S02 36C26225Q1244_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

85723

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contracting Specialist Koby Thiel Koby.Thiel@va.gov (520)-792-1450 Ext 1-6273

PLACE OF PERFORMANCE

ADDRESS

VA Long Beach Healthcare System

5901 E 7th St

Long Beach CA

ADDITIONAL INFORMATION

AGENCY’S URL

va.gov

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.

This solicitation is set-aside for 100% for Small Business concerns IAW FAR 19.502-2, Total Small Business Set-Asides.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, with a small business size standard of $19.5 Million. The FSC/PSC is H342.

VA Long Beach Healthcare System located at 5901 E 7th St, Long Beach, CA 90822 is seeking a potential qualified contractor that can provide fire extinguisher certification services.

All Interested entities shall provide quotations for the following:

A. Contract Title:

Fire Extinguisher service for an annual inspection.

B. Introduction & Background:

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. It is a one-time service contract. If any of these changes are made in accordance with FAR 52.212-4(c), they will not necessitate new solicitation proceedings.

C. General Requirements:

All work shall be completed at and provided throughout the VA Long Beach Healthcare System located at 5901 East 7th Street, Long Beach, CA., 90822.

D. Performance Work Statement:

1. General:

The contractor shall provide all inspections and services rendered and adhere to the most recent version of the National Fire Protection Association (NFPA) corresponding to the type of portable extinguishers being serviced. Annual fire extinguisher service, auxiliary services, and disposal of portable fire extinguishers shall be provided by a Contractor licensed with the California Department of Forestry and Fire Protection, Office of the State Fire Marshal. Services determined by the Contracting Officer must fall within the general scope of the contract or product add-on. The VA may require additional services over the contract's life that are not currently listed on the Price Schedule or the Facility. The VA may add any location incorporated with the VA Long Beach Healthcare System.

2. Applicable Publications:

The contractor shall comply with all applicable publications, including those identified below, that are in effect at the time of the proposal and with all subsequent updates.

a. VHA Directive 7711, Fire Incident Reporting.

b. VHA Directive 7712, Fire Protection Code Reviews of Delegated Construction Projects.

c. 29 CFR 1910.38 Occupational Safety and Health Standards

d. 29 CFR 1910.157(e) Occupational Safety and Health Standards

e. California Department of Industrial Relations 1922, Subchapter 4, Article 36

f. National Fire Protection Association 10, Standard for Portable Fire Extinguishers

g. California Code of Regulations, Title 19. Chapter 3. Article 1

3. Contractor Responsibilities:

i. The contractor shall provide all necessary equipment, tools, labor, knowledge, and license to inspect and service portable fire extinguishers. Inspection and service dates and times shall be coordinated with each facility COR.

ii. The VA will provide scanning equipment for the monthly inspection; however, upon prior approval from the facility COR, the contractor device/scanning equipment may be acceptable if approved by the COR and funded by the contract.

iii. The Contractor shall complete monthly inspection and service documentation in accordance with NFPA, and a copy shall be provided to the facility COR after each inspection/service. The following visit will provide A digital copy to the facility COR.

iv. The contractor shall notify the facility COR in writing of any discrepancies, using the VA inspection document available at the facility management office.

v. By the end of each year, the contractor will provide COR with a list of extinguishers requiring inspections and/or maintenance beyond the monthly and annual inspections.

vi. The contractor will supply all necessary consumables and equipment, including replacement extinguishers, signage, and cabinets.

vii. The contractor shall acknowledge any emergency service calls within 24 hours and, in consultation with the COR, decide whether to provide service.

viii. Any fire extinguisher that does not pass inspection shall be exchanged with a Government- Owned portable fire extinguisher from the local storage area and annotated on the inspection checklist. If none are available for exchange, immediate written notification shall be given to the facility COR, annotating the type and location of the defective extinguisher.

ix. The contractor will be required to receive training, provided by the VA, to enter various areas of the hospital.

x. At any time an extinguisher is taken off-site for testing and/or repairs, the contractor shall obtain an extinguisher from the local storage area to replace it. If no like item is available for replacement in the local storage area, the Contractor shall provide a loaner of like items at no additional cost. The loaner item must meet the requirements and regulations for the location where it is located. The Contractor shall notify the facility COR of any items being taken off- site.

4. Checklist Documentation:

The following information shall be documented on the checklist after each inspection (the VA will provide the Contractor with the checklist):

· Date of the inspection

· Location of the portable fire extinguisher

· Comment or observation noted as to the condition of the extinguisher; and

· Any other pertinent information deemed necessary

5. Contractor’s Responsibility for Government Furnished Properly:

The Contractor assumes all risk for loss, damage, destruction, or theft of the Government-furnished equipment while in the possession of the Contractor and Contractor Personnel.

6. Normal Work Hours:

This full-service contract includes all necessary service calls, five (5) days per week, eight (8) hours per day, between 7:00 a.m. and 4:30 p.m., Monday through Friday. National Holidays are excluded. Any service or repair performed outside of regular working hours shall be approved in advance by the Contracting Officer’s Representative (COR) at a price agreed to by the Contractor and Contracting Officer. The Contracting Officer may authorize additional services under a separate purchase order if appropriate.

7. National Holidays Observed by the Government:

The Contractor is not required to provide services on the following National Holidays, but the Contractor may choose to do so with prior notification to the facility COR. The Government shall not incur any cost associated with services rendered on National Holidays. All additional costs incurred will be the Contractor's sole responsibility. The VA will not reimburse any extra fees. When a National Holiday falls on a Sunday, the following Monday shall be observed as a National Holiday. When a National Holiday falls on a Saturday, a U.S. Government agency observes the following Friday as a National Holiday. Also included would be any other day, declared explicitly by the President of the United States of America to be a National Holiday.

8. Contractor Personnel Security Requirements:

The cost for such investigations shall be borne by the Contractor, either in advance or through reimbursement by the government. The government shall determine the sensitivity level based on the required access type. The level of sensitivity will determine the depth of the investigation and its associated cost.

9. Identification Badge/Uniform:

Contractor personnel must wear ID badges at all times while on the VA Long Beach Healthcare System grounds. ID badges must include a photograph and display the name of the individual and the company they represent. Contractor personnel shall contact the COR at each site for procedures specific to that site.

10. Parking:

Park only in areas designated by the COR or directed by the VA Long Beach Police Service Personnel. The Contractor shall display the company name on each of its vehicles in a manner and size that is visible. The Contractor shall comply with the posted speed limits and parking restrictions at each Government facility.

11. Indemnification:

It is expressly agreed and understood by the Contractor and the VA Long Beach Healthcare System that the Contractor agrees to indemnify the VA against all liabilities, claims, penalties incident to death, bodily injuries, destruction, or damages to property, contamination of adverse effects on the environment or any violation of government law, regulations or orders, caused in whole or part by the Contractor’s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract.

12. Authorized Services:

Only those services specified herein are authorized under this contract. Before performing any non-contract service or repair, the Contracting Officer and the COR must be advised of the reasons for this additional work. In consultation with the COR, the Contracting Officer or his/her designee may authorize the extra services or repairs under a separate purchase authorization. Reimbursement shall not be made unless prior approval is obtained.

13. Smoking Policy:

Smoking is not permitted at the VA Long Beach Healthcare System site.

14. Safety Data Sheet (SDS) The Contractor shall provide employees with immediate access to SDS for all hazardous substances.

15. Fire Alarm Trip Charge:

Suppose the Contractor triggers a fire alarm due to negligence, inattention, or failure to coordinate and request a system shutdown properly. In that case, the Contractor shall be charged for actual costs incurred by government personnel responding to the alarm. The Contractor shall be liable for any losses resulting from disruptions to facility operations. In addition, the Contractor shall reimburse the Government for any fines and other costs imposed by the Government, an external agency, the Fire Department, a City, County, or State.

Required submittals with quotes SHALL include following to be deemed responsible:

a) Current copy of Offeror’s OSHA-30 Certification

b) Current copy of Offeror’s NFPA-10 Certification

c) Current copy of Offeror’s Portable Fire Extinguisher Servicing Concern License issued by the California Department of Forestry and Fire Protection, Office of the State Fire Marshal The Contract Period of Performance is 9-1-2025 – 12-31-2025, with an FOP of Destination.

Place of Performance/Place of Delivery:

VA Long Beach Healthcare System 5901 E 7th St, Long Beach, CA 90822

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Dec 2022).

• ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (JAN 2025) [(DEVIATION FEB 2025)].

The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (9), (11), (18), (26), (31), (36), (46), (55), (c)(1), (2), (7), (8).

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers.

All quotes shall be sent to the Network Contracting Office (NCO): Koby.Thiel@va.gov.

Award will be based upon a lowest price with special standards of responsibility in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, past performance, and responsibility with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. Responsibility will be determined by required submittals and past performance.

Pricing is to be submitted using the price sheet on the following page.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Final submission of your response shall be received not later than 8/20/2025, 8:00 AM PST at Koby.Thiel@va.gov only. Subject line should include “RESPONSE TO RFQ 36C26225Q1244.”

Submissions shall include your quote as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Submissions shall be submitted with two separate files, one for all required responsibility submittals and the other for pricing. Pricing is to be submitted using the provided line items below. Each line item designates an option year. Responsibility submittals shall be redacted; submittals shall not have any distinguishable features including vendor name, addresses, SAM UEI, along with other factors. Email responses shall include SAM UEI within the body of the email to allow for your entity to be determined.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 13.106-2(b)(3) using Simplified Acquisition Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

All questions are to be submitted to Koby Thiel, Koby.Thiel@va.gov, by August 14, at 8:00 AM PST.

All quotes regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Koby.Thiel@va.gov

DOL WAGE DETERMINATION (REF)

This contract/PO incorporates Department of Labor (DOL) Wage Determination (WD) 2015-5613 (Rev30), dated 7/8/2025.

The wage determination can be found at https://sam.gov.

A.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 9-1-2025 through 12-31-2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

A.2 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12-31-2026.

(End of Clause)

A.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $50,000.00;

(2) Any order for a combination of items in excess of $50,000.00; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

Combined Synopsis/Solicitation Notice