S02 36C78621Q0043 - Janitorial Service at RNC (revised PWS).pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 70

36C78621Q0043 11-20-2020

Philip "Gabe" Caganap 510-637-6288 11-30-2020

1700 PST

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

X 100

X

561720

$19.5 Million

N/A

X

36C901

Riverside National Cemetery 22495 Van Buren Blvd.

Riverside, CA 92518-2740

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

Request for Quote (RFQ) - Janitorial Services, as as described within the attached Statement of Work (SOW).

Est. Ordering Period:

Ordering Period 1: 01-01-2021 - 12-31-2021 All Ordering Periods: 01-01-2021 - 12-31-2025

See CONTINUATION Page

X X

Philip “Gabe” Caganap Contracting Officer

36C78621Q0043

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 DESCRIPTION OF CONTRACT

B.3 PERFORMANCE WORK STATEMENT (PWS)

B.4 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) .. 28

C.3 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF

COMMERCIAL ITEMS (APR 2020)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (AUG 2020)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS . 51

SUBMISSION OF QUOTES

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

(AUG 2020)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

[Company Contact Person’s Name]:

[Company]:

[Street Address]:

[City, State, Zip]:

[Phone number]:

[Email address]:

[CAGE Number]:

[DUNS Number]:

b. GOVERNMENT: Philip “Gabe” Caganap, Contracting Officer

Department of Veterans Affairs National Cemetery Administration Philip.Caganap2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] - Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Philip.Caganap2@va.gov

B.2 DESCRIPTION OF CONTRACT

1. In the spirit of the Federal Acquisition Streamlining Act and pursuant to Federal Acquisition Regulation

(FAR) Part 12 – Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures, it is the intent of the Department of Veterans Affairs (VA), National Cemetery Administration (NCA) to establish a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) contract for janitorial services to support the Riverside National Cemetery (RNC) as described within this solicitation.

2. IDIQ DESCRIPTION: This IDIQ establishes a price list based on the quantities provided in the price/cost schedule and the SOW below. This IDIQ does not obligate funding. Funding shall be obligated upon issuance of Task Orders (TO) against the IDIQ. Each TO shall clearly state the line items, quantities, and total amount obligated. TOs may include options if it is determined that options would be in the best interest of the NCA. There is no obligation to issue additional TOs once the stated IDIQ minimum is met.

IDIQ minimum: $350,000.00 IDIQ maximum: shall not exceed $2,500,000.00

This IDIQ shall have a five (5) year ordering period and multiple TOs may be placed within this five

(5) year period.

Estimated IDIQ Ordering Period: 12-01-2020 – 11-30-2025

3. IDIQ REVIEW: The Contractor shall conduct a complete IDIQ review with the Contracting

Officer/Contract Specialist (CO/CS), at least annually and as requested by the CO/CS, to ensure the IDIQ terms and conditions are being met, assess current market conditions, determine price reasonableness, and discuss all other actions that are within the scope of this IDIQ.

4. NOTICE TO CONTRACTORS: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery, unless otherwise specified within this solicitation. In the event the Contractor initiates any such change at the direction of any person other than the Contractor Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase of costs incurred as a result thereof.

B.3 PERFORMANCE WORK STATEMENT (PWS)

A.1 NCA MISSION

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation's concern for those interned there. For this reason, the Contractor's strict adherence to the specifications shall be required and shall be essential.

A.2 CONTRACT DEFINITIONS / ACRONYMS

(a) Normal Business Hours / Days: Riverside National Cemetery (RNC) normal business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding Federal Holidays.

(b) After Normal Business Hours / Days: After normal business hours / days of operation are

4:31PM through and 7:59AM, Monday through Friday.

(c) Cemetery Director: Administrator/Management Official. The Cemetery Director is responsible for the day-to-day oversight of a national cemetery, including burying veterans and their eligible family members, and maintaining the grounds as a national shrine.

(d) Assistant Cemetery Director: Responsible for assisting the director with all administrative, maintenance and burial operations to ensure dignified burial services and perpetual care for military veterans and eligible family members.

(e) Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings, and is a member of the evaluation team.

(f) Contracting Officer’s Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR Responsibilities include certification of invoices, placing orders for service, providing technical guidance, overseeing technical aspects of the contract, and is a member of the Contractor evaluation team. All administrative functions remain with the Contracting Officer.

(g) Contractor: The term “Contractor” as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

(h) Applicable Publications: Every contractor and subcontractor shall comply with the

Occupational Safety & Health Administration (OSHA) safety and health standards published in 29 CFR Part 1925 (Safety & Health Regulations for Federal Service Contracts). OSHA Safety & Health Regulations and any other publication referenced in this contract shall be with the same force and effect as if they were given in full text.

A.3 SCOPE

A.3.1 The Contractor shall furnish all equipment, supplies, materials, labor and supervision necessary to provide complete Janitorial Services at the Riverside National Cemetery, 22495 Van Buren Blvd. Riverside, CA. 92518.

A.3.2 RNC is a Green Building Cleaning Certified site for its janitorial cleaning. The contractor shall be International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard (CIMS) certified. The Contractor is required to submit its’ certification with their quote and maintain certification throughout the life of the contract period. Work shall be performed to the level of the CIMS Standard.

A.3.3 Janitorial Services include cleaning of all office spaces, breakroom areas, utility spaces to include janitor’s storage areas, locker rooms, employee and visitor restroom areas, including its’ perimeter exterior for the following buildings as follows:

RNC Administrative Building RNC Maintenance Compound RNC Public Restroom, Staging area RNC Public Restroom, Amphitheater RNC Information Booth RNC Memorial Honor Detail Trailer RNC Maintenance Annex Building RNC Cortege Lanes Restrooms

(a) Square Footage for the following buildings;

Building Number Function Title Building

Type Yr

Built GSA Usage Code Total GSF

1001 Administration Building B 1977 Public Facing

Fclty. 12,960

1002 Information Booth B 1998 Public Facing Fclty. 110

1501 Assembly Area Public Restroom B 1977 Restrooms 460

1502 Amphitheater Public Restroom B 1988 Restrooms 460

3001 Maintenance / Employee Building B 1977 Service 2,336

3002 Foreman's Building (former Irrig control) B 1977 Service 628

Caganap, Philip G I looked at the ISSA site and it has multiple certifications. Which certification do you need? The Cleaning Industry Management Standard (CIMS) Certification?

LLaneza, Edgar I.

Yes.

Caganap, Philip G We may need to provide a list of rooms in each building to supplement the floor plan and sq footage. See attached S06 docs.

3003 Maintenance Building B 1977 Service 5,200

3004 Maintenance Office Key Room B 1977 Service 720

34T1 Memorial Detail Trailer B 2010 Service 1,400

(b) Admin has 8 offices, one Conference room, 14 Cubicles, one main lobby and one front desk.

Admin’s lunch room contains 4 set of tables one sink, two refrigerators, one ice machine, and one soda machine.

Facility Maintenance: One lunch room with two refrigerators, two vending machines, one ice maker, one sink and 6 round tables and chairs. Mechanic shop contains one bathroom with one stall, a wash basin, and two offices. Facility office have three offices, marker office contains one office. Building 3004 contains a Key room office, and one Facility foreman office. Building 3002 contains two offices and three desks. There are two offices on building 3003 that are currently being used by ground’s personnel.

(c) The lobby bathroom’s; the men’s have urinal, one stall, and two wash sinks. Women’s have two stalls. The Admin Employee restrooms; the men’s bathroom contains one urinal, one stall, and one sink. The women’s contains three stalls and two sinks.

(d) See attachments for available floor plans.

A.3.4 Utility Vehicle(s): The Contractor shall provide a marked vehicle Van or truck with its’ Company name or logo and phone number affixed to the door for its employee to travel around the property while they are performing their janitorial on duties (see Appendix D for building locations).

A.3.5 Work Hours: All Janitorial Services shall be performed before, during and after normal business hours. Contractor is to provide its’ staffing based on the schedule below.

Monday to Friday 6:30 am to 3:00 pm 3:00 pm to 9:30 pm 5:00 pm to 9:00 pm Saturday to Sunday 10:00 am to 2:00 pm Holidays 6:30 am to 3:00 pm 3:00 pm to 9:30 pm 5:00 pm to 9:00 pm

A.3.6 Contract Management

(a) Contracting Officer: Administration of this contract will be by the Contracting Officer:

Philip “Gabe” Caganap

Contracting Officer – Pacific District Department of Veterans Affairs – National Cemetery Administration (NCA) Philip.caganap2@va.gov

(b) COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer’s Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, placing orders for services, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer.

(c) Site Manager: The Contractor shall provide a “Site Manager” for directing, overseeing and coordinating the work involved. Communication by the Site Manager with the COR (or designee) is strongly encouraged. The Contractor shall furnish a copy of the contract specifications to the Site Manager and each employee performing work under the contract to ensure they are completely familiar with the requirements. Any damage to cemetery property, structures or grounds caused by the Contractor and/or its personnel shall be repaired or replaced at the Contractor’s expense, as directed by the COR.

A.4 CLOSING & SECURITY

(a) Prior to departing each location each evening/night - the contractor shall ensure that all furniture is properly arranged, all lights in the building are turned-off, all windows, outside entrance and exit doors are locked and the security system is properly activated. RNC has a 24/7 Security Patrol Service that will verify activation of the security system.

(b) In the event the security system cannot be activated, the on-site security guard shall be notified immediately by telephone.

(c) The contractor shall notify the facility manager or designee of any damage or unusual circumstances.

A.5 TASKS AND CLEANING STANDARDS

A.5.1 The following table summarizes the tasks required under this PWS.

Tasks Frequency

1. Empty waste cans and reline Daily

2. Place furniture in proper locations Daily

3. Spot clean/wash interior windows and door glass Daily and as needed

4. Dust mop/wet mop all tile floors Daily and as needed

5. Clean restrooms mid-day Daily mailto:Philip.caganap2@va.gov Caganap, Philip G We should establish the standard. We shouldn’t tell contractors how to clean. I’ve attached the ISSA CIMS standard to the email. It would make sense to adhere to that standard since we’re making ISSA CIMS Certification a requirement.

Caganap, Philip G Determine what’s needed here and confirm frequency.

LLaneza, Edgar I.

Add yellow highlighted words and deleted #17, 18, 23 and 25.

6. Clean public restrooms 3x Day (am, afternoon, pm) and as needed

6. Check and Refill all paper towel, toilet paper, and soap dispensers Daily and as needed

7. Clean and organize all housekeeping closets Daily

8. Clean/sanitize all bathrooms utilizing a germicidal disinfectant Daily and as needed

9. Buff all tile floors Weekly/as needed

10. Dust all horizontal and vertical surfaces Daily

11. Spot clean furniture As needed

12. Spot clean waste cans As needed

13. Empty Recycling Containers As needed

14. Wash walls and doors As needed

15. Vacuum carpets, entrance mats, and runners Daily

16. Polish all stainless steel Weekly and as needed

17. Strip and refinish all tile floors Quarterly/as needed

18. Shampoo/extract carpets utilizing soil retardant Monthly/as needed

19. Interior and Exterior of windows and doors. Daily/ spot clean as needed

20. Hard surfaces Daily/ as needed

A.5.2 Cleaning Standards:

1. Carpet Maintenance: Vacuum all carpeted areas in the corridors, offices, group rooms and public areas. Furniture shall be moved for thorough cleaning and replace the furniture after cleaning. Spot cleaning as required so that the carpet presents a uniform and clean appearance, free of spots and stains. The Contractor shall report any tears, burns and raveling to the attention of the COR or designated representative.

(a) Light Shampoo to protect carpet with soil-repellent and/or static free application of treatment as required.

(b) Deep Steam Clean by using “steam” or other residue-free cleaning product. The carpet shall be dried to the touch upon completion.

2. Door and Doorjambs: Perform spot cleaning by damp-wiping and polishing unpainted metal doors, washable surfaces of walls, partitions, doors and fixtures, and handrails. Sanitize as needed.

3. Ducts, Light Fixtures, Vents and Louvers: These areas are to be cleaned and vacuumed.

The ducts shall be cleaned as needed.

4. Entrance Area: Sweep landing, steps, sidewalk of front entrance area, clean the walk-off mats, hose off as required, and remove standing water. The Contractor shall damp-mop the entrance and lobby floors during inclement weather. Trash containers located inside and outside of entrances shall be emptied.

5. Floor maintenance (non-carpeted):

(a) The Contractor shall strip wax, finish and buff using non-slip floor finish. The Contractor shall “turn back the rugs” in order to clean and finish the floor areas at least one-feet underneath the rugs. The stripping of wax, finish and buffing shall be performed once per year at each facility. The entire facility shall be waxed, finished and buffed once per year. The scheduling of this task will be coordinated between the Contractor, COR and staff occupying building to ensure there is no disruption to staff and visitors.

(b) Individual rooms and/or a designated area requiring the stripping of wax, refinishing and rebuffing, shall occur no more than once per week. The area or the room requiring the service will be identified by COR or designated representative to the Contractor.

(c) The Contractor shall wet-mop and scrub using germicidal type detergent to sanitize all accessible areas including corners and abutments. The Contractor shall remove any splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. The Contractor shall not mop wood or carpeted floors. The Contractor shall change water in mop bucket in between room cleanings.

(d) The Contractor shall sweep, dust, and damp mop hard-surfaces, resilient flooring to include normal traffic areas, group rooms, and restrooms. The floors shall be swept, dusted and damp mop using a treated or dust- free method/mop. The Contractor shall ensure that the cleaning includes the corners and abutments. The Contractor shall tilt or move chairs, trash receptacles, and other easily movable items so as to clean underneath and shall return items to their proper position.

(e) The Contractor shall spray and buff all floors accessible to floor machine unless specified elsewhere as having carpet or special flooring. The Contractor shall apply a uniform coating of non-skid floor finish to protect and restore gloss or sheen. The Contractor shall remove excess floor finish solutions. The Contractor shall apply these techniques only to the portion of the floor needing work, to bring the entire floor up to standard.

6. Furniture and Flat Surface Cleaning: (Low dusting refers to 36” and below) The Contractor shall dust all uncluttered horizontal surfaces within reach with a treated dust cloth (i.e., desks, counters, file cabinets, ledges, bookcases, tables, credenzas, window sills, etc.).

The Contractor shall dust vertical surfaces and underneath desks in such a manner as to prevent airborne dust.

(a) The Contractor shall dust furniture items such as chairs, file cabinets and other types of office furniture. The Contractor shall damp-dust other office furniture such as vinyl chairs, lamps, telephones, furniture bases, picture frames. The Contractor shall not dust typewriters, computers, business machines and equipment of similar nature.

(b) Furniture and Flat Surfaces Cleaning (High Dusting refers to areas higher than 36” up to 70”): High dusting includes all the wall surfaces, door frames, shelves, equipment, window sills, ledges, hand rails, etc. that are 70 inches from the floor or more.

7. Furniture: The Contractor shall vacuum upholstered furniture; clean behind furniture and corners, in particular. Move items as necessary to ensure thorough and adequate cleaning;

replace to original position.

(a) The Contractor shall spot clean upholstered furniture as required.

(b) The Contractor shall steam clean or deep-clean upholstered furniture as required.

8. Parking Lots and Sidewalks: The Contractor shall sweep weekly, remove all cigarette butts, and oil spots or stains from the parking lot (within 25 feet of the building) with a dry cleaning agent and/or pressure wash with degreaser chemical. Power sweepers must be equipped with vacuum dust control system.

9. Doors (Entrance areas): The Contractor shall clean all glass partitions, interior and exterior glass doors, display cases, directory boards, and draft shields on windows, mirrors and adjacent trim.

10. Stairwells: The Contractor shall sweep, dust and damp mop as needed. Lamps, vents, ceiling and wall areas shall be free of cobwebs, dust, debris and insects.

11. Walls: Spot/Clean/Wash. The Contractor shall spot-clean wall surfaces to remove cobwebs, fingerprints, smudges. The Contractor shall sanitize the walls as needed.

12. Venetian Blinds: The Contractor shall vacuum and damp clean all blinds to remove surface dust, vacuum drapes in place.

13. Window Cleaning Interior: The Contractor shall wash all windows on interior surfaces, damp-wipe window sashes/sills. The contractor is not responsible for the highest interior windows.

14. Window Cleaning Exterior: The Contractor shall wash exterior surfaces, damp-wipe window sashes/sills. The contractor shall be responsible for all exterior windows. To maintain clean

Caganap, Philip G Does this apply?

Yes, I have one stairwell inside the utility room to access the Administration Building Roof.

appearance, the exterior windows and glass entrance doors shall be cleaned daily and spot cleaned as necessary.

15. Dining room, kitchen, and break areas: The contractor shall clean dining room, kitchen, and break areas daily; trash is to be removed daily and as requested. All tables and counter tops are to be wiped down daily and as needed throughout the day. All kitchen appliances, refrigerators, microwave oven, conventional oven, dishwasher, etc. are to be cleaned daily and as needed. The contractor is to work with staff to schedule cleaning of oven and refrigerator.

16. Information Technology (IT) Closets: The Contractor shall coordinate with the COR or Security Staff to gain access to these secured areas in order to sweep and dust mop floors monthly. The Contractor shall not use any type of liquids, vacuums or duster in these closets. The Contractor shall not unplug any IT equipment unless performed by IT staff. To maintain the proper air temperatures in the IT rooms, the entry doors shall not be left open.

17. Ceilings: The Contractor shall dust and remove cobwebs from the ceilings, vents and light fixtures.

18. Unoccupied Rooms: Cleaning of unoccupied rooms should be performed daily to remove dust from all surfaces, the restroom should be cleaned and the commode flushed to prevent hard water deposits.

19. Miscellaneous

(a) Ashtrays: The Contractor shall remove ashes and debris from cigarette butt receptacles and place in a nonflammable container. Ashtrays shall be damp-wiped to remove all ashes; washed with hot, soapy water as needed.

(b) Contractor's Storage Room: The Contractor shall store equipment and supplies in a Government-provided storage room. The Contractor shall maintain the storage room and used only as authorized. The Contractor shall not store food in the room. This storage room shall be clean and odor free at all times.

(c) Water Fountains: The Contractor shall empty, rinse and sanitize drinking fountains, water coolers, the hot/cold water dispensers with a germicidal type detergent. The Contractor shall re-stock those water coolers with cups, where dispensers are provided.

(d) Polish Metal. The Contractor shall polish the brass and other metal, aluminum, stainless steel hardware on doors, push bars, and the kicking plates.

20. Restrooms

(a) The Contractor shall clean and sanitize sinks, urinals, and toilets.

(b) The floor traps shall be maintained free from odor at all times.

Caganap, Philip G Does this apply?

Replace “VA IT staff” with the “COR or Security staff”

(c) The Contractor shall sweep and wet-mop the floors daily and spray buff as required. The Contractor shall apply a uniform coating of non-skid floor finish. The Contractor shall remove any excess floor finish solutions.

(d) The Contractor shall damp-wipe walls, doors, partitions, mirrors, shelving, and window frames and sills. The Contractor shall use an approved germicide/detergent in restrooms to disinfect all surfaces of partitions, stalls, faces of toilet bowls, urinals, lavatories, showers, dispensers, and other such surfaces.

(e) The Contractor shall damp-wipe and polishes the chrome fixtures.

(f) The Contractor shall clean (descale) toilet bowls and urinals.

(g) The Contractor shall furnish and replenish restroom supplies for example: soap dispensers, paper towels and toilet tissue. The Contractor shall ensure sufficient supplies are provided.

(h) The Contractor shall empty, clean, disinfect, and re-line all sanitary napkin and all waste receptacles.

21. Waste

(a) Trash Removal: The Contractor shall pick up and empty all trash or waste receptacles, to include the vending machine/snack areas. The Contractor shall wash and damp-wipe all waste receptacles; re-line daily or as needed. The Contractor shall dispose of trash in plastic bags secured with bag ties.

(b) Litter Removal: The Contractor shall pick up and dispose of litter and trash from the entrances and perimeter of the building.

A.5.3 Covid-19 Cleaning (Every Sunday): Service to perform disinfecting cleaning of cemetery administration building 1001. Disinfect all areas that are vulnerable to employee contact such as;

Doorknobs, Doors, Desks, Computers, Keyboards, Mouse, Tables, Glass, Chairs, Rails, Door Frames (inside and outside), windows and Ledges, Light Switches, Phone and phone Consoles, Staplers, Hole Punches, Water Dispenser, Water Fountain, Filing Cabinets, Cubicles Frames.

(a) Checklist: A checklist in accordance with the CDC guidelines will be provided before cleaning, and it will be inspected by COR upon job completion. Checklist may change to cope with the CDC updates.

A.5.4 DEEP CLEAN: Yearly Service to perform deep cleaning of cemetery administration building 1001 and Memorial Honor Detail Trailer building 34T1, Maintenance Annex Building to include inside and outside of all windows, interior offices, work areas, lobbies, break rooms and restrooms of buildings:

(a) MHD Trailer

(b) Administration Building/Maintenance Annex Building.

A.5.5 OTHERS:

Saturday Janitorial Services:

This is a four-hour coverage where the janitorial services will be focused on all open employee and public restrooms however, the COR may redirect focus to other parts of the facility in accordance with all contract specifications, schedules, terms and conditions.

Sunday Janitorial Services:

This is a four-hour coverage where the janitorial services will be focused on all open employee and public restrooms however, the COR may redirect focus to other parts of the facility in accordance with all contract specifications, schedules, terms and conditions.

Holiday Janitorial Services: Same scope of work as a regular weekday.

On-Call Janitorial Services:

Janitorial services as requested by COR to cover for unforeseen/unscheduled cemetery events or ceremonies with at least a 48-hour notification to the contractor. If the contractor cannot cover request, the government may hire another company to perform and supply as necessary.

A.6 MONITORING PROCEDURES

A.6.1 The Contractor shall establish and maintain a complete quality control program to ensure the requirements of the contract are met. One copy of the Contractor’s basic Quality Control Program shall be provided to the COR 15 days after contract award effective date. An updated copy shall be provided the COR as changes occur. The quality control program shall include, but are not be limited to the following:

(a) An inspection system covering the required services. The plan shall specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections shall be accomplished.

(b) The plan shall provide methods for identifying and preventing deficiencies and how the Contractor shall prevent the level of performance from becoming unacceptable.

(c) On-site records of all inspections conducted by the Contractor and necessary corrective action taken.

A.6.2 In addition to any other documentation required in this solicitation, the Contractor shall complete and maintain the following documents:

Daily Restroom Checklist

Sample document of the Daily Restroom Checklist is included as APPENDIX B to this solicitation but, subject to change during the life of the contract. Post-award, the COR will instruct the Contractor on the method of completing and maintaining the document.

A.6.3 A record keeping system of Contractor work performance shall be established and implemented by the COR for the services involved. Based on the “Daily Cleaning Log” - the COR will validate and verify that cleaning services are performed in accordance with contract requirements and specifications.

A.6.4 Discrepancies will be noted in the cleaning log for rectification by the contractor. If required daily, within two days, if weekly, with in one week.

A.6.5 Payment: The Contractor shall submit an invoice in arrears for services rendered. Prior to certification of payment, invoices will be verified for accuracy by the COR. The COR shall verify the services provided and authorize payment as indicated in the Price Schedule. VA reserves the right to reject any work that does not meet contract specifications.

A.7 STANDARDS OF CONDUCT

The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor personnel shall adhere to the following standards of dress and conduct while performing work at Riverside National Cemetery:

(a) Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the COR to initiate immediate removal of Contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance.

(b) Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

(c) Contractor-furnished personnel, supplies, services, vehicles, equipment and materials, including personnel provided and necessary for contract performance shall be fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The Contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards.

(d) Contractor personnel appearance and conduct shall always be professional and unobtrusive.

Contractor personnel should have uniform with company logo during summer and winter operations to identify Contractor employee during working hours. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(e) Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall always be fully clothed, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as any garments which display a message or slogan affixed thereon.

(f) It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language.

Radios and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery.

(g) Consume food and beverages only within areas designated by the COR. Use of intoxicating beverages and/or drugs are strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated.

(h) Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged because of actions by Contractor personnel. There is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from any and all damages, expenses, or claims, which may arise from third party claims.

(i) Reporting "on-the-job" Injuries: The Contractor shall be required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor shall notify the COR (either orally or via telephone) within twenty-four

(24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted.

A.8 USE OF CEMETERY FACILITIES

(a) The Government will not be responsible for any loss, damage, or theft of Contractor items.

Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees.

(b) Contractor employees shall park privately owned vehicles in the area designated for parking by the COR.

(c) Electricity and water will be furnished by the Government.

(d) The Contractor shall report damages or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures to the COR immediately. The Contractor shall provide a written report of any damage or disfigurement to items to the COR or designated representative within 24 hours. The Government will not be responsible for Contractor’s equipment or belongings that are lost, stolen or damaged.

(e) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation.

(f) The Contractor shall use reasonable care or be liable for the cost of repairs and/or replacement of damages to Government-owned equipment, fixtures, furnishings, grounds and architectural or building structures.

A.9 SAFETY & SECURITY

(a) The Contractor shall always exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or others.

(b) The Contractor shall perform the assigned task and duties in a safe manner in accordance with VA and OSHA regulations and policies.

(c) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(d) The contractor and all contractor personnel must take the "Security Awareness Training" course prior to gaining access to any of the buildings at the Riverside National Cemetery.

This course may be obtained from the COR and may be taken off the premise. Upon completion of the course, the COR will provide a signed certificate to indicate that the individual has taken and passed the required course. A copy of the certificate shall be maintained by the COR.

A.10 FEDERAL HOLIDAYS

All work required under this contract will be performed as provided in the Schedule and Statement of Work. With the exception of Veterans Day and Memorial Day, cleaning services may or may not be required on other Federal Holidays. The following is a list of all Federal holidays:

January New Year’s Day September Labor Day

January Martin Luther King’s Birthday October Columbus Day

February President’s Day November Veterans Day

May Memorial Day November Thanksgiving Day

July 4th of July December Christmas Day

(End of Work Statement)

Caganap, Philip G Is this required for all contractor personnel? Do you want to keep a track of these certifications?

I am not sure about the other contracts but, I like to keep a track of these certifications.

APPENDIX B

DAILY RESTROOM CHECKLIST

COMMENTS

DATE

YES NO YES NO YES NO YES NO YES NO YES NO YES NO

Mirrors

Sinks

Toilets

Floors

Trash Emptied

Light Fixtures

Soap Dispenser

Heat/Air Vents

Walls and Doors

Stall Partitions

Air Freshner Dispenser

Towels

Toilet Paper

Soap

Air Freshner

Work Completed by Work Inspected by

SUN. MON. TUE. WED. THUR FRI. SAT.

CLEAN DAILY

CLEAN WEEKLY

CHECK DAILY (Replenish as necessary)

CLEAN MONTHLY

Restroom location:

APPENDIX C

APPENDIX D

B.4 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

ORDERING PERIOD 1 – 01-01-2021 – 12-31-2021

12.00 MO __________________ __________________

RNC Administration Building – Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.

RNC Maintenance Compound – Monthly, Daily & Periodic Janitorial

RNC Public Restroom @ Staging Area – Monthly, Daily & Periodic

Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.

RNC Public Restroom @ Amphitheater – Monthly, Daily & Periodic

RNC Information Booth – Monthly, Daily & Periodic Janitorial

RNC Memorial Honor Detail Trailer – Monthly, Daily & Periodic

52.00 DY __________________ __________________

Saturday Janitorial Services - Monthly, Daily & Periodic Janitorial

Sunday Janitorial Services - Monthly, Daily & Periodic Janitorial

10.00 DY __________________ __________________

Holiday Janitorial Services - Monthly, Daily & Periodic Janitorial

160.00 HR __________________ __________________

On-Call Janitorial Services - Monthly, Daily & Periodic Janitorial

1.00 JB __________________ __________________

Deep Clean - Annual cleaning of the Administration Building, Maintenance Annex, and the MHD Trailer in accordance with all contract specifications, schedules, terms and conditions. Cobweb, Carpet shampoo and steam cleaning.

1.00 MO __________________ __________________

Covid-19 Disinfecting Service – weekly disinfecting and cleaning of the Administration Building per CDC guidelines.

NOTE TO CONTRACTORS: Provide quote based on monthly cleanings. Task Orders maybe issued for 1 - 12 months based on need.

Annex. Maintenance Building - Monthly, Daily & Periodic Janitorial

Cortege Lanes Restrooms - Monthly, Daily & Periodic Janitorial

TOTAL __________________

ORDERING PERIOD 2 – 01-01-2022 – 12-31-2022

Maintenance Annex, and the MHD Trailer in accordance with all the Administration Building per CDC guidelines.

NOTE TO CONTRACTORS: Provide quote based on monthly

ORDERING PERIOD 3 – 01-01-2023 – 12-31-2023

Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.

Contract Period: Option 2 POP Begin: 12-01-2022 POP End: 11-30-2023

Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.

Contract Period: Option 2

Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.

Contract Period: Option 2

Maintenance Annex, and the MHD Trailer in accordance with all the Administration Building per CDC guidelines.

NOTE TO CONTRACTORS: Provide quote based on monthly

ORDERING PERIOD 4 – 01-01-2024 – 12-31-2024

Maintenance Annex, and the MHD Trailer in accordance with all the Administration Building per CDC guidelines.

NOTE TO CONTRACTORS: Provide quote based on monthly

ORDERING PERIOD 5 – 01-01-2025 – 12-31-2025

Maintenance Annex, and the MHD Trailer in accordance with all the Administration Building per CDC guidelines.

NOTE TO CONTRACTORS: Provide quote based on monthly

GRAND TOTAL PRICING (PERIOD OF PERFORMANCE 1 - 5)

ORDERING PERIOD 1: $_________________

ORDERING PERIOD 2: $_________________

ORDERING PERIOD 3: $_________________

ORDERING PERIOD 4: $_________________

ORDERING PERIOD 5: $_________________

GRAND TOTAL PRICE: $_________________

SECTION C - CONTRACT CLAUSES

C.1 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage.

Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

(OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer— Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such…