S02 - ATTACHMENT 3 - STATEMENT OF WORK - PERRY POINT EZ DOCK - BRAND NAME ONLY - 08-07-2026.pdf

B.3 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

SECTION 1: BACKGROUND

1.1

The U.S. Department of Veterans Affairs and VA Maryland Adaptive Sports programs are committed to increasing access to recreational and therapeutic activities for Veterans with disabilities. Participation in adaptive water sports, including kayaking, has been shown to improve physical health, enhance psychological well-being, and foster social connection.

However, our current water access lacks accessible infrastructure, creating barriers for individuals with mobility impairment to safely enter and exit watercraft. An adaptive kayak launch system addresses this gap by providing a stable, user-friendly transfer platform that promotes independence and safety.

SECTION 2: II PURPOSE

2.1 PRODUCT, SERVICE OR OUTCOME NEEDED.

What will the vendor do? Delivery, installation, assembly, start up?

The purpose of this project is to procure and install an adaptive kayak launch system that ensures equitable access to kayaking opportunities for Veterans and other individuals with disabilities.

This initiative aims to:

• Increase participation in adaptive sports and outdoor recreation

• Promote physical rehabilitation and mental health recovery

• Enhancing independence and confidence among participants

• Support inclusive programming aligned with VA Adaptive Sports objectives

The contractor/vendor shall provide a fully functional adaptive kayak launch system, including all necessary components for safe and accessible water entry and exit. The system should be compliant with Americans with Disabilities Act standards and suitable for use by individuals with varying levels of mobility.

The adaptive kayak launch system shall include, at a minimum:

• Transfer bench or seating system designed for lateral transfers

• Stabilized kayak support structure to prevent tipping during entry/exit

• Handrails and support features for safety and independence

• Adjustable or floating dock compatibility (if applicable)

• Durable, weather-resistant materials suitable for long-term outdoor use

• Weight capacity sufficient to accommodate diverse users and adaptive equipment

• Compatibility with multiple kayak types, including adaptive kayaks

INSTALLATION & SITE PREPARATION

The contractor shall:

• Provide all labor, materials, and equipment necessary for installation

• Ensure integration with existing dock or shoreline infrastructure

• Comply with all local, state, and federal safety and environmental regulations

TRAINING & DOCUMENTATION

The contractor shall provide:

• On-site training for staff on safe operation and participant assistance

• User manuals and maintenance guidelines

• Safety protocols and recommended usage procedures

MAINTENANCE & WARRANTY

• Provide manufacturer warranty information

• Outline recommended maintenance schedule

• Offer optional service agreement for ongoing maintenance and repairs

2.2 SCOPE OF THE PRODUCT, SERVICE, OR OUTCOME.

• Increased Veteran participation in adaptive kayaking programs

• Improved accessibility to waterfront recreational activities

• Enhanced therapeutic outcomes related to physical and mental health

• Strengthened community partnerships and inclusive recreation opportunities

• The ADA-accessible EZ Dock kayak launch will benefit a wide range of veterans with spinal cord injuries, amputations, multiple sclerosis, stroke, traumatic brain injury, Parkinson’s disease, balance disorders, chronic pain, arthritis, joint replacements, and other service-connected disabilities to participate in adaptive kayaking. The launch also supports aging veterans and those who use wheelchairs, walkers, canes, or prosthetic limbs by reducing transfer challenges and fall risk. By improving accessibility and independence, the ADA-compliant EZ Dock kayak launch enables more veterans to safely engage in therapeutic recreation, physical activity, and social participation, regardless of their functional limitations while also updating the VA equipment to be ADA Compliant

3. VA POINT OF CONTACT FOR TECHNICAL QUESTIONS:

• VA POC: Lauren Buckingham – Email: Lauren.Buckingham@va.gov.

• VA POC: Jeter Francine – Email: Frencine.Jeter@va.gpov.

4. PLACE OF PERFORMANCE.

Perry Point VA Medical Center

Avenue D & 8th Street

Perry Point, MD 21902

5. PERIOD OF PERFORMANCE: Delivery is expected within 60 days ARO.

mailto:Lauren.Buckingham@va.gov mailto:Frencine.Jeter@va.gpov

6. INVOICING: Contractor shall submit a consolidated invoice monthly in arrears of the month for which services are being billed. One all-inclusive monthly invoice shall be provided, which shall contain an invoice number, contract number, obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System (IPPS) – The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:

http://www.tungsten-network.com/US/en/veterans-affairs/.

More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the phone number below or email address:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com.

If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the Below phone number email address.

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-Invoice Email: vafsccshd@va.gov

7. CONTRACT TYPE: Firm-Fixed Priced Contract.

8. EVALUATIONS FACTOR:

i. Brand Name Only. Required features IAW SOW.

ii. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close.

iii. Delivery Lead Times.

iv. Completed Buy American Certificate.

v. The Government will evaluate offers in IAW with the policies & procedures of part 25 of the Federal Acquisition Regulation (FAR).

vi. Price.

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov