S02 - 36C26325Q0265.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-25-1-5058-0030

36C26325Q0265 01-22-2025

Erica Miller N/A 02-20-2025 5:00pm CST

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

X 100

X

238220

$19 Million

N/A

36C263

Department of Veterans Affairs Omaha VA Medical Center Grand Island Medical Center

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Boiler Safety Device Testing - NWI

Contractor to provide all materials, labor, transportation and services in accordance with the statement of work to fulfill the requirement's objectives for Boiler Safety Device Testing.

Anticipated Period of Performance:

Base Year: 03/10/2025 to 03/09/2026 Option Year 1: 03/10/2026 to 03/09/2027

Option Year 2: 03/10/2027 to 03/09/2028 Option Year 3: 03/10/2028 to 03/09/2029

Option Year 4: 03/10/2029 to 03/09/2030

Wage Determinations attached in solicitation

WD 2015-5771

WD 2015-5005

See CONTINUATION Page

636-3650162-5058-851100-2548-010055592 636-25-1-5058-0030

PO# - TBD

X X

X 1

Jesse Sweesy Contracting Officer

36C26325Q0265

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 47

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 53

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

ADDENDUM to 52.212‐2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Delivery and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1) INTRODUCTION:

a) Most Department of Veterans Affairs Medical Centers (VAMC) have a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. Some medical centers have laundries that utilize steam.

b) Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

c) This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls, and instruments by qualified technicians.

d) The section below labeled Performance Location lists the facilities where the work will be required. The Equipment List section below lists the boilers and components at each facility.

2) Technician Qualifications:

a) Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

b) Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

i) NFPA 85, Boiler and Combustion Systems Hazards Code.

ii) VHA Boiler Plant Safety Device Testing Manual, current edition.

c) Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

3) Inspection, Testing and Calibration Requirements:

a) Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

b) Instrumentation, monitoring, and data management systems as listed below shall be calibrated every six months.

c) Provide at least two weeks’ notice to the VA Representative prior to performing the work.

Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the VA Representative or his/her designate is available on site to monitor the work.

d) VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale;

fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable);

boiler steam flow, stack temperature and flue gas oxygen instruments operating.

e) VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.

f) The inspections, testing and calibrations shall comply with:

i) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing

Manual, current edition.

ii) The written recommendations of the equipment manufacturers.

iii) The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.

iv) Burner performance requirements in this document.

g) A summary of the work is as follows:

i) Review boiler plant log sheets and alarm and trouble reports.

ii) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

iii) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

iv) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

v) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

vi) Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

vii) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

viii) Immediately inform COTR of any recommended repairs or modifications.

h) All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual, current edition, along with testing procedures.

i) Required burner performance (natural gas and fuel oil):

i) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1

(Refer to original burner specification).

ii) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

iii) Maximum carbon monoxide: 200 parts per million (ppm)

iv) Maximum NOx: _____ (Refer to original burner specification)

v) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

vi) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

vii) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

viii) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls.

j) List of instrumentation and controls to be inspected and calibrated:

i) Steam flow transmitters (all).

ii) Steam flow recorders/computer readout.

iii) Flue gas oxygen sampling, analyzing and recorder/computer readout.

iv) Boiler and economizer stack temperature transmitters and recorder/computer readout.

v) Master steam pressure and combustion controllers.

vi) Boiler outlet draft controllers.

vii) Boiler water level controllers.

viii) Feedwater deaerator and condensate storage tank water level controllers including overflow.

ix) All pressure and temperature sensors and transmitters.

x) All signal processing and readout devices.

4) Report Requirements:

a) Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:

i) The first column labeled “FUNCTION” did the device pass or fail.

ii) The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual current edition.

iii) The third labeled “Deficiencies-Recommendations”

iv) The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

b) The next section shall be in paragraph/bulleted form and list each device individual in accordance with the VHA Boiler Plant Safety Devices Testing Manual, current edition.

Plus, the section must reference the correct Master Specification and Standard Detail for that device. See sample below.

5.1. Condensate Storage Tank High Water Alarm

Purpose: High water level may be an indication of condensate transfer pump failure that could lead to low water condition in the feedwater deaerator and in the boilers. There may be a failure of make-up water controls.

Recommended set point: 4 inches below overflow level and 2/3 of tank height.

Potential hazards due to failure of high water alarm: Feedwater deaerator running dry and, consequently, boiler feed pumps running dry will cause overheating and damage to pumps and potential for plant shut down. Failure of make-up water controls (in open position) could lead to significant cost from waste of water and condensate from the tank overflow if this occurs over a long time period.

Recommended type of device: Conductivity probe type switch. Float type switches have high failure rate in this application where they are exposed to flash steam that causes seals to harden and prevent float movement.

VA Master Specification section: 23 50 11 (old 15625).

www.va.gov/facmgt/standard/ VA Standard Detail: SD232111-05.pdf www.va.gov/facmgt/standard/ Failure rate of float types: 48% (BEI study of VA boiler plants).

Make and Model: Mercoid Float Did it function properly: No Category & Action Time Limit: Upon Failure or Within 5 Years Comments: Float type switches are not allowed for high water alarms. The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set to alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.

c) Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the COTR and to the VA Headquarters office designated. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COTR within one week of visit.

d) All safety-related deficiencies shall be immediately reported to the COTR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

5) PERFORMANCE LOCATION:

a) Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Omaha Division Medical Center, 4101 Woolworth Avenue, Omaha, NE 68105

b) Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Grand Island Division Medical Center, 2201 N Broadwell Ave, Grand Island, NE 68803

6) EQUIPMENT LIST

a) This contract calls for the inspection of boiler plant components, calibration of control devices and the testing of Boiler safety Devices for the Department of Veterans Affairs, Nebraska-Western Iowa Health Care System (NWIHCS) at two boiler plants locations.

b) The equipment to be serviced under this contract is:

i) Omaha

NAME

MANUFACTURER

MFR

SERIAL

TYPE

BURNER

MFR

YEAR

INSTALLED

NB#

FREQ OF

INSPECTION

Boiler #1 Nebraska Boiler

2D1623 Water Tube

Peabody

Gordon Piatt

Annually

Boiler #2 Nebraska Boiler

2D1624 Water Tube

Peabody

Gordon Piatt

Boiler #3 Johnston Boiler 11114‐

Fire

Tube

2015 11244 Annually

DA Tank

#1

Shippensburg

Pump Co., Inc.

47663

DA Tank

#2

Shippensburg

Pump Co., Inc.

47664

Dental Building

Peerless LP Boiler

325391- 200009

NB62-

Annually

Fisher House

Mighty Therm 2 C1929804

HW 2019 298045 Annually

ii) Grand Island

NAME

MANUFACTURER

MFR

SERIAL #

TYPE

BURNER

MFR

YEAR

INSTALLED

NB#

FREQ OF

INSPECTION

Boiler #1

Superior

17472 Fire Tube

Preferred utilities

AP1‐200

24058

#2

Cleaver Brooks

T7557‐1‐2 Fire Tube

21637

#3

Cleaver Brooks T7557‐1‐1 Fire Tube

2021 21599 Annually

DA

Tank #1

Precision Boilers, INC

M126540B

17948

TR

CAMUS 121012297 HW N/A Annually

c) Equipment is subject to change. The Omaha VA Representative will notify contractor in writing of expected changes to equipment in advance.

i) Omaha VA is currently in the process of starting a boiler replacement project. During this contract it can be expected that the Omaha VA will transition to temporary boilers, and then to permanent replacement boilers. The contractor should expect this transition during the life cycle of this contract and quote properly.

ii) Timelines and important changes during the boiler replacement project will be relayed to the Safety Device Contract Contractor as soon as reasonable by the Omaha VA CO/COR or Omaha plant primary contact.

iii) Any questions about this project can be brought to the CO or Omaha plant primary contact for the details of the project.

7) INSPECTION REQIREMENTS:

a) All inspections performed by the designated contractor must be performed in accordance with VA directive 1810.

b) Annual internal and external inspections are required for each boiler. Internal inspections of the feedwater deaerator pressure vessel and condensate storage tank are required every year (or more frequently if welding repairs have been performed) by a qualified contractor.

c) Every 6 years an internal inspection and wet magnetic particle test of welds of the pressure vessel interior of each feedwater deaerator pressure vessel must be performed by a qualified contractor.

d) Every 6 years an inspection of the boiler chimney and stacks must be performed by a qualified contractor.

e) Inspections required on a 6-year basis shall be performed during the contract base year:

03/10/2025 to 03/09/2026.

f) At least two weeks’ notice to NWIHCS is required prior to an inspection. Also, the inspection must be scheduled for periods when NWIHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the VA Technical Representative (VATR) or his/her designate is available on site to monitor the inspections. To maintain steam service, only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per NWIHCS facility will be necessary every year to inspect all the boilers internally.

g) Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.

h) Condensate return tanks must be scheduled during periods of low steam demand.

i) Coordinate the inspection schedule with the VATR so that NWIHCS can prepare the boilers, condensate return tank, and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.

j) Boilers scheduled for internal inspection will be prepared for the inspection by NWIHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical “lock-out, tag-out” in place; connecting piping isolated; proper illumination provided; compliance with “confined space” access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

k) NWIHCS will comply with any other requirements of the inspector that are considered reasonable by NWIHCS and have been presented in writing at least two weeks prior to the scheduled inspection.

l) The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all NWIHCS requirements as listed in this document.

m) The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.

n) Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual, 8th Edition or most recent edition.

o) Summary of the minimum inspection requirements for boilers:

i) Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

ii) Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

iii) Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.

iv) Inspect foundations for signs of stress such as cracking or movement.

v) Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.

vi) Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.

vii) Examine all stays and stayed plates.

viii) Inspect gas side baffles.

ix) Inspect internal drum surfaces and steam separating internals.

x) Inspect soot blowers and verify proper alignment.

xi) Check for sagging tubes.

xii) Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.

xiii) Inspect seating surfaces of manways and handholes.

xiv) Check that boiler structure is plumb and level with no excessive deformations.

xv) Check for missing items such as bolts and nuts.

xvi) Examine all valve and pipe connections to the pressure vessel.

xvii) Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.

xviii) Verify proper alignment of burner assembly.

xix) Inspect furnace for evidence of flame impingement.

xx) Test operation of water level gage glass.

xxi) Perform mechanical and electrical inspection of disassembled low water cutouts

(disassembly by VA). After reinstallation, test operation to the extent possible. Test low water cutouts on hot boilers by lowering water level gradually.

xxii) Verify that steam pressure gage is properly calibrated.

xxiii) Test operation of high steam pressure cutouts on hot boilers by raising steam pressure.

xxiv) Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves (“accumulation test”).

xxv) Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.

xxvi) Inspect piping to the water column, low water cutoffs and alarms, gage glass.

Verify that interior of piping is clear of obstructions.

xxvii) Inspect valves on boiler feedwater, blowdown, drain and steam systems.

xxviii) Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

p) Summary of the minimum inspection requirements for feedwater deaerators:

i) Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications.

ii) Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

iii) Inspect for evidence of leakage.

iv) Note feedwater deaerator pressure gage and thermometer readings and verify gage and thermometer accuracy.

v) Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s) in-situ.

vi) Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.

vii) Inspect support structures for proper integrity and allowance for thermal expansion.

q) Summary of the minimum inspection requirements for condensate tanks:

i) Review the condensate tank history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications.

ii) Assess the external parts of the condensate tank and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

iii) Inspect for evidence of leakage.

iv) Note condensate tank thermometer readings and verify thermometer accuracy.

v) Inspect support structures for proper integrity and allowance for thermal expansion.

r) Internal inspections (6-year intervals unless otherwise recommended because of welding repairs):

i) Inspections required on a 6-year basis shall be performed during the contract base year: 03/10/2025 to 03/09/2026.

ii) Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.

iii) Inspect spray nozzles and trays.

iv) Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.

(1) Completely examine all accessible welds utilizing the WFMT test method.

Properly prepare the surfaces before testing.

(2) Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

(3) Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.

v) Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

s) Report Requirements:

i) Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner.

ii) Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair.

iii) Include test data and calculations. Show locations and extent of all non-destructive testing by sketches.

iv) Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the VATR and to the VA Headquarters office designated in the attachment.

v) All safety-related deficiencies shall be immediately reported to the VATR during the inspection visit.

vi) Provide recommendations on need for re-inspections after correction of deficiencies.

Cost of re- inspections shall be extra cost negotiated with VA Contracting Officer.

8) INSPECTION, TESTING, AND CALIBRATION BOILER PLANT BURNERS, CONTROLS,

SAFETY DEVICES, AND DATA MANAGEMENT

a) Introduction:

i) Most Department of Veterans Affairs Medical Centers (VAMC) have a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens and sterilization. Some medical centers have laundries that utilize steam.

ii) Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

iii) This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls and instruments by qualified technicians.

b) Inspection, Testing and Calibration Requirements:

i) Technicians shall perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

(1) Special consideration is to be made for the Peerless LP Dental boiler, due to the

VHA Office of Healthcare Engineering (OHE) concerns the Peerless LP boiler is required to be tuned on a quarterly basis.

ii) Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months.

iii) Provide at least two weeks’ notice to the VA Technical Representative (VATR) prior to performing the work. Work cannot be scheduled during heavy steam load periods.

Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the VATR or his/her designate is available on site to monitor the work.

iv) VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating.

v) VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.

vi) The inspections, testing and calibrations shall comply with:

(1) The recommendations and requirements of VHA Boiler Plant Safety Devices

Testing Manual, most recent edition.

(2) The written recommendations of the equipment manufacturers.

(3) The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.

(4) Burner performance requirements in this document.

vii) A summary of the work is as follows:

(1) Review boiler plant log sheets and alarm and trouble reports.

(2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

(3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

(4) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

(5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

(6) Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

(7) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

(8) Immediately inform VATR of any recommended repairs or modifications.

c) A non-inclusive list of interlocks and safety devices to be inspected and tested on each boiler/burner in accordance with VHA Boiler Plant Safety Device Testing Manual, 8th Ed or most recent edition:

i) Outside Air Damper Interlock with Alarm

ii) Low Water Alarm and Cutoffs on Boiler

iii) High Water Alarm on Boiler

iv) High Boiler Steam Pressure Limit and High High Boiler Steam Pressure Limit

Switches

v) Steam Safety Valves on Boiler

vi) Low Fuel Gas Pressure Cutoff Switch

vii) High Fuel Gas Pressure Cutoff Switch

viii) Automatic Fuel Gas Shutoff Valves and Solenoid Vent Valve Seat Leakage

ix) Automatic Pilot Fuel Gas Shutoff Valves and Automatic Pilot Fuel Gas Solenoid

Vent Valve Seat Leakage

x) Proof of Closure on Automatic Fuel Shutoff Valves – Natural Gas

xi) Flame Scanner-for main flame out

xii) Flame Scanner Not Sensing Igniter Spark

xiii) Igniter Timing

xiv) Main Flame Ignition Timing

xv) Pre-Purge and Post-Purge Timing

xvi) Low-Fire Proving Switch

xvii) Forced Draft Damper Wide-Open Pre-Purge Proving Switch

xviii) Combustion Air Pressure Switch

xix) Purge Airflow Proving Switch

xx) Forced Draft Motor Interlock Switches

xxi) Outlet Stack Damper Position Interlock Switch

xxii) Furnace Pressure Interlock

xxiii) Low Pilot Fuel Gas Pressure Cutoff Switch

xxiv) Flue Gas Recirculation Damper Interlock

xxv) Low Flue Gas Oxygen Level Interlock

xxvi) Low Fuel Oil Pressure Cutoff Switch

xxvii) High Fuel Oil Pressure Cutoff Switch xxviii) Low Atomizing Media Pressure Switch

xxix) Low Atomizing Media Differential Pressure Switch

xxx) Secondary Low Atomizing Media Pressure Switch

xxxi) Automatic Fuel Oil Shutoff Valves

xxxii) Proof of Closure on Automatic Fuel Oil Shutoff Valves xxxiii) Oil Burner Position Switch

d) A non-inclusive list of interlocks and safety devices to be inspected and tested on each deaerator in accordance with VHA Boiler Plant Safety Device Testing Manual, 8th Ed or most recent edition:

i) High Water Alarm on Deaerator Tank

ii) Low Water Alarm on Deaerator Tank

iii) Deaerator Overflow Drain System

iv) Deaerator Safety Valve

v) Safety Valve Following PRV

e) A non-inclusive list of interlocks and safety devices to be inspected and tested on each condensate tank in accordance with VHA Boiler Plant Safety Device Testing Manual, 8th Ed or most recent edition:

i) High Water Alarm on Condensate Tank

ii) Low Water Alarm on Condensate Tank

f) A non-inclusive list of interlocks and safety devices to be inspected and tested for the balance of the plant in accordance with VHA Boiler Plant Safety Device Testing Manual, 8th Ed or most recent edition:

i) Liquid Relief Valve on Oil Pump Set

ii) Propane Pilot Backup System

iii) Carbon Monoxide and Combustible Gas Alarms in the Boiler Plant

iv) Emergency Stop/Panic Buttons

v) High Fuel Gas Pressure Alarm on Main Gas Line

vi) High Fuel Gas Pressure Alarm on Propane Line

g) Report Requirements:

i) Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations.

ii) Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the VATR and to the VA Headquarters office designated. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the VATR within one week of visit.

iii) All safety-related deficiencies shall be immediately reported to the VATR during the

9) INSTALLATION/UPDATING TO REVISION 8 FOR BOILER PLANT DEVICES:

a) This contract calls for the updating of outstanding deficiencies to various devices in the boiler plant for the Omaha/Grand Island VA Facilities during the initial year of the contract. The contractor shall furnish necessary labor, tools, equipment, and transportation to update the deficiencies made at NWIMHC facility for the Omaha and Grand Island Campuses due to the recent release of the 8th edition of the VHA Boiler and Associated Plant Safety Device Testing Manual.

b) In the event that any work requires shutting down boiler plant operations, close coordination with NWIMHC facility staff is required to minimize disruption of services to our veteran customers. Any required outages shall be kept to a minimum in both number and duration of time as best as capable.

c) Questions about design and installation should be brought up to the Contract CO/COR and the primary contacts for each boiler plant location.

d) Before submitting a proposal on the work contained in these specifications, each Contractor should visit both sites, examine the plants, and thoroughly familiarize itself with all existing equipment need requests. No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed, or lack of knowledge of existing conditions. To arrange a site visit prior to the bid, contact the (CO/ VA Representative).

e) The devices listed below shall be connected to the building management systems as feasible.

i) Any deviation from this requirement should be discussed with the contract CO/VA

Representative and the primary contacts for each boiler plant before submitting proposals.

f) Services:

i) Materials and installation of a High Fuel Gas Pressure Alarm on Main Gas Line

(Omaha)

ii) Materials and installation of a High Fuel Gas Pressure Alarm on Propane Gas Line (Omaha)

iii) Materials and installation of a 2nd Outside Air Damper Interlock with Alarm (Omaha)

iv) Materials and installation for temperature gauges installed on main steam header (Omaha and Grand Island).

v) Materials and installation for temperature gauges installed on each pressure branch of the steam header in the boiler plant (Omaha and Grand Island)

vi) Materials and installation for temperature gauges installed on inlet and outlet of main feedwater pumps (2 pumps in Omaha, 3 pumps in Grand Island)

vii) Materials and installation for temperature gauges installed on the outlet of condensate pumps (2 pumps in Omaha, 2 pumps in Grand Island)

viii) Materials and installation for pressure gauges installed on the inlet of the condensate pumps (2 pumps in Grand Island)

ix) Materials and installation for pressure gauges installed on the outlet of the condensate pumps (2 pumps in Grand Island)

x) Materials and installation for temperature gauges on the inlet and the outlet of the Deaerator Tanks (2 tanks in Omaha, 1 tank in Grand Island)

xi) Materials and installation for temperature gauges installed on the inlet and outlet of the condensate tank (1 tank in Grand Island)

xii) Materials and installation for flow meters installed on condensate return line (2 meters needed in Grand Island)

xiii) Materials and installation for steam flow meters on the header steam lines (2 meters in Grand Island)

xiv) Materials and installation for steam flow meters on the #3 boiler steam line (1 meter in Grand Island)

xv) Calibration for steam flow meters installed on the header and boiler lines (4 meters in Omaha)

xvi) Materials and installation for flow meters on natural gas lines to boilers (3 meters in Omaha)

xvii) Calibration for flow meters on natural gas lines to boilers (3 meters in Grand Island)

xviii) Materials and installation for flow meters on fuel oil lines to the boilers (3 meters in Omaha)

xix) Materials and calibration for carbon monoxide alarms (Grand Island)

xx) Materials and installation of ambient temperature gauges for the boiler plant interior spaces and boiler plant building exterior (Grand Island)

xxi) Materials and installation for a replacement boiler blowdown flash tank (Grand Island)

g) PERFORMANCE PERIOD FOR INSTALLATION/UPDATING:

i) Repairs shall be made during the base year: 03/10/2025 to 03/09/2026.

ii) Repairs requiring plant shutdowns shall not be performed during winter heating months to the maximum extent possible. Requested deviations from this must be authorized by the CO/VA Representative before work is to be performed. Planned required outages shall be kept to a minimum in both number and duration of time as best as capable.

iii) Any planned plant shutdowns require close coordination with NWIMHC facility staff in order to minimize disruption of services to our veteran customers. Planned required outages shall be kept to a minimum in both number and duration of time as best as capable.

iv) If long lead time on parts have been determined to push past the period of performance, the CO/COR must be notified in writing with an explanation of the delay and the expected delivery times and suggested installation schedules.

10) EMERGENCY CALL OUT FOR MAINTENANCE AT BOILER PLANTS:

a) This contract calls for the deployment of qualified personnel to assist onsite plant operators in an emergency function to restore peak plant operations in the boiler plant for the Omaha/Grand Island VA Facilities. The contractor shall furnish necessary labor, tools, equipment, and transportation to provide call outs at each NWIMHC facility for the Omaha and Grand Island Campuses.

b) Call out service is defined as a request for service or to assist in an emergent issue that threatens plant operation, or N+1 plant redundancy, after normal working hours, during weekdays, weekends or holidays, to correct any problem or condition which needs attention deemed necessary by boiler plant supervision.

c) Contractor shall be responsible for 6 non-scheduled emergency callouts to each NWIMHC facility (ie. 6 callouts to Omaha, and 6 callouts to Grand Island)

i) Each callout shall incorporate a $5000 parts and materials stipend additional to the cost of the troubleshooting/maintenance callout.

(1) Parts and materials needing to be replaced must be approved by the CO/COR or the plant primary/secondary alternates, before work is to be performed.

d) Contractor shall respond to all call outs and be prepared to take corrective action at the site within 2 (two) hours for Omaha and 4 (four) hours for Grand Island.

e) Minor equipment malfunctions shall be corrected the same day the service call is issued.

If circumstances beyond the Contractor’s control preclude resolution of the problem the same day, the CO/VA Representative must be notified in writing with an explanation of the delay.

f) Repair or work proposals in excess of or not covered under this Contract must be authorized in advance by the CO/VA Representative and may be performed during normal hours of operation.

g) Any parts and materials needed in excess of the contract, following diagnostics shall be quoted out to the specific NWIMHC facility contact.

h) Callouts should be considered for a maximum of 8 hours of on-site diagnostic and troubleshooting locally at the Omaha/Grand Island VA Facilities. The 8-hour minimum callout should not consider drive time to the location. The 8-hour clock for each callout starts when the technician enters the facility and begins working.

i) The following individuals can initiate an emergency callout to the contractor:

i) Omaha Boiler Plant Operator Supervisor

ii) Grand Island USRO Supervisor

iii) M&O Operations Supervisor

iv) M&O Assistant Service Line Chief

v) M&O Service Line Chief

j) The Contractor shall submit to the CO/COR and the plant primary contact, within 10 business days of performance, a summary of the completed call out, to include any repairs, inspections, and recommendations. The log shall list the date and time for each event that occurred.

11) ESTIMATED PERFORMANCE PERIOD:

a) BASE YEAR: 03/10/2025 to 03/09/2026

b) OPTION YEAR ONE: 03/10/2026 to 03/09/2027

c) OPTION YEAR TWO: 03/10/2027 to 03/09/2028

d) OPTION YEAR THREE: 03/10/2028 to 03/09/2029

e) OPTION YEAR FOUR: 03/10/2029 to 03/09/2030

12) HOURS OF SERVICES:

a) Normal Operational Hours (i.e. 06:00-17:00)

i) A list of federal holidays is at Federal Holidays (opm.gov).

ii) Any work scheduled outside of normal operational hours must be arranged and approved by the Nebraska-Western Iowa VA Health Care System Engineering with at least 24 hours of advanced notice.

13) REQUIRED CERTIFICATION AND QUALIFICATIONS

a) Certification: Proof of certification is required when submitting quotes.

b) “Qualified Professional Inspector” is defined as anyone or combination of:

i) A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB).

ii) A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.

iii) A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee.

iv) A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance.

c) Qualifications for Non-Destructive-Testing Technicians:

i) The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

d) Inspection, Testing and Calibration Technician Qualifications

i) Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

ii) Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, most recent edition.

iii) Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits.