S02 - 36C26221Q0347 - SIGNAGE ONLY.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 87

36C26221Q0347

02-09-2021

Danielle Carroll 02-26-2021

3PM

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

X 100

X

339950

500 Employees

N/A

Department of Veterans Affairs VA Long Beach Healthcare System 5901 E. Seventh Street

Long Beach CA 90822

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Contractor shall bill in arrears:

www.tungsten-network.com

1-877-353-9791

See CONTINUATION Page

Wayfinding Signage with Ancillary Services for the VA Long h Beach Healthcare System (VALBHS)

See CONTINUATION Page x 1

Sandra Fusco

36C26220R0149

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 NOTIFICATION TO OFFERORS

B.3 SCHEDULE OF SERVICES AND PRICE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 PRICE WORKSHEET

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS —

COMMERCIAL ITEMS

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAR 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Department of Veterans Affairs, Network Contracting Office -22 Danielle Carroll, Contract Specialist 4811 Airport Plaza Drive Suite 600, Long Beach, CA 90815 Telephone number: 562-766-2240 Email: Danielle.carroll4@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer— System for Award Management, [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x]: To be determined

4. GOVERNMENT INVOICE ADDRESS: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing. If you have any questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

B.2 NOTIFICATION TO OFFERORS

1. Under the procurement authority of FAR Part 13.5 and FAR Part 12, the Veteran Affairs Long Beach Healthcare System (VALBHS) requires Wayfinding Signage with Ancillary Services.

2. The Government intends to award a Blanket Purchase Agreement in response to this solicitation. The Government may issue multiple awards in response to this solicitation if it is in the Government’s best interest to do so. The BPA Awardee(s) (BPA Awardee is used interchangeably with Contractor where applicable) shall provide Wayfinding Signage with Ancillary Services to the Veteran Affairs Long Beach Healthcare System (VALBHS).

3. Offerors shall complete and return all information designated in the enclosed FAR clause 52.212-1, Instructions to Offerors – Commercial Items, and the Addendum to 52.212-1 regarding proposal submission. Failure to do so may preclude the offeror from further consideration.

4. Inquiries or questions: Direct all technical inquiries via email only to Danielle Carroll at danielle.carroll4@va.gov no later than February 15, 2021. An amendment will be sent via email to all offerors to address all questions received.

5. DUNS NUMBER: Provide the Dun and Bradstreet Number assigned to your firm in the space provided below: (refer to Provision 52.212-1, Instructions to Offerors – Commercial Items):

6. This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB), therefore only SDVOSBs verified in the VA’s Vendor Information Pages (VIP) site at https://www.vip.vetbiz.gov/, at the time of proposal submission will be considered for award. The small business size standard that applies to this acquisition is stated in Block 10 of the SF1449 of this RFP along with the North American Industry Classification System (NAICS) code on which it is based.

7. Post-Award Teleconference. The awarded Contractor(s) shall participate in a post-award orientation teleconference to discuss BPA requirements.

mailto:danielle.carroll4@va.gov

B.3 SCHEDULE OF SERVICES AND PRICE

1. Contractor shall provide Wayfinding Signage with ancillary services for Veteran Affairs Long Beach Healthcare System (VALBHS) in accordance with (IAW) the Statement of Work (SOW) described in Section B.4. Other similar items may be ordered by this BPA. The CO will negotiate pricing for such products to ensure pricing is reasonable.

2. A five (5) year BPA shall be awarded as a fixed-price. The contractor shall provide all qualified personnel, labor, supplies, materials, supervision and all resources necessary to accomplish the deliverables identified for each BPA Line Item Number (CLINs) below.

3. OPTION TO EXTEND SERVICES: In accordance with FAR 52.217-8, Option to Extend Services, the BPA may be extended at the Government’s sole discretion for a period of up to six (6) months. If this option is exercised, pricing for the period in effect shall apply. Evaluation of option shall not obligate the Government to exercise the option(s).

4. DE-OBLIGATION OF EXCESS FUNDS: The Government shall only pay for CLINs that have been ordered and received. Any unused excess funds will be de-obligated at the end of the period of performance by issuing a modification.

BASE PERIOD: MARCH 15, 2021 – MARCH 14, 2022

CLIN

DESCRIPTION

OF SERVICES UNIT UNIT PRICE

0001 3.25" x 8.5" Framed ADA Room ID

EA

0002 8.5" x 8.5"

0003 11.5" x 8.5"

Restroom

0004 12" Circle/Triangle Restroom Door

ID

0005 12.25" x 8.5" Framed ADA Care Tab Room

0006 8.5" x 8.5" Secure Spec ADA Room ID

0007 3.25" x 8.5" Framed Perm Restroom Baby Change

0008 9" x 9" Right Angle w/Header

- Restroom

0009 30" x 17" Framed Large Modular 2 Pocket Directional

0010 18" x 17" Framed Medium Modular 1

0011 14" x 8.5" Framed Small Modular 1

0012 8.5" x 8.5" Framed Small Permanent

0013 9" x 12" Double Faced Right

0014 12" x 96" Ceiling Mount Overhead

0015 9" x 72" Wall Mount Overhead

0016 42" x 18" Elevator Panel

0017 16" x 16" Floor

0018 28" x 18" Framed Hdr & Pockets w/Listings

0019 29.5" x 24" Framed Hdr & Full Color Plan

0020 96" x 96" Wall Mural

0021 4" x 1/4" Cut- Out Satin

Aluminum Letters

0022 9" x 9" Right Angle - Fire Extinguisher

0023 8.5" x 8.5" Framed - Fire Door

0024 6" x 8.5" Framed

- Pull Box

0025 8.5" x 8.5" Framed Regulatory Graphics

0026 30" x 30" Double Post and Panel - Lot/Bldg.

0027 18" x 18" Single Pole

0028 24" x 24" x 2" Wall Mount

0029 21" x 144" Illuminated Wall Mount

0030 24" x 72" Replacement Panel

0031 60" x 72"

0032 103" x 72"

0033 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

OPTION PERIOD 1: MARCH 15, 2022 – MARCH 14, 2023

CLIN

DESCRIPTION

OF SERVICES UNIT UNIT PRICE

1001 3.25" x 8.5"

1002 8.5" x 8.5"

1003 11.5" x 8.5"

1004 12" Circle/Triangle

1005 12.25" x 8.5" Framed ADA

1006 8.5" x 8.5"

1007 3.25" x 8.5" Framed Perm

1008 9" x 9" Right

1009 30" x 17" Framed Large Modular 2

1010 18" x 17" Framed Medium Modular 1

1011 14" x 8.5" Framed Small Modular 1

1012 8.5" x 8.5" Framed Small

1013 9" x 12" Double

1014 12" x 96"

1015 9" x 72" Wall

1016 42" x 18"

1017 16" x 16" Floor

1018 28" x 18" Framed Hdr &

1019 29.5" x 24"

1020 96" x 96" Wall

1021 4" x 1/4" Cut- Out Satin

1022 9" x 9" Right

1023 8.5" x 8.5"

1024 6" x 8.5" Framed

1025 8.5" x 8.5" Framed

1026 30" x 30" Double Post and Panel - Lot/Bldg. ID

1027 18" x 18" Single

1028 24" x 24" x 2"

1029 21" x 144"

1030 24" x 72"

1031 60" x 72"

1032 103" x 72"

1033 Patching, painting, installing signage, preparation and clean-up of installation site and associated

OPTION PERIOD 2: MARCH 15, 2023 – MARCH 14, 2024

CLIN DESCRIPTION

OF SERVICES

UNIT UNIT PRICE

2001 3.25" x 8.5"

2002 8.5" x 8.5"

2003 11.5" x 8.5"

2004 12" Circle/Triangle

2005 12.25" x 8.5" Framed ADA

2006 8.5" x 8.5"

2007 3.25" x 8.5" Framed Perm

2008 9" x 9" Right

2009 30" x 17" Framed Large Modular 2

2010 18" x 17" Framed Medium Modular 1 Pocket

2011 14" x 8.5" Framed Small Modular 1

2012 8.5" x 8.5" Framed Small

2013 9" x 12" Double

2014 12" x 96" Ceiling

2015 9" x 72" Wall

2016 42" x 18"

2017 16" x 16" Floor

2018 28" x 18" Framed Hdr & Pockets

2019 29.5" x 24"

2020 96" x 96" Wall

2021 4" x 1/4" Cut-Out Satin Aluminum

2022 9" x 9" Right

2023 8.5" x 8.5"

2024 6" x 8.5" Framed

2025 8.5" x 8.5" Framed

2026 30" x 30" Double Post and Panel -

2027 18" x 18" Single

2028 24" x 24" x 2"

2029 21" x 144"

2030 24" x 72"

2031 60" x 72"

2032 103" x 72"

2033 Patching, painting, installing signage, preparation and clean-up of installation site and associated

OPTION PERIOD 3: MARCH 15, 2024 – MARCH 14, 2025

CLIN

DESCRIPTION

OF SERVICES UNIT UNIT PRICE

3001 3.25" x 8.5"

3002 8.5" x 8.5"

3003 11.5" x 8.5"

3004 12" Circle/Triangle

3005 12.25" x 8.5" Framed ADA

3006 8.5" x 8.5"

3007 3.25" x 8.5" Framed Perm

3008 9" x 9" Right

3009 30" x 17" Framed Large Modular 2

3010 18" x 17" Framed Medium Modular 1

3011 14" x 8.5" Framed Small Modular 1

3012 8.5" x 8.5" Framed Small

3013 9" x 12" Double

3014 12" x 96"

3015 9" x 72" Wall

3016 42" x 18"

3017 16" x 16" Floor

3018 28" x 18" Framed Hdr &

3019 29.5" x 24"

3020 96" x 96" Wall

3021 4" x 1/4" Cut- Out Satin

3022 9" x 9" Right

3023 8.5" x 8.5"

3024 6" x 8.5" Framed

3025 8.5" x 8.5" Framed

3026 30" x 30" Double Post and

3027 18" x 18" Single

3028 24" x 24" x 2"

3029 21" x 144"

3030 24" x 72"

3031 60" x 72"

3032 103" x 72"

3033 Patching, painting, installing signage, preparation and clean-up of installation site and associated

OPTION PERIOD 4: MARCH 15, 2025 – MARCH 14, 2026

CLIN

DESCRIPTION

OF SERVICES UNIT UNIT PRICE

4001 3.25" x 8.5"

4002 8.5" x 8.5"

4003 11.5" x 8.5"

4004 12" Circle/Triangle

4005 12.25" x 8.5"

4006 8.5" x 8.5"

4007 3.25" x 8.5" Framed Perm

4008 9" x 9" Right

4009 30" x 17" Framed Large Modular 2

4010 18" x 17" Framed Medium Modular 1

4011 14" x 8.5" Framed Small Modular 1

4012 8.5" x 8.5" Framed Small

4013 9" x 12" Double

4014 12" x 96"

4015 9" x 72" Wall

4016 42" x 18"

4017 16" x 16" Floor

4018 28" x 18"

4019 29.5" x 24"

4020 96" x 96" Wall

4021 4" x 1/4" Cut- Out Satin

4022 9" x 9" Right

4023 8.5" x 8.5"

4024 6" x 8.5" Framed

4025 8.5" x 8.5" Framed

4026 30" x 30" Double Post and

4027 18" x 18" Single

4028 24" x 24" x 2"

4029 21" x 144"

4030 24" x 72"

4031 60" x 72"

4032 103" x 72"

4033 Patching, painting, installing signage, preparation and clean-up of installation site and associated

B.4 STATEMENT OF WORK

1. GENERAL: The Contractor shall furnish all necessary and appropriate labor, parts, tools and qualified personnel to provide Wayfinding Signage with Ancillary Services located at the Veteran Affairs Long Beach Healthcare System (VALBHS), 5901 E. 7th St., Long Beach, CA 90822.

2. SPECIFIC CONTRACT REQUIREMENTS: Contractor shall provide physical signage, digital signage, artwork graphics, removal of existing signage, preparing locations for signage with patching and painting, installing signage, clean-up of installation site and associated maintenance of this signage.

3. GUIDELINES: Contractor’s product and documentation shall comply with the most current, updated versions of the following standards and guidelines:

3.1. VA Design Signage Standards - VA Design Signage Standards (12/2012) updated 2014.

(Reference: www.cfm.va.gov/TIL).

3.2. Design Elements - Includes requirements and guidance on Typography, Letter spacing /Kerning, Logo Signature, Seal, Arrows, ABAAS (Architectural Barriers Act Accessibility Standards) / ADA (Americans with Disabilities Act) Specifications, Colors (pantone numbers), Images and Patterns, Languages.

3.3. Wayfinding Report (2014) - Includes Wayfinding Guiding Principles and Best Practices Matrix, utilizing a Strategies Matrix including Platform, Design and Operational Strategies, Utilizing the Integrated Wayfinding Experience Model to navigating the facility, Utilizing Assessment Criteria to determine points of weakness in the existing signage.

3.4. VHA Standardized Signage Nomenclature - Includes Approved Department Names.

3.5. Exterior Signs - Includes Directional, building identification, Wall Mounted, EV, Carpool, Traffic signs.

3.6. Interior Signs - Includes Room Identification, Department Identification, Building Entrance, Conference Rooms, Maximum Occupancy, Wall Directional, Ceiling Directional.

3.7. Room & Floor Renumbering - Includes VA guidance on renumbering floor and rooms where there is a gap or additional rooms added.

3.8. Specialty Signs - Includes guidance for sign types not listed above.

3.9. Parking Lot Signs – Includes Parking Lot Identification, Disabled Access, Parking Stall sign, Informational sign.

3.10. Code & Life Safety Signs - Includes Fire, Evacuation, Elevator, Exit, Caution, Warning signs

3.11. Mandatory VA Policy Signs - Includes Business Hours, Patient Rights & Responsibilities, Polices & Directives, Security Notice, No weapons, No Smoking/No Vaping.

3.12. ADA (Americans with Disabilities Act)

3.13. ABAAS (Architectural Barriers Act Accessibility Standards) http://www.cfm.va.gov/TIL

3.14. VA Barrier Free Design Standards

3.15. Patient Centered Care Principles

4. SIGNAGE SPECIFICATIONS: The Contractor shall:

4.1. Have the capability to provide various sign types such as monument signs, directional signs, parking lot and parking stall signs, single or double post exterior signs, exterior wall or building mounted identification and directional signs, traffic related signs exterior mapping signs, life safety signs, code and regulatory signs, stair signs, illuminated directories, right angle to the wall flag signs, overhead department signs, room identification signs, restroom signs. it is anticipated that physical samples will be required at the task order stage.

4.2. Have manufacturer's data sheets required for each product specified, including preparation instructions and recommendations; installation and maintenance instructions; Styles, material descriptions, dimensions of individual components, profiles, features, finishes and operating instructions; Storage and handling requirements and recommendations, and mounting details and installation methods.

4.3. Provide interior and exterior signage components that include base, frames, interchangeable components, lettering, artwork, and mounting hardware. Contractor shall include Room Identification signs must feature an open license application that auto scales the copy to fit each sign approximately for creating new sign inserts in house on any standard computer or printer.

5. SIGN SYSTEM SPECIFICATIONS:

5.1. Contractor’s Spring-loaded clip sign system shall have a spring clip loading feature or similar for sign contents.

5.2. Contractor’s system shall be able to readily accept sign parts and design elements of various thicknesses (room numbers, inserts, paper, dry erase, woods, metals, etc.) while in service after installation without customization to maximize system flexibility; feature a push and slide method for insert and component removal requiring no special tools; and allow sign inserts and components to be easily removed with no portion of the frame requiring disassembly.

6. INTERIOR SIGN SPECIFICATIONS:

6.1. Contractor shall provide:

6.1.1. Tactile and Braille Characters raised minimum 0.793 mm (1/32 in). Characters shall be accompanied by Grade 2 Braille where required by ADA/ABAAS.

6.1.2. Type Styles: Refer to Drawing Standards for Approved Design www.cfm.va.gov/TIL

6.1.3. Character Height: Comply with ADA/ABAAS regulations and sign standards www.cfm.va.gov/TIL

6.1.4. ADA Required Symbols (Pictograms): Equivalent written description shall be placed directly below symbol, outside of symbol's background field. Border dimensions of symbol background shall be minimum 150 mm (6 in) high.

6.1.5. Finish and Contrast: Signs incorporate various interior finishes / materials of varying depths. Refer to Drawing Standards for Approved Design.

6.1.6. Mounting Location and Height: Room ID Signs - Mount on wall adjacent to the latch side of the door in accordance with ADA and to avoid door swing / protruding objects. All other signs follow ADA /ABAAS requirements and JCAHO guidance.

6.1.7. Type II class I extruded aluminum frame composed of clear anodized aluminum with a minimum of 75% recycled content. Signs shall feature a spring clip loading feature for sign contents.

6.1.8. Signs that mechanically fasten to the wall (no adhesive mounting unless special exception in area exists).

6.1.9. Room ID signs that have an insert software program with unlimited licenses that auto scales copy that allow signs to be updated in house on any standard computer and printer.

6.1.10. Subsurface color and graphics unless required otherwise for ADA/ABAAS.

6.1.11. Aluminum Sign Holder: Satin Silver - .75” Depth with chamfer profile design

6.1.12. Signs that accept elements of various thicknesses up to a ¼” during in field operation.

6.1.13. All sign components that utilize a component-based sign Aluminum holder and have precision mitered corners that are mechanical assembly via concealed fasteners.

6.1.14. Aluminum frame profile depth .75” with a subtle radius and chamfer profile design elements for a modern and timeless aesthetic.

6.1.15. Completed frame assembly that is available in size increments of not more than an ¼” in both length and width to provide unlimited holder dimension options to meet various needs.

6.1.16. All extrusion and aluminum components manufactured in the USA.

6.1.17. Interior Sign Parts that are acrylic and composed of a two-ply and three-ply construction, the first ply being 1/16" thick matte finish acrylic, the second ply being 4mm thick closed cell PVC.

6.1.18. The laminate adhesive, double coated pressure sensitive polypropylene film rated at 56 oz/in minimum adhesion per PSTC-1T.

6.1.19. The room number portion to use injected molded ABS characters.

6.1.20. Grade II Braille to be produced with high pressure surface beading directly below tactile number 3/16” minimum. Braille translation via Duxbury Braille translator.

6.1.21. Wood accents shall be fabricated from multi-layered fire-retardant thermo-plastic sheet with a class A decorative embossed film in the finish specified.

6.1.22. Color and graphics shall be subsurface digitally printed direct to substrate with a variable dot pattern, UV Ink containing NO VOCs and LED curing.

6.1.23. Painting, screen printing, and laminates shall not be used.

6.1.24. Surface color or copy is not acceptable unless required for ADA/ABAAS compliance.

6.2. Behavioral Health/ Mental Health Signage:

6.2.1. Signs shall not exceed .045” in depth.

6.2.2. Product must be shatter resistant, pliable, light weight and contain no sharp edges.

6.2.3. Solution must be ADA compliant with Grade 2 clear dome braille and raised characters.

6.2.4. Write-on board and pocket sign options must be available as required.

6.2.5. Background color shall be a wood look to help create a residential model and be integral to the material (surface applied background finish is not acceptable). Formica or other rigid / non-pliable substrates are not acceptable due to patient safety.

6.2.6. Signs are comprised of a specialized, multi-layered fire-retardant thermoplastic sheet with a Class A decorative film in a wood grain finish. The material must be designed for use in a healthcare environment and be subject to abuse from impact, dents and stains.

6.2.7. All corners are fabricated with a consistent radius to prevent sharp edges.

6.2.8. Insert pockets are layered carrier material with a sandwiched .02 thick non-glare film for light weight low profile insert signs.

6.2.9. All raised/tactile copy is applied to meet ADA and other applicable standards.

6.2.10. All braille is grade 2 in clear domes that do not interfere with the visual aesthetic of the carrier finish.

6.2.11. Raised Letters and Braille will extend past the base material by 1/32”.

6.2.12. All copy and graphic information that is not tactile is applied via silkscreen inks specifically formulated for adhesion to the graphic carrier family of materials and shall be vandal resistant.

6.2.13. Any insert graphics are printed via laser toner or pigmented inkjet inks with significant permanence ratings. Inserts are designed to be easily updated by the client onsite with software specifically developed for the application.

6.2.14. All signs are wall-mounted via thin-mil VHB tape and silicone adhesive as required.

7. EXTERIOR SIGNAGE SPECIFICATIONS:

7.1. Contractor shall provide signage following the guideline below:

7.1.1. All aluminum extrusions MUST contain 75% recycled content.

7.1.2. All pylon signs must be supported using two interior steel schedule 40 poles direct buried into concrete footing.

7.1.3. Post and Panel minimum sign cabinet depth 3.25”

7.1.4. All illuminated signs to have routed aluminum faces.

7.1.5. All signs to be component based with changeable faces.

7.1.6. All illuminated signs to use GE Tetra Mini LEDS.

7.1.7. Style: Asymmetrical Curve incorporated where appropriate

7.1.8. Primary Colors: Silver, Black Copy, VA Blue Swoosh

7.1.9. Posts: 3 ¾” Radius Black Posts w/ Key Slot

7.1.10. Post & Panel Mounting: Direct Burial with above ground concrete pad

7.1.11. Pylon Mounting: Direct Burial w/ schedule 40 steel poles. Brick Base to match w/ Limestone Cap.

7.1.12. Manufactured from extruded aluminum alloy, pre-assembled, precision machined section, followed by disassembly, primed with zinc chromate primer followed by electro-static painting using two-part catalytic polyurethane 1.5—2.0 mils including primer.

7.1.13. Oven baked for 20 minutes at 300 degrees.

7.1.14. All extruded aluminum to have a minimum of 75% recycled content. (ASTM B221, B241, B209) UL listed and approved UL48 posted on sign.

7.1.15. Site plans to be digitally produced and printed 3D replications of all necessary structures printed on Scotchcal (graphic film laminate) exterior grade vinyl and laminated to 1/8” clear polycarbonate as back plate.

7.1.16. Listings shall be digitally reproduced on vinyl and polycarbonate in a similar fashion.

7.1.17. All pylon signs must be supported using two interior steel poles direct buried into a concrete footing.

7.1.18. All hardware shall be corrosion resistant.

7.2. Exterior building identification signage.

7.2.1. All aluminum extrusions MUST contain 75% recycled content.

7.2.2. Primary Colors: Silver, Black or White Copy, VA Blue Swoosh

7.2.3. All illuminated signs to have routed aluminum faces.

7.2.4. Exterior signs with dissimilar metals in contact with another must have isolating material between them.

7.2.5. All exterior signs and letters attached to a building must show and identify how building penetrations will be sealed to prevent water and other intrusion.

7.2.6. All exterior signs and letters must have a small spacer for water run-off and to prevent streaking on building surface.

7.3. Exterior monument signage.

7.3.1. Post & Panel Mounting: Direct Burial with above ground, exposed concrete pad.

7.3.2. Must show that the Depth and Construction of the footing is appropriate and adequate for the soil conditions, weight of sign to be installed.

7.3.3. Signed and license stamped Structural Engineering drawings detailing internal support structure.

7.3.4. Should signs need local city inspections, Contractor must schedule this to be performed on the day of installation.

7.4. Illuminated exterior signage.

7.4.1. The service voltage and circuit load required should be noted for each electrical/LED illuminated sign.

7.4.2. Exterior illuminated sign cabinets must detail how cabinet opens for access to servicing LED/lamping and components.

7.4.3. Location of UL sticker must be noted on sign shop drawings.

7.4.4. Exterior illuminated signs with aluminum sign faces and routed out text must show the mechanical attachment of letter voids to the diffuser, identify the attachment points of the letter to the and identify the hardware.

8. SITE CONDITIONS:

8.1. Contractor shall coordinate staging areas and unload within the receiving area of the building. All phased installations and arrangements shall be coordinated with the COR.

8.2. Contractor shall remove all related existing signage, shipping debris and construction cleanup associated with delivery and installation of the specified items. Contractor shall remove off the Veteran Affairs (VA) premises, VA dumpsters will not be used.

8.3. Contractor shall protect the interior of the public elevator to prevent damage to the interior walls of the elevator. No service elevator is available. Contractor must coordinate with COR if an elevator is needed.

8.4. Contractor shall park in designated areas behind the VA hospital. Delivery and unloading area are limited.

9. DELIVERABLES: Following are anticipated phases and stages, estimated days for completion and anticipated deliverables for future task orders.

9.1.

Estimated Days after task order award

Scope Deliverables

7 Kick-off Meeting / on-site walkthrough

Review scope, schedule and physical site

21 Vendor will confirm existing floor plans of hospital campus buildings to create a sign location schedule for each general manufactured sign.

Provide a sign location schedule for each general sign.

50 For prominent signage areas including lobbies, directional, elevators and intersections, determine how circulation could be improved. Provide shop drawings and sign schedule for prominent signage.

Provide a sign location schedule for prominent signage

80 Vendor will create shop drawings for each sign type exterior and interior, to scale, with dimensions, graphic symbols, typography, font, paint, finish, and Pantone colors.

Provide fully detailed shop drawings, including method of surface preparation, how sign will be assembled.

140 Manufacture and document each sample and proposed interior and exterior design type using VA Design Signage Standards.

Provide physical material samples and finish selections on all signage for approval.

Provide updated sign schedule in a finalized state.

145 Pre-Installation onsite visit Obtain signed approvals to move forward with manufacture.

Obtain approvals on all final material, finish selections on all signage.

155 Verification of installation schedule Provide verification of walkthrough of entire facility where signage is to be installed.

Provide a hardcopy and electronic installation schedule and plan for COR at or prior to the pre-installation onsite visit, noting building, floor, department and dates of installation.

Provide notice and obtain permission from each department while on-site to schedule coordination of installation per building.

Provide documentation of any changes to location drawings or updates to signage schedule to

COR.

Confirm all product is being manufactured and on schedule.

Provide weekly updates to COR.

Removal of existing signage

Patching and Painting Surfaces

Installation of New Signage

Removal of existing signage site to an off-site disposal.

Patching and Painting Surfaces

Installation of New Signage

Provide weekly updates by email to COR on installation reporting percentage completeness, until 100% completion.

Provide two complete sets of the final schedule of signs with correlating location map in a binder or hard bound format.

Site clean-up & Punchlist Site clean up Provide Punchlist

Maintenance Provide maintenance on all signage, repairing or replacing signage within 10 days of notification.

Closeout Provide CO and COR with all documentation needed for proper closeout administration.

10. BADGES: All Contractor personnel shall wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall coordinate with COR in order to obtain the VA provided I.D. badges for all drivers. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from Federal Property.

11. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

11.1. Contractor shall provide final field measurement verifications.

11.2. Contractor shall provide a complete technical submission detailing signage materials, finishes, construction and installation methods for each type of signage.

11.3. Contractor shall provide Certificates of American National Standards Institute (ANSI) compliance certificates – labeled with the product(s) that it applies to.

11.4. Contractor shall provide Environmental Testing Certificates labeled with the products it applies to.

11.5. Contractor shall provide product Warranty Certificates– labeled with the product(s) that it applies to.

11.6. Contractor shall provide copy of teaming agreement(s) with any Contractors or manufacturers.

11.7. Contractor shall provide Non-Obsolescence policies labeled with the products it applies to

12. PROTECTION OF PROPERTY:

12.1. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

12.2. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work to ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

12.3. Contractor shall provide security of the areas in which the work is being performed prior to completion.

12.4. Contractor shall supply their own laborers to patch and paint after removing existing signage and repairing any damaged areas after installing new signage.

12.5. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

13. DELIVERY AND STORAGE REQUIREMENTS:

13.1. Contractor shall ship all product to the Contractor’s installer’s warehouse, the Government shall not store Contractor’s product.

13.2. Contractor shall ensure all staff arrives on site with all necessary tools, equipment and safety gear required for the performance of work.

13.3. Contractor shall bring materials to job site in manufacturer's original sealed containers with brand name marked thereon.

13.4. Contractor shall label containers and shades according to Contractor provided Interior and Exterior Sign Schedule created in accordance with Deliverables per Task.

13.5. Contractor shall coordinate with COR for the delivery of signage and receive clearance prior to shipping.

13.6. Contractor shall package to prevent damage or deterioration during shipment, handling, storage and installation and maintain protective covering in place and in good repair until removal is necessary.

13.7. Contractor shall accept a notification of delay as requested by the COR.

13.8. All delayed delivery arrangements, within 60 days, shall be at no additional cost to the Government.

14. INSTALLATION.

14.1. Contractor shall coordinate installation with the COR.

14.2. Contractor shall arrange for product to be delivered to Contractor warehouse. Contractor shall bring product onsite only on the days of installation for each phase of the project.

14.3. Contractor shall review all items needed for this project with the COR to ensure all items requested on the project are included and final placement is correct.

14.4. Contractor shall schedule installation shall in stages and coordinate with COR. Contractor shall organize installation by building, floors, and department. Exterior and Interior Installation may occur simultaneously.

14.5. Contractor shall coordinate with COR for any signage requiring addition structural support.

14.7. Contractor shall install Signage with typography level and true in conjunction with signage type according to manufacturer's written instructions to assure proper operation.

14.8. Contractor shall clean the Signage surfaces after installation, according to manufacturer's written instructions, using only approved nontoxic cleaners.

14.9. The installation shall be only by certified installers with the knowledge of the Signage systems and shall comply with all necessary VA and safety regulations.

14.10. Contractor shall not install Signage until wet work in spaces is complete and dry.

14.11. Contractor shall coordinate the sequence of removal of signs, patching and painting walls, and installation of new signage.

14.12. Contractor shall consult with the onsite interior designer and obtain approval prior to installation at that location. Contractor shall obtain structural engineer sign-off for exterior sign footings installation and obtain any necessary local permits for exterior and illuminated signage as needed.

14.13. Contractor shall wipe down handling marks, fingerprints and air borne soil from all product surfaces and parts prior to final review of the installed product.

14.14. Contractor shall provide service and warranty for repairs as needed within 3 days.

15. INSPECTION AND ACCEPTANCE:

15.1. The Contractor shall notify the Contracting Officer Representative (COR) within ten (10) days in advance of the time when the installation will be completed so an inspection may be scheduled.

15.2. The Contractor shall conduct a joint inspection with the Contracting Officer’s Representative (COR) once all signage has been installed. The COR shall inspect all phases of delivery and installation and create a detailed punchlist. A list of incomplete or unacceptable items shall by prepared by COR.

15.3. Contractor shall correct any items listed which are unsafe or unusable with three (3) days.

All other items shall be repaired within fifteen (15) working days of receiving the punchlist items.

The Contractor shall notify the COR when all items have been delivered, are complete and have been accepted.

16. WORK HOURS:

16.1. Normal Working hours: 7am to 4pm (1) hour lunch, but subject to change in agreement with Contractor or COR.

16.2. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”.

16.3.

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October

Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

16.4. When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday.

17. QUALITY ASSURANCE: The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.

18. MONITORING PROCEDURES: The Contracting Officer Representative (COR) shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given a reasonable time to take corrective action. If determined appropriate, the Contracting Officer, COR and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues.

19. CONTRACTING OFFICER REPRESENTATIVE (COR): Delegation of Authority letter(s) shall be forwarded to the Contractor after contract award identifying the COR(s) and all representatives of VAMC authorized to order services and to accept or reject services from the Contractor. This designation shall be furnished in writing to the Contractor prior to commencement of the contract.

20. CONTRACTOR POINT OF CONTACT:

20.1. The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this BPA. The POC shall have authority to act for Contractor on all matters relating to the daily performance of this BPA An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

20.2. The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate on the space below:

20.2.1. Point of Contact, Name:

20.2.2. Telephone Number:

20.2.3. Alternate Point of Contact, Name:

20.2.4. Telephone Number:

21. PERSONNEL POLICY: The Contractor has full responsibility for the protection of its personnel furnishing services under this BPA, such as providing Workers' Compensation, professional liability insurance, health examination and social security payments. Payment for any leave, including sick leave or vacation time is considered the responsibility of the Contractor. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.

22. SERVICE CONTRACT ACT: Services under this BPA are subject to the requirements of the Service Contract Act of 1965 (as amended). Service employees performing under this BPA shall be paid no less than the wages as indicated in the applicable Wage Determination incorporated by reference herein. Current DOL Wage Rates are attached as Section D.2.

23. CONTRACTOR SUBMITTALS/INSURANCE REQUIREMENTS:

23.1. The Contractor shall comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

23.2. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an

Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase “will endeavor” is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

24. BACKGROUND SCREENING: In accordance with VHA Directive 0710 all Contractor personnel providing services under this BPA shall be the subject to a background screening and shall receive favorable adjudication from the VA prior to performance. The level of screening for this BPA is: Special Agency Check (SAC) only unless a National Agency Check is determined to be required by the VA ISO and/or Privacy Officer for personnel assigned to a low risk/non-sensitive position is expected to work more than 180 days. Any employee whose background investigation yields unfavorable results shall be removed immediately from performance under this BPA. In the event the screening is not completed prior to performance; the Contractor shall be responsible for the actions of those individuals performing under the BPA.

25. SMOKING POLICY: Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. VA facilities are now considered Smoke-Free.

26. DENIAL/TERMINATION OF SERVICES: Action to limit, suspend or revoke service shall be in accordance with the procedures outlined in VA guidelines, the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulation (VAAR). The Contractor shall be notified by the CO, when the necessity becomes apparent to exercise such authority. The CO shall provide the Contractor with copies of documentation initiating the revocation (termination) process if such action becomes apparent.

The Government reserves the right to refuse acceptance of service provided by the Contractor due to poor performance or failure to comply with the requirements specified herein. The Contractor and COR shall work together to resolve complaints concerning unacceptable performance. However, the CO has the final authority on validating complaints. In the event that Contractor is involved and named in a validated complaint, the Government reserves the right to refuse acceptance of the services of such Contractor. The CO shall be the final authority on questions of acceptability.

27. PARKING POLICY. It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

28. DRUG/ALCOHOL POLICY. Contractor shall ensure that all staff performing under this BPA comply with the participating VA alcohol and drug free workplace policy. The Contractor shall be expected to conduct random alcohol and drug tests on all contractor staff. Random alcohol and drug tests shall be conducted at least once a year on each employee performing under the resulting BPA. Contractor staff shall also be subject to drug and alcohol testing when reasons exist to suspect the use of illegal drugs and/or alcohol while on duty that impaired judgment, performance, and the safety of Veteran patients.

Upon request, the Contractor shall be expected to provide evidence or copy of the results of employee drug and alcohol testing.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if…