S02 - Attachment 1 - Specification 00 11 21 RFP to DB Spec - Water Filtration Project (5-13-2020 YMR).doc

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

A.

PART I - General

A1. Scope of Contract

Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 549-17-108

B. Project Title: Correct Building 1,3 & 60 Water Filtration Project

C. Project Location: VA North Texas Health Care System (VANTHCS), 4500 South Lancaster Road, Dallas, Texas 75216

D. Scope of Work: Please See Attachment 2

E. Scope of work common to all tasks is to:

1. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

2. Provide shop drawings and demolition/installation and operating instructions as appropriate

3. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts.

4. Clean up, return affected work areas to original condition.

F. General Drawing Submission Requirements: Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using Latest version of AutoCAD. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts.

A2.

Definitions

A.

Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1.

Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2.

Contracting Officer’s Representative (COR): The Contracting Officer's written designation of a representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

3.

Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

4.

Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5.

Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

6.

Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the D-B team, also referred to as D-B A-E.

7. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

A3.

Pre-Proposal Site Visit(This section will be removed after award.)

The VA will schedule the pre-proposal site visit for Phase II of the Design-Build process.

Location: TBD Date / Time: TBD All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1.

Open meeting & Introductions;

2.

Review of project and Design-Build method for construction contracting;

3.

Specifications;

4.

General requirements, Solicitation Documents and Offer Submission Procedure;

6.

Questions and answers;

7.

Close; and

8.

Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6.

Selection Criteria (This section will be removed after award.)

A. In accordance with FAR Part 15.101-2, the Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the lowest price and is deemed technically acceptable. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the four (4) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the four (4) evaluation factors listed. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals. Phase II evaluations will be conducted in accordance with Lowest Price-Technically Acceptable (LPTA) evaluation process.

B.

PART II - RESPONSIBILITIES

B1.

VA Team A. The VA team is comprised of the PCAC Contracting Officer, the COR who will be located at the construction site and VA Medical Center staff.

B2. Use of Advisors

A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on particular problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a Vendor.

B3.

Design-Build Team:

A.

The D-B team includes all J/V partners, consultants and sub contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B.

If the D-B Team A-E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of D-B firm not the construction subcontractors.

C.

The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C.

PART III - PROPOSAL REQUIREMENTS (This section will be removed after award.)

C1.

General

PHASE I

A.

Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation Number 36E77620R0025. Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format.

B.

Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals.

C.

Submit Phase I proposals via email to:

1.

yolanda.ray@va.gov 2.

Emails are limited to five (5) MB.

3. Phase I proposals will only be accepted via email.

C2.

PHASE I Proposal Format A.

The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. Page size for proposal documents will be 8.5 x 11 inches, with one (1) inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Excess pages will not be evaluated. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible. Fonts other than Arial are permissible in the presentation of graphic material only. *The font and margin requirements do not count for the documents inserted from CPARS.

C3.

PHASE I Proposal Evaluation Factors A. The Phase I proposal shall address the following evaluation factors.

Phase I Evaluation Factors: The Phase I proposal shall address the following evaluation factors.

1. Past Performance

2. Key Personnel Experience

3. Technical Approach

4. Capability to Perform

Phase II Evaluation Factors: The Phase II proposal shall address the following evaluation factors.

1. Technical Solution

2. Draft Project Schedule

3. Price

1. Phase I, Factor 1, Past Performance: Shall provide a minimum of one (1) and a maximum of three (3) projects completed within the last five years (5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable. If the contractor does not possess D-B experience, provide a minimum of (1) and a maximum of three (3) projects completed by the partnering A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to three (3) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space for a site-prep project that involved radiation shielding similar in size and scope to this project.”. Project(s) shall have a minimum value of $500,000.00 and be 100% completed for D-B of D-B-B projects. Project(s) shall have a minimum value of $50,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B projects. A maximum of six (6) projects may be submitted for Factor 1, Past Performance.

Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. A project is defined as a design or construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The Offeror’s submission should include at a minimum:

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design Bid Build).

· Provide the project owner name and telephone number of the owner’s contact person.

· Provide a brief description of the scope of work.

· Provide project prime contractor and major subcontractors.

· Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, contractor shall explanation as to why they differ.

If a completed past performance evaluation is available in the Contractor Performance Assessment Reporting System (CPARS), it shall be submitted with the proposal for each project referenced for Past Performance. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit a Past Performance Questionnaire (PPQ) (reference Attachment 8) for each project referenced for Past Performance. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact, yolanda.ray@va.gov. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

2.

Phase I, Factor2, Key Personnel Experience: The Offeror shall provide a resume for each of the following key personnel members: Person and/or subcontractor who will provide the radiation shielding services for this project, Overall Project Manager, Design Project Manager, Construction Project Manager, Project Site Superintendent, A-E Field Representative and all the identified major subcontractors. (It is recognized that not all subcontractors may be identified at the time of proposal submission.) For each resume, include name of company, name of individual, relevant listing of experience, and qualifications for each person such as specialized training, education, certifications, and experience in an operational healthcare facility. Please delineate approximate percent (%) of work the prime contractor will perform on this job and the approximate percent (%) of work the subcontractors (collectively) will perform on this job. Also, clearly describe the prime responsible firm (or firms if a JV) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

NOTE: If awarded the contract resulting from this solicitation, any deviation during contract performance from the A-E firm or personnel submitted for evaluation must be approved by the Contracting Officer. Substitutions may be approved if a form or person possesses the same qualifications as the firm or person submitted for evaluation.

3. Phase I, Factor 3, Technical Approach: Provide a brief narrative (page limitation: five pages) describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1. Design Approach: Describe the techniques and methods for an efficient, effective design.

2. Construction Approach: And; Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

3. Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time and within budget.

4. Phase I, Factor 4, Capability to perform: The offeror shall provide a letter from the Surety demonstrating evidence of adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

C4. Evaluation of Offers (Phase I)

The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below.

1. Phase I, Factor 1, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with Procurement Policy Memorandum 2013-03, past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

2. Phase I, Factor 2, Key Personnel Experience: Will be evaluated based on the resumes provided by the Offeror. The VA will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The team will consider experience and qualifications such as specialized training, education, certifications, and experience in an operational healthcare facility.

Phase I, Factor 3, Technical Approach: Will be evaluated based on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Phase I, Factor 4, Capability to perform: Will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

PHASE II

D1.

General (This section will be removed after award.)

A.

The Phase II proposals will be evaluated using a LPTA Approach. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number 36E77620R0025 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the most qualified Offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal Format.

B.

Proposals shall be received on or before the date specified in the Phase II Notice of Offerors.

C.

Submit Phase II proposals via email to:

1.

yolanda.ray@va.gov@va.gov 2.

Emails are limited to five (5) MB.

3. Phase II proposals will only be accepted via email.

D.

Submit the original Bid Bond by mail to:

1.

US Postal Service Deliveries:

Yolanda M. Ray Veterans Health Administration

Program Contracting Activity Central (PCAC)

6150 Oaktree Blvd Suite 300

Independence, OH 44131

2.

Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT))

Yolanda M. Ray Veterans Health Administration

Program Contracting Activity Central (PCAC)

6150 Oaktree Blvd Suite 300

Independence, OH 44131

4. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

D2.

PHASE II Proposal Format (This section will be removed after award.)

A. Technical and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in two (2) Volumes (Volume I: Technical and Volume II: Price). In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Offeror shall separately bind Volumes I and II. Both Technical and Price volumes, therefore, must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I and II in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for Phase II Volume I Technical shall not exceed a total of 30 (Thirty) pages in Microsoft Arial size 12 font. Volume II Price Proposal shall not exceed a total of 20 (Twenty) pages in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. The SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume II and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the offer.

F.

Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume II, including filling out Attachment 7 of the solicitation. It will not be evaluated as part of Volume II Price but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume II.

1. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.

If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. *The above information is not required for subcontractors.

6. Failure to provide Attachment 8 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

D3.

Final Proposal Revisions (FAR 52.215-1) A.

If determined to be necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Sealed Phase II proposal revisions will be submitted as per Part III.D1.D, above, except as noted below and will be due at a time and place to be determined.

B.

Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal.

D4.

PHASE II - Technical Proposal Requirements

1. The Phase II proposal shall address the following evaluation factors. The factors are listed in descending priority of importance.

2. Phase II, Volume 1, Factor 1, Technical Solution: Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative describing the Offeror’s technical solution to the project to achieve design and construction objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. The Offeror’s narratives shall include, at minimum, the following technical areas:

· Phasing

· Infection Control

· Structural

· HVAC

· Electrical

· Experience with Water Filtration

· QC management and solutions

· Safety management

3. Phase II, Factor 2, Draft Project Schedule: The offeror shall demonstrate their understanding of Attachment 11 - Project Schedule Specification by submitting a draft project schedule for design and construction that adheres to the requirements outlined in Attachment 11 - Project Schedule Specification.

4. Provide a Narrative for Project Challenges: Describe in a written narrative, the challenges identified for this project, including the plan for Coordination with ongoing concurrent projects in the area. This plan shall Include substantial coordination time, and how to minimize disruption of patient care to the greatest extend possible.

D5.

PHASE II Price Proposal Requirements (Volume II)

A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 5 when submitting price offers. Submit a bid guarantee as stipulated in the “Instructions, Conditions, and Notices to Offerors”:

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

D. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001 and CLIN 0002.

D6 Evaluation of Offers

The Phase II proposals will be evaluated using a LPTA Approach. Acceptable is defined as “Offeror demonstrated the ability to meet all the Government’s minimum requirements as identified in the solicitation. Minimum requirements are defined as the offeror’s methods and approach have adequately and completely considered, defined and satisfied the requirements of the solicitation.”

A. Phase II , Factor 1, Technical Solution: The VA will evaluate to determine that the Offeror understands the complexity and risks of performing all the required elements. The Technical Solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate Offeror’s specific details in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. Offeror’s submittal will be reviewed to determine if the technical rating is “acceptable or unacceptable.” Acceptable is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation. Unacceptable is defined as the Offeror failure to demonstrate the ability to meet all of the Government’s minimum requirements. Minimum required are defined as the Offeror’s experience, methods and approach have adequately and completely considered, defined and satisfied the requirements in the solicitation.

B. Phase II ,Factor 2, Draft Project Schedule: The VA will evaluate to help determine that the Offeror understands and can perform all the required elements of the project in the time frame specified with limited impact, to the greatest extent possible, to the Contracting Officer. (The draft schedule submitted with the proposal should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.)

C. Volume II, Price: Will be evaluated in accordance with the process identified in the Price Schedule. PCAC will award CLIN 0001 and CLIN 002 to the lowest priced, technically acceptable offeror.

D. PART IV - POST AWARD REQUIREMENTS

D1.

Construction Document Preparation:

A.

Design Review Submissions:

1.

The Design-Build Team A-E (D-B A-E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

3. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

4. All submission packages will be reviewed at 35%, 65%, 95% and 100%completion stages. All review submission packages will incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the D-B Team.

5. Each review submission package shall include 2 hard copy sets and 1set on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, RFP A-E, VA COR and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

1.

A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

3. Participants will include RFP A-E, VA Staff and D-B team members as appropriate for the specific package to be reviewed and others. The D-B team members will each allow for (1) full day for each discipline/package design review meeting. D-B team management will be present at each review meeting.

4. The D-B team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a.

The VA’s receipt of the design review submission package.

b.

The review meeting.

c.

D-B teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4.

Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the D-B Team Project Manager (for the D-B Team). See section I. Quality Assurance/Quality Control.

C.

Electronic Media:

1.

Design review submission drawings and final Construction Document submission drawings will be executed in electronic format current AutoCAD version and/or .pdf.

2.

The drawings included in the VA RFP will be available to the D-B team in electronic format in current version of AutoCAD for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

2. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format current version of Microsoft Word.

3. The specifications included in the VA RFP shall be available to the D-B team in electronic format in //Microsoft Office 97, Word 6.0//, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD version 2000 drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

4. The construction record drawings shall be completed in current version of AutoCAD.

5. Construction shop drawings are not required to be completed in current version of AutoCAD.

E. Professional Licensing:

1. The D-B A-E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The D-B A-E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the D-B team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the D-B team. The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the all earlier submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the D-B Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See Part IV, D2 Construction Period Submittals for Approved Construction Document distribution.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the D-B team. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3.

Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4.

Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5.

Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6.

Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7.

HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8.

Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9.

Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

10.

Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

11.

Parking Control: There will be no onsite parking for the contractor.

G.

Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1.

The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2.

Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3.

The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H.

Design Requirements - Compliance with codes and standards.

1.

Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2.

See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3.

In the design of new building and alteration work under this contract, the D-B team shall consider all requirements (other than procedural requirements) of:

l.

Zoning laws:

2.

Environmental and erosion control regulations; and

3.

Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4.

The D-B team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A-E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The D-B team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6.

No action may be brought against the D-B Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A-E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7.

The D-B team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

I.

Quality Assurance/Quality Control:

1.

To reduce design errors and omissions, the D-B team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2.

No later than 15 calendar days of receipt of Notice to Proceed, the D-B Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the D-B Team member responsible for QA/QC.

a.

Upon its completion each task shall be initialed and dated by the responsible D-B Team member.

b.

A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2.

Construction Period Submittals

A.

The D-B contractor shall distribute a total of 2 sets of the approved construction documents prepared by the D-B Team to the VA and RFP AE, as directed by the VA Project Manager.

B.

Other submittals - The D-B team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C.

Project record drawings - The D-B team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

D.

Shop drawings and submittals - The D-B A-E shall check government furnished and/or the D-B construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The D-B A-E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The D-B AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the D-B A-E will request the D-B Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the D-B A-E shall review all prior submittals for related components of the system before acting on a single component. The D-B A-E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The D-B A-E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

D3.

Project Close-Out

The D-B team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4.

Site Visits and Inspections

During the construction period the D-B A-E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The D-B A-E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three workdays following the site visit date.

E. Volume III – ADDITIONAL INSTRUCTIONS, CONDISTIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

E1. Availability of Solicitation Documents:

All solicitation related documents will be published to http://beta.sam.gov.

E2. SDVOSB Set-Aside:

This procurement is100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as verified by the VA’s Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at TIME OF SUBMISSION OF OFFERS. Failure to be BOTH visible and verified at the time of proposal submission will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

E3. Technical Questions:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to…