S02 Clarifications and Questions and Answers.pdf

MERCER COUNTY COMMUNITY BASED OUTPATIENT CLINIC

HEALTHCARE FURNITURE

SOLICITATION: 36C24425Q0900

Clarifications

• Workstations: Knoll and Herman Miller finishes need to match i.e. laminate, edges and paint for the systems furniture. VA was unable to verify that this was an exact match or a close match since they don’t have the same names.

• Height Adjustable Tables must have Collision Sensors.

• Height Adjustable Tables must have the extended range (22 to 48).

• The Magnetic Screen requirement: The original item was to have a magnetic mount so that it can mount to metal. An alternative product that would be acceptable is the UBI Slim Screen, VA understands that this is not mounted magnetically. – Concept would be to remove the white board, utilize it, then put it back.

• Pedestals:

- Mobile pedestals must have the organizer trays in the Pencil and Box drawers.

- Must have a more durable fabric for the cushions for the pedestals, the fabrics must be bleach-cleanable.

• All laminate surfaces must be High-Pressure Laminate (HPL). Thermally Fused Laminate (TFL) is not permitted.

• Lower storage must be HPL. TFL not permitted.

• Edges: If quoting Herman Miller, the MicroCare Edge or Universal Edge would meet the technical requirements of the statement of work.

• CLIN 0006: The Storage Tower must be metal with textured paints.

• CLIN 0013:

- Dual posture feature is required.

- It is our understanding that Herman Miller is capable of the dual posture (extended height) on their task chairs

• CLIN 0020: Colors and quantity of each color must match the specification.

• CLIN 0037 (Recliner):

- Must have push bar.

- Must have locking casters.

- Seeking a product that is multi-use – Infusions/Extended Group

Meetings/Acupuncture.

• CLIN 0040: Must have center grommet.

• CLIN 0060:

- Labeling of curtains must be embroidered. Printed labels not permitted.

- Plastic snaps specified. Metal snaps not permitted.

• CLIN 0061:

- Solid Surface is required.

- Product required is a height adjustable small table.

- Size to be 17” x 20” or similar not to exceed 20”

- Refer to Question & Answer #46 below for additional information.

• CLIN 0005: Personal Locker must be metal, not laminate.

• CLIN 0048 and CLIN 0049: Artwork must be Military themed.

• Patient Chairs: Prefer arms on patient chairs to be flat, not slanted. Example:

Questions & Answers

Question #1: Chair/Stool - is there a basis of design or preferred vendor? Assuming chair and stool should be the same series - please confirm. Task chair shows fully upholstered but requests mesh back finish?

Government Response:

Item #13 and #14 should be the same series of chair.

Upholstered Seat with a mesh back.

Question #2: Do finishes need to match exactly as listed (they could be vendor specific) or is a close match acceptable? *finishes are listed for all items including panel fabric and surfaces

- are panel fabric/surfaces okay to be swapped out to be other vendor's options? Assuming chair fabrics/finishes should be as specified and not swapped out.

Government Response:

Fabric and Finishes should be matched if possible but if not, a close match would be acceptable but will require submission to the VA. Per the Statement of Work, final samples will need to be provided prior to final order to the manufacture.

Question #3: Is solid surface required for the patient mobile table (item #61)

Government Response:

Item #61 – Yes, this needs to be a solid surface.

Question #4: Panel fabrics requested at Grade 3/C for fabric (this is pretty high - usually there are many acceptable options in the 1/2 - A/B range)

Government Response:

Panel fabric needs to be a 3/C to be equal bidding, options should be provided to the VA for final selection upon award and prior to manufacture order entry.

Question #5: Confirm if counterweights are required in all lateral files, or only as needed (2H or freestanding applications)

Government Response:

Required on all.

Question #6: Removable markerboard on panel system - is this added onto the panel (so fabric/tile is behind it) or can this be integrated into the panel (still would be removable, though not recommended unless tile is being replaced).

Government Response:

Markerboard cannot be part of the panel system, it needs to be its own piece and magnetic.

Ideally it would be kept on the side of the tower.

Concept would allow staff to remove the marker board take notes and then place it back up on the wall/tower/other.

Question #7: How big are privacy screens for HAT? (not sure if this is listed or if I missed it)

Government Response:

Privacy Screen for the Height Adjustable Table needs to be at least 24”.

Question #8: Confirm Innerspace is only option for carts or if Herman Miller option is allowable? I am thinking that this is an unnecessary question and it's a definite INNERSPACE

ONLY.

Government Response:

Yes, Innerspace is the only option for Carts.

Question #9: Basis of design for General Guest Chair (#36)?

Government Response:

• Salient Characteristics:

Metal frame with upholstered seat and back Overall Dimensions = 23W x 23D x 30H / Seat Height: 19

• Upholstered seat and back

• Clean-thru design

• Wall-saver design

• Tight cushion

• Non-marring adjustable glides

• Finishes (no exposed wood) Fabric:

• Seat: Momentum / Speakeasy CV / Earth

• Back: Momentum / Silica Blend / Sandstone

Powder Coat Finish: Silver/Snowfall/Polar

Question #10: Basis of design - dining chairs #43?

Government Response:

o Salient Characteristics:

Spec Urban Upholstered Seat

• Grade 5

• Fabric: CF Stinson

• Median / MED10 Hydro / Patty Madden Software

Plastic Back – RAL 7037 Light Grey Plastic Back Cover – RAL 9005 Black Frame: Pow 0066 – Silver Textured Standard Features

• 0.875” frame

• Frame in any Spectone color

• Four-point stacks up to 8 high.

• Wall-saving frame on Four-point

• Dimensions (inches) o seat H 18.0 / seat W 18.0 o Total H 32.5 /depth 22.0 t

***Finishes to match items: 44, and 45

Question #11: Does the modesty panel on #40 have to be frosted acrylic?

Preferred but will review alternates.

Question #12: Panel system is specified to be 2" think - no panel systems on the basis of design are 2" (they are all 3", I believe)

Government Response:

2” systems are available in most system lines.

Question #13: Computer cart #41+42 lectern? Who to use?

Government Response:

These are for the conference room and will be utilized by multiple people including but not limited to Staff, guests and patients depending on the use of the rooms at the time.

Question #14: Patient task #46 - Saarinen and Kasura are way different price range than the Haworth Poppy...and not really patient type task chair...any alternates allowed??

Government Response:

Pricing is similar according to the IDIQ pricing. Any alternative that has the same salient characteristics will be acceptable.

Question #15:

Items do not have a basis of design listed:

40 (nesting tables) 41 (media cart) 42 (lectern) 43 (dining chairs) 44 (dining tables) 45 (micro cart) 53-56 (whiteboards) 57-59 (tackboards) 62 (occasional table)

If there is no basis of design then need to confirm what to use.

Government Response:

These are all general product items, salient characteristics are all that is needed to be provided. VA is not permitted to provide a specific product on items that can be obtained through various manufacturers.

Question #16:

Lines 1-9

a. Is a mid-grade panel fabric acceptable?

b. Are counter weights required for all lateral files, they are not recommended if you only have a 2 drawer unit.

c. Markerboards in the workstations.- are you wanting an add on markerboard? Or is a markerboard tile as part of the panel acceptable?

d. What size privacy panels are you looking for on the hgt adj tables?

a. No 3/C.

b. All units.

c. Magnetic markerboard – accessory, not part of the system furniture.

d. At least 24”.

Question #17:

Lines #13 and #14

a. Do you have a basis of design?

b. You have listed both upholstered back and a mesh back- which do you prefer?

c. You asked for hard casters which is for carpeted floors- is this correct?

a. These are all general product items, salient characteristics are all that is needed to be provided. VA is not permitted to provide a specific product on items that can be obtained through various manufactures.

b. Upholstered seat/mesh back.

c. Yes.

Question #18: Line #36 Guest chair- do you have a basis of design?

These are all general product items, salient characteristics are all that is needed to be provided. VA is not permitted to provide a specific product on items that can be obtained through various manufactures.

Question #19: Line #60 Priv Curtains- are tracks needed or just curtains?

Government Response:

Curtains only.

Question #20: Line #61- patient hgt. adj table- is a laminate top acceptable for this table?

Government Response:

No, product needs to have a solid surface top.

Question #21: Line #62- Occasional Table- Do you have a basis of design?

Government Response:

These are all general product items, salient characteristics are all that is needed to be provided. VA is not permitted to provide a specific product on items that can be obtained through various manufactures.

Question #22: What size Power and Data Cage will go under worksurface?

Government Response:

This will depend on the system provided and where the control box and legs are located on the table some will be 24 and some maybe 36.

Question #23: What finish is going to be used on the monitor arms?

Silver.

Question #24: In many instances it says (2) single monitor arms for one surface, are we able to use a dual monitor arm instead? There is a few instances where it says two different things between the CAD layout and the written spec about the monitor arms.

Government Response:

Monitor arms should be as follows:

Dual Monitor Arms surface mounted.

• Humanscale M/Flex Monitor Arm for M2.1 o Base without technology o Mount: Clamp o Dual Bracket for 2 monitors o Dynamic Link o Slipper for Single Monitor o 18”H post

Question #25: What style switch for the Height adjustable table?

Government Response:

Electronic Adjustment to be programmable and have collision sensors.

Question #26: What fabric will be on the Mobile pedestal cushion tops?

Government Response:

Grade 3/C.

Question #27: Do the “18”D x 60”W x 1.5H Storage Unit to include Box/File and Bookcase and integrated leg and Common top.” need to be metal or is laminate acceptable?

Government Response:

Storage HPL Laminate (Graphite).

Question #28: For item #2 is it a partial, half, or full modesty? Is the modesty laminate or fabric?

Government Response:

11-18” Laminate

Question #29: For item #3 With only a 48x24 HA surface there is not enough room for a chair to fit at the desk, because the credenza will also be there which leave 28 inches of room for a task chair.

Change to 55” Wide HAJ.

Question #30: What height for the wall mounted tackboards?

Item #57/58/59 o Item: #57

• JSN: E0851.01

• MTR: DC6

• Quantity: 26

• Location: All Exam Rooms / Consult Rooms

• Size: 36”H x 24”W o Item: #58

• JSN: E0851.02

• MTR: DC6

• Quantity: 4

• Location: 1D-111 / 1D-122 / 1D-125 / 1F-101

• Size: 36”H x 48”W o Item: #59

• JSN: E0851.03

• MTR: DC6

• Quantity: 10

• Location: 1D-101 / 1D-103 / 1D-119 / 1D-123 / 1D-102 / 1D-121

• Size: 48”H x 48”W

Question #31: Should the Height Adjustable surfaces be T-leg or C-leg?

This should be per manufacturer’s specifications on which is needed.

Question #32: Basis of design for the personal lockers? Is the size of these non-negotiable?

Can it be 24D instead of 18D?

Government Response:

No.

Question #33: Item #13 & 14 – basis of design for the chairs?

Government Response:

These are all general product items, salient characteristics are all that is needed to be provided. VA is not permitted to provide a specific product on items that can be obtained through various manufactures.

Question #34: Item #5 – Mobile table manufacturer? Finishes?

To match the systems manufacture both table and finishes.

Question #35: Item #12 – What seat height do these need there are three available options 18-20”, 20-27.5” and a lab stool

Government Response:

Physicians: 15-22”.

Question #36: Item #36: Should the seat and back upholsteries be switched?

Government Response:

No.

Question #37: Item #47: (11) locations are listed, but the quantity of chairs requested is (9).

Government Response:

9 is accurate, they are mounted outside of the rooms between those rooms.

Question #38: Items #1-3: Bid calls for single monitor arms. Is there a specification for these arms, or should all monitor arms be dual?

Government Response:

Monitor arms should be as follows:

Dual Monitor Arms surface mounted.

• Humanscale M/Flex Monitor Arm for M2.1 o Base without technology o Mount: Clamp o Dual Bracket for 2 monitors o Dynamic Link o Slipper for Single Monitor o 18”H post

Human Scale Contact for pricing: 717.275.2389

Question #39:

Item 20: calls for a total of 30 carts, but if you count up the different colors you only have 21 carts, so I added 8 additional white carts to make a total of 30.

Question #40:

Item 27: We could not fit all of the interior accessories they asked for.

Government Response:

This is a specialized cart from Innerspace that is preconfigured– Spec is the Roam 2 Split Center Cart.

Question #41:

0006- 8 pack workstations. You have asked for a magnetic tool rail with accessories and a magnetic marker board at 22” x 30 on the spline panel? As the desk is hgt adjustable this will potentially knock the accessories down. Would something on the surface that would move up and down with the surface be acceptable? This station also has a dual monitor arm- how large are the monitors? I am concerned there is no room for these tools on the panels or on the surface? Do you have a 3D of what you are looking to do? We need some explanation.

-Something that would move up and down with the desk would be fine.

-The intent of the magnetic markerboard would be to utilize it in multiple locations on the station, they can take it down use it, attach it to the tower.

-The specified dual monitor arms will fit our monitors, they have been tested in house. Please reach out to the manufacturer (717.275.2389) for accurate quote.

- Please quote the tools asked for, no 3D is available, The tool holder is basically a single rail that can mount or slide items across, I am not looking for it to be integrated into the actual panels.

Question #42:

Item # 36 - F0210.7 – with or without arms? Also please confirm if the solid fabric (Silica Blend Sandstone) is for the seat and the patterned fabric (Speakeasy CV Earth) is for the back. Description says otherwise.

Without arms. Fabric spec is correct.

Question #43: Is there an elevator available if we need to access an upper floor for installation?

Government Response:

No upper floors – single level installation.

Note that there is no dock and all trucks must have a lift gate.

Question #44: Can the delivery and installation take place in one continuous phase, or is there any internal phasing we should be aware of? Please advise, as this could impact pricing.

Government Response:

Installation should be continuous but should begin with systems furniture then ancillary.

Question #45: Is there any existing product that needs to be moved, removed, or disposed of? If so, could you please provide quantities, descriptions, and the required disposition?

Government Response:

No building is new.

Question #46: CLIN 0061 – Can we clarify that you are asking for solid surface material such as Corian – or a solid core laminate? Second, is there a basis of design that offers a solid surface top? We could not find one.

Government Response:

After reviewing the questions from all vendors for CLIN 0061, the VA is going to permit an alternative.

Alternative product must meet the following Specifications:

- Must be height adjustable

- Must have wheels

- Must be HPL Top or a Solid Core Laminate top. Cannot be TFL or 3DL.

- Size can vary between 18W – 24W and 18D-24D

Two recommended but not limited to products: Kimbal Mariben / Carolina Stray

Question #47: We cannot find a height adjustable table that small with a solid surface top. Is there a basis of design? I can find one like the below but it’s not the right dimensions. It’s close. This would be Kimball.

Overall Dimensions:

24"W x 18"D x 28.5"– 44.25"H

***See Answer to Question #46

Question #48: CLIN 0061 – I heard back from the manufacturer. Kimball Mariben table is available as adjustable with a laminate top. If you want the solid surface top it is only available in fixed hgt. , 26 ½”h. Please advise on how you would like this quoted.

***See Answer to Question #46

Question #49: The Motia table has the obstruction sensor embedded in the leg columns of the table. Would this table meet the requirement that Height Adjustable Tables must have Collision Sensors?

Government Response:

Yes as long as it stops if something is blocking the movement.

Question #50: Krug Product – The Krug warranty is 10 years. The only manufacturer with 25 years is Wieland – would you prefer that? We quoted Krug as it is at a better price. Which do you prefer?

Government Response:

Specification is Weiland, Kimball, OFS which are all comparable products and the specifications are almost exact, the 25 year warranty is preferred but not necessary.

Question #51: CLIN 0013 – The MillerKnoll chairs do not have extended height due to safety concerns. The Verus has a standard height range of 16”-20 ¾”. Is this acceptable?

Government Response:

No as this would be too low, if MillerKnoll is unable to offer this an alternative would be Via Seating.

Question #52: CLIN 0037 – Locking Casters: Are you looking for standard front-2 locking casters, back-2 non-locking casters? If you are looking for the central locking casters, we would need to change from the 3 position recliner (requested) to the patient recliner – please advise.

Government Response:

Per the SOW: 4” Casters: Swivel Locking on Front and 4” Rigid on rear

Question #53: CLIN 0060 - Are printed labels acceptable?

Government Response:

No, these do not last.

Question #54: CLIN 0060 – Would metal snaps be acceptable?

No – over time the metal rust and tear the fabric, they are also hard on the machines.