S02_631-19-002 Steam Ph2 Specifications 8-14-26.pdf

BOOK ONE OF ONE:

General Requirements, Existing Conditions, Concrete, Wood, Plastics and Composites, Thermal and Moisture Protection, Finishes, Special Construction, Plumbing, HVAC, Electrical, Communications

SPECIFICATION

PROJECT TITLE: Upgrade Steam Distribution Phase 2

PROJECT NUMBER: 631-19-002

LOCATION: VAMC Central Western Massachusetts

421 North Main Street

Leeds, MA 01053

PHASE: Permit Set

DATE: December 26, 2025

631-19-002 – Upgrade Steam Distribution Phase 2 Date: 12/08/2025 VAMC Central Western Massachusetts Bid Documents-VA REVISED

12-01-25

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 13 00 MEP Coordinator Low Complexity 11-24 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 12-25 01 33 25 Submittals, Shop Drawings, Product Data, and Samples 06-25 01 35 26 Safety Requirements for Major Projects 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 57 19 Temporary Environmental Controls 01-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 81 13 Sustainable Construction Requirements 10-17 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21 02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-21

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 51 00 Acoustical Ceilings 12-18 09 91 00 Painting 01-21

631-19-002 – Upgrade Steam Distribution Phase 2 Date: 12/08/2025 VAMC Central Western Massachusetts Bid Documents-VA REVISED

12-01-25

00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23 22 05 19 Meters and Gauges for Plumbing Piping 09-20 22 05 23 General-Duty Valves for Plumbing Piping 09-20 22 07 11 Plumbing Insulation 09-19 22 11 00 Facility Water Distribution 05-21 22 35 00 Domestic Water Heat Exchangers 09-20

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23 23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment 03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 07 11 HVAC and Boiler Plant Insulation 02-20 23 08 00 Commissioning of HVAC Systems 03-23 23 09 23 Direct-Digital Control System for HVAC 03-23 23 21 13 Hydronic Piping 06-25 23 22 13 Steam and Condensate Heating Piping 12-25 23 22 23 Steam Condensate Pumps 04-20 23 25 00 HVAC Water Treatment 23 82 00 Convection Heating and Cooling Units

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 29 21 Enclosed Switches and Circuit Breakers 11-22

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19 27 10 00 Control, Communication and Signal Wiring 06-15

631-19-002 – Upgrade Steam Distribution Phase 2 Date: 12/26/2025

VAMC Central Western Massachusetts Permit Set

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL INFORMATION

G101 Cover Sheet

G102 Campus Key Plan

HA001 Asbestos Abatement Inventory

MECHANICAL

M001 Mechanical General Notes and Legend

M301 Mechanical Details

M302 Mechanical Details

M401 Mechanical Schedules

01-MPD101 Mechanical Northeast Basement Steam System

Demolition Part Plan

01-MPD102 Mechanical Southeast Basement Steam System

Demolition Part Plan

01-MPD103 Mechanical Southwest Basement Steam System

Demolition Part Plan

01-MPD104 Mechanical Northwest Basement Steam System

Demolition Part Plan

01-MPD105 Mechanical Southeast First Floor Steam System

Demolition Part Plan

01-MPD106 Mechanical Southeast First Floor Steam System

Demolition Part Plan

01-MPD107 Mechanical Southwest First Floor Steam System

Demolition Part Plan

01-MPD108 Mechanical Northwest First Floor Steam System

Demolition Part Plan

01-MPD109 Mechanical Southeast Second Floor Steam System

Demolition Part Plan

01-MPD110 Mechanical Southeast Second Floor Steam System

Demolition Part Plan

01-MPD111 Mechanical Southwest Second Floor Steam System

Demolition Part Plan

01-MPD112 Mechanical Northwest Second Floor Steam System

Demolition Part Plan

VHANHMNARANH

Cross-Out

00 01 15 - 2

01-MPD113 Mechanical Southeast Attic Steam System

Demolition Part Plan

01-MPD114 Mechanical Southeast Attic Steam System

Demolition Part Plan

01-MPD115 Mechanical Southeast Attic Steam System

Demolition Part Plan

01-MPD116 Mechanical Southeast Attic Steam System

Demolition Part Plan

01-MPD117 Mechanical Steam System Enlarged Demolition

Part Plans

01-MPD118 Mechanical Steam System Demolition Schematic

Diagram

01-MP101 Mechanical Northeast Basement Steam System

Proposed Part Plan

01-MP102 Mechanical Southeast Basement Steam System

Proposed Part Plan

01-MP103 Mechanical Southwest Basement Steam System

Proposed Part Plan

01-MP104 Mechanical Northwest Basement Steam System

Proposed Part Plan

01-MP105 Mechanical Southeast First Floor Steam System

Proposed Part Plan

01-MP106 Mechanical Southeast First Floor Steam System

Proposed Part Plan

01-MP107 Mechanical Southwest First Floor Steam System

Proposed Part Plan

01-MP108 Mechanical Northwest First Floor Steam System

Proposed Part Plan

01-MP109 Mechanical Southeast Second Floor Steam System

Proposed Part Plan

01-MP110 Mechanical Southeast Second Floor Steam System

Proposed Part Plan

01-MP111 Mechanical Southwest Second Floor Steam System

Proposed Part Plan

01-MP112 Mechanical Northwest Second Floor Steam System

Proposed Part Plan

00 01 15 - 3

01-MP113 Mechanical Southeast Attic Steam System

Proposed Part Plan

01-MP114 Mechanical Southeast Attic Steam System

Proposed Part Plan

01-MP115 Mechanical Southwest Attic Steam System

Proposed Part Plan

01-MP116 Mechanical Northwest Attic Steam System

Proposed Part Plan

01-MP117 Mechanical Steam System Enlarged Proposed Part

Plan

01-MP118 Mechanical Steam System Proposed Schematic

Diagram

01-MP119 Mechanical Hydronic System New Work Schematic

Diagram

04-MPD101 Mechanical Basement Steam Demolition Plan

04-MPD102 Mechanical First Floor Steam System Demolition

Plan

04-MPD103 Mechanical Second Floor Steam System Demolition

Plan

04-MPD104 Mechanical Attic Steam System Demolition Plan

04-MP101 Mechanical Basement Steam System New Work Plan

04-MP102 Mechanical First Floor Steam System New Work

Plan

04-MP103 Mechanical Second Steam System New Work Plan

05-MPD101 Mechanical Basement Steam System Demolition

Plan

05-MPD102 Mechanical First Floor Steam System Demolition

Plan

05-MP101 Mechanical Basement Steam System New Work Plan

05-MP102 Mechanical First Floor Steam System New Work

Plan

08-MPD101 Mechanical Steam System Demolition Plans

08-MP101 Mechanical Steam System New Work Plans

09-MPD101 Mechanical Basement Steam System Demolition

Plan and Schematic Diagram

09-MP101 Mechanical Basement Steam System Proposed Plan and Schematic Diagram

00 01 15 - 4

15/16-MPD101 Mechanical Steam System Demolition Plans

15/16-MP101 Mechanical Steam System New Work Plans

ELECTRICAL

01-EP101 Electrical Basement New Work Plan

04-EP101 Electrical Basement New Work Plan

05-EP101 Electrical Power New Work Plan

16-EP101 Electrical First Floor Power Plans

- - - E N D - - -

631-19-002 – Upgrade Steam Distribution Phase 2 Date:12/08/2025 USDVA – Edward P. Boland VA Medical Center Bid Documents-VA REVISED

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01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Central Western Massachusetts Healthcare System – Upgrade

Steam Phase 2 as required by drawings and specifications.

B. Department of Veterans Affairs as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEMS

A. ITEM I, GENERAL CONSTRUCTION (BASE BID): The General Contractor will be responsible for all facets of construction management and construction work and the management of subcontractors to facilitate a construction project to construction project to upgrade the steam distribution system at VA Central

Western Massachusetts Healthcare System Edward P Boland Campus (VISN1 – LEEDS.

NRM NO. 631-19-002). Work includes the removal and upgrade of steam distribution system in Buildings 1, 4, 5, 8, 9, 15, and 16. Work will be completed in multiple phases within each building as coordinated between the awarded contractor and COR.

B. Work includes the necessary removal of existing structures, new construction, and certain other items in order to upgrade the steam distribution system as indicated in the Specifications and Drawings. Work also includes power distribution to new system components where required and upgrades or connections to the existing campus BMS to control new installations and existing where required (see Controls Clarification scanned set), the removal of existing hazardous materials including asbestos containing material and lead paint. The scope of work also includes the construction of fire rated containment and ICRA barriers at all areas of demolition, asbestos abatement, lead removal, new construction, etc.

1. Building 1 upgrades shall include the removal of all steam and condensate distribution piping (high and low pressure) from the incoming central campus system to existing fin-tube radiators, cast iron radiators, air handling

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01 00 00 - 2 units, reheat coils, and hot water heat exchangers (both heating and domestic). New low pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing radiant heaters shall receive new self-contained thermostatic radiator valves and thermostatic traps. Existing control valves and traps for AHU’s and heat exchangers shall be replaced as indicated. New high-pressure steam shall be extended from the incoming campus steam to new system powered condensate pump units. The instantaneous domestic water heater shall be replaced including the control valve and trap.

2. Building 4 upgrades shall include the removal of all steam and condensate distribution piping from the incoming central campus system to existing fin-tube radiators, cast iron radiators, air handling units, and hot water heat exchangers (both heating and domestic). New low-pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing radiant heaters shall receive new self-contained thermostatic radiator valves and thermostatic traps. Control valves and traps for AHU’s and heat exchangers shall remain. New high-pressure steam shall be extended from the incoming campus steam to new system powered condensate pump unit. The instantaneous domestic water heater shall be replaced including the control valve and trap.

3. Building 5 upgrades shall include the removal of all steam and condensate distribution (high, medium, and low-pressure) piping from the incoming central campus system to existing fin-tube radiators, cast iron radiators, kitchen process equipment, and domestic hot water heat exchanger. New low pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing radiant heaters shall receive new self-contained thermostatic radiator valves and thermostatic traps. The instantaneous domestic water heater shall be replaced including the control valve and trap.

4. Building 8 upgrades shall include the removal of all steam and condensate distribution piping from the incoming central campus system to existing fin-tube radiators, cast iron radiators, convectors, energy recovery reheat coils and domestic hot water heat exchanger. New low-pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing radiant heaters on all floors shall receive new self-contained thermostatic radiator valves and thermostatic traps. The instantaneous domestic water heater shall be replaced including the control valve and trap.

5. Building 9 upgrades shall include the removal of all steam and condensate distribution piping from the incoming central campus system to existing fin-tube radiators, cast iron radiators, serving the basement area. New low-pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing radiant heaters shall receive new self contained thermostatic radiator valves and thermostatic traps. The

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01 00 00 - 3 instantaneous domestic water heater shall be replaced including the control valve and trap.

6. Building 15 upgrades shall include the removal of all steam and condensate distribution piping from the incoming central campus system to existing unit heaters and make-up air units. New low-pressure steam and condensate distribution shall be provided to replace the removed distribution. Existing unit heaters and make-up air units will receive new control valves and f & t trap assemblies.

7. Building 16 upgrades shall include the removal of all steam and condensate distribution piping from the extension of incoming central campus system in

Building 15 to existing fintube radiators, cast iron radiators, and unit heaters throughout the building; in addition, all heaters will be removed and replaced. New low-pressure steam and condensate distribution shall be provided to replace the removed distribution. New radiant heaters shall receive new self contained thermostatic radiator valves and thermostatic trap. New unit heaters will receive new control valves and f & t trap assemblies.

C. UNIT COSTS:

1. UNIT COST NO.1: State the change to the contract amount for a 4’-0” section of fin tube radiation heating element including mounting accessories and installation. Unit cost shall be based on the material identified as FTR 5-1 in the Finned Tube Radiation Schedule shown on Drawing M401.

2. UNIT COST NO.2: State the change to the contract amount for a 4’-8” section of fin tube radiation enclosure including mounting accessories and installation.

Unit cost shall be based on the material identified as FTR 5-1 in the Finned

Tube Radiation Schedule shown on Drawing M401.

3. UNIT COST NO.3: State the change to the contract amount for (1) set of left-and right-hand access end caps for fin tube radiation including mounting accessories and installation. Unit cost shall be based on the material identified as FTR 5-1 in the Finned Tube Radiation Schedule shown on Drawing

M401.

4. UNIT COST NO.4: State the change to the contract amount to replace (1) lineal foot of fin tube radiation enclosure including accessories and installation.

Unit cost shall be based on a 14” high X 5-1/4” deep sloped top 18 GA steel enclosure with stamped grille.

5. UNIT COST NO.5: State the change to the contract amount to replace (1) splice cap for joining two sections of fin tube radiation including installation.

Unit cost shall be based on splice cap associated with enclosure from UNIT

COST NO.4.

6. UNIT COST NO.6: State the change to the contract amount to replace (1) right hand access end cap for fin tube radiation enclosure including installation.

Unit cost shall be based on end cap associated with enclosure from UNIT COST

NO.4.

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7. UNIT COST NO.7: State the change to the contract amount to replace (1) left hand access end cap for fin tube radiation enclosure including installation.

Unit cost shall be based on end cap associated with enclosure from UNIT COST

NO.4.

8. UNIT COST NO. 8.1 thru 8.8: Provide the following Unit Prices associated with abatement of asbestos containing materials Unit Prices shall be used as a basis for deductions or additions to the Contract against the base quantities provided in the Specifications and Drawings. Unit Prices shall include all labor, equipment, materials and related items, overhead, profit, bonds, insurance, transportation, disposal, etc. necessary to complete the work specified. Failure to submit Unit Prices for add and deduct may be considered an incomplete Bid. The difference in Unit Prices between Add and Deduct shall not exceed 15%.

8.1 Add per sq.ft. for removal and disposal of asbestos containing floor tile and mastic.

8.2 Deduct per sq.ft. for removal and disposal asbestos containing floor tile and mastic.

8.3 Add per unit for removal and disposal of asbestos containing mudded pipe fitting on fiberglass insulated line.

8.4 Deduct per unit for removal and disposal of asbestos containing mudded pipe fitting on fiberglass insulated line.

8.5 Add per lineal foot for removal and disposal of asbestos pipe insulation and fittings.

8.6 Deduct per lineal foot for removal and disposal of asbestos pipe insulation and fittings.

8.7 Add per sq.ft. for removal and disposal of asbestos containing spline ceiling tiles and adhesive.

8.8 Deduct per sq.ft. for removal and disposal of asbestos containing spline ceiling tiles and associated adhesive.

D. PERIOD OF PERFORMANCE: The period of performance for this project is 730 calendar days from Notice to Proceed. The below timelines must be met within the period of performance:

1. Mobilization must take place a maximum of 120 calendar days from NTP.

a. All submittals required to start work must be approved by the mobilization date. See 01 33 25 SUBMITTALS, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES for all submittal requirements.

b. At the discretion of the Contracting Officer:

1) The Contracting Officer may modify the mobilization deadline at the request of the Contractor. Request must be submitted 30 calendar days prior to the mobilization deadline.

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2) Delays in mobilization due to submittals are the responsibility of the Contractor. The Contractor is not responsible for government review times in excess of the contract documents.

1.4 PROJECT MANAGEMENT TEAM

A. All of the people listed below need to attend all construction meetings.

B. Provide preconstruction submittal with delegation and identification letter for each of the persons below within ten (10) days of NTP including any resumes or certifications demonstrating to the below requirements.

1. Project Manager

a. Minimum ten (10) years construction experience with at least five (5) years management experience with projects similar in size and scope.

b. Must have OSHA 30 Certification.

c. Be able to dedicate a minimum of 50% of time to this project.

d. Project Manager shall be familiar with site and shall be onsite once a week and shall ensure coordination and quality control during admin period with periodic onsite visits.

e. The Project Manager shall be a separate qualified individual from the Prime

Contractor’s Superintendent, MEP Coordinator, Safety Manager and CQC System

Manager having duties only as the Project Manager.

2. Superintendent

a. Project superintendent with a minimum of ten (10) years of experience in construction with at least five (5) of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of OSHA and have experience in the areas of hazard identification and safety compliance in addition to safety training requirements indicated elsewhere in the project documents. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The project superintendent shall be dedicated to this project only and not assigned on other contracts.

b. Must have OSHA 30 Certification.

c. In accordance with FAR 52.236-6: At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

d. The Superintendent shall be a separate qualified individual from the Site

Safety and Health Manager (SSHO).

e. The Superintendent shall be a separate qualified individual from the Prime

Contractor’s MEP Coordinator and CQC System Manager.

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f. The General Contractor must provide adequate supervision for all locations (worksites/buildings) of work whenever work is being performed. This supervision must come from the General Contractor and must be a competent person. This project will potentially have work in multiple locations concurrently and the General Contractor is expected to provide required additional supervision.

3. CQC System Manager

a. Must comply with requirements in 01 45 00 QUALITY CONTROL.

4. MEPF Coordinator

a. Must comply with requirements in 01 13 00 LOW COMPLEXITY MEPF.

5. Site Safety and Health Manager (SSHO)

a. Must comply with requirements in 01 35 26 SAFETY REQUIREMENTS as well as EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Information Security and Access to VA Information:

1. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA

Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. The General Contractor shall be responsible for requesting logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract documents.

3. The General Contractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ.

a. In the circumstance of an unfriendly termination of any personnel, the General Contractor must notify the Contracting Officer immediately.

4. Document Control

a. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

b. All security documents shall not be removed or transmitted from the project site without the approval of the COR.

c. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

d. Notify the COR and Contracting Officer immediately when there is a loss or compromise of “sensitive information”.

5. Record Management: The following standard items relate to records generated in executing the contract:

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a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552);

Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format

[paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

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The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

B. VA Site Security Procedures:

1. All General Contractor’s employees and their sub-contractors shall be familiar with the PIV badging process. When issued, all General Contractor’s employees and their sub-contractors always have their issued PIV badge on their person and visible while on VA property.

a. PIV Badging Process:

1) The PIV badging process may require a minimum of two (2) visits to the Leeds VA Facility. All contractors need to be fingerprinted, sponsored, register for a background check, and receive a badge. Two

(2) forms of identification are required. This process may take more than three (3) or more days to complete.

2) It is the expectation that the project management team, general contractor, and all subcontractor foremen obtain a PIV badge regardless of task or location.

3) It is the expectation that all contractors are badged regardless of task or location unless otherwise specified by COR.

a) The only exceptions for not requiring a PIV badge are for contractor employees who do not need access inside a VA building, sensitive area, or temporary structure.

4) If a contractor is working on the site for one (1) day and requires access to inside a VA building, sensitive area, or temporary structure, the contractor is still required to register with the VA

Police Department at Building 25, so a temporary badge can be provided.

2. No photography of VA premises is allowed without written permission of the

COR. Patients and staff are not to be photographed at any time.

3. VA reserves the right to close down or shut down the project site and order

General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

4. Key Control:

a. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and are authorized to take any emergency action.

b. The VA will provide the General Contractor a defined number of keys as required to gain access to certain sensitive rooms. The General Contractor is responsible for the control of these keys. If at any time, a General

Contractor’s key is lost, the General Contractor will be responsible for replacing ALL cores associated with the lost key at $25.00 per core. These

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01 00 00 - 9 keys are a controlled item, and their locations are inspectable by the VA at any time, at a minimum weekly. Unused keys are to be kept in a lockbox in a secure location approved by the COR and campus security.

c. The General Contractor will be responsible for the costs associated with the replacement of the cores and any damages suffered by the Government.

d. The General Contractor shall turn over all permanent lock cylinders to the

VA locksmith for permanent installation. See Section 08 71 00, DOOR

HARDWARE and coordinate. A transmittal sheet with be provided to the COR prior to transfer. This transmittal sheet will list each core by type and quantity.

5. Motor Vehicle Restrictions

a. Motor Vehicles belonging to any contractor must be registered at the

Police HQ in Bldg. 25 and attain a parking pass for employee lots. This includes personally owned and company vehicles. These passes must be visibly displayed at all times while parked on VAMC campus.

b. Contractor parking will be limited to Lots N and P and by written permission of the COR at any other employee lot. There will be absolutely no parking in patient parking spaces or ADA spaces (unless the contractor has an applicable decal/tag).

c. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees comply to these regulations for the duration of the project.

1.6 COORDINATION

A. Coordinate work and products meeting the requirements associated with all applicable specification sections and plans to produce a complete system, functional, and ready for the purpose intended.

B. Pre-work Site Re-visit Requirements: Before starting work in a particular area, visit the worksite and carefully examine the areas to verify complexity, existing conditions and difficulties that will affect work including all work done under various specification sections and the VA. Commencement of work shall be construed as acceptance of the existing conditions and difficulties. No change to the contract price or schedule shall be allowed for work caused by unfamiliarity with the site conditions that are visible or readily construed by an experienced observer.

C. Coordinate the location of all work, equipment and components with all trades and equipment installers to prevent interferences and maintain proper use and access to all items and spaces. Refer to the “Coordination Drawing Checklist” (Attachment

I) and as required in 01 33 25 SUBMITTALS for further details. General Contractor is responsible for coordinating all equipment and components being installed with the placement location and dimension requirements. Prior to job execution each trade shall submit “complete” coordinated shop drawings indicating all equipment and material layouts with locations from walls/columns, bottom/top

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01 00 00 - 10 elevations, vibration isolators, supports, seismic supports, dimensions, utility requirements and equipment submittal numbers. Each trade shall maintain a set of working drawings to document as-built information as the work progresses and submit to the COR monthly for review.

1. New work shall be installed and connected to existing work neatly and carefully. All work shall be coordinated with other trades to avoid conflicts and to obtain a neat competent installation that will afford maximum accessibility for easy and proper operation, maintenance, service, and headroom. All work shall be installed in a manner that permits easy accessibility and proper removal of system components requiring periodic service. Disturbed or damaged work shall be replaced or repaired to new conditions. Any items determined to be in non-compliance shall be corrected by the Contractor at no additional expense to the Government.

2. Coordinate with other trades for space available and relative location of equipment and accessories to be connected at all locations. The Contractor shall alter locations of items where necessary to avoid interference and clearance difficulties. Locations of components and equipment shall be adjusted to accommodate the work with interferences anticipated and encountered. The

Contractor shall determine the exact routing and location of systems prior to fabrication and installation.

D. The drawings only intended to show general layout of conduit, ductwork, piping, equipment, terminals, specialties and not intended to show all required offsets, details, accessories, and equipment to be connected shall not be used for final measurements. Provide all necessary fittings, offsets and pipe runs based on field measurements and reviewed coordination drawings.

E. Accurate field measurements and coordination drawings shall be prepared to establish the locations and characteristics of the various systems (new and existing to remain). It is the intent of the drawings/specifications that the

Contractor provides all materials, labor, and coordination necessary to complete the work described or implied by the contract documents at no additional cost/time to the Government. The Contractor shall propose with submitted coordination drawings other dimensions with similar characteristics where necessary to avoid interferences and clearance difficulties. Should the contract documents not agree with themselves the greater quantity of superior work and materials shall be performed.

F. Utilities:

1. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

a. Where necessary to cut existing water, steam, gases, sewer or air pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (including telephone), they

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01 00 00 - 11 shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1) Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

2. Shutdowns and Space Access: The MEP Coordinator shall coordinate all mechanical eg, HVAC, electrical, plumbing (MEP) utility service, fire protection sprinkler system shutdowns and space access in the three (3) week look ahead with the

COR. Due to facility scheduling and access difficulties, some shutdowns and the performance of certain work will need to be performed during off-hours by the

Contractor. Perform work to ensure uninterrupted utility services for other buildings and areas at all times as required.

3. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan and the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS

FOR ELECTRICAL INSTALLATIONS for additional requirements.

a. The Contractor shall submit a request to interrupt any such services to

COR, in writing, seven (7) calendar days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption on Attachment M of this section.

b. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at times other than Contractor's normal working hours.

c. Major interruptions of any system must be requested, in writing, at a minimum twenty-one (21) calendar days prior to the desired time and shall be performed as directed by the COR. The request must be submitted as soon as possible so that the Medical Center can begin making plans for maintaining operations during the utility interruption.

d. In case of a contract construction emergency, service will be interrupted upon approval of COR. Such approval will be confirmed in writing as soon as practical.

G. Testing: Before placement and installation of work subject to tests by testing laboratory retained by the Government, the Contractor shall coordinate and notify

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01 00 00 - 12 the COR and Architect Engineer to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than fifteen (15) business days unless otherwise designated by the COR.

1.7 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The General Contractor shall submit a Logistics Plan to include proposed laydown areas, delivery routes, container/equipment staging, temporary toilets, dumpsters, expected ingress and egress if applicable, location of construction fencing for work area and laydown area, parking, etc. The COR must approve the

Logistics Plan prior to the General Contractor executing.

1. Working space and space available for storing materials shall be as shown on the drawings or as determined by the COR.

B. Delivery and Storage:

1. All containers/pallets must be marked with the contract/task order number and 8-digit project number. Dumpster locations (not the individual dumpsters) will also be marked if used over five (5) business days.

2. VA Warehouse will not and cannot accept any contractor deliveries and will turn away any such deliveries.

3. Contractor shall store all materials according to manufacturer’s given conditions.

4. The Contractor shall confine all operations (including storage of materials) on the VA campus to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

C. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at their expense upon completion of the work.

1. Upon removal, the location of the temporary building and/or surrounding areas

MUST be restored to an acceptable condition approved by the COR at the expense of the Contractor. Upon completion of removal operations, clean areas within contract limits - remove all tools and equipment. Provide site clear, clean, free of debris, and suitable for subsequent construction operations. Remove all debris, rubbish, and excess material from the Medical Center. See 1.12

RESTORATION for additional requirements.

2. With the written consent of the COR, the buildings and utilities may be abandoned and need not be removed.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including but not limited to, operations of utility

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01 00 00 - 13 services, fire protection systems and any existing equipment, and with any work being done by others. This includes but is not limited to:

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two (2) work days. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

4. Keep roads, walks and entrances to grounds, parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever there is work on a new or existing road, at least one (1) lane must be open to traffic at all times with approval.

a) The Contractor must provide personnel to be a flagger during operation hours for the full duration of the traffic disruption.

5. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate safe patient and staff access.

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

6. Utility disruptions affecting areas outside of the construction project space will take place during off hours, or at times prescribed by COR. Any temporary power or data required to keep critical systems operational is required under this contract. See 1.8 PHASING for off hour buildings.

7. To minimize interference of construction activities with flow of Medical

Center traffic, comply with the following:

a. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

8. See 1.8 PHASING for “noisy work” requirements.

F. Maintenance: When a building construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre inspection of site with Fire Department if and when deemed necessary by the COR.

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3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

4. Contractor should maintain a completely secured site, including anything within the construction fence, storage areas, and any buildings/sections of buildings that have become the responsibility of the Contractor.

G. Construction Fence: Submit proposed construction fence on the Logistic Plan. All work and laydown areas are required to be fenced, and gates to be lockable.

Before construction operations begin, Contractor shall provide a chain link construction fence, 1.8m (6 feet) minimum height around the construction area.

The entire construction fence shall be an approved fabric privacy screening full height with wind cutouts. Opacity/shade percentage 85% lock-stitch strength 50 lbs. per ft consisting of a knitted high density polyethylene filament. Color and design to be approved by COR.

1. Provide gates as required for access with necessary hardware, including hasps and padlocks. Ensure the Fire Department has access to the Fire Department

Connection (FDC) at each building at all times.

2. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches).

Bottom of fences shall extend to 25mm (one inch) above grade.

3. Remove the fence when directed by COR.

H. Abandoned Lines: All service lines in the drawings, confirmed previously abandoned lines, or abandoned lines encountered during construction such as wires, cables, conduits, ducts, pipes, vents, and the like, and their hangers or supports, shall be completely removed back to their source with the approval of the COR.

1. Those which are indicated to be abandoned but cannot be entirely removed, shall be sealed, capped, or plugged at the main, branch or panel they originate from in an approved method and as accepted by the COR.

2. Abandoned raceways that cannot be fully removed shall have the cables removed in all of those abandoned raceways and duct banks. Where removal of conduit and duct banks is not feasible and if approved by COR, cut abandoned raceway at horizontal level (before turn up) and cap (do not use tape – use an approved existing style conduit type cap) and paint cap red. Indicate location on record documents.

3. The intent is that those systems listed above that are so embedded in existing concrete walls or floors that they cannot fully be removed without compromising the structure can be capped. These shall be fully investigated by the Contractor and reviewed and accepted by the COR.

4. The lines shall not be capped in any finished or unfinished areas, but shall be removed and sealed, capped or plugged in only in masonry, CMU, concrete

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01 00 00 - 15 walls, concrete ceilings or concrete floors where they penetrate those materials or if accepted by the COR within walls or partitions; so that they are completely behind the finished surfaces.

I. Review Fire Alarm System and Panels: General Contractor is required to review and document the conditions of the existing Fire Alarm System and Panels prior to beginning work. Determine existing state and sign-off with COR on existing conditions.

J. Noise and Vibration – see Specification 01 57 15 and PCRA (Attachment L) of this

Section.

1.8 PHASING

A. The Medical Center must maintain its operation twenty-four (24) hours a day seven

(7) days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the

CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

B. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR fifteen (15) work days in advance of the proposed date of starting work in each specific area of site, building or portion thereof, unless noted otherwise. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor, as follows:

1. Project Phasing/Sequencing: See Phasing and Construction Notes for each building in the contract document drawings and phasing supplement for proposed construction phasing/sequencing. Additional key sequencing notes:

a. All buildings will be occupied during performance of work, but immediate areas of alterations will be vacated per discretion of COR.

b. In occupied areas where end users will have to be relocated or disrupted during construction, the Contractor shall notify the COR a minimum of 35 days in advance of planned work starting in a specified area to accommodate the 33 day union notification required for VA employees

c. See phasing supplement drawings for additional notification requirements.

d. In outpatient care areas, the Contractor shall notify the COR a minimum of

180 calendar days in advance of planned work to coordinate any outpatient care wing closure.

e. Phasing supplement includes VA’s preferred estimated duration for closure/impacts. Contractor to coordinate with the COR expected actual duration prior to the start of work. All work shall be completed within the agreed upon duration to not impact patient care.

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f. Use of equipment and tools that transmit vibrations and noises through the building structure, herein referenced as “noisy work” is not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. See 01 57 19 TEMPORARY

CONSTRUCTION NOISE for additional requirements.

g. “Noisy work”, as defined by COR, must be done off hours unless specified by COR.

h. Compressed man hour schedule will not be permitted for the duration.

i. Work for project phase shall not commence until all material required to complete that phase are on site and ready for incorporation into the project.

1.9 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with photographic documentation with the COR, of buildings/areas in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the COR. This report shall list by rooms and spaces:

1. Existing condition and types of resilient…