S02 - ATTACHMENT 3 - STATEMENT OF WORK - BEDDING DISPENSING STATION FOR BALTIMORE VAMC - 07-28-2026.pdf

B.3 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

BEDDING DISPENSING STATIONS FOR BALTIMORE VAMC

1. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

Name: Tim Foley

Section: Research & Development Service

Address: 10 N. Greene Street, Baltimore, MD

21201

Phone Number: 410-605-7000x53421

Fax Number: 410-6057906

E-Mail Address: timothy.foley2@va.gov

2. CONTRACT TITLE:

Bedding Dispensing Stations for the Research and Development Veterinary Medical Unit

3. BACKGROUND:

The VA Maryland Health Care System (VAMHCS) Research and Development (R&D) Service has received FY26 Lab Animal Major equipment (LAM) funding to purchase 2 labor saving devices that drop bedding into cages to prepare them for sterilization and use.

The 2 bedding dispensing stations will help maintain the sanitation of the area and reduce hundreds of repetitive motions by staff each week. Effective sanitation of cages and cage components is accomplished by various cage and rack washers and the sterilization of prepared cages to control the possible spread of unwanted microorganisms.

The VAMHCS Veterinary Medical Unit (VMU) has 400 cages in use a day to house about 1,000 mice. Preparing 400 cages a week requires 20 bags of bedding, each weighing about 10 pounds. The bed dispensing stations will use gravity to dump the bedding into the cages saving VMU staff from the bending and scooping currently required for the cage preparation.

4. SCOPE:

Delivery of 2 bedding dispensing stations to prepare 400 mouse cages a week.

Bedding Dispensing Station Specifications Brand Name or Equal to the Labodia BedAfill Model 112-4323 include:

mailto:timothy.foley2@va.gov

Line-Item Description Quantity

Bedding Dispensing Station with:

• Must be free standing unit

• Electrical requirements:

must be 100% powerless, gravity powered, with no electrical connection to reduce operating cost and maintenance

• Dimensions should range from 34-43" inches wide x 33-34 inches deep x 81-93 inches high

• Weight: should be 166 pounds

• Construction materials can be aluminum or stainless steel

• Should be able to dispense bedding for 2-4 cages in one use

• Bedding hopper capacity should hold 4-8 bags of bedding

• Must have a dispensing system to prevent blockages

• Must have adjustable dispensing volume

• Should come with 24-month warranty

2 each

SPECIFIC TASKS:

The primary task to be accomplished is the delivery of 2 gravity operated bed filling stations to prepare animal cages for weekly use. The place of performance is:

VA Maryland Health Care System

Research and Development Veterinary Medical Unit

10 N. Green Street – west end hallway between the service bay and loading dock

Baltimore, MD 21201

4.1 TASK 1 – The contractor will provide 2 gravity operated bed filling stations Brand Name or Equal to the Labodia BedAfill Model 112-4323 include:

Line-Item Description Quantity

Bedding Dispensing Station with:

• Must be free standing unit

2 each

• Electrical requirements:

must be 100% powerless, gravity powered, with no electrical connection to reduce operating cost and maintenance

• Dimensions should range from 34-43 inches wide x 33-34 inches deep x 81-93 inches high

• Weight: should be under 180 pounds

• Construction materials can be aluminum or stainless steel

• Should be able to dispense bedding for 2-4 cages in one use

• Bedding hopper capacity should hold 4-8 bags of bedding

• Must have a dispensing system to prevent blockages

• Must have adjustable dispensing volume

• Should come with 24-month warranty

The COR should inspect and discuss with vendor to confirm that contracting tasks have been progressed and performed in accordance with SOW and in timely manner. He/She should report to evaluate the work in relation to contractual requirements.

DELIVERABLES:

The vendor will deliver 2 bed filling stations to prepare animal cages.

5. PERFORMANCE MONITORING. N/A

6. SECURITY REQUIREMENTS: Vendors are subject to Federal Installation Security Requirements, including inspection of any containers, equipment or vehicles as required.

7. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED

INFORMATION (GFI). N/A

8. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. N/A

9. RISK CONTROL: N/A.

10. PLACE OF PERFORMANCE:

VMU Animal Facility, VA Medical Center, 10 North Greene St, Baltimore, MD 21201. West end hallway between the service bay and loading dock.

11. VA POINT OF CONTACT:

Tom Bowen, Facility Lab Manager, 10 N. Greene St, Baltimore, MD 21201.

Telephone 410-605-7000, Ext 54848.

Email: tom.bowen@va.gov

12. INVOICING.

Contractor shall submit a consolidated invoice monthly in arrears of the month for which services are being billed. One all-inclusive monthly invoice shall be provided, which shall contain an invoice number, contract number, obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System (IPPS) – The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:

http://www.tungsten-network.com/US/en/veterans-affairs/.

More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the phone number below or email address:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com

If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the below phone number email address.

FSC e-Invoice Contact Information: 1-877-353-9791

FSC e-Invoice Email: vafsccshd@va.gov mailto:tom.bowen@va.gov http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

13. PERIOD OF PERFORMANCE: Delivery is expected within 90 days ARO.

14. CONTRACT TYPE: Firm-Fixed Priced Contract.

15. EVALUATION FACTORS.

i. Brand Name or Equal to Labodia. Required features IAW SOW.

ii. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFQ will close.

iii. Delivery Lead Times.

iv. Completed Buy American Certificate.

v. The Government will evaluate offers in IAW with the policies & procedures of part 25 of the Federal Acquisition Regulation (FAR).

vi. Price.