), the Contractor shall conduct a full written assessment of all participating staff member and the facility in the form of an AAR on behalf of the facility and the COR.

1.1.2.3.3.2. Contractor shall complete an AAR and submit to the COR utilizing an agency specific format as directed by the COR.

1.1.2.3.3.2.1. Contractor shall include information relevant to the participant’s performance during training, identify facility and staff deficiencies, identify areas of improvement and recommend guidelines to the COR to aid in the development of a facility improvement plan.

1.1.2.3.3.2.2. Contractor shall ensure all AAR meet established guidelines under the Homeland Security Exercise & Evaluation Program (HSEEP)

1.1.2.3.3.2.3. All submitted AARs shall include the date of training, the facility’s official name, address, primary point of contact during the training, i.e., site manager or designee, and other relevant points of contact such as any appropriate community members to include local police representative when available.

1.1.3. Contractor shall provide a copy of all sign-in sheets to the COR or designee within reasonable time after each 5-day training period if so requested.

1.1.3.1. All sign-in sheets or attendance rosters shall be furnished within 10 business days of the completion of training or upon request and/or be included in the AAR.

1.1.4. In order to minimize impacts on patient care, training time may be modified and/or reduced by no more than half per session (S-ATR “No Drill” Only) to maintain operational readiness by the agency.

1.1.5. The COR agrees, in the event training is reduced at the request of the Agency (COR), the training hours shall count toward full credit of the overall required training stated time outlined in this procurement and shall be considered to be equal to the overall time required for the purpose of this procurement.

6. COORDINATED PROJECT PLANNING: Contractor shall coordinate project planning and facilitation of training with agency representative(s) within each facility as directed by the COR in addition to coordinating with the COR or designee or via the primary designated staff member at each location where appropriate, and if directed by the

COR.

6.1. Contractor shall facilitate training independently from the VA Police Training

Operations Instructors or other designees.

6.2. Contractor shall work in partnership with VA Police Training personnel for the facilitation of training to each training location to maximize employee training if

FEASIBLE.

6.2.1. The designee agrees to aid the Contractor as needed but shall not prevent the Contractor from fulfilling the Contractor’s requirement pursuant to this procurement and shall assist for the purpose of reenforcing the needs and requirements outlined in this training requirement on behalf of the agency.

6.2.2. The designee agrees to assist in managing any live Exercises/Drills associated with this training requirement when working together with the Contractor.

6.2.3. The Contractor shall, to work independently from the designee in the facilitation of live Exercises/Drills where necessary and appropriate in accordance with training requirement outlined in the procurement.

6.3. The COR and Designee agree, to offer and facilitate training to staff during periods outside of the established Contractor’s training schedule or designated training periods.

6.3.1. Both the Contractor and Designee shall provide training to all clinical and non-clinical staff in of Staff-Active Threat Response in accordance with the specific guidelines set forth in this requirement.

6.4. Both the COR and Designee agree, all other training items outlined in this requirement of solely to be provided and facilitated by the Contractor such as

ECC/STB.

6.4.1. Both the COR and Designee shall assist the Contractor in any area necessary to ensure the guidelines and processes identified in the requirement are being met and made possible to the facilitation of training and furtherance of this procurement.

6.5. The Designee agrees to develop and provide to the Contractor a training calendar for each fiscal year throughout this procurement should the Contractor desire one to aid in the coordination in the facilitation of training for all staff employees.

6.5.1. The Contractor and Designee shall coordinate in the development of an annual staff training calendar to include periods where the Contractor shall provide training services.

6.5.1.1. The Designee agrees to include location, point of contact, dates and times of training within the training calendar.

6.5.1.2. The Designee agrees to ensure access is granted to the Contractor to each established training location to ensure training is not hindered.

6.5.1.3. Both the COR and Designee agree, in the event access was failed to be granted, the Contractor shall not be held responsible and shall be credited for the stated work as fulfilled.

6.6. Both the COR and Designee agree not to hold the contractor responsible in the event the Agency representatives fail to adequately coordinate or ensure training is able to take place.

6.6.1. In the event such failure prevents the Contractor from performing their tasking outlined in this requirement, both the COR and Designee agree the Contractor’s obligation to training shall have been deemed satisfied for the effected training period(s).

6.6.2. The COR and Designee agree to ensure all possible avenues consistent with the parameters of this requirement are sought to ensure training is not impacted and the Contractor is able to fulfill their tasking obligation without delay.

7. TRAINING CERTIFICATES AND/OR CERTIFICATION: Contractor shall present, and/or issue all participating employees Certificates of Completion for training completed on behalf of VA GLAHS in achieving agency self-certification.

7.1. Unless otherwise requested by the COR, the COR authorizes the Contractor to develop a Completion of Training Certificate for each training requirement using agency headers, marks, insignias and/or logos to include the use of the agency (Dept. of Veterans Affairs) “Seal” on all training certificates. This training certificate may be used for all training conducted on behalf of the agency (GLAHS) for all clinical and non-clinical personnel.

7.1.1. Contractor shall at the request of the COR; employees may receive a separate Certificate of Completion for Stop the Bleed with full description in the certificate of training identifying the specific training completed and level of certification.

7.1.2. Contractor shall ensure all training certificates be issued and signed by the lead instructor or licensee administering the training and serve as the lead training representative for VA GLA in all matter associated with this procurement requirement only.

7.2. Conversely, both the COR and VA Police Training representative may request and upon approval of the COR a Contractor specific training certificate of completion to document the desire course provided for any VA Police participant in lieu of the above approved certificate.

7.2.1. The Contractor and COR agree, the Contractor specific certificate may also be used/requested for all other training services in lieu of the aforementioned certificate of completion.

8. TRAVEL: Contractor shall travel onsite for 50 days to 10 VA GLA annexed locations throughout the healthcare system’s coverage during each training period for the established term.

8.1. In the event training is concluded early at any annex location within a designated training period, and maximum participation has been achieved, the COR releases the Contractor of any further requirement for this training period.

8.1.1. The COR may consolidate each training event to a shorter period provided the same amount of training can be achieved.

8.1.2. Outside of a consolidated mass training event, the Contractor shall combine training sessions within one day thus shortening the training period to minimize patient care disruption and maximize employee participation.

8.2. Contractor shall travel and provide training to employees throughout the Greater Los Angeles Healthcare System’s Annexed locations;

8.2.1. Antelope Valley VA Clinic, (CBOC)

8.2.2. Bakersfield VA Clinic, (CBOC)

8.2.3. East Los Angeles VA Clinic, (CBOC)

8.2.4. Los Angeles Ambulatory Care Center (LACC)

8.2.5. San Gabriel Valley VA Clinic, (CBOC)

8.2.6. San Luis Obispo VA Clinic, (CBOC)

8.2.7. Santa Barbara VA Clinic, (CBOC)

8.2.8. Santa Maria VA Clinic, (CBOC)

8.2.9. Sepulveda Ambulatory Care Center (SACC)

8.2.10. Capt. Rosemary Bryant Mariner, (CBOC)

8.3. Training will be made available to VA Employees assigned to Vet Center operating throughout GLA.

8.3.1. Vet Center employees shall be directed to a pre-designated training event within their location to participate in training.

8.3.2. Vet Centers at the request of the COR may become the designated training event location in lieu of one the main CBOC locations based on availability and accommodations for training. The intent is to locate facilities where all VA employees can participate in training whereby their respective facilities are unable to host training at their locations.

8.3.2.1. Example: East LA Clinic may not have facilities accessible when hosting training, but their East LA Vet Center may have the capability of hosting training. This can be in the form of size of facilities, locations for convenience and time suitable for training as to not impact patient care.

9. SECURITY REQUIREMENTS: Security Requirements for Unclassified Information: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

9.1. The contractor shall have physical administrative access to the equipment included in this contract.

9.2. The contractor shall not have access to VA sensitive information; thus, the

C&A requirements do not apply, and that a Security Accreditation Package is not required.

9.3. The contractor shall inform the VA COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed.

9.4. Records Management Language for Contracts. The following standard items relate to records generated in executing the contract:

9.4.1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C.

chapters 21, 29, 31, and 33; Freedom of Information Act 5 U.S.C. 552;

Privacy Act 5. U.S.C. 552a; 36 CFR Part 1222 and Part 1228.

9.4.2. The Contractor shall treat all deliverables under the contract as property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as determined to be in public interest.

9.4.3. The Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

9.4.4. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

9.4.5. The Contractor shall not create or maintain any records containing any government Agency records that are not specifically tied to or authorized by the contract.

9.4.6. The Government Agency owns the rights to all data/records produced from this contract.

9.4.7. The Government Agency owns the rights to all electronic information and all supporting documentation created as part of this contract. The Contractor shall deliver sufficient technical documentation with all data deliverables to permit the Agency to use the data.

9.4.8. The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format, mode of transmission, or state of completion.

9.4.9. No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the files and penalties imposed by 18 U.S.C.

2701. Records shall not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

9.4.10. The Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship in support of this contract requiring the disclosure of information, documentary material, and/or records generated under or relating to this contract. The contractor is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

9.4.11. No photography of VA premises is allowed without written permission of the Contracting Officer.

10. PHOTGRAPHY AND VIDEOGRAPHY: Photography and Videography of training events: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding the photography and videography of all training event and attending participants.

10.1. Both the COR and Contractor shall in all instances, either party may photograph and/or take video of each training event where all participants are engaging in the aforementioned training subjects, whether indoors or outdoors.

10.1.1. Both the COR and Contractor shall have shared ownership (waiving individual rights under current Copywrite laws) of any and all photographs and Videos taken at any training event covered by this requirement and may use subsequent material as deemed necessary.

10.1.2. Both the COR and Contractor shall, any device equipped with a camera capable of capturing still or live photography/videos may be used in this process up to the include the use of unmanned aerial vehicle such as a Drone.

10.1.3. The COR agrees to provide photography waivers to the Contractor and/or facilitate the photography and/or videography for each training event if so desired and/or requested by either party.

10.2. Both parties agree in cases of photography and/or videography, all photos and/or videos may be shared between both the COR and Contractor and may be used for both internal and external use.

10.3. Both parties agree, they may use internally and externally photos and video depicting participants likeness for personal and commercial purposes to further each party’s interest and to promote programs and services, provided by the either party.

10.3.1. The COR agrees the Contractor may use said photos and/or videos for internal and external means up to include for commercial use such as sharing and creating promotional videos depicting the likeness of all or some participants, to market their services to include and not limited other such related advertisement activities and practices.

10.4. Both the COR and Contractor agree, this clause shall serve as prior written consent for either party and their representatives to include their personnel, and their subcontractor for the purpose of photography and/or videography unless prior written/verbal consent is withdrawn for the effected party, their personnel, and their subcontractors.

10.4.1. In all instances, withdrawal of consent shall be temporary and only have power and affect over the affected training event or training period unless consent is permanently withdrawn in writing for the specific person(s) desiring not to be photographed and video recorded.

10.5. In all cases, both the COR and Contractor shall, prior to any photography or videography written and/or verbal consent from all participants in said training shall be obtained prior to any photography and/or videography.

10.5.1. Both the COR and Contractor agree in all cases, consent maybe withdrawn at any time by any affected party and all photography shall of the requestee shall cease.

11. WARRANTY AND LIABILITY

11.1. Standard warranty for service applies.

11.1.1. The VA COR (and the Agency) agrees to release the Contractor or any and all liability associated with acts of Omissions or Commissions for agency certifying officials who fail to accurately account for their personnel during the certification of completion requirement of this agreement. In the event the training is deemed certified and complete, any missed training by employees not present prior to certification will be subject to a separate service agreement for those employees.

11.2. Release of liability notice/waiver.

11.2.1. The COR and the Contractor recognize, the training provided may be deemed by many participants as disturbing, emotionally harmful and physically demanding considering the subject matter. Additionally, the COR and the Contractor also agree and recognize, training may also carry inherent risk of physical harm up to include the possibility of death. All participants discretion advised.

11.2.1.1. The VA COR (and the Agency) agrees to hold harmless the Contractor for acts of Commissions or Omissions, claims of physical or emotional injury as a direct or indirect result of an employee’s participation in this agency required training.

11.2.1.2. The VA COR (and the Agency) agrees to have all Service Chiefs and/or Facility Manager/Directors sign a release of liability waiver on behalf of their employees or attach a sign-in sheet to the liability waiver for all employees participating in this training.

11.2.1.3. Pursuant to AFGE agreement, no employee will be required to place themselves in harm’s way during this training. Employees not desiring to participate in this training will report to their supervisor or service chiefs/facility manager or director prior to being excused.

11.2.1.3.1. In the event an employee is excused by the supervising official, for the purpose of this agreement, the employees training will be accounted for as complete and not delay certification of completion of service. Training may be rescheduled at the discretion of the Contractor only if the employee directly makes a formal request to do so (a government email request may be used for this request) at no additional cost to agency if the request for training is submitted within 30 days.

11.2.1.3.2. The COR agrees the employees shall forfeit their participation and directed to report to their supervisor for other arrangements in order meet this requirement.

11.2.1.4. In all cases, if employees fail to participate at the approved time and location, or site manager fails to notify employees of this training requirement/availability resulting in a lack of participation, the COR agrees in the event of employee failure to participate, the Contractor shall not be held responsible and the training requirement shall be deemed to have been satisfied without penalty.

11.2.1.4.1. In all cases the Contractor shall be present and available to conduct training at each scheduled location unless otherwise directed by the COR or designee.

11.2.1.5. The COR agrees to hold the Contractor harmless in cases where student participants, act negligently and/or operate outside of instructor lead instructions/directions and/or violate safety rules and protocols in place as part of training safety and risk mitigation practices.

11.2.1.5.1. The COR and designee, understand and agree that student participation in any potentially hazardous activity on the premises is completely voluntary.

11.2.1.5.2. The COR, recognizes the safety concern when handling any firearm (VA Police) and agree to practice all safety rules.

11.2.1.5.3. The COR, hereby waives and releases the Contractor, their personnel and Subcontractors from any and all claims, costs, liabilities, expenses, and/or judgments including, but not limited to, attorney fees and court costs arising out of employee participation in any potentially hazardous activity, including any illness or injury resulting therefrom, except those proximity caused by gross negligence or willful misconduct of the Contractor.

11.2.1.5.4. Upon this requirement going into effect, the COR and Designee agree to abide by all facility and training procedures concerning range/training area/classroom/sim centers (to include Agency or Contractor provided Shoot House) use and cleanup, to include but not limited to, policing of spent brass cartridges, range clean up, reporting any damage incurred, range security, etc.

11.2.1.5.4.1. In all cases the COR and designee agree an pre-training area inspection shall occur to ensure it is safe to use and facilitate training to all parties involved.

12. NATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and

Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1st Martin Luther King Jr’s Birthday: Third Monday in the January

President’s Day: Third Monday in February Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19th Independence Day: July 4th

Labor Day: First Monday in September Columbus Day: Second Monday in October

Veteran’s Day: November 11th Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25th

13. DELEGATION OF AUTHORITY: No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

14. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

15. PARKING POLICY: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

15.1. When available, the COR may coordinate and facilitate the issuance of special parking passes and/or placards to the contractor and their personnel granting them access as necessary to fulfill the terms of this contract.

16. BADGES: All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff.

All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

17. COMPLAINTS: Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

INVOICES: Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting.

Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VAGLAHCS POC all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212- 4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

All interested companies shall provide quotations for the following:

**PRICE/ COST SCHEDULE**

Line Item Description Quantity Unit of

Measure Unit Price

Total Price

0001 Veterans Active Threat Casualty Care (VATCR), w/o Drill or W/Drill Training for VA Staff

1 JB ________ __________

APPENDIX A

1. Service Cost

1.1. Estimate for service(s) proposed – (Proposal and Supporting Documents)

2. Agency guidelines, Standards and Policies

2.1. VA Handbook 0730/5, Appendix F

2.2. Assistant Under Secretary for Health for Operations Memorandum (15), Active

Shooter Preparedness Requirement (VISN Dir. 10N1-23)

2.3. American Federal of Government Employees (AFGE) Agreements

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services” (SEP 2023) Addendum to 52.212-1, “Instructions to Offerors- Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, “Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (NOV 2024)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG

2020)

• FAR 52.204-20, “Predecessor of Offeror” (AUG 2020)

• FAR 52.204-24, “Representations regarding certain Telecommunications and

Video Surveillance Services or Equipment” (NOV 2021)

• FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders-

Representation and Disclosures” (DEC 2023) http://acquisition.gov/comp/far/index.html http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

• VAAR 852.239-75, “Information and Communication Technology Notice (FEB 2023)”

(End of Addendum to 52.212-1)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) Addendum to 52.212-4, “Contract Terms and Conditions – Commercial Products and Commercial Services”, applies to and is included with this acquisition.

• FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

• FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

• FAR 52.204-21, “Basic Safeguarding of Covered Contractor Information Systems (NOV

2021)

• FAR 52.217-8, “Option to Extend Services” (NOV 1999)

• FAR 52.223-10 “Waste Reduction Program” (MAY 2024)

• VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

• VAAR 852.204-71, “Information and Information Systems Security (FEB 2023)

• VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

• VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-

Owned Small Businesses” (JAN 2023)

• VAAR 852.219-75, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction” (JAN 2023)

• VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

• VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020) https://sam.gov/ http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services” (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(3), (4), (5), (7), (9), (12), (18)(i), (23), (25), (26), (36)(i), (39), (42), (44), (45),(55),(59), (c)(1), (2), (7),(8).

All quoters shall submit the following in accordance with FAR 52.212-1, “Instructions to Offerors Commercial Products and Commercial Services” (SEP 2023).

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers.

All quotes shall be sent to the Network Contracting Office (NCO) Marco.Ramos1@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, and past performance with similar experience to the scope of work.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

http://acquisition.gov/comp/far/index.html mailto:Marco.Ramos1@va.gov

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 07/25/2025, 16:00 PST to Marco.Ramos1@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26225Q1137” in order to be considered respondent.

Deadline for Questions is 10:00 AM PDT, Friday, July 11,2025. No questions will be accepted after that point.

This solicitation is being made under FAR 13.106-2(b)(3) using Simplified Acquisition Procedures. Quotes should be based on the information provided as no discussions will be allowed after this date.

The following contract provisions apply to this acquisition:

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

(End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

(DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(5), (7), (9), (12), (18)(i), (23), (26)(i), (29), (30), (31), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors- Commercial Products and Commercial Services”. (SEP 2023).

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract

Specialist, Marco Ramos at marco.ramos1@va.gov.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Submissions shall include your quote, using the attached…