S02 - ATTACHMENT 3 - SECTION B 3 - STATEMENT OF WORK - SPS EQUIPMENT UPGRADE FOR BALTIMORE VAMC - BRAND NAME OR EQUAL TO IAW SOW - 09-04-2024.pdf

B.3 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

PURPOSE:

The overall purpose of this requirement is to procure one (1) cart washer and three (3) washer-disinfectors to be deployed at the VA Maryland Health Care System (VAMHCS), Baltimore, MD location. The requirement will account for the procurement one cart washer and three washer-disinfectors, the necessary accessories, training, extended installation, and system validation.

SCOPE:

The contractor shall deliver and install the systems with all specified salient characteristics.

Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.

The contractor shall deliver the cart washer and washer-disinfectors to the rooms of choice at the Baltimore VA medical center. The assembly and validation of the system must be performed by a representative who has been service trained by the Original Equipment

Manufacturer (OEM). The contractor is responsible for identifying any missing parts or components not included in the order for the specified equipment to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables that have been detailed on the provided quotes.

SALIENT CHARACTERISTICS

Instrument washers, automation & dedicated rack return must have:

• Operating panel with minimum 10-inch touchscreen on the loading and unloading side.

• Water usage, per load, shall be automatically varied by the washer in response to the size of the load using a frequency-controlled wash pump.

• Integrated data storage for over 1,000 wash cycles

• External dimension of washers must be equal to or cannot exceed.

72.5” H x 35.5” W x 37.0” L.

• Must have minimum net usable chamber dimensions of 24.75” W x 27”H x 31.5” D.

• A thermal disinfection A0 level of at least 3000 and need to be shown on the user interface display at the end of the disinfection rinse cycle; in order to maximize safe instrument handling by the SPS staff.

• Actual A0 value shall be displayed on the washer user interface area.

• Service access shall be through easily opened panel(s) on the front of the machine.

• Automation infeed conveyor on the dirty side must be powered and cannot exceed a width of 29.”

• Automation infeed conveyor on the dirty side must be powered and cannot exceed a width of 29.”

• Automation outfeed conveyor on the clean side must be powered and cannot exceed a width of 29.”

• Dedicated washer rack return must contain a powered window return between clean and decon areas.

• Power window must be able to fit into 30.75” wall opening.

• Must include a large backlit cycle status indicator, separate from the main control display, located on both sides of the washer (decon and clean sides)

• Unit must use low pressure (low impingement)/ high volume wash technology.

• Three (3) flowmeters should be included to ensure proper dosing of chemicals.

• Wash/rinse water should be dumped after each step in the wash/decontamination process to prevent infection control issues.

• Washer must have optional networking capability for the purpose of logging of cycle information into instrument tracking software.

• Unit must have fifteen (15) DIN tray capacity with wash arms, spraying both up and down, between each level.

• Unit must be able to fit three (3) full-sized trays with wash arms, spraying both up and down, between each level.

• Unit must be vented and include a built-in air exhaust damper.

• Must utilize a direct exhaust connection with a pressure not to exceed 250

CFM.

• Washer must contain a 3 HP (2200 watt) stainless steel circulation pump.

• Washer must include two sensors that provide a cross check that proper water temperatures are met so if the readings deviate beyond a set tolerance a message will be displayed.

Cart washer must have:

• A full cycle including wash, rinse and complete dry in 8 minutes.

• Water usage of 8 gallons or less per cycle

• Dual steam to air heat exchangers for fast, complete drying

• Must have usable chamber dimensions of 79 H x 39 W x 116 D.

• Must have outer dimensions of 114 H x 120 W x 151 D.

• External surfaces, top and sides, must be insulated.

• Chamber must have a pitched angle ceiling to direct water to the sides of the chamber and minimize dripping on the washed goods.

• Perforated, four section, hinged, stainless steel floor allowing for faster draining and access to the pan below.

• Inward opening pivoting double walled thermo-glass doors to prevent water from dripping outside the chamber.

• Large, bright status indicator easily visible from across the room on both load and unload sides

EXTENDED INSTALLATION

The contractor will perform installation in three phases, 1 washer, 2 washers and 1 cart washer to ensure SPS operations can continue during the equipment installation.

Contractor will provide ICRA Plans and will install all necessary ICRA barriers per VAMHCS Infection control guidance and VHA requirements. Contractor will be responsible for shutting off and disconnecting all utilities and de-installing existing washers and cart washer and disposing of the removed equipment. The contractor will be responsible for all labor and materials to relocate plumbing connections as necessary to connect to new equipment. Contractor will use existing drains and will cap off any unused lines. Contractor will be responsible for providing all labor and materials necessary for reconnecting the DI water, hot and cold water and compressed air to all equipment.

Contractor will be responsible for all labor and parts for the installation of water testing ports for all equipment. Contractor will provide necessary labor and material to disconnect and reconnect power to the 3 washers and 1 cart washer. Contractor will be responsible for providing labor and materials to ensure the flooring is level to equipment manufacture specifications. Contractor will match existing epoxy floor. Contractor will be responsible for patching and painting where needed.

DELIVERY

The contractor shall deliver equipment and any necessary accessories to the Baltimore VA

Warehouse as required in the quantities specified. Any delivery must be coordinated with the COR prior to shipping. The contract must give the COR a minimum of 3 weeks’ notice prior to shipping. Delivered materials will arrive in manufacturer’s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. Delivery address will be:

10 North Green St.

Baltimore, MD 21201

SITE CONDITIONS

There shall be no smoking on hospital property at any time. Contractor personnel on-site may be required to wear masks to protect against the spread of COVID-19 at any time in accordance with local health guidelines. Due to the sensitive location of the equipment install, personnel on-site may be required to don and doff disposable protective clothing upon entering and exiting the space.

INSPECTION AND ACCEPTANCE

The contractor shall conduct a joint inspection with the COR upon delivery of equipment.

The contractor shall provide the VA COR a list of missing and/or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.

OPERATOR TRAINING

Onsite education and training by a vendor service trained representative will be provided to

VAMHCS clinical staff, Facilities and Engineering staff, and the Biomedical Engineering staff. The scheduling of operator training shall be coordinated with the COR after delivery and installation.

PROTECTION OF PROPERTY

The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

SECURITY REQUIREMENTS

The contractor must have a photo ID available when performing work at the VA Medical

Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care

Systems current COVID-19 guidance for entry to any medical center or Community Based

Outpatient Clinic (CBOC).

WARRANTY

At a minimum the cart washer and washer-disinfectors and accessories must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over the phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair.

Evaluation Factors

SPS Washer-Disinfectors and Cart Washer Replacement with Extended Installation

VA Maryland Health Care System

Baltimore, MD

Volume I - Technical Capability

The offeror shall provide technical information and specifications regarding the proposed washer-disinfector and cart washer as described in the Statement of Work with technical information required to include the following:

• Provide equipment specifications and cut sheets.

• Explain how the proposed equipment connectivity software interfaces with Censitrac.

instrument tracking system, to include interfaced information and equipment required, server hardware, etc.

Volume II – Quality of Proposed Solution and Delivery Terms

The offeror should provide a complete package with how the proposed equipment will fit into the existing Sterile Processing space. The offeror should clearly articulate the estimated scope and timeline for equipment delivery, extended installation for all 3 phases with technical information required to include the following:

• Microsoft Project or equivalent project timeline, to include estimated equipment lead times.

• Detailed scope of work for the extended installation to include what is provided by the offeror and what is the responsibility of the VA Maryland Health Care System

• Provide CAD Drawings or equivalent of the equipment placement in the SPS area.

Volume III – Maintenance Availability

The offeror should provide information pertaining to their service costs and capabilities for supporting the cart washer and the 3 washer disinfectors with technical information required to include the following:

• Number of parts depots in the service area and number of service technicians covering the service area

• Provide information on contracted time to arrive on site for repair and average time to repair.

• Provide information around parts availability and backordered part information.

Volume IV – Price

Price - The offeror shall complete the pricing schedule provided in the solicitation. This will be used to determine selection should all other factors be considered equal.

Volume V – Past Performance

The offeror shall submit three (3) past performance references that are recent and relevant which focuses on experience within the last five (5) years in the hospital settings that are comparable in size as VA Capitol Health Care Network (VISN 5). References shall include the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.

Past Performance- Acceptable or Unacceptable Rating

The Government shall make an objective assessment of the Offeror's current/past performance. It will conduct a performance acceptable assessment based on aspects of offeror's past performance that are recent and relevant which focuses on experience within the last 5 years in the hospital settings that are comparable in size as VA Capitol Health Care

Network (VISN 5) or larger which contain Operating Rooms, PACUs and other critical care areas. They have to be relevant, similar in complexity, and magnitude requirements of solicitation. Performance that are not recent, relevant, similar in complexity or magnitude will be evaluated with unacceptable performance in this area.