S02_-_36C26127Q0025_-_Solicitation_Document_.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

640-27-1-5061-0001

36C261-27-AP-0327

36C26127Q0025 09-03-2026

Jill Williams 702-001-5380 09-25-2026

11:00am PDT

00261

Department of Veterans Affairs

Network Contracting Office 21

X 100

X

Y

561621

$25 Million

N/A

See Performance Work Statement

00261

Network Contracting Office 21

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Fire Alarm Protection System Inspection and Maintenance IAW the Performance Work Statement.

ALL QUESTIONS MUST BE SUBMITTED WITHIN 5 DAYS OF RFQ CLOSE.

This is a 100% SDVOSB set-aside. Offerors must be verified at the time of quote submission and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. Failure to submit SDVOSB certification

AND completion of VAAR Clause 852.219-75 will result in being excluded from evaluations and ineligible for award.

The following Wage Determinations apply to this solicitation

WD 2015-5641 REVISION 32, DATED 08/20/2026

WD 2015-5637 REVISION 34, DATED 08/20/2026

WD 2015-5623 REVISION 31, DATED 08/20/2026

See CONTINUATION Page

Jill Williams

Contracting Officer

36C26127Q0025

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...25

C.4 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.5 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.6 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.11 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT

2014)(DEVIATION OCT 2025)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.10 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

Department of Veterans Affairs

Network Contracting Office 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests. Invoicing shall be in accordance with the requirements of The Department of

Veterans Affairs Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the period of performance of this acquisition.

Current invoicing information is located at http://www.fsc.va.gov/einvoice.asp.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM DESCRIPTION OF QUANTIT UNI UNIT PRICE AMOUNT

http://www.fsc.va.gov/einvoice.asp.

NUMBE

R

SUPPLIES/SERVIC

ES

Y T

12.00 Mo ________________

Fire alarm and fire protection inspection, testing, maintenance and repair services IAW PWS.

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Fire alarm and fire protection inspection, testing, maintenance and repair services IAW PWS.

Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Fire alarm and fire protection inspection, testing, maintenance and repair services IAW PWS.

Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Fire alarm and fire protection inspection, testing, maintenance and repair services IAW PWS.

Contract Period: Option 3 POP Begin: 11-01-2029 POP End: 10-31-2030 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Fire alarm and fire protection inspection, testing, maintenance and repair services IAW PWS.

Contract Period: Option 4 POP Begin: 11-01-2030 POP End: 10-31-2031 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire

GRAND TOTAL ________________

PERFORMANCE WORK STATEMENT

Fire Alarm and Sprinkler Inspection, Testing; and Maintenance Service for

Palo Alto, Menlo Park, Mountain View, Sunnyvale, and Livermore Veterans Affairs

Medical Centers

1.0 General Information

1.1 The Contractor shall furnish all labor, tools, material, parts necessary to provide testing, maintenance and repair/correction of fire alarms and suppression systems at the Palo Alto, Menlo Park, and Livermore Divisions, including VA in Mountain View, all VA Residential and

Transition Home units in Menlo Park inspection and testing only of fire protection systems at the facilities in accordance with National Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-72 “National Fire Alarm Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The Joint Commission accreditation standards for hospitals. The total number of devices is approximately 12,000.

1.2 The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service(repair) calls. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative within one hour of a service call from the COR or designated representative. The COR shall provide a list of individuals authorized to make calls for service.

1.3 Period of Performance. The Period of Performance shall be as follows:

Base year: November 1, 2026, to October 31, 2027

OY1 November 1, 2027, to October 31, 2028

OY2 November 1, 2028, to October 31, 2029

OY3 November 1, 2029, to October 31, 2030

OY4 November 1, 2030, to October 31, 2031

1.4 Contractor Work Hours:

1.4.1 Normal business hours are from 7:00AM to 4:30PM Monday through Friday excluding Federal Holidays. Testing and routine repair work outside this time must be requested and approved by the COR. Repair of critical system problems will be completed as soon as possible, including after normal business hours and on weekends.

1.4.2 For this contract, standard operating hours or duty hours are the hours between 7:00 AM to 4.00 PM, Monday through Friday, except Federal Holidays.

Federal Holidays: The following holidays are observed by the Department of

Veterans Affairs:

• New Years’ Day

• New Year’s Day

• President’s Day

• Martin Luther King’s Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving

• Christmas

• Any day specifically declared to be a national holiday, not listed here

14.3 Requests for non-emergency after-hours work must be submitted to the supervisor of the Electronics Shop and scheduled at a mutually acceptable time.

14.3 CODES and STANDARDS

a. Publications listed below form a part of this contract. Fire and Smoke doors and assemblies shall be maintained to meet the requirements of current code editions published, all manufacturer guidelines, Veteran’s Affairs (VA) memorandums, and industry standards, as applicable, and in the case of conflicting standards the most stringent shall apply.

i. OSHA Standard 29 CFR 1910

ii. International Building Code (IBC)

iii. National Fire Protection Association (NFPA)

iv. NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-

Based Fire Protection Systems

v. NFPA 105 - Standard for Smoke Door Assemblies and Other Opening

Protectives

vi. NFPA 70 – National Electrical Code (NEC)

vii. NFPA 70E – Electrical Safety in the Workplace

viii. NFPA 72 – National Fire Alarm and Signaling Code

ix. NFPA 101 – Life Safety Code

x. NFPA 99 – Health Care Facilities Code

14.4 EXCLUSIONS

b. Equipment, components, and parts not installed under this Contract shall not be removed, replaced, or deficiencies corrected while still under the manufacturers or installer’s warranty, without prior approval of the COR.

c. Installation of new attachments recommended or required by inspectors, or

VA/Government Authorities.

d. There shall be no borrowing of parts (i.e., removing of parts from one door), whether it is in service or not, to correct a deficiency on another door except in an emergency or with written consent from the COR.

14.4 QUALITY CONTROL

Contractor shall establish a Quality Control Program to assure the requirements of the Contract are provided as specified. The Contractor shall submit this program to the CO/COR, for acceptance within ten (10) days of Notice to Proceed. The program shall include

a. schedule of testing

b. Inspections, checklists

c. A system for identifying deficiencies and addressing them.

2.0 Contractor Qualifications/ Work Requirements

2.1 The Contractor shall provide a dedicated employee to supervise all activity as well as the necessary level of professional, technical, and administrative support required to facilitate the contract’s operation objectives within time limits established by NFPA, TJC, LTCI, and this contract. The Contractor’s direct employee supervising the contract will meet with the COR on-site daily during at least two full weeks of each month and meet with the COR on-site on any additional days while at the facilities with the COR to review the work plan, findings, documentation, and follow-up.

2.2.3 The Contractor shall ensure all work is performed with on-site supervision during all work hours by a competent person for either alarm or suppression inspection/testing who is an employee of the Contractor.

2.2.4 The services to be provided by the Contractor under this agreement shall consist of Fire

Alarm and Fire Suppression System Inspections and Testing at all sites listed herein, and

Maintenance of the Fire Alarm systems only. The Contractor shall conduct all testing in accordance with NFPA and Joint Commission requirements within stipulated time frames, maintain on site documentation and reports for periodic inspections from outside entities, conduct monthly on-site in-person supervision and reviews of all activity and documentation, and furnish all materials associated with the required inspection, testing and maintenance activities.

2.2.5 All tasks shall be performed in strict accordance with the Statement of Work.

2.2.6 The Contractor shall furnish all labor, tools, material, parts necessary to provide inspection, testing, maintenance and repair/correction of the fire alarm systems listed in section

1.1 and inspection and testing only of fire suppression systems at the same facilities in accordance with National Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-72

“National Fire Alarm Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for

Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The Joint

Commission accreditation standards for hospitals.

2.2.6 The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service calls as needed. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative, collectively known as “the COR,” within one hour of a service request. The COR shall provide a list of individuals authorized to make calls for service.

2.2.7 Contractors shall have field service representatives located in the local area in order to provide rapid response to repair critical issues 24/7. Contractors shall have the required training and experience to work on the specific systems referenced in Section 2.0 Scope of Work.

Training shall include understanding of programming aspects of the systems. Contractor’s service technicians shall be certified by the National Institute for Certification in Engineering

Technologies (NICET) Level 2 certified. Provide copy of certification(s) when submitting quote.

Contractors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract.

2.4 Contractors shall have field service representatives located in the local area in order to provide rapid response to repair critical issues 24/7. Contractors shall have the required training and experience to work on the specific systems referenced in Section 3.0 Scope of Work.

Training shall include understanding of programming aspects of the systems.

2.5 Contractor’s service technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET) Level 2 certified. Provide certification when submitting proposal.

2.6 Contractors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract.

3.0 Scope of Work:

Contractor shall provide inspection, testing, preventative maintenance and repair services for the following:

a. Fire alarm system

b. Fire protection devices

c. Fire suppression system (fire sprinklers system) per NFPA 25.

d. Fire Alarm System Monitoring

e. 5-year fire sprinkler system testing per NFPA25 in the 5th year of the contract.

3.1 Location of Service

Simplex fire alarm systems Notifier systems Edwards systems

VA Palo Alto

3801 Miranda

Av, CA 94304

4, 40-43 (one system), 54, MB1, MB2, MB3, MB4, M/E and T6B.

5, 5TA, 6, 7, 9, 10,

50, 100, 100G, 101, 102, 103, 105, 500, 501, 520, 530, 603, 615, 701, and 710.

These panels are of the 3030 or 640 family.

Building 8. Service of this system shall also include a centrally connected carbon monoxide monitoring system and annual change of batteries for detectors.

VA Menlo

Park

795 Willow

Rd, Menlo

Park, CA

94025

114, 221, 303

(including hazmat trailers), 321, 322, 324, 329, 331, 332, 334, 347, 348, 350, 351 which includes

353, and 352. All fire alarm panels are of the 2100 Panel

Family

349, 360, 365, 370, 371, 372, 400 and

410. These panels are of the 640 family.

CWT houses: 729 18th

Ave, Menlo Park and 556

Gilbert Street, Menlo Park.

VA Livermore

4951 Arroyo

Rd., Livermore, CA

94550

6, 7, 30, 62, 64, 65, 69, 74, 88, 90, T12, T16, T34, all

Residential Rooms and

Chiller Bldg. All fire alarm panels are of the EST

Panel family.

Mountain view

1776 Old Middlefield

Way, Bldg. 801, Mountain View, CA

94043.

VA Sunnyvale

1080 Innovation

Way, Sunnyvale CA

94089.

3.2 Changes to Inventory.

Adding or decreasing number of buildings/devices for service: New/old buildings/devices will be added and deleted and existing buildings/devices will have fire alarm systems replaced during base and option years. Should buildings/devices need to be added, deleted, or changed the

COR will notify the CO to add or delete buildings/devices from the schedule. The CO will notify the Contractor to increase or decrease services accordingly. The cost of adding/deleting building(s)/devices shall be reflected on the negotiated CLIN line items as indicated on the Price

Delivery Schedule.

4.0 Fire Alarm Systems:

4.1. The Contractor shall maintain the necessary manpower and supervision to properly execute the testing and maintenance program and provide 24-hour/7-day coverage for repairs with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service calls. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative within one hour of a service call from the COR or designated representative. The

COR shall provide a list of individuals authorized to make calls for service. At onset of contract, there should be no existing trouble or supervisory conditions. If there are, we will either have the existing contractor correct them or pay the new contractor to correct them before their liability for them begins.

4.2 The Contractor shall provide all replacement parts required to keep the systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.3 The Contractor shall coordinate in advance all repairs anticipated to exceed 8 consecutive hours in duration and secure the required pre-approved Interim Life Safety Measure and notifications.

4.4 The contract shall include comprehensive scheduled testing and related maintenance activities. Maintenance shall include adjustment, calibration, and cleaning of the fire alarm systems, i.e. maintenance and component replacement of the control panel, field devices, UPS, batteries and testing of all interfaced equipment including but not limited to elevator recall, HVAC shutdown, smoke/fire door releases, audible and visual signaling devices and extinguishing systems. Smoke detection devices shall be cleaned as needed utilizing manufacturer’s recommended procedures. Additionally, complete system testing shall be performed per the below schedule.

4.5 The Joint Commission (TJC) Environment of Care, Elements of Performance describe time frames for completing certain tasks or functions:

4.6 The Joint Commission recognizes that it will not always be possible to meet the exact time frames cited in the requirements. For evaluation purposes, therefore, the following intervals are acceptable:

4.7 Every 36 months/every 3 years = 36 months from the last event, plus or minus 45 days

Annually/every 12 months/once a year/every year = 1 year from the last event, plus or minus 30 days

4.8 Every 6 months = 6 months from the last event, plus or minus 20 days Quarterly/every quarter = every three months, plus or minus 10 days Monthly/30-day intervals/every month = 12 times a year, once per calendar month 3.0.8.3 Every week = once per calendar week

4.9 Inspections earlier than the criteria above are allowed but doing so then resets the next expected date.

4.10 Contractor will provide monitoring of fire system of Palo Alto, Livermore, and Menlo Park.

5.0 Fire Alarms system Devices:

5.1. Complete system testing of the following shall be performed per the latest revision of

National Fire Protection Association (NFPA) 72 requirements and standards of The Joint

Commission (TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

a. Supervisory devices (fire pumps) Quarterly

b. Water flow and tamper switches Semi-annually

c. Duct smoke detectors (alarming and air handler shutdown) Annually

d. Smoke detector function and sensitivity Annually

e. Manual Pull stations Annually

f. Heat detectors Annually

g. Horns, bells, chimes, strobes Annually

h. Emergency paging systems Annually

i. Control equipment Annually

j. Batteries Quarterly

k. Sensory signal devices Semi-annually

l. Elevator recall Annually

m. Door releases Annually

5.2 Fire alarm devices, including visual and audible signaling devices and door hold-open devices have been barcoded. Contractor shall create an Excel database and convert into

Building Reports software prior to any testing. The total number of devices is approximately

12,313.

5.3 The individual device barcode labels shall be scanned when the device is tested and label information included on the test reports.

5.4 Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior to their initial inspection and contractor reimbursement through a modification of the contract.

5.5 Testing shall include physical verification of operation of all auxiliary devices (e.g., magnetic hold-opens release smoke/fire doors, roll-up smoke windows/doors close, magnetic locks in egress path unlock) in conjunction with VA Facilities Maintenance and Repair staff when possible.

5.6 Testing of duct smoke detectors must include verification of shut down of appropriate air handling units as required. This may need to be coordinated with VA Facilities Maintenance and Repair staff.

5.7 Hood testing is performed under another contract, but the fire alarm contractor will need to be present to confirm that activation of the hood generates the appropriate alarm on the fire alarm panel. Hoods are inspected after hours.

5.8 Testing of elevator recall must include verification of recall in conjunction with VA

Department elevator personnel.

6.9 All fire alarm devices, including visual and audible signaling devices and door hold-open devices must be bar coded and inventoried in a non-proprietary database within 60 days of the commencement of the contract. The barcoded inventory of devices becomes the property of the

Veterans Administration and will be delivered in both paper and electronic format upon demand and at the termination of the contract period.

5.10 Existing bar code labels may be used when present. All non-barcoded buildings and devices will require barcoding prior to initial testing. The individual device bar code labels shall be scanned when the device is tested, and label information included on the test reports.

5.11 Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior their initial inspection. New areas to be integrated with the systems will be quoted separately and authorization obtained before proceeding.

6.0 Fire Protection Devices:

7.1 The Contractor shall perform the following tests at the following frequencies, coordinated with Electronics Shop to comply with required test intervals:

a. Fire Pump Test (under flow) Annually

b. Tamper switches and water flow devices Semi-annually

c. Main drain tests on all risers Annually

d. Fire Department Connection Inspection Quarterly

e. Sprinkler Systems Annually

In addition, during the above scheduled tests inspect alarm valves and their associated strainers, filters, and restriction orifices and check valves to ensure all parts operate properly, move freely and are in good condition.

7.0 Fire Suppression System (Fire Sprinkler System):

The Contractor shall perform comprehensive testing of fire suppression systems to include all quarterly, semi-annual, and annual testing, of all fire sprinkler systems in accordance with the latest edition of NFPA 25, in addition to the current Joint Commission (TJC) LTCI, and VA standards as of March 2023.

7.1 Testing

A. The Contractor shall adhere to VA Palo Alto’s current testing schedule and all tests will be scheduled with Electronics Shop to ensure required intervals are met. The Contractor shall give ample notice of testing so that the Electronics Shop staff can identify potential issues and make necessary arrangements with staff in areas to be tested. The Contractor shall check in with Electronics Shop at the start of work and check out at the end of work.

B. The Contractor shall arrange with Electronics Shop for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

C. The Contractor shall contain all water during sprinkler testing to prevent damage. The

Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

D. The Contractor shall schedule all tests with the Electronics Shop to ensure required intervals are met. Two weeks before the end of the current month, the contractor shall present next month’s testing schedule in writing. The Contractor shall facilitate all departmental and 3rd Party contractor notifications required for any testing. The Contractor shall check in with Electronics Shop at the start of work and check out at the end of work, each workday.

E. The Contractor shall arrange with Electronics Shop for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

F. The Contractor shall contain all water during sprinkler testing to prevent damage. The

Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

8.0 Fire Alarm Monitoring Service

Contract to provide central Station monitoring of all fire alarm systems of all the buildings under this contract.

8.1 Common signals monitored

• Alarm signals – fire, smoke, waterflow, intrusion

• Supervisory signals – valve tamper, low air pressure, system conditions

• Trouble signals – power loss, ground fault, communication failure

8.2Typical response actions

• Dispatching the fire department or police

• Notifying designated contacts (building owner, manager, service company)

• Logging and documenting the event

9.0 Five-year Internal Inspection of Sprinkler system

In Option Year 4, in 2031, contractor shall conduct 5-year testing of fire sprinkler system at all the buildings under this contract, in compliance with NFPA 25.

Kells - PAD - 30 Bldgs.

Kells - MPD - 27 Bldgs.

Kells - LVD - 12 Bldgs.

Kells - MV - 1 Bldg.

The NFPA 25 required internal inspection for the fire sprinkler systems includes inspection of

Internal Piping Condition and Obstruction Investigation. The inspection is more in-depth than the annual inspection and is designed to identify potential obstructions, corrosion and other problems in the system. The following is included but not limited to the requirements:

• Water Flow: test the flow of water at the system valve, riser, cross main, and branch line

• Valves: Check for corrosion, Obstruction and adequate pressurization

• Sprinkler heads: Inspect and replace if needed

• Water Storage: Inspect the tank for corrosion, pin holes, cracks and wall thickness

• Fire Department Connection (FDC): Ensure the FD is free of obstructions

• Piping: Look for corrosion, debris, and other foreign materials

• Hydrostatic tests: Conduct hydrostatic tests on manual standpipes

• Guage inspections: Replace or test gauges compared to a calibrated gauge

• Standpipe Flow Test: Test the flow of water in the standpipe.

• Check Valve inspection: Inspect the check valves

10.0 Reports and Documentation

A. The contractor will provide all inspection reports, including field notes in an electronic computer-generated format immediately after service is provided. In addition, the contractor will provide a list of deficiencies, by building for each inspection via email. No handwritten documentation will be accepted.

B. Daily Reports are required to be sent to the COR documenting all activity at the close of each day, including testing, deficiency repairs, service calls, contractor support for all new construction areas, and any other activity requested by the COR.

C. The Contractor’s employee who is required to supervise the contract will meet with the

COR in-person daily for two weeks of each month and any additional days requested by the COR to discuss the work schedule and findings.

D. All reports will cross-reference the applicable NFPA section and the Joint Commission

Department of Veterans Affairs | Palo Alto VA Health Care System Fire Alarm and

Suppression, Element of Performance from the Hospital Accreditation Standard for the most current version of the accreditation standard.

E. All deficiencies will be given a unique identifying number to facilitate coordination of corrections with the maintenance/repair and installation contractor.

F. If the problem was an emergent condition or not identified during an inspection, this should be noted on the report.

G. Documentation will include a listing of all devices inspected/tested, the time of test and their location, including non-addressable items

10.1 Fire Alarm Inspection Reports:

A. Records of the scheduled maintenance, testing (including documentation of testing of each individual device and panel with the date they were tested), test results, upgrades, repairs, and modifications shall be provided in paper and electronic form for documenting compliance with fire alarm testing requirements of The Joint Commission (TJC). The

Contractor shall provide a list of devices and panels and their corresponding locations.

B. These reports shall be in Building Reports software and include the specific service performed, problems found, parts replaced, name of service staff, date of service, identification number and location of devices/equipment serviced and shall be given to the electronics shop foreman.

C. The Contractor shall provide all Test documentation in electronic format, including deficiencies, within 10 business days of completion of tests in a building. The Contractor shall provide all Test documentation as a hard copy, including deficiencies, within 10 business days of completion of tests in a building. The Electronics shop foreman shall keep all reports and other documentation on file.

D. The contractor has 30 days to correct/repair all deficiencies.

E. Each problem that is documented in the fire alarm test report should correspond directly with corrective action in the service report. Problems that can’t be repaired within 30 days of initial discovery shall be reported in writing to the electronics shop foreman for further action.

F. The contractor shall provide to the Electronics shop foreman and the COR a daily report of all work, including routine inspections and repair service, at the end of each day that work has been performed at any of the locations covered by this contract.

10.2 Fire Suppression and Protection Systems and Devices Inspection Reports:

A. In addition to written documentation of all tests on all devices/systems indicating passing or failure, the Contractor shall provide a listing of all deficiencies. The Contractor shall also place an NFPA/California Code of Regulations (CCR) compliant inspection label on all system risers on the first floor and at any other locations required by the code.

B. The Contractor shall provide all Test documentation within 10 business days of completion of tests in a building. Electronics shop foreman shall keep all reports and other documentation on file.

C. Any work which may develop that is outside the scope of this PWS will be assessed, quoted, and if accepted by the CO and COR, an approval will be provided against the CLIN for Labor hours. Monthly report shall document used labor hours and balance shall be documented with a monthly statement.

D. Any month that such work outside the scope of this contract is not performed shall be documented with a monthly statement as follows:

No Activity

E. If during inspection and testing any system or portion thereof is found to be impaired or if any device fails to pass testing criteria, the Contractor will immediately contact the COR or

Contracting Officer via the Daily Report with telephone follow up and provide specific information as to the failed device.

F. The Daily Report email will be sent to the COR on the same day as the testing listing all red or yellow deficiencies, specific location and description of the failed part, failure details, and impact.

G. Additionally, ensure that the system failure is documented on the inspection report for that building.

H. The notification will include the device identifiers which failed, the location and the test that was being performed.

I. The deficiency will be given a unique identifier on the notification and inspection report to allow Department of Veterans Affairs | Palo Alto VA Health Care System Fire Alarm and

Suppression ITM Renewal Page 46 cross reference by Electronics Shop staff and the

Contractor.

11.0. Design Support Services:

When requested, the Contractor shall provide design assessment and contractor review input for any project the VAPAHCS may undertake which impacts the fire alarm and/or suppression systems.

This may include on-site meetings as required with 3rd party contractors, consultants, engineers, and VA staff assigned to these projects.

The Contractor shall dispatch technicians at any time to perform system checks, performance verification and other support services for any such project, whenever called upon by the COR, to be included in the base contract.

12.0 UNSCHEDULED MAINTENANCE AND REPAIR SERVICES

Repairs required to address deficiencies identified during inspections and testing and/or as requested by the government shall be addressed as unscheduled maintenance and repairs service. Contractor to provide report of such deficiencies within 3 days and provide a quote to provide repairs within 7 days or sooner to COR and CO. Contractor to provide a breakdown of labor hours and materials.

A. The Government reserves the right to perform unscheduled maintenance and repair work using whatever resources are available.

B. The Contractor shall price fully burdened labor hours. Thus, no separate allowances for overheads, General and Administrative (G&A), travel time, parking, overhead, G&A or profit can be applied.

C. Material and Parts - The contractor shall provide the description of parts required to complete the repairs, including make, model number and quantities. The

Government reserves the right to furnish any part and/or materials required. If the contractor provides a quote for parts that is acceptable to the CO/COR, the government may purchase it using government purchase card (GPC) or as a separate procurement contract. Only OEM parts shall be installed.

D. The Government reserves the right to perform the work using whatever resources are available.

13.0 Invoicing

A. All invoices from the contractor shall be submitted electronically in accordance with

VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

C. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

D. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA

Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-

489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-

Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

E. The Contractor shall submit invoices on a monthly basis in the arrears. Invoices will include Contract number, Veterans Affair’s Purchase Order number, Order Date, Performance Period, and Description of Services.

F. The above information shall be listed on the invoices, provided Veterans Health

Administration has identified the appropriate numbers on its Purchase Order and indicated on the Purchase Order that the above references need to be referenced on the invoice.

G. The Contractor shall submit invoices to the address as indicated on the contract

SF1449 item 18a and in Section B(4) on a monthly basis for work performed and expenses incurred the previous month not to exceed the negotiated price.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and…