S02 Attachment 1 SOW.pdf

PROJECT NO. 605-20-401 “UPGRADE BUILDING MANAGEMENT SYSTEM”

1. OBJECTIVE

A. SCOPE OF WORK

i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services to upgrade, and replace the current HVAC building automation controls, components, and equipment related to the construction drawings for the entire main Building 2 at the Jerry L.

Pettis Memorial Veterans Medical Center, Loma Linda, California.

ii. Background: Currently the automated HVAC system is under multiple control platforms and they are outdated or are impacting patient care operations with ongoing issues requiring new equipment to address facility condition assessments requiring upgrades from their current rating. The automation system upgrade per the construction documents will assist to upgrade all floors of the main campus addressing constant air volume, variable air volume, air handlers, exhaust fans, and stand alone equipment tied to the automation network. This will also include the upgrade of the infrastructure network to connect the main server to the field panels and all other associated control systems. Basis of design is the Andover continuum in which all other current automation platforms will be integrated to the Andover network for one sole control system for the campus.

iii. Project Scope: Project will upgrade and replace the current 1200+ HVAC control systems throughout the campus main building and adjacent building 30 audiology:

Correct building automation deficiency ratings to ensure functionality and operability. Upgrade all non Andover continuum systems to the Andover network to reduce the controls to one single network system for the entire campus. The items to be upgraded are reheat valves, controllers, damper controllers, exhaust fan controllers, infrastructure for network communication, isolation room digital controls and displays, stand alone equipment controls, and all other components noted in bid documents. All associated items are indicated by floor and by zone within the construction bid documents. Network infrastructure communication and power requirements will be upgraded as per the construction drawings to upgrade the current equipment and allocate future expansion of other utility systems integration; ie. electrical and plumbing systems at a later date.

Tie in current stand alone building 30 audiology building to the main facility building automation system. Upgrade existing heat pump units with web based stand alone controls to the main facility HVAC controls.

Provide recommendations for phasing of this work using the following considerations:

A. Minimizing downtime of healthcare operations during the upgrade.

B. List those areas where healthcare/public spaces will require shutting down for more than weekends or nights. Specify how much time those spaces are anticipated to remain closed while construction is on-going.

C. Construction period shall incorporate phasing recommendations and clearly delineate sequence of work. Recommend time allotted for each phase per the construction documents. COR will serve as the main POC interface for the facility to assist with planning.

D. Coordinate with the COR and facility staff on the phasing plan to ensure the patient care operations are minimally impacted.

B. GENERAL REQUIREMENTS

i. General Contractor services:

1. The contractor will furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated on the attached contractual documents. The project will involve but not be limited to the upgrading of the automation system and associated tasks.

2. Apogee is the project Architect/Engineer hired by the VA and has prepared drawings and specifications which are part of this SOW;

to be used for the completion of this project.

3. All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

4. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR

1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

5. Prior to the commencement of work, the general contractor shall conduct a site walk with the VA COTR, VA Safety Manager and VA

Infection Control Agent.

A. The general contractor shall establish and maintain a fire protection program in accordance with 29 CFR 1926.

B. The general contractor shall implement the requirements of the VA Infection Control Risk Assessment (ICRA) team, including the establishment and maintenance of a dust control program.

C. Upon completion of the site walk. The general contractor will be issued a Work Permit, ILSM and IC implementation permit.

D. Contractor will provide all documentation per Specifications and validated by the submittal registry to the COTR prior to work.

6. During the Covid 19 pandemic all general contractor and subcontracts shall apply with the VA medical center mask policies and adhere to daily screening when on the campus. Failure to comply with this will result in removal off station.

A. CONSTRUCTION COST

i. Per contracted amount, see contract documents.

ii. SUSTAINABLE DESIGN AND ENERGY REDUCTION

1. Federal Mandates require all Federal government construction projects to comply with sustainability and energy reduction requirements. To this end, the VA is committed to the “Guiding

Principles for Federal Leadership in High Performance and

Sustainable Buildings.”

2. The U.S. Green Building Council’s (USGBC) Leadership in Energy and

Environmental Design (LEED) rating system provides a well-known industry framework to achieve the Federal Mandates.

3. A/E is to follow USGBC standards.

4. A/E/Contractor through a third party will commission the project.

5. During the Construction Phase, A/E through a third party will facilitate commissioning of building.

6. Firms that are selected to design VA projects should already have demonstrated their sustainable design capabilities through the VA selection process. They will find the criteria and procedures in the VA’s Sustainable Design and Energy Reduction Manual a baseline for developing the design according to the unique conditions that each project represents.

iii. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH)

1. EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

2. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910 –

Occupational Safety for General Industry

b. Volume 29 of the Code of Federal Regulations, Part 1926 –

Occupational Safety for The Construction Industry

c. Volume 40 of the Code of Federal Regulations – Protection of The

Environment

d. Volume 49 of the Code of Federal Regulations, Part 397 –

Transportation of Hazardous Materials

3. Specifications

a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master

Construction Specifications must be used as the basis for project designs.

b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

i. SECTION 01 00 00 – General Requirements

ii. SECTION 01 74 19 – Construction Waste Management

iv. SITE SURVEY

1. EXPECTATION: Contractor will make site visits as necessary to survey existing conditions.

2. Make site visits as required to determine existing as-built conditions affecting this project. (May include power metering, air flow testing, utility Survey, etc.)

3. Provide any structural, architectural, electrical, and mechanical investigative work including exterior site work, of both existing and designed systems necessary to ensure the accuracy of the design.

4. Prepare any measured drawings of existing systems of facility required to ensure the accuracy of the design.

5. Provide a CIH to evaluate the impacted building areas for asbestos.

6. Provide a CIH to evaluate the impacted building areas for lead based paint.

7. NOTE: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical

Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.

8. The A/E shall field verify all dimensions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the COR.

v. CONSTRUCTION PHASE SERVICES

1. Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on first-hand knowledge.

2. Review all material submittals, shop drawings, test reports, etc.

and provide recommendations to the VA within five calendar days upon request.

3. Review and provide replies to contractor generated RFI’s when required by the COR within five days.

4. Review contractor's cost estimates and provide recommendations to the VA.

5. A/E shall provide prompt response when contacted by the COR to review and provide analysis of change orders and costs.

6. Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. A/E shall provide a total of twenty (20) site visits as a minimum. (Please include a price for additional site visits should they be desired by the COR).

7. Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punchlist shall reference the contract documents for specific deficiencies (i.e., specification section, drawing detail, etc.)

8. Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction.

Transpose contractor’s as-built drawings to AutoCAD 2013 (or more current) and PDF. Provide a set of updated as-built drawings on CD with the prepared files within 30 days to the COR.

9. The Construction Document phase involves the production of the complete drawings, specifications, and other documents necessary for the bidding and construction of the project, prepared from the approved Design Development documents. Also included at this phase are the final cost estimate, the construction schedule, and submittal register.

10. Commissioning Agent for VA.

11. Oversight of LEED Commissioning.

12. The Construction Document (Final Submittal) per Attachment 2.

7. REFERENCES

A. The A/E shall prepare all required documents for review and approval by the VA in accordance with standard professional practice and the

Department of Veterans Affairs Statement of Work. Preparation of documents shall be in accordance with the latest editions of the following criteria.

B. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

i. VA Master Construction Specifications

ii. VA Construction Standards

iii. VA Loma Linda Construction Standard, see Attachment 6

iv. VA Seismic Design Handbook

v. VA Space Planning Criteria

vi. VA Design Manuals

vii. VA CADD Standards

viii. NFPA 101, Life Safety Code

ix. NFPA 70, National Electric Code

x. NFPA 99, Health Care Facilities

xi. NFPA 12, Installation of Sprinkler Systems

xii. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

xiii. AIA Guidelines for Construction and Equipment of Hospital and Medical

Facilities

xiv. International Building Codes

xv. State and Local codes and guidelines (as applicable)

8. CONTRACT DURATION

A. Construction Contract Duration shall be 270 calendar days as per the phasing plan identified in the 100% design prints.

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