S02 - Attachment 13 - JnA - Martinsburg.pdf

Project No.: 613-126 Project Title: Renovate Expand Dom 502B

VHAPG Part 806.3 OFOC Page 1 of Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-25-AP-1390

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-25-AP-1390

Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Invitation for Bid (IFB) , is for the Renovate/ Expand 47-Bed Domiciliary Pod B (VA-25-00076802) project at the VA Medical Center (VAMC) in Martinsburg, WV.

Nature and/or Description of the Action Being Processed:

This justification is to support the Renovate/Expand 47-Bed Domiciliary Pod B project at the VAMC, Martinsburg, WV that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

Door locks must compatible with Corbin Russwin. Cylinders shall be removable 7 pin IC large format type.

BIM or BAS (Building Automation System) integration.

Johnson Controls Incorporated (JCI) Physical security access control system

Card Readers – Hirsch IDENTIV Patient doors and double doors in corridor access control.

Dormakaba Safelok hardware Fire alarm system

Edwards EST 3 system

Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Renovate/Expand 47-Bed Domiciliary Pod B project at the VAMC, Martinsburg, WV. The scope includes everything necessary to complete the Renovate/Expand 47-Bed Domiciliary Pod B project at the VAMC, Martinsburg, WV project that meets the requirements of the Department of Veterans Affairs. There are five (5) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The Construction agnitude for

Door Hardware Corbin Russwin Value:

Description: Purchase of compatible hardware with campus keying system.

BAS (Building Automation System) integration.

Johnson Controls Incorporated (JCI) Value:

VHAPG Part 806.3 OFOC Page 2 of Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-25-AP-1390

iii. Description: complete installation of BAS system to tie into existing central HVAC monitoring and control system.

c. Physical security access control system

i. Card Readers – Hirsch IDENTIV

ii. Value:

iii. Description: Complete installation and programming of card readers and communication components matching existing to ensure and maintain proper operation of the existing physical access control system (PACS).

Safeguarding access to all areas of the domicillary wing and Women’s wing to only authorized personnel.

d. Patient doors access control

i. Dormakaba Safelok hardware

ii. Value:

iii. Description: Complete installation and programming of card readers and communication components matching existing systems to ensure and maintain proper operation of the existing physical access control system to patient rooms.

e. Fire alarm system

i. Edwards EST 3

ii. Value:

iii. Description: Complete installation and programming of fire alarm initiating and notification appliances matching existing to ensure and maintain proper operation of the existing fire alarm system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the VA Medical Center (VAMC) in Martinsburg, WV. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Door Hardware

i. Corbin Russwin

ii. Impact. Any other non-compatible hardware would not be able to be keyed to the campus master key system. Using a second, or multiple, master keys would be expensive and

b. BAS (Building Automation System) integration.

i. Johnson Controls Incorporated (JCI)

VHAPG Part 806.3 OFOC Page 3 of Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-25-AP-1390

ii. Impact. Any other company service personnel, devices, and equipment not of the existing manufacturer may not provide correct interface and operability with the existing BAS. The BAS is vital for authorized personnel to access controls for HVAC systems. Modifications of the existing without the correct components and service can compromise the integrity of the entire system.

Factory trained and authorized service must be located and supported by OEM within a limited travel time to provide emergency service support.

c. Physical security access control system

i. Card Readers – Hirsch IDENTIV

ii. Impact. Any other devices and equipment not of the existing manufacturer may not provide correct interface and operability with existing Card Readers.

The PACS is vital for authorized personnel to access key areas of the facility.

Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. BioMed makes repairs to the system and maintains manufacturer specific repair parts.

d. Patient doors access control

i. Dormakaba Safelok hardware

ii. Impact. Any other devices and equipment not of the existing manufacturer may not provide correct interface and operability with existing Card Readers.

The PACS is vital for authorized patients to access key areas and their dorm rooms in the 502B wing. Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. BioMed makes repairs to the system and maintains manufacturer specific repair parts.

e. Fire alarm system

i. Edwards EST 3

ii. Impact: Any other devices and equipment not of the existing manufacturer may not provide correct interface and operability with the existing fire proection system. The fire protection system is critical for safeguarding patients, visitors, staff, and the facility. Modifications of the existing without the correct OEM components and service can compromise the integrity of the entire system. Factory trained and authorized service must be located and supported by OEM within a limited travel time to provide emergency service support.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .