S02 Atch 1 SOW - 636-25-306 - 16 pages.pdf

Statement of Work

Project Number: 636-25-306 Upgrade Surgery Air Handling Units

Department of Veterans Affairs Nebraska Western Iowa Healthcare System

Omaha Veterans Affairs Medical Center (VAMC)

Nebraska-Western Iowa Health Care System

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A) MISSION.

Veterans Health Administration mission: Honor America's Veterans by providing exceptional care that improves their health and well-being.

B) SCOPE OF WORK

Project Summary: Provide all Architectural Engineer (A/E) services for the investigation, design, cost estimating, preparation of construction documents, and construction administration services which will focus on the optimization and replacement of Roof Top Units (RTU) #2, #3, & #7 to air handling units for current and future supply services to include but are not limited to:

1. Verify and determine the areas served by these RTUs.

2. Design to replace the units to be compliant with VA Design and Heating, Ventilating and

Air Conditioning (HVAC) codes as applicable for a roof location. Determine and design the correct housing structure and unit to serve the areas.

3. Future project renovations will have Sterile Processing Service (SPS) area converted to be combined with the Operating Room (OR) department on that floor. SPS has a minor project that will relocate SPS away from the current set. AHU to be designed to be able to support the future expansion needs while continuing to serve SPS needs until SPS relocates and the future renovation project. Current OR areas are possibly undersized to our design guides, future expansion will be to maximize space for the correct size OR areas in the existing SPS and OR department spaces. With future renovation to OR needs, determine and design for possible reconnection needs for 6th Floor Surgical Evaluation Unit (SEU) to be moved to AHU that will replace RTU 2 service. Review and design for expansion of AHU serving RTU 2 areas to include addition of 6th Floor SEU portion from RTU 7. This project is to design and upgrade AHU equipment to continue service on existing ductwork for current needs, but equipment must be able to correctly supply as needed for future designs. Equipment to run for existing areas but upsized for future air requirements for areas determined to be renovations. Reconnections, areas moved, and renovation areas with new AHU needs for future projects will be constructed and completed on future projects.

4. Evaluate and provide design for the optimum replacement of the units to serve the areas determined.

5. AHUs to be connected to Building Automation System (BAS) with similar graphics and controls as existing RTUs.

The design is to include all necessary electrical, mechanical, civil, structural, and architectural components necessary to furnish a complete design for the specified work.

This includes providing details of all systems.

C) CURRENT CONDITIONS.

Current RTUs serving the Second Floor X-Ray Unit (X-Ray), Fourth Floor Operating Rooms (ORs), Fourth Floor Sterile Processing Service (SPS), and Sixth Floor Surgical Evaluation Unit (SEU) are inadequate for current and future planned usage.

Description of Current Areas:

a. RTU 2 – X-Rays, offices, control rooms, lobbies

i. 13,000 CFM, AVAHO Model PB-240 DWDI

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ii. 2nd Floor Xray – 4600 sq ft.

b. RTU 3 – ORs, offices, supplemental rooms

i. 27,500 CFM, AVAHO Model PB-330 DWDI

ii. 4th Floor OR Department - 8,100 sq ft

c. RTU 7 – SPS and SEU wing 6th floor

i. 12,000 CFM, AVAHO Model PB-220 DWDi

ii. 4th Floor SPD – 4600 sq ft

iii. 6th Floor SEU – 2700 sq ft.

D) SERVICES

Provide Professional Architect/Engineer (A/E) and healthcare planning services to include but not limited to:

1. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 245 calendar days from Notice to Proceed.

2. Project must remain within the approved project scope, time frame, and construction budget range of $2,000,000 to $5,000,000 or the project will be canceled and require re-submittal and competition process. Project must include in the project a total of 10% deductive bid alternates that shall be identified and incorporated as part of the bid documents.

3. A/E Services includes site visit(s), field investigation, and user interviews to prepare, construction drawings, and specifications along with a cost estimate for both design and construction. Site investigation – architectural, structural, electrical, plumbing, and mechanical including HVAC and control replacement, electrical, and site modifications.

Prior request for notice to inspect must be coordinated and scheduled for times and dates.

4. The A/E shall schedule an initial site visit, to meet with the VA. The A/E is to reference the existing systems and design a new system with options based on user interviews during the initial design discussions.

5. The AE shall submit submissions per the TIL, PG 18-15 AE Submission Requirements for the project, NRM Projects. Submissions will occur at the 35%, 65%, 95%, 100% and Final Bid Documents. Location is https://www.cfm.va.gov/til/aeDesSubReq.asp

6. All applicable PG documents on the TIL shall be applied. https://www.cfm.va.gov/til/

7. Connections to existing utilities must be fully investigated to ensure that the existing utilities can support the load of the new connection during design.

8. Contract drawings and specifications for construction phases.

9. Cost Estimates that include attention to phasing and Infection Control Risk Assessment (ICRA) as well as all other items associated with design standards.

10. Provide File Transfer system for use throughout duration of project. Site must be in place within 30 days of contract award. Site must remain open until final construction contract is complete. This site is intended for AE, VA, and contractor use. Site must be compatible to transfer large files of differing types AutoCAD 2013 and above, all Microsoft Office 2013 programs (Word, Excel, Project), and Adobe pdf files. Site must https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/til/

4 | P a g e meet VA OIT rules when transferring the files which will provide encryption during the transfer.

Note: Due to requirements of certain construction submittals (i.e. finishes, profiles, shop drawings, etc.), these must be delivered to COR. Any hand delivered submittals must also have a backup copy of the cover sheet on A/E FT Site. A/E FT site must be secure (password protected), user friendly for uploading and downloading of files, and organized for easy file retrieval by the VA COR, Contracting Officer (CO), and contractors. Site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files. Must also submit hard copies to the VA for Design Review Drawings, Specifications, and Construction Documents.

11. Comply with VHA Safety & Fire Protection Program to have drawings and specification submittals reviewed by VA at 65% and 95% submissions. Review based on VA standards, codes and regulations. Provide responses back to the VA fire review comments to verify that the comments have been reflected in the project drawings. Bid documents will be re-reviewed to ensure compliance with VA fire review comments.

Items that have not been picked up with require changes to the Bid Documents until all review items have been addressed.

12. Comply with VA Green Energy Management System (GEMS) program as per specifications.

13. Comply with VA TIL requirements, VA Design Guides, FGI Guidelines, ISO codes, and applicable codes as outlined in the VA Design Guides (most recent versions of all of the codes)

14. Infection Control Risk Assessment: The AE shall work with the VA Infection Prevention and Control staff to determine required infection risk assessment levels and shall incorporate VA IPC recommendations into project ICRA drawings.

15. Project scheduling and phasing. Phasing drawings shall also have provisions for safety and fire protection measures to be taken during construction. These measures are to be fully developed through coordination with VA Safety Department.

16. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. A thorough As-Built shall be conducted of the existing site conditions to complete a full detailed set of documents.

17. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Omaha Engineering/Facilities Management Service, Safety and Contracting Officer comments into the final design package.

18. Field verification of existing space and existing utilities servicing the renovated space.

19. Evaluation and design modifications to the existing plumbing and fire protection systems servicing the renovated space to provide sufficient water supply and drain lines to all new plumbing fixtures and equipment in the area, as required to accommodate the new scope of work (sanitary drains from roof, modifications to floor drains, make up water or drain coolers as required, etc.). Plumbing and fire protection engineer shall also be responsible for coordination of existing plumbing and fire

5 | P a g e protection items located above the ceiling with the new design routes, and for identifying those pipes, valves, and other appurtenances that require relocation both on drawings for the contractor and to the VA for advance coordination of outages.

Valve and other maintenance access shall not be obstructed by new installation. If this condition is encountered, the plumbing and fire protection engineer shall provide design documentation for relocation of the associated items.

20. Architectural evaluation and design modifications for all spaces associated with the work as required to accommodate changes necessary for the scope of work.

Expected: new ceilings where ceilings must be removed to complete the scope of work, new lighting where ceilings must be removed to complete the scope of work, modifications to existing and new chases as required to accommodate the new scope of work, and modifications to existing door closers / door operators if evaluation during design requires a more automated door opener approach. Architectural coordination with all trades is required to create a seamless, high quality project / built environment.

21. Also required by architect: provisions for detailed phasing drawings and ICRA planning for each phase. Anticipate separate phases for minimum disruption to the Medical Center. Note that ICRA planning will require topping off of existing walls where walls around each phase do not go to deck. Walls, temporary or existing must be floor to deck. The architect shall identify those spaces where topping off of walls is required on the construction drawings, as well as document that the contractor is responsible for 1 hour rated full height walls around each construction phase. ICRA planning will also be required for spaces that are impacted above and below the levels, if ceiling work below the associated floors is required such as for new plumbing / sanitary floor drains or access into the ceiling spaces below to accommodate any required structural modifications or new mechanical runs to the roof.

22. AE to provide Whole Building Commissioning Services for the design and construction.

Specifications will include commissioning as required by the VA. The Designer will act as the Commissioning Agent and perform the activities of Commissioning Agent IAW the VA Standard Specifications. The Commissioning Agent (CxA) is charged with identifying the ‘performance impacts’ of all significant design and construction decisions so that the VA can make informed decisions when budget, schedule or convenience impact the outcome of a project.

23. Commissioning is an all-inclusive, quality assurance-based process for working with project teams and documenting the planning, delivery, verification, and managing risks to functions performed in, or by, facilities. Commissioning ensures building quality using design review, and in-field or on-site verification. Commissioning also helps to maximize energy efficiency, environmental health and occupant safety. The process improves indoor air quality by making sure the building components are working correctly and that the plans are implemented efficiently and effectively. Commissioning delivers preventive and predictive maintenance plans, tailored operating manuals and training procedures for all users to follow. Essentially, the commissioning process formalizes review and integration of all project expectations during planning, design, construction, and occupancy phases by inspection and functional and performance testing, and oversight of operator training and record documentation.

a. Deliver buildings and construction projects that meet the project requirements.

b. Prevent or eliminate problems inexpensively through proactive quality techniques.

c. Verify systems are installed and working correctly and benchmark that correct operation.

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d. Lower overall first costs and life-cycle costs for the owner.

e. Provide documentation and records on the design, construction, and testing to facilitate operation and maintenance of the facility.

f. Implement trend logs, automated and semi-automated Cx tools to enable O&M staff ongoing Cx.

g. Maintain facility performance for the building's entire life cycle.

24. Design for all new interior finishes that are required to accommodate the scope of work

(room modifications – paint, patch, floor base; new ceilings; ceiling access panels;

etc.), as well as the small architectural modifications laid out in this scope of work.

25. Construction will be addressed in phases to allow operations to continue during construction to the extent possible. Phasing will be incorporated as part of the schematic design options presented during the SD submission, due to the high probable cost of the phasing and its impact upon final system design option selections.

Phasing must work within budget and allow the VA to continue operations at minimal interference.

26. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

27. After solicitation and pre-award, AE to update the construction bid specifications and drawings with any design or RFI questions resolved during the solicitation process.

AE to create final construction set to be provided for construction contractor award.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at https://www.cfm.va.gov/TIL/ A/E shall pay particular attention to USAF, NFPA, BOCA, VA Handbook 7610 space criteria and PG18-9 Space Planning Criteria, and PG-18-12 Design Guides.

E) OBJECTIVES AND TECHNICAL REQUIREMENTS.

The objectives of this project are to evaluate the components of the HVAC system described below and design new installations as necessary to meet requirements.

1. VA Design Guides, Specifications, and References (Current Versions):

A/E shall comply with all applicable VA or VHA directives, manuals, handbooks and alerts and ensure design submissions follow applicable requirements of VA Program Guide PG‐18‐15, Volume C, A/E Submission Instructions for Minor and NRM Construction.

A complete listing of all VA technical documents available for use can be found on the VA website at https://www.cfm.va.gov/TIL/. The following documents made available from the Technical Information Library (TIL) will be used as a guide for the completion of this design project; however, may require some deviations.

Deviations from these guides must be approved by the COR and justified in writing.

All work shall be completed in compliance with the most current version of all applicable codes including, but not limited to OSHA, NFPA 101, International Building code, VA Barrier Free Design Guide and VA guidelines for patient safety and infection control.

2. The A/E design shall include but not be limited to the following:

https://www.cfm.va.gov/TIL/ https://www.cfm.va.gov/TIL/

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a. Evaluate and provide design for the optimum replacement of the units to serve the areas determined.

b. AHUs to be connected to the Building Automation System (BAS) with similar graphics and controls as existing RTUs.

c. The design shall include all necessary electrical, mechanical, civil, structural, and architectural components necessary to provide a complete design for the specified work. This includes providing details of all systems installed.

F) SITE INVESTIGATION

EXPECTATION: A/E will make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project.

Note: Information including drawings and other documentation provided to the A/E is used as reference only. The AE is expected to perform their own site survey to field verify accuracy of existing drawings and to locate any additional utilities / obstructions in a given area to provide quality new project drawings. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/.

Electronic AutoCAD background drawings will be provided by the VA upon request. A/E shall field verify every aspect that relates to the project. The A/E shall field verify all dimensions and utility connections. AE shall take precautions during field surveys to comply with all ICRA requirements. Coordinate site visits with the COR as determined after award. Drawings produced by the AE shall account for obstructions in the path of new utilities, relocation of existing utilities as required to accommodate new work, relocation of existing utilities if the architecture team deems it necessary to relocate an existing chase or shaft, and architectural accommodates as required for new / existing utilities (ie – access panels for new and existing utilities shall be covered under specification noted “as needed”.

If utility work is required above a hard / drywall ceiling, architectural drawings shall reflect the need to remove and replace the existing ceiling unless the ceiling in question is a walkable plaster ceiling and include requirements for associated ICRA.). All utility tie in points shall be well researched and clearly shown. Utility tie in points showing a general direction and indicated as “tie into existing ________ system in room _______” will not be allowed.

G) CONSTRUCTION PERIOD SERVICES (CPS)

1. An OPTION may be exercised in either Fiscal Year 2026 (FY26) or FY27. If exercised, the A/E will provide construction period services for part two of this project for the length of time between the acceptance of Final Bid Documents to the receipt of as built drawings.

2. Construction period services - review of submissions, provide recommendations and estimates regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings; A/E will respond within a twenty-four-hour period acknowledging these requests.

3. Provide construction period services for expeditious engineering responses to all design/conflict questions encountered during the construction term. Provide design for Architect Supplemental Information (ASI), Requests for Information, or Change Order Modifications including cost estimates for the work designed. Each design change, RFI design change, change modification, or ASI to have full set of specifications and drawings with updated portions to be provided electronically to the

VA.

http://www.cfm.va.gov/TIL/

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4. Provide construction period services to review all shop drawings and submittals prior to sending to the VA for final approval. Response times for submittals shall follow the timetable below:

a. Normal: 21 calendar days

b. Critical: 7 calendar days

5. Provide construction period services to review all RFIs. Response times for RFIs shall follow the timetable below:

a. Normal: 10 calendar days

b. Critical: 3 calendar days

6. Provide construction period site visits to review progress of construction activities and milestones during construction.

7. The A/E project manager shall be present at Construction Progress meetings to provide support for the construction progress. Majority of the meeting will be online through Microsoft Teams. Once a month, there will be a progress meeting that will be required to be present at the facility to review progress and current redlines of the as-built drawings with the COR and the Contractor. The meetings will occur in Building 1 in the Engineering Conference room at the Nebraska-Western Iowa Health Care System Omaha Medical Center VAMC.

8. Provide final Record Drawings (pdf and AutoCAD) which will be developed based on construction period site visits, RFI’s, submittal responses, and As-Built drawings from the contractor within 30 calendar days after completion of construction.

9. Construction Cost Estimates

i. Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above. A/E to provide construction cost estimates for all modifications, supplemental instructions and any applicable cost resulting from a design issue.

H) PROJECT SCHEDULE/PERIOD OF PERFORMANCE

1. The contract Period of Performance for the design phase shall be 245 days from a formal Notice to Proceed will follow immediately after the construction kickoff meeting has concluded. The A/E will also be responsible for attending meetings, answering RFI’s and other duties as needed starting from the acceptance of Final Bid Documents to the receipt of as built drawings. Sites visits will also be required during the Construction period services. Construction period services will be part two of the SOW.

2. The A/E shall provide a tool (DrChecks, Submittal Exchange or similar) to track comments during the design phase and to track RFI’s, submittals and/or other issues during the construction phase.

3. The A/E shall perform Part One Services/Design Phase work according to the schedule shown below along with the descriptions in #4.

4. Design Review meetings will be onsite at the Omaha VA Medical Center. COR to work with departments to schedule specific days for the meetings.

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a. EXPECTATION: Submit review package so they are received on the noted day.

b. SUBMISSIONS: Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Initial PDT Meeting ................................................................................................. 0 days Design Development Documents (35%) ............................................................ 35 days (PDT Meeting) ............................................................................................. 63 days Design Development Documents (65%) ............................................................ 98 days (PDT Meeting) ........................................................................................... 126 days Design Development Documents (95%) .......................................................... 161 days (PDT Meeting) .......................................................................................... 189 days Design Development Documents (100%) ........................................................ 217 days (PDT Meeting) .......................................................................................... 231 days Final Construction Bid Documents……………………………………………… 245 days

Note: The issue of the Notice to Proceed (NTP) may be combined with the first Project Design Team (PDT) Meeting. A/E will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically via e-mail to the COR and Contracting Officer within three calendar days of each meeting.

Contract Deliverables Review, Acceptance, rejection durations and process

The Government shall have twenty-eight (28) calendar days to review each of the above stated deliverables prior to the PDT meeting, unless otherwise noted, for Government’s acceptance or rejection. Should the Government reject any deliverable, the Contractor shall resubmit the rejected deliverable to the Government, within twenty-eight (28) calendar days of the Government’s notice of rejection, for Government’s second review. Should the Government determine to reject any deliverable a second time, it will issue to the Contractor a cure notice requesting the Contractor’s corrective action plan prior to taking any termination for default action under the Contract.

I) DESIGN REQUIRMENTS / SUBMITTAL SUBMISSIONS:

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in https://www.cfm.va.gov/til/aeDesSubReq.asp Volume C Document

Please pay specific attention to the schematic, design, and construction submission requirements.

Deliver all design packages electronically and hardcopies to the Project Manager on the established dates to allow the VA Project Development Teams to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information as follows and as outlined in the attachments for each submission.

Information required for each submittal is outlined in Program Guide PG-18-15 Volume C.

The manual is at the following address: https://www.cfm.va.gov/til/aeDesSubReq.asp.

The A/E is required to submit material for review at the 35%, 65%, 95%, and 100% development stages with the result of the submissions to create a Final Construction Bid documents set for solicitation. The submissions will each consist of reports, drawings, 10 | P a g e specifications, phasing plans, and cost estimates, according to the AE Submission Requirements checklists. A/E firm to provide As-Built Record drawings of As-Constructed conditions in the AutoCAD and PDF format as well the BIM file.

The COR with the Contracting Officer (CO) will provide final approval prior to moving to the next submittal. All submissions will follow the VA NRM/Minor AE Submission Requirements located at: https://www.cfm.va.gov/til/aeDesSubReq.asp.

BIM Requirements: Utilize 3-dimensional modeling to produce and coordinate this project, in accordance with the VA BIM Standard Manual V2.2. This manual can be found at:

https://www.cfm.va.gov/til/bim/BIM-Manual.pdf.

Minimum Submission Requirements for each submission included but not limited to:

Schematic Submission 35%: Type “A” Services

• Requirements for the 35% Design Development Documents Submission.

• Narrative report forwarding the previous submission addressing items listed in the design requirements and any additional A/E recommendations.

• Provide proposed schematic layout chosen as outlined at the Schematic 15% PDT meeting. Inform the VA if temporary equipment will be required to accommodate phasing planning for each proposed layout.

• Budget estimate for proposed layout.

• Recommendation of advantages and disadvantages of layout.

• Develop Design Approach before proceeding to 65% design.

• Define the design elements based on selected option and submit all information required by the PG-18-15 (Design Development)

• Prepare design calculations if applicable.

• Information required for each submittal is outlined in Program Guide PG-18-15

Volume C

Design Development 65%: Type “B” Services

• Requirements for the 65% Design Development Documents Submission.

• Narrative report forwarding the previous submission addressing items listed in the design requirements and any additional A/E recommendations.

• Address all comments from the Schematic 35% Submission review.

• Provide spreadsheet of VA review comments and their completion status.

• Provide spreadsheet response to VA Fire review comments and their completion status.

• Define the design elements based on the selected option and submit all information required by the PG-18-15 (Design Development).

• Identify Working Drawings scope within the construction budget.

• Identify all design calculations.

• Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

• Identify all design calculations.

• Identify all existing utilities and utilities requirements.

• Identify all potential bid deduct alternatives.

• Identify phasing requirements for construction and their implications to the VA.

Construction of project to be performed in a manner that makes phasing to be a minimal impact to the VA.

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Construction Documents 95%: Type “B” Services

• Requirements for the 95% Design Development Documents Submission.

• Narrative report forwarding the previous submission addressing items listed in the design requirements and any additional A/E recommendations.

• Address all comments from the 65% review.

• Provide spreadsheet of VA review comments and their completion status.

• Provide spreadsheet response to VA Fire review comments and their completion status.

• Provide Design finishes, required submittals.

• Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

• Revise and update cost estimate.

• Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 65% design submission

• Finalize all design calculations.

• Finalize all potential bid deduct alternatives.

• Finalize all phasing requirements for construction.

• Address all comments from the VISN Safety & Fire Protection Review

Construction Documents 100%: Type “B” Services

• Requirements for the 100% Design Development Documents Submission.

• Narrative report forwarding the previous submission addressing items listed in the design requirements and any additional A/E recommendations.

• Address all comments from the 95% review.

• Provide spreadsheet of VA review comments and their completion status.

• Provide spreadsheet response to VA Fire review comments and their completion status.

• Finalize cost estimate.

Final Construction Documents Submission (CD): Type “B” Services

• Provide spreadsheet of VA review comments and their completion status.

• Provide spreadsheet response to VA Fire review comments and their completion status.

• Submit a complete document of all contract requirements for approval signatures.

• Continue to update and submit until approved.

As-Built Drawings: Type “C” Services

• Submit a complete document of all as-built drawings for VA review and approval.

Continue to update and submit until approved.

J) REQUIREMENTS

A. Title I (Type “A” Services). The A/E shall perform all work required to investigate existing conditions (Pre-Design). This work includes field investigations and surveys (topographic, geotechnical, utilities, etc.), and similar fact-finding surveys of the site in order to provide reports of existing conditions on which to base proper design.

The A/E shall visually inspect the site and facility for familiarization with the scope of work and general conditions of the facility. The A/E shall visit the project site for

12 | P a g e investigation of the existing physical conditions and to ensure the accuracy of the drawings, as available, furnished to the A/E by the Government.

Surveying shall be in accordance with VA Site Development Manual, including surface features, site elevations, and utilities. Underground utilities are to include storm sewer, sanitary sewer, water, gas, communication, fiber optic, electrical, fuel, irrigation, and chilled water and steam lines. The depth of all utilities shall be noted by listing invert elevations and sizes at all critical points. The survey plan shall include all the utility companies, contact names, phone numbers and email addresses (if available) for the local utility companies that serve the project site.

B. Title I (Type “B”) Services: The A/E Title I Type “B” services include those items normally furnished by an A/E in the actual preparation of the design documents (plans, drawings, estimates, specifications, etc.) in the Schematic, Design Development and Construction Document phases. The A/E shall perform all work required to produce documents describing the work required to accomplish the intent of the project as specifically identified in the contract and within the budget for the project. Unless otherwise specifically provided therein, the A/E shall perform the services outlined in these Requirements.

C. Title II (Type “C” Services): Those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications.

These services include reviewing, evaluating and testing product submittals and shop drawing and preparation of construction contract modifications.

D. Specifications: The A/E shall use VHA guide specifications as the basis for producing specifications under this contract. Specifications shall be included as part of the 65%, 95% and 100% submittals. The specifications shall be tailored to suit the specific work requirements of the individual items for this project. Track changes will be used on the documents up until the 95% deadline, at which time extraneous material that does not apply shall be deleted. An overall table of contents will be provided for all design specifications. In all cases where the responsible government official is referenced (inspector, engineer, architect, etc.), the specifications shall refer to the Contracting Officer. The A/E shall be responsible for judging whether testing is required for a particular work item. The A/E shall use specific manufacturer’s part or model numbers to describe a specified item, and an “or equal” statement shall be included. The specifications shall be written by each discipline tailored specifically for this project.

E. Cost Estimates: The A/E cost estimates shall be provided at each submittal and shall summarize all cost by material, labor, other direct costs, overhead, profit, and bonding costs in the project’s locality. Cost estimates shall be prepared on standard VA form, RS Means Standard Excel Format, or Contracting Officer pre-approved A/E’s equivalent electronic spreadsheet that provides the information specified above.

F. Meetings:

I. Design Meetings: The A/E project manager shall be present at meetings to review the 35%, 65% and 95% design documents. The meetings will occur in Building 1 in the Engineering Conference room at the Nebraska-Western Iowa Health Care System Omaha Medical Center VAMC.

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II. Construction Administration Meetings: Trips for the consultant to the jobsite shall be limited to 12 visits over the course of the construction. The Contracting Officer has the option of requiring or not requiring site visits. The Contractor will only be paid for the site visits he/she makes as approved by the Contracting Officer in this contract. All labor/travel-related costs associated with site visits that were not required to be made will either be deducted or descoped.

G. Document Reviews:

I. At the 35%, 65% and 95% submittals, provide one (1) full size sets of plans, two (2) half size set of plans, one (1) hard copies of the specifications and any other reports/ documents, and one (1) digital copy of all provided material. At 100% documents, drawings quantities stated above plus a CD in AutoCAD and pdf formats.

II. A/E design submittals for each stage must be approved by the COR before the A/E is permitted to continue to the next design phase (this is per the A/E submission guidelines). The integrity of the submittal package is the responsibility of the A/E and recovery of the schedule due to incomplete design submittals shall be the responsibility of the A/E at no cost to the government.

H. Schedule Requirements: Final construction document delivery shall be made no later than 245 days after issuance of the Notice to Proceed.

I. Final Documents: The A/E shall not proceed with the next phase of the design until receipt of written review comments or approval of the previous submittal requirements from the Contracting Officer or COR. These drawings shall be submitted for review by the Contracting Officer and for necessary revision, corrections, or additions before final approval and application of the required signatures of Government personnel.

Final drawings shall be submitted on hard copy and in electronic format as outlined by the VHA standards (http://www.cfm.va.gov/til/projReq.asp) and IAW VA A/E Design Submissions Requirements (PG-18-15) http://www.cfm.va.gov/contract/aeDesSubReq.asp)

J. Additional Requirements

I. The A/E shall use VA Program Guides, Design Manuals and Master Specifications in preparing the Construction Documents for the project.

However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government, he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

II. The A/E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the A/E. The A/E's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

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K) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms used in this document.

AHU Air Handling Unit CBOC Community Based Outpatient Clinic CO Contracting Officer COR Contracting Officers Representative as delegated by the CO CS Contracting Specialist assigned by the CO GI Grand Island, Nebraska GC General Contractor (Firm) HVAC Heating, Ventilation, and Air Conditioning LF Linear or Lineal Feet NTP Notice to Proceed NWIHCS Nebraska-Western Iowa Health Care System OIT Office of Information & Technology PDT Project Delivery Team – Typically comprised of the CO/CS, the COR, and

NWIHCS staff RFI Request for Information SF Square Feet VA Department of Veteran Affairs

L) Requirements.

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

The awarded A/E will adhere to all codes, standards, guidelines and design requirements found in the VA’s Technical Information Library (TIL).

The awarded A/E shall reference the Physical Security Mitigation Design Guidance Feasibility Study performed on August 4, 2022.

M) Locations

1. Design and Construction

Omaha VA Medical Center 4101 Woolworth Ave Omaha, NE 68105

N) Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

• GFE.

1. None.

• GFI.

1. None.

O) Standards/Codes/Requirements/Regulations

Meet all applicable and current federal and state codes/requirements, i.e.:

OSHA Occupational Safety and Health Administration EPA Environmental Protection Agency NFPA 101 Life Safety Code ASHRAE American Society of Heating, Refrigerating, and Air-Conditioning Engineers TJC The Joint Commission

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AHERA Asbestos Hazard Emergency Response Act NESHAPS National Emission Standards for Hazardous Air Pollutants NFPA Applicable codes published by the National Fire Protection Association ASTM ASTM International (formerly the American Society for Testing and

Materials UFAS Uniform Federal Accessibility Standards

Design using the following VA publications https://www.cfm.va.gov/til/index.asp

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management VA Handbook 0730/1 Security and Law Enforcement References for Mental Health Environmental Care Applicable VHA DIRECTIVES

Design using the VA publications are available on the internet address:

https://www.cfm.va.gov/til/index.asp

P) PROMOTION OF FULL AND OPEN COMPETITION:

1. A/E agrees to assure specifications are not restrictive. Specifications will be based performance criteria when possible and will not use brand names.

2. If the use of a brand name is necessary, the A/E will provide a justification, including:

a. Why the particular brand must be used or why a specification cannot be written (Proprietary design, etc.).

b. The criteria alternate items must meet to be considered equal.

3. If it is necessary to pre-qualify major components, the A/E will notify the Contracting Officer so that necessary actions can be taken to establish a Qualified Products List.

4. The A/E shall provide a written certification stating the solicitation is not restrictive, it has been written to provide full and open competition and will list at least three manufacturers who can supply major components or systems of the project.

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5. The final design documents from a resultant contract will be subject to review and approval (by signature) of all members of an Integrated Project Team (IPT) consisting of medical center personnel. These individuals will be identified by the VA Contracting Officer’s Representative (COR) at the first design meeting.

Q) A Privacy Training for Personnel without Access to VA Computer Systems or Direct

Access to or the Use of VA Sensitive Information: All contractors are required to complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” prior to working on site (see SOW Attachment 1). Upon completion of the training, contractors shall complete and sign the last page of the training paperwork and provide to the Contracting Officer’s Representative.

R) NARA Records Management Language: (see SOW Attachment 2)

S) Point of Contact at the NWIHCS.

• Matthew Green

Healthcare Engineer US Department of Veterans Affairs 4101 Woolworth Avenue, Omaha, NE 68105 Office: (402)995-6926 e-mail: matthew.green2@va.gov

• Chaz Williamson Healthcare Engineer US Department of Veterans Affairs 4101 Woolworth Avenue, Omaha, NE 68105 Office: (402)995-4387 e-mail: chaz.williamson2@va.gov

T) LIST OF ATTACHMENTS

A) SOW Attachment 1 - TMS 20939 VA Privacy Training for Personnel B) SOW Attachment 2 - NARA RM Contract Language mailto:matthew.green2@va.gov mailto:chaz.williamson2@va.gov

J) REQUIREMENTS